City Council

Maple Grove City Council Meeting minutes October 6, 2025 Call to order Pursuant to call and notice thereof, a regular meeting of the Maple Grove City Council was held at 7:30 p.m. on October 6, 2025 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers Rachelle Johnson, Kristy Janigo, Mike Ostaffe, and Jon McCullough. Absent was none. Present also were Heidi Nelson, City Administrator; Joe Hogeboom, Community and Economic Development Director; Chris LaBounty, Public Works/Engineering Director; Maddison Zikumund, Fire Chief ; Eric Werner, Police Chief; and Justin Templin, City Attorney. Mayor Steffenson called the meeting to order at 7:30 p.m. and led the city in the Pledge of Allegiance. Additions or Mayor Steffenson asked if there were any additions and/or deletions to deletions to the agenda to which Heidi Nelson stated the following: the agenda Item amended to the agenda 5C. Police Officer Oath of Office Item amended to the consent agenda None Item added to the agenda None Item removed from the consent agenda for discussion 3F. Experience Maple Grove sponsorship of Community Center banquet facility 3G. Resignation and appointment to the Arbor Committee Maple Grove City Council Minutes October 6, 2025 Page 2 3N. Establishing a new street address Ordinance No. 25-11 3V. Proclamation declaring October 2025 as Domestic Violence Awareness Month and recognition of community awareness events and organizations Consent items The following consent items were presented for Council’s approval: MINUTES A. Work session meeting – September 15, 2025 B. Regular meeting – September 15, 2025 HUMAN RESOURCES ITEMS C. Recruitment approval for assistant community and economic development director Motion to authorize staff to begin recruitment for the assistant community and economic development director position in the Community and Economic Development Department due to the resignation of Jennifer Monson, which was accepted with an effective date of September 26, 2025. D. Recruitment approval for payroll coordinator Motion to authorize staff to begin recruitment for the payroll coordinator position in the Finance Department due to the retirement of Renee Korts, which was accepted with an effective date of January 23, 2026. COMMUNITY & ECONOMIC DEVELOPMENT ITEMS E. 6652 Sunnyslope Drive North administrative lot combination Motion to recommend that City Council direct city attorney to draft a resolution approving 6652 Sunnyslope Drive North administrative lot combination. F. Experience Maple Grove sponsorship of Community Center Maple Grove City Council Minutes October 6, 2025 Page 3 banquet facility This item was removed by Councilmember Johnson for discussion. G. Resignation and appointment to the Arbor Committee This item was removed by Councilmember Ostaffe for discussion. H. River Valley Church conditional use permit extension Motion to approve a one-year extension for River Valley Church conditional use permit until October 6, 2026. I. Subordination agreement 7999 Everest Lane North Motion to authorize the mayor and city clerk to execute subordination agreement for 7999 Everest Lane North with CrossCountry Mortgage. ENGINEERING AND PUBLIC WORKS ITEMS J. 2025 Pond Maintenance Project No. 24-11 Change Order No. 1 and final acceptance Motion to approve Change Order No. 1, final acceptance and payment for 2025 Pond Maintenance Project No. 24-11 completed by Valdes Lawn Care & Snow Removal, LLC subject to the warranty provisions of the contract and statutory law. K. 2026 Drainage Maintenance Project No. 26-08 Establish project Prominence Creek and Wedgwood Commerce Resolution No. 25-133 Motion to adopt Resolution No. 25-133 establishing 2026 Drainage Maintenance Project No. 26-08 for Prominence Creek and Wedgwood Commerce. L. Amending special assessment deferral policy Resolution No. 25-132 Maple Grove City Council Minutes October 6, 2025 Page 4 Motion to adopt Resolution No. 25-132 amending the special assessment deferment policy to allow deferment of principal and interest upon request for assessments due and payable with the taxes in year 2026. M. City Hall Renovation Project No. 25-07 approve plans and specs and award contract Resolution No. 25-134 Motion to adopt Resolution No. 25-134 approving bid package no. 1 plans and specifications and accepting bid for City Hall Renovation Project No. 25-07. N. Establishing a new street address Ordinance No. 25-11 This item was removed by Mayor Steffenson for discussion. O. Osseo School District New Elementary School Project No. 24-22 Approve developer's agreement Motion to approve developer’s agreement dated September 23, 2025, and authorize the mayor and city clerk to execute the agreement, subject to final review by the city attorney and director of public works and engineering. P. Public Works GIS Office Remodel Project No. 25-17 Contract award Resolution No. 25-135 Motion to adopt Resolution No. 25-135 approving plans and specifications for Public Works GIS Office Remodel Project No. 25-17 and accepting the base bid, along with bid alternates 1 and 3. Q. Senior Citizen - permanently disabled assessment deferral annual renewal Motion to adopt Resolution No. 25-131 approving the senior citizen/permanently disabled assessment deferral on 20 deferred properties for the 2026 tax year. R. Weaver Lake Road Improvement Project No. 24-17 Pavement agreement amendment with Xcel Energy Maple Grove City Council Minutes October 6, 2025 Page 5 Motion to approve pavement agreement amendment to reconstruct roadway above Three Rivers Park District pedestrian tunnel associated with the Xcel Energy ECK 322 extension