City Council

City of Marco Island Florida 51 Bald Eagle Drive Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Monday, April 16, 2018 5:30 PM Community Meeting Room City Council Chair: Jared Grifoni Vice-Chair: Charlette Roman City Council: Joe Batte, Bob Brown, Larry Honig, Howard Reed, Victor Rios Interim City Manager: Guillermo Polanco City Attorney: Alan L. Gabriel City Clerk: Laura Litzan City Council Meeting Minutes - Final April 16, 2018 1. Call to Order Chair Grifoni called the meeting to order at 5:30 P.M. 2. Roll Call Present: 7- Councilor Batte, Councilor Brown, Councilor Reed, Councilor Rios, Vice-Chair Roman, Chair Grifoni and Councilor Honig Also Present Guillermo Polanco, Acting City Manager Laura Litzan, City Clerk Alan L. Gabriel, City Attorney Mike Murphy, Fire Chief Chris Byrne, Incident Commander of Hurricane Irma Recovery Al Schettino, Police Chief Tim Pinter, Director of Public Works Daniel J.Smith, Director of Community Affairs Samantha Malloy, Manager Parks, Recreation and Culture Jordan Turek, Director of Information Technology Lisa Smith, Recording Specialist WIlliam Miller, Marco Island Police Detail Officer Citizens and Visitors 3. Invocation - Led by Councilor Reed 4. Pledge of Allegiance - Led by Vice-Chair Roman 5. City Manager's Public Update Acting City Manager Guillermo Polanco updated the Council and the public on the following topics: *the City's encoder is inoperable therefore live streaming via the internet is not available *updating over the counter permits for smaller items is in the process of being streamlined *Tommie Barfield Elementary parking issues and solution (provided by Police Chief Al Schettino) Following Police Chief Al Schettino's comments, it was determined a recommendation regarding signs for "No Parking" in the swale during school hours on Kirkwood Street will be considered at the next meeting. 6. Approval of Agenda and Consent Agenda Councilor Reed requested removing Item 6-B-3 (Resolution to Approve Local Mitigation Strategy Grant Project List) and Item 6-B-5 (Resolution Endorsing the Findings of the Ad-Hoc Parking Solutions Committee and to Complete the Low Cost Options for Durnford Way) from the Consent Agenda. Vice-Chair Roman requested removing Item 6-B-2 (Resolution to Approve a Purchase Order to BSSW Architects, Inc. in an Amount Not to Exceed $93,200 for Construction Contract Administration Services for Fire Station 51) and Item 6-A (Approval of the City Council Meeting Minutes of April 2, 2018) from the Consent Agenda. City of Marco Island Florida Page 1 City Council Meeting Minutes - Final April 16, 2018 MOTION by Councilor Brown, seconded by Councilor Batte, to move Item 12-D (Council Reports-Discussion - EMS Cost Comparisons) after Item 7 (Presentations). MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 7- Councilor Batte, Councilor Brown, Councilor Reed, Councilor Rios, Vice-Chair Roman, Chair Grifoni and Councilor Honig MOTION by Councilor Rios, seconded by Councilor Reed, to approve the Agenda and Consent Agenda as amended. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 7- Councilor Batte, Councilor Brown, Councilor Reed, Councilor Rios, Vice-Chair Roman, Chair Grifoni and Councilor Honig [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda.] (IT IS NOTED FOR THE RECORD, THE ITEMS ON THE AGENDA APPEAR IN NUMERICAL ORDER IN THE MINUTES.) A. (*)Approval of Minutes ID 18-204 Approval of the City Council Meeting Minutes of April 2, 2018 Vice-Chair Roman removed this item from the Consent Agenda. She is requesting to add the following verbiage on page five (5) under municipal solar " compare current LCEC rates with the cost of augmenting that service with solar energy for in-line metering at each facility". She also spoke about Councilor Honig's comments under Council Communications regarding Ordinance 15-18. She asked for clarification on the Ordinance that the Beautification Advisory Committee is going to review. Councilor Honig clarified discussions for the whole ordinance was not directed, only the section specific to plantings in the public right of way. Public Comment: None MOTION by Vice-Chair Roman, seconded by Councilor Rios, to approve the City Council Meeting Minutes of the April 2, 2018 as amended. