Parks and Recreation Board

Maple Grove Parks and Recreation Board Special Meeting October 5, 2023 Special meeting The special meeting was called to order by Chair, Bill Lewis at 5:30 p.m. Board members present Present in the Chambers were Chair Bill Lewis, Vice Chair John Ferm, Board Members Ken Helvey, Deb Syhre, Andy Mielke, Kelly Cunningham, and Krista Kuhnly. Board members Board members absent were: None. absent Also present Also present in the Chambers were: Council Representative Hanson, Chuck Stifter, Director; Ben Jaszewski, Parks and Planning Superintendent; Aimee Peterson, Assistant Parks and Recreation Director; Angie Dehn, Community Center Manager; Adam Barnett, JLG; Sean Leintz, JLG; and Brad Barickman, RJM. Approval of agenda Chair Lewis called for any changes to the agenda. Director Stifter replied there were none. Motion made by Vice Chair Ferm, seconded by Board Member Cunningham to approve the agenda for the October 5, 2023 meeting as presented. Upon call for the question, on a voice vote, there were seven ayes and no nays. Motion carried. Community Center Director Stifter thanked the board for assembling for the renovation and expansion special meeting. He noted Adam Barnett and Sean Leintz, project phase one representatives of JLG, would be sharing a presentation at the schematic design review meeting. He reminded the board of the joint work session with City Council held on September 5, 2023, at which the updated schematic design and new building concepts had been reviewed. He stated the presentation to be given by JLG would include a refinement of the arena schematic design and the full project cost projections, divided into phases. The purpose of the special meeting would be a motion to recommend the Community Center renovation and expansion project – phase one schematic design and budget estimate to the City Council. Park Board Special Meeting October 5, 2023 Page 2 Adam Barnett of JLG noted they are coming to the end of the schematic design phase which provides the scope of the project. He further commented once the project is moved into the design development stage, more of the details would be worked out. He shared the overall project timeline with a focus on the ice arena portion and site design. Mr. Barnett reviewed the current conceptual site plan, highlighting replacement of existing site amenities such as the pavilion, playground, farmers market, and potential for additional parking. Board Member Cunningham inquired as to where the skate park would be relocated. Mr. Barnett responded the land north of the Community Center and Lifetime was a potential location for the skate park. Director Stifter recognized the value the skate park provides and stated if it is not relocated at the Community Center it would be elsewhere in the park system. Chair Lewis mentioned the importance of noting the potential relocation area for the skate park on the schematic design. Further discussion of potential skate park locations ensued. Mr. Barnett described the arena lower level floor plans noting relocation of the refrigeration plant, team rooms, training rooms, restrooms, skate rental, trainer space, and JV locker rooms. There was a discussion regarding the various options for locker rooms. Board Member Helvey commented on the narrowness of the entrance and hallway to the third rink. Mr. Barnett continued with description of the upper level which included top loaded seating in rink three, main concourse connecting all three rinks, restrooms, concessions, and lounges. Board Member Helvey commented on the current catwalk in rink two. There was discussion on ways to close it off. There was discussion on the size of the space near the concessions area. Mr. Barnett continued by reviewing the conceptional design that would unify the building. He described the material systems that would be used on the exterior. There was a discussion of the look of the building specifically related to having a similar look to Central Park and Town Green. Mr. Barnett gave an overview of the materials and features found in the interior design of the arena. Board Member Ferm commented on the recent rebranding of the area and Park Board Special Meeting October 5, 2023 Page 3 questioned how that would fit with redesign. Mr. Barnett responded the branding would be incorporated with the new design. Board Member Syhre commented on the exterior layout, specifically regarding the distance of the farmers market from the playground. Further discussion on the location and size of the farmers market ensued. Board Chair requested the language for the location of the farmers market be changed from “proposed” to “possible.” Mr. Barnett provided a brief overview of the budget breakdown for each phase of the project as well as a total project budget summary. Board Chair Lewis asked for an update regarding the partnership with the Osseo Maple Grove Hockey Association (OMGHA). Director Stifter responded staff continue to meet with OMGHA to finalize the terms of the partnership agreement. The conclusion of this agreement will supplement the project and narrow the gap between the project total and target budget. Motion made by Board Member Helvey, seconded by Board Member Cunningham to recommend the City Council approve the Community Center Renovation and Expansion Project – Phase One schematic design and budget estimate, and to direct staff to proceed with the design development phase. Upon call for the question, on a voice vote, there were seven ayes and no nays. Motion carried. Adjournment Motion made by Board Member Syhre, seconded by Board Member Kuhnly to adjourn. Upon call for the question, on a voice vote, there were seven ayes and no nays. Motion carried. The meeting adjourned at 6:54 p.m. Respectfully submitted, Chuck Stifter, Director Parks and Recreation Board City of Maple Grove Park Board Special Meeting October 5, 2023 Page 4