Audit Advisory Committee

City of Marco Island Florida 51 Bald Eagle Drive Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Tuesday, August 11, 2015 1:00 PM Community Room Audit Advisory Committee Audit Advisory Committee Meeting Minutes - Final August 11, 2015 Bill Schroeder called the meeting to order and presided. (1) ROLL CALL The meeting was called to order at 1:00 PM Committee members present: James Conway, Randall Dunham, Jim Karter, Ray Rosenberg, Bill Schroeder and Ed Walsh. City Staff present: Guillermo Polanco, Finance Director; Laura Litzan, City Clerk; Lori Rizzo, Administrative Assistant City Council: Councilor Bob Brown, Councilor Amadeo Petricca Anthony Soroka, Partner with Weiss Serota Helfman Cole & Bierman (2) APPROVAL OF AGENDA MOTION by Member Conway, seconded by Member Walsh, to approve the agenda as amended, Anthony Soroka, partner from Weiss Serota Hellfman Cole & Bierman as speaker was added to Agenda Item 3. MOTION CARRIED BY THE FOLLOWING VOTE: Unanimously 6-0 (3) APPROVAL OF MINUTES - None The Audit Advisory Committee must follow the Florida Statute 218-391. The Florida Statutes is very clear; the main purpose of the Audit Advisory Committee is to assist the City Council in selecting an Auditor to conduct the annual audit required in section 218-.31. However, the AAC may serve other audit oversight purposes, as delegated by the City Council. Anthony Soroka said it was his understanding, that if the AAC wanted to pass a resolution to the City Council about something that appeared to be administrative or personnel related, it would not be part of the AAC function. The City believes this action is outside your jurisdiction. You are entitled to your opinion and invited to speak to the City Council members. You can attend any public meeting and get your voice heard. When you are working as a committee, you are limited to the rules and regulations of the Florida Statutes and City Council. The attorney said it has been published in the media, there are two separate outside investigations that are taking place. Ray Rosenberg brought up the fact that the AAC objectives and responsibilities were upgraded 11/2 years ago to 2.5 pages and a City Councilor added Risk Management, as an additional objective. The Attorney had said even if the Councilor wanted broader powers for the AAC involvement, the statute would control that. The Chair read aloud the particular AAC Objective and Responsibility pertaining to Risk Management: “Risk Management is a pervasive and integral element of objective setting and the link between those objectives and the setting of internal controls, both financial and operational, to ensure City of Marco Island Florida Page 1 Audit Advisory Committee Meeting Minutes - Final August 11, 2015 that risks are maintained at an acceptable level while still achieving the desired objectives. Some risks can be quantified and be determined objectively; others are somewhat subjective in nature. Some risks are directly related to financial reporting; others are directly related to ongoing operations of the City. If City Council decides that the City will implement such a comprehensive Risk Management program to be developed,implemented and monitored by City Management, the AAC will be a resource to City Management in this endeavor”. The Chair read the motion below, which was passed last week by a motion of 4-2: “A Recommendation to City Council and also the City Manager to instigate an outside investigation, totally independent of the affected parties for the alleged actions of certain City Councilor Members, the actions of the Police Chief in overriding his subordinates, the actions of the Police Chief, as far as harmony within the department and also the City Manager, what has the City Manager done?” The Vice Chair wants to focus on the general concept, instead of the words. Needs an outside party looking at the turmoil and how it is affecting the City and the City’s Finances. The wording is not the issue, it is the big picture. Ray Rosenberg has an amended version of the motion to read: “The Audit Advisory Committee of the City of Marco Island, performing its appointed role in “Risk Management” recommends to the City Council and the City Manager that they initiate an outside investigation, totally independent of the City of Marco Island, of the alleged actions of the City officials, including City Council members and the Marco Island Police Department, in matters related and surrounding the noise complaint levied against and citation issued to Brian Spina and his rental property at 300 Capistrano Court, Marco Island, Florida.” Jim Conway did not want to limit the motion to just the one noise complaint. He suggested a broader investigation into any City Council members that are getting benefits and services not available to the general public. Secondly, not just the one citation issued, but the overall Management of the Police Department. Thirdly, the role of the City Manager in monitoring and managing. MOTION to reconsider the previous vote made August 4, 2015 by Jim Karter. Second by Randall Dunham. Motion carried out unanimously 4-2 Vice Chair James Conway requested vote taken by Roll Call to reconsider the previous vote. (Conway-no; Dunham-yes; Karter-yes; Rosenberg- yes; Schroeder-yes; Walsh-no) Motion passed to vote on original motion from August 4, 2015, 4-2 MOTION to approve recommendation Vote by Roll Call (Conway-yes; Dunham-no; Karter-no; Rosenberg- no; Schroeder-no; Walshyes) 4-2 Motion fails MOTION to amend recommendation to the one made by Ray Rosenberg (shown on screen) Second by Ed Walsh MOTION to amend recommendation to the one made by Ray Rosenberg Vote by Roll Call (Conway-yes; Dunham-no; Karter-no; Rosenberg-yes ; Schroeder-no; Walshyes) 3-3 Motion fails (4) PATH FORWARD Orientation Meeting will be scheduled at the next meeting (5) PUBLIC COMMENT (6) ADJOURN City of Marco Island Florida Page 2 Audit Advisory Committee Meeting Minutes - Final August 11, 2015 City of Marco Island Florida Page 3