project with the Weaver Lake Road Improvement Project No. 24-17. S. Sureties - 10-06-25 Motion to approve the surety actions. ADMINISTRATIVE ITEMS T. City code amendments to remote attendance and participation in meetings - Ordinance No. 25-12 Motion to adopt Ordinance No. 25-12 amending Maple Grove City Code Chapter 2 Article II Division 3 and Article IV Division I and Chapter 22 Article IV to update requirements regarding remote attendance and participation in meetings by members of the City Council and other city boards and commissions. Motion to authorize the publication of the Ordinance Summary of Ordinance 25-12. U. Contracts for architect services and construction manager services – PUPS expansion and reinvestment project Motion to approve and authorize the mayor and city administrator to execute the two professional services agreements with BKV Group architects for design and engineering services and RJM Construction for construction manager services, subject to final review by the city attorney V. Proclamation declaring October 2025 as Domestic Violence Awareness Month and recognition of community awareness events and organizations This item was removed by Councilmember Janigo for discussion. W. Approve claims Maple Grove City Council Minutes October 6, 2025 Page 6 Motion to approve claims totaling $ 12,284,866.89. Motion by Councilmember Janigo, seconded by Councilmember Johnson, to approve the consent items as amended, removing items 3F (Experience Maple Grove sponsorship of Community Center banquet facility), 3G (Resignation and appointment to the Arbor Committee), 3N (Establishing a new street address Ordinance No. 25-11) and 3V (Proclamation declaring October 2025 as Domestic Violence Awareness Month and recognition of community awareness events and organizations). Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Consideration The following items were pulled from the consent agenda. of items pulled Regarding Item 3F (Experience Maple Grove sponsorship of from the Community Center banquet facility), Councilmember Johnson agenda thanked Experience Maple Grove for their continued partnership with the City of Maple Grove and for their generous contribution to the banquet/ballroom space that would be part of the Community Center expansion project. Motion by Councilmember Johnson, seconded by Councilmember Janigo, to authorize the city administrator to enter into a Memorandum of Understanding with Experience Maple Grove for the purpose of receiving a financial commitment of $1,000,000 for the banquet/ballroom space as part of the Community Center expansion project. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Regarding Item 3G (Resignation and appointment to the Arbor Committee), Councilmember Ostaffe stated the Arbor Committee had an opening after long term member Sarah Piket retired from the committee. He explained several candidates were interviewed for this open seat and he supported the appointment of Jessica Baynon to the Arbor Committee. Councilmember Janigo thanked both Sarah and Joe Piket for their dedicated service to the City of Maple Grove. Maple Grove City Council Minutes October 6, 2025 Page 7 Motion by Councilmember Ostaffe, seconded by Councilmember McCullough, to accept resignation from Sarah Piket from the Arbor Committee effective September 11, 2025. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Ostaffe, seconded by Councilmember McCullough, to approve the appointment of Jessica Baynon to the Arbor Committee for a term to expire December 31, 2025. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Regarding Item 3N (Establishing a new street address Ordinance No. 25-11), Mayor Steffenson requested further information on this item from staff. Public Works/Engineering Director LaBounty stated this draft ordinance would allow the property at 10501 Fernbrook Lane North to 14300 Territorial Road. He explained this request was brought forward as part of the Maple Grove Parkway/CSAH 81 improvement project. He reported a part of this project was to remove driveway access from Territorial Road. Dawn Cooper, 10501 Fernbrook Lane North, stated she received an email two weeks ago that her mailbox would be moved but she did not believe enough information had been communicated with her regarding this project. She expressed concern to the Council regarding the impact this change would have on her. She indicated she was having difficulty getting mail and trash services currently, which was an additional burden for her. She asked how the city would be supporting her because of the changes that have been brought forward by the city. Public Works/Engineering Director LaBounty explained the city would work with the property owner to notify all of the utility companies, the postal service and Hennepin County in order to get the new address in place. He reported the city would pay for the forwarding of any mail and packages for a 12-month period and work with the property owner on other considerations such as the cost of getting new checks and a drivers license. Maple Grove City Council Minutes October 6, 2025 Page 8 Ms. Cooper commented further on how the city has not communicated well with her regarding this project and the proposed changes. She reported she had no confidence that what staff just spoke about would actually happen. Mayor Steffenson discussed how Fernbrook Lane has changed, which led to access to Ms. Cooper’s property changing. He understood this has not been an enjoyable process but he also understood that the access change was necessary for the neighborhood. He encouraged Ms. Cooper to work with Mr. LaBounty to ensure all of her questions are answered. Motion by Mayor Steffenson, seconded by Councilmember McCullough, to table action on Ordinance No. 25-11 establishing a new street address. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Mayor Steffenson, seconded by Councilmember McCullough, to table action on the Summary Publication of Ordinance No. 25-11 to reduce publication costs. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Regarding Item 3V (Proclamation declaring October 2025 as Domestic Violence Awareness Month and recognition of community awareness events and organizations), Councilmember Janigo stated October was recognized as Domestic Violence Awareness Month in Maple Grove since Maria Pew was killed in April of 2020 in an act of domestic violence. She reported this event made all aware that domestic violence touches every community. She discussed how blessed the community was to have Maria’s Voice working closely with the Maple Grove Police Department. She encouraged the public to consider attending the city’s annual violence awareness program on Thursday, October 9. Motion by Councilmember Janigo, seconded by Councilmember Johnson, to approve October 2025 as Domestic Violence Awareness Month in Maple Grove and recognize Maria’s Voice Sixth Annual Community Tribute to Maple Grove City Council Minutes October 6, 2025 Page 9 Domestic Violence Awareness Month at, the Maple Grove Police Department’s annual Purple Patch Initiative, and Domestic Violence Awareness and Action’s work to prevent domestic violence since 2004; and their partnership with the City of Maple Grove in the Purple Lights Initiative since 2017, which raises awareness to the issue of domestic violence. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Special business Recognition of Police Chief Werner stated in 2018, the Maple Grove City K-9 Rudi’s Council reinstated the Police Department’s K-9 program, restoring a critical public safety asset after more than two retirement and decades without canine support. Building on the successful years of deployment of the initial team — Sergeant Keith Stuart and K-9 service for Calo — the department advanced its capabilities with the canine handler addition of a second unit, Sergeant Dave Goggins and K-9 Rudi. Sergeant David Their arrival marked a significant step forward in strengthening Goggins the department’s operational effectiveness and community engagement. K-9 Rudi quickly proved to be a valuable asset of the program’s development. Following completion of the demanding 12-week St. Paul Police K-9 Academy, where he earned certifications in both apprehension and narcotics detection, Rudi demonstrated exceptional performance in the field. His impact was felt not only in patrol and enforcement operations, but also through meaningful interactions with the community at events and outreach initiatives. The Maple Grove Police Department extends its sincere appreciation to Sergeant Goggins and K-9 Rudi for their outstanding commitment and service. As the second K-9 team to join the department during this critical rebuilding phase, they played a pivotal role in shaping the long-term success and sustainability of the K-9 program. Mayor Steffenson and the entire City Council thanked Sergeant Goggins and K-9 Rudi for their dedicated service to the Maple Grove Police Department. Police sergeant Police Chief Werner stated Sergeant Dave Goggins has served oath of office the department as a police officer since 2006. Dave held positions as patrol officer, Safe Streets Officer, Emergency Maple Grove City Council Minutes October 6, 2025 Page 10 Response Unit operator, K-9 Handler with his partner Rudi, and patrol union president. He possesses a Bachelor of Science degree from Minnesota State University, Mankato and a master's degree in criminal justice leadership from Concordia University. Sergeant Goggins was selected in July 2025 from a list of promotional candidates identified from a rigorous selection process in September of 2024. Sergeant Goggins is filling the position after the internal promotion for the deputy chief position. He completed his field training and was assigned to supervise D-shift in the patrol division. Sergeant Goggins is a valuable addition to the Police Department‘s leadership team. Mayor Steffenson administered the oath of office to Sergeant Dave Goggins and congratulated Sergeant Goggins on his promotion within the Maple Grove Police Department. Sergeant Goggins’ badge was pinned on and a round of applause was offered by all in attendance. Police officer Police Chief Werner stated on June 2, 2025, Officer Colton oath of office Bailey started as a police officer after being selected through a competitive hiring process. He successfully completed his field training program and was assigned to solo patrol on September 28, 2025, and is currently assigned to C-shift patrol. Officer Bailey holds a degree in criminal justice from Century College. Prior becoming a police officer, he served as a community service officer with the department and has several years of experience in retail asset protection. Officer Bailey is a valued and respected member of the team. Mayor Steffenson administered the oath of office to Police Officer Colton Bailey and welcomed him to the Maple Grove Police Department. Officer Bailey’s badge was pinned on and a round of applause was offered by all in attendance. Swearing in Fire Chief Zikmund stated he was pleased to announce the and badge appointments, swearing in, and badge pinning of Deputy Chief Chris Baker, Deputy Chief Dave Jensen, Fire Specialist Hasson pinning of