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 7- Councilor Batte, Councilor Brown, Councilor Reed, Councilor Rios, Vice-Chair Roman, Chair Grifoni and Councilor Honig B. (*)Resolutions 1. ID 18-203 Resolution Endorsing the Marco Island Bike Pathways Committee Master Bike Plan and Continued Funding Support This item was approved under the Consent Agenda. City of Marco Island Florida Page 2 City Council Meeting Minutes - Final April 16, 2018 2. ID 18-184 Resolution to Approve a Purchase Order to BSSW Architects, Inc. in an Amount Not to Exceed $93,200 for Construction Contract Administration Services for Fire Station 51 (Editorial History: There are two items not within the scope of work within the DeAngelis Diamond contract that the City assumed responsibility for and were contained within the budget. The first item was that the City would hire an outside project manager to ensure the project was built in accordance with the contract. The original estimate from the public works director was $125,000. The previous City Manager reduced this amount to $50,000 and contact was made with a suggested individual. The last correspondence from this individual indicates that he is not available for this project. In light of recent issues the City reached out to BSSW Architects Inc. for a quote to act as the City construction contract owner’s representative and construction contract administration services. BSSW Architects Inc. has agreed to act as our project manager and ensure submittals such as shop drawings, project data and samples, certificates of payment, project completion and closeout, landscape and irrigation, and the construction methodology are all in conformance to approved permit. This purchase order will be issued under Collier County contract # 13-6164.) City Clerk Laura Litzan read into the record by title only, Resolution 18-27. Vice-Chair Roman removed this item from the Consent Agenda. She wanted to clarify some of the responsibilities of the architect not specifically addressed in the contract. Fire Chief Mike Murphy introduced the architect for the project. Mr. Daniel Summers with BSSW Architects Inc., 949 Central Avenue, Naples, Florida 34102, answered Council's questions and concerns. Public Comment: None MOTION by Vice-Chair Roman, seconded by Councilor Reed, to approve Resolution 18-27, approving a purchase order to BSSW Architects, Inc. in an amount not to exceed $93,200 for construction contract administration services for Fire Station 51. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 7- Councilor Batte, Councilor Brown, Councilor Reed, Councilor Rios, Vice-Chair Roman, Chair Grifoni and Councilor Honig 3. ID 18-198 Resolution to Approve Local Mitigation Strategy Grant Project List (Editorial History: The Florida Division of Emergency Management has announced the availability of Hazard Mitigation Grant Program (HMGP) 404 funds due to the recent Presidential Disaster Declaration for Hurricane Irma. FEMA provides the State with initial HMGP funding based on the total federal disaster assistance for the Presidential Disaster Declaration. This funding helps communities implement measures to reduce or eliminate long-term risk to people and property from natural hazards and their effects. The State provided an initial 90-day funding estimate of approximately 49 million dollars of project funding to Collier County which has been followed by a 6-month estimate which lowered the project funding amount to 18.6 million dollars. All applicants must go through the County Local Mitigation Strategy Working Group to receive an endorsement of their projects. City Staff developed twelve (12) mitigation projects and presented them to the Collier County Local Mitigation Strategy (LMS) Committee for scoring. City Staff has reviewed the recent grant guidance and removed three (3) projects that did not meet eligibility. Under the HMGP, FEMA will contribute up to 75% of the total amount approved under a grant award, the City, as the applicant, is responsible for the 25% share. Should all nine (9) projects receive an award the City 25% share would total approximately 4.2 million dollars. FEMA requires a letter of endorsement from the LMS Committee for each grant application. To receive the letter from the Collier County LMS Committee the City must provide a prioritization of grant projects and recognition of the 25% matching funds requirement. City of Marco Island Florida Page 3 City Council Meeting Minutes - Final April 16, 2018 The City will utilize a grant writer to develop the applications in consult with City staff. The application period will close on August 6, 2018. The LMS Committee requires each entity participating in the process to prioritize their proposed projects.) City Clerk Laura Litzan read into the record by title only, Resolution 