Parks and Recreation Board

Maple Grove Parks and Recreation Board Regular Meeting September 15, 2022 Regular Meeting The Regular Meeting was called to order by Chair, Bill Lewis at 7:10 p.m. Board Members Present Present in the Chambers were Chair Bill Lewis, Vice Chair John Ferm, Board Members Deb Syhre, Kelly Cunningham, and Andy Mielke. Board Members Board Members absent were: Debbie Coss and Ken Helvey. Absent Also Present Also present in the Chambers were: Council Representative Leith, Chuck Stifter, Director; Ben Jaszewski, Parks and Planning Superintendent; Aimee Peterson, Recreation Superintendent; and Angie Dehn, Community Center Manager. Approval of Agenda Chair Lewis called for any changes to the agenda. Director Stifter replied there are none but highlighted the late addition of item 5G to the agenda. Motion made by Board Member Cunningham, seconded by Board Member Syhre to approve the agenda for the September 15, 2022 meeting as amended adding item 5G ‐ Authorize Recruitment for Recreation Program Assistant to the Consent Agenda. Upon call for the question, on a voice vote, there were five ayes and no nays. Motion carried. Public Comment No requests were received. Board Member Reports There were no reports from the Board Members. Staff Reports Director’s Report: Director Stifter commented on planning efforts for the Community Center. He believed staff had done a great job reaching out to groups, letting them know of the future renovation and expansion plans for the Community Center. Park Board Meeting September 15, 2022 Page 2 Parks and Planning Superintendent’s Report: Ben Jaszewski updated the Commission on the progress that was being made at Gleason Fields, noting the building foundations were now in place. He then discussed the progress that was being made at Donahue South. Mr. Jaszewski commented on the planning for the Territorial Road/ PSA 4 park. He discussed how the city would partner with Three Rivers Park District in order to acquire additional parkland through a land exchange. Recreation Superintendent’s Report: Aimee Peterson gave updates on the participation numbers for the summer of 2022 programming. She stated it was great to see more seniors back and attending programs. Vice Chair Ferm requested further comment on the decreasing swim numbers. Ms. Peterson explained the city was struggling to find qualified and certified staff in order to offer programming. She noted the city also discontinued swimming lessons at school sites because it was no longer financially feasible. Board Member Cunningham explained the lessons were offered during open swim times and this could be stressful for both the children and the parents. She commented on how there were now other options in the community for swimming lessons that weren’t available before COVID‐19. She recommended the city consider having the lessons at a time when there was not free swim at the pool. Board Member Mielke stated if the pool was still being utilized by free swim and the community had other options for swim lessons than perhaps this isn’t a program the city should offer anymore. Vice Chair Ferm asked that staff speak with other communities to see if they were seeing the same trends with swim lessons. Park Board Meeting September 15, 2022 Page 3 Ms. Peterson commented on the free Try It Cricket Clinic that was offered last Sunday at Boundary Creek Park. She explained an additional cricket clinic would be held on September 22. Ms. Peterson reported the Special Events team started a sponsorship program at Town Green and was able to secure $6,900. She stated local businesses sponsored a total of three kids concerts and six movies this summer. She explained the sponsorship funds could be used for light and sound equipment and possibly a new outdoor movie screen. She thanked her team for all of their work on this program. Ms. Peterson stated work began today on Rock’n The Grove and noted over 1,500 tickets have been sold. She invited the public to consider attending Hairball or Devin Worley Band this weekend. Ms. Peterson wished Kiley Meyhoefer all the best in her new position with the Prior Lake/Savage area schools as their youth program coordinator. Vice Chair Ferm requested staff keep a close eye on the outdoor rinks this winter. Ms. Peterson stated her team would be recording participation data and continue reporting this to the Board annually. Community Center Manager’s Report: Angie Dehn stated Taste of Maple Grove was held this past weekend. She noted 450 presale tickets were sold for this event and additional tickets were sold at the door. She reported there were over 70 silent auction items at this event. Ms. Dehn shared the pool was shut down for painting and maintenance from Tuesday, September 6 through Sunday, September 