Grams, Fire Education Specialist Harlan Hegna, Firefighters newly Emmalee Brandon, Alexandra Ericksen, Nicole Kessler, John appointed fire Albrecht, Noah Bourgeois, DeShawn Collins, Joshua Dejewski, officers and Whitney Held, Andrew Johnson, Danko Karleusa, Nicholas paid on-call Krause, Ryan Noack, Christina Priemueller, James Robbins, Charles Vinson, and Nathan Welty. These individuals have Maple Grove City Council Minutes October 6, 2025 Page 11 firefighters demonstrated exceptional dedication, skill, and leadership, and he was confident they will serve the department and community with distinction. He asked that the Council join him in congratulating these individuals as they step into their new positions. He looked forward to their continued contributions within the department. The Maple Grove Fire Department would also like to extend its gratitude to these individuals’ families for their time and sacrifice as they support their firefighter. Mayor Steffenson administered the oath of office to the newly pinned fire officers and paid on-call firefighters. Badges were pinned on and a round of applause was offered by all in attendance. Open forum Pam Williams, 6869 Quantico Lane North, stated she was concerned about the house two doors down from her given the insect issues she believes are occurring on this property. She reported she let the licensing department know that she wanted this property to be inspected for livability. She explained since that happened, last Tuesday a neighbor claimed that there were German cockroaches migrating from the house two doors down from her to three other homes. She commented on how bad a roach infestation has to be in order for the cockroaches to be migrating to neighboring homes. She reported German cockroaches emit a bad odor and were able to reproduce at a rapid rate. She noted the German cockroach’s saliva, droppings and shed skin contain allergens for sensitive individuals. She indicated they also carry infectious diseases and transmit a wide range of bacteria. She requested the City Council have this house inspected. Community and economic development items Maple Grove Community and Economic Development Director Hogeboom Performing explained Avalanche Arts, a local non-profit corporation, seeks to develop a performing arts center in Maple Grove. The venue Arts Center would allow various community actors the opportunity to lease perform within one space. In June, a Letter of Intent (LOI) was Maple Grove City Council Minutes October 6, 2025 Page 12 approved that provides a lease term of 99 years with a cost of $1.00 per year. It stipulated that the tenant is responsible for payment of all taxes on the property should the status of the property change from its current tax-free designation. The LOI further stipulated that the tenant is responsible for construction and operation costs and that the city would have the right to utilize the venue at no cost up to seven times per year. The attached lease follows the terms of the LOI. If approved, it will be the next step in moving towards initiation of this project. Danielle Vinup, Avalanche Arts representative, thanked the Council for considering this item. She explained she has been busy this summer working to promote this project. She noted she has chosen an architect for this project that was assisting with future renderings. Shane Vinup, Avalanche Arts representative, reported he was working with a professional group for fundraising and has created a planning committee. Councilmember McCullough thanked Shane and Danielle for being visible in the community and for letting the community know what Avalanche Arts would be doing in the city. He asked what groups or partnerships were being formed at this time. Mr. Vinup explained he had been in communication with Bundts and Cross Community Players. He reported both groups are very excited about the facilities that would be provided in Maple Grove. Motion by Councilmember Janigo, seconded by Councilmember Ostaffe, to authorize the mayor to execute a Ground Lease to Avalanche Arts of Minnesota for the purpose of leasing city-owned parcel 23-119-22-23-0096 for the purpose of constructing and operating a performing arts center. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report on Community and Economic Development Director Hogeboom upcoming updated the Council regarding the following: community  The Planning Commission would meet next on Monday, and economic October 13. Maple Grove City Council Minutes October 6, 2025 Page 13 development  The Boston Scientific Campus would be holding a ribbon items cutting ceremony on Monday, October 20. Engineering- public works items Report on Public Works/Engineering Director LaBounty updated the Council regarding the following: upcoming engineering  Work continues on the Rice Lake Trail and noted an open house would be held at the Phenow Pavilion in Central Park items on Tuesday, October 7. Administration items Report on City Administrator Nelson explained that the Council has her upcoming Monday report if there are any questions. She reported the Maria’s Voice Domestic Violence Tribute would be held at the administration Phenow Pavilion in Central Park on Thursday, October 9. She items noted there would be a Park Board tour on Thursday, October 16. Items added to None the agenda Adjournment Motion by Councilmember Janigo, seconded by Councilmember Johnson, to adjourn to the regular City Council meeting on October 20, 2025 at 7:30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 8:36 p.m. by Mayor Steffenson. Respectfully submitted, Heidi Nelson City Administrator