25. Staff did a nice job successfully completing a significant portion of their task list. They did run into some structural failures in the pool deck drainage system that needed a makeshift repair to protect from an untimely failure. Council Liaison’s Report: Council Member Leith reported Floor and Décor was now open, along with the new Keller Williams Realty. He explained the Council served penalties on five Park Board Meeting September 15, 2022 Page 4 businesses for liquor compliance violations. He stated the Council also recently approved the preliminary budget and tax levy for 2023. He thanked Finance Director Sticha for all of this great work on the budget. Chair Lewis thanked Councilmember Leith and the other Councilmembers that were able to attend the park tour this evening. CONSENT BUSINESS Consent Business Motion made by Vice Chair Ferm, seconded by Board Member Cunningham to approve the Consent Items as presented. A. Minutes – August 18, 2022 Regular Meeting B. Approve Claims C. Special Use Request – Maple Grove Community Organization – Holiday Events D. Gleason Fields Athletic Complex – Project Funding Allocation Plan E. 2022 Second Quarter Community Center Participation Report F. 2022 Summer Recreation Participation Report G. Authorize Recruitment for Recreation Program Assistant Upon call for the question, on a voice vote, there were five ayes and no nays. Motion carried. OLD BUSINESS Old Business, Item A Ben Jaszewski, Parks and Planning Superintendent stated staff Lakeview Knolls Park worked with consultant, HKGi, to develop a project plan in two Improvement Project phases, completing phase one this fall and phase two in the Phase One – Award summer of 2023. Moving the ballfields this fall would allow for Contract and Resolution use of the ballfields next spring and construction of the new 22‐146PB pickleball courts in 2023 without interrupting recreational activities during the typical summer season. Staff and consultant estimated the costs of phase one at $149,611.35. Three quotes were received on September 1, 2022 as follows. Park Board Meeting September 15, 2022 Page 5 Sunram……………..................$153,481.00 Peterson……………………........$163,501.78 Urban……………………............$173,718.00 Mr. Jaszewski reported the low bid received by Sunram Construction, Inc. is within three percent of the estimated costs. Staff and consultant recommend a ten percent contingency ($15,348) bringing the phase one project total to $168,829. The project tentative schedule was reviewed with the Commission. Staff recommends the Board approve the Resolution accepting the quotes and awarding the contract to Sunram Construction Inc. in the amount of $153,481. Project costs include a ten percent contingency. Funding for the project comes from the park dedication fund approved by the Board at their December 16, 2021. Motion made by Board Member Mielke, seconded by Board Member Syhre to approve Resolution 22‐146PB accepting quotes and awarding a contract for the Lakeview Knolls Park Improvement Project – Phase One to Sunram Construction, Inc. and authorizing phase one construction contingent on final review by the City Attorney and the Parks and Recreation Director. Upon call for the question, on a voice vote, there were five ayes and no nays. Motion carried. NEW BUSINESS New Business, Item A Angie Dehn, Community Center Manager stated she was Arena Sponsorship pleased to have Falcon National Bank as a sponsor of the East Agreement – Falcon Rink overlook. The agreement is for $100,000 to be paid in National Bank annual installments over the next 10 years. Contracts for the arena sponsorship were developed by the City Attorney. The East Rink view area naming sponsor will receive their name/brand displayed: • On the wall of the East Rink viewing area • West Rink dasher board • Recognition on digital screens and sponsor rack card display Park Board Meeting September 15, 2022 Page 6 Board Member Syhre asked what this area would be used for. Ms. Dehn reported this area would have tables and chairs in it and people would be allowed to view the game while eating their concessions. Motion by Board Member Cunningham, seconded by Board Member Mielke to approve the Sponsorship Agreement dated August 22, 2022 with Falcon National Bank related to the arena rebranding pending final review by the Parks and Recreation Director and the City Attorney. Upon call for the question, on a voice vote, there were five ayes and no nays. Motion carried. Adjournment Motion made by Vice Chair Ferm, seconded by Board Member Syhre to adjourn. Upon call for the question, on a voice vote, there were five ayes and no nays. Motion carried. The meeting adjourned at 7:50 p.m. Respectfully submitted, Chuck Stifter, Director Parks and Recreation Board City of Maple Grove