18-28. Councilor Reed removed this item from the Consent Agenda. He is expressing concerns with the grant writing fees. Acting City Manager Guillermo Polanco commented number eight (8) was a typographical error in the entry and should read zero. Incident Commander for Hurricane Irma Recovery Chris Byrne answered Council's questions and concerns. Public Comment: None MOTION by Councilor Batte, seconded by Councilor Brown, to approve Resolution 18-28, approving local mitigation strategy grant project list. NO VOTE TAKEN ON THIS MOTION MOTION by Councilor Batte, seconded by Councilor Brown, to approve Resolution 18-28, approving local mitigation strategy grant project list, amended to have the City Manager work with the grant writers to maximize the return to the City. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 7- Councilor Batte, Councilor Brown, Councilor Reed, Councilor Rios, Vice-Chair Roman, Chair Grifoni and Councilor Honig 4. ID 18-193 Resolution Authorizing a Professional Consulting Services Contract in the Amount of $59,650.00 with Water Science Associates to Conduct the IW-2 Underground Injection Control Mechanical Integrity Test (MIT) Required by the Florida Department of Environmental Protection This item was approved under the Consent Agenda. 5. ID 18-210 Resolution Endorsing the Findings of the Ad-Hoc Parking Solutions Committee and to Complete the Low Cost Options for Durnford Way (Editorial History: City Council created the Ad-Hoc Parking Solutions Committee to review and evaluate options to help solve the parking problems on the island. The Committee has met numerous times and has submitted their recommendations to the Council for action. This proposed project is the first in a series of what the Committee called their Low-Cost Solutions. Durnford Way recently was cleared of all vegetation within the Right-of-Way and is now ready for the removal of the excess dirt and material between the asphalt surface and the fence lines. This area will be replaced with six-inches of compacted Lime Rock subgrade base material, to provide a surface capable of providing parking. Future construction for this area of Durnford Way shall consist of the final solution which is the addition of Asphalt Paving with underground storm drainage and a screen wall to provide for 34 usable parking spaces. This ultimate project will cost between $603,648.00 and $795,000.00.) City Clerk Laura Litzan read into the record by title only, Resolution 18-31. Councilor Reed removed this item from the Consent Agenda. He is recommending this item be returned to staff to be updated and the brought back to City Council. City of Marco Island Florida Page 4 City Council Meeting Minutes - Final April 16, 2018 Public Works Director Tim Pinter answered Council's questions and concerns. Public Comment: Mr. Joseph Oliverio, Vice-Chair of the Ad Hoc Parking Solutions Committee, commented this is strictly a maintenance project and it would behoove City Council to amend the resolution this evening and vote on it tonight. He submitted signatures endorsing cleaning and maintaining the alleyways as they are not safe. MOTION by Councilor Reed, seconded by Councilor Rios, to continue Resolution 18-31, endorsing the findings of the Ad-Hoc Parking Solutions Committee and to complete the low cost options for Durnford Way. MOTION FAILED BY THE FOLLOWING VOTE: Yes: 2- Councilor Batte and Councilor Reed No: 5- Councilor Brown, Councilor Rios, Vice-Chair Roman, Chair Grifoni and Councilor Honig MOTION by Councilor Honig, seconded by Councilor Rios, to approve Resolution 18-31, endorsing the findings of the Ad-Hoc Parking Solutions Committee and to complete the low cost options for Durnford Way. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 6- Councilor Batte, Councilor Brown, Councilor Rios, Vice-Chair Roman, Chair Grifoni and Councilor Honig No: 1- Councilor Reed 7. City Council Items Presentations ID 18-171 Update by City’s Lobbyist Ronald L. Book, P.A. Marco Island City Lobbyist Ronald L. Book, 104 West Jefferson Avenue, Tallahassee Florida presented a progress report summarizing the outcome of the 2018 legislative session. Public Comment: None 8. Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Mr. Len Schuman, 220 South Collier Boulevard Unit 806, representing the group "Our City Our Ambulance" (OCOA) thanked Mr. Book for the work he did in Tallahassee and also the Councilors who attended the April 5, 2018 OCOA meeting at Mackle Park. He believes Marco Island's control of their own ambulance service will be beneficial to the citizens. He invited the community to attend the next OCOA meeting on Thursday, May 3, 2018 at Mackle Park from 5:30 P.M. to 7:00 P.M. He commented he is looking to Council to provide appropriate ballot language that is clear and specific concerning the Certificate of Public Convenience and Necessity (COPCN). Mr. Bob Rowe, 213 Angler Court, displayed a photograph of the late Mr. Paul Anderson and said Mr. Anderson died because Marco Island does not have home rule over its ambulance service. He declared there is no limit to the value that is placed on a human life. He noted he could not help Mr. Anderson because of the politics of Collier County trying to take all of Marco Island's tax dollars to use for their own. He urged the citizens to support the COPCN because people are priceless. City of Marco Island Florida Page 5 City Council Meeting Minutes - Final April 16, 2018 Mr. Michael Cunningham, 848 South Heathwood Drive, spoke about a medical occurrence involving his wife and the fact that Marco Island Paramedics could not transport her to the hospital. He stated the bottom line is, what is a life worth? 9. Quasi-Judicial Public Hearings: None 10. Ordinances a. ID 18-199 Ordinance - First Reading - Changing Site Development Plan and Site Improvement Plan Approval Requirements (Editorial History: City staff was given direction by the City Council to revise the Land Development Code (LDC) in order to change the approval process for Site Developed and Site Improvement Plans (SDP and SIP) from requiring Planning Board and City Council review to requiring City Staff review only. In 2014, the City Council amended the LDC, changing the approval process to require that the Planning Board and City Council approve all SDPs and SIPs. Prior to that time, the Growth Management staff would administratively approve all SDPs and SIPs. The Planning Board heard this item twice – on 2.2.18 and 3.2.18 - and voted unanimously (7-0) to recommend approval of this Ordinance, finding it consistent with the Comprehensive Plan. The Planning Board recommended procedure does require one public hearing in front of the Planning Board only for all SDPs and SIPs. Proposed changes also include revisions needed to clarify the requirements and procedures for SDP and SIP applications. The Ordinance, as approved by the Planning Board, is presented to the City Council for the first reading.) City Clerk Laura Litzan read into the record by title only, Ordinance on first reading, changing Site Development Plan and Site Improvement Plan approval requirements. MOTION by Chair Grifoni, no second, to approve an Ordinance on First Reading, Changing Site Development Plan and Site Improvement Plan Approval Requirements. MOTION FAILED FOR LACK OF SECOND b. ID 18-200 Ordinance - First Reading - Relating to Land Development Code - Site Plan with Deviations; Side Yard Encroachments; Setback for Screen Enclosure/Pool Area on Waterfront Lots; Garage Doors, Chainlink Fencing; and Utility Sheds (Editorial History: This ordinance is a product of the Land Development Code (LDC) update workshops held by the Planning Board throughout 2017. Below is the summary of changes: 1. Added “Site Plan with Deviations” language. 2. No side yard encroachments for mechanical equipment and/or other embellishments are permitted for homes built on lots of over 11,000 square feet. Planning Board recommended that maximum 2’ encroachments (staff’s recommendation remains at 4’) should be permitted for homes built on lots of 11,000 square feet or less. If current code allows for smaller encroachments it is left unchanged. LP gas tanks (with 2’ allowable encroachment) that are currently not listed were added. 3. Setback for screen enclosure/pool area on waterfront single-family lots only is changed from 10’ to 15’. This aligns with Sec. 6-86 of the City’s Building Code, which requires 15’ separation between in- ground swimming pool or retaining wall and an existing seawall as well as enforced MICA deed restrictions. Building community members that attended the workshops did not oppose this change. Also, those few areas on Marco Island that are not deed restricted are either inland or not-single family lots, therefore this change will not affect any non-deed restricted properties. City of Marco Island Florida Page 6 City Council Meeting Minutes - Final April 16, 2018 4. The width of the garage door(s) shall not exceed 45 percent of the front facing facade. The measurement of the 45 percent is based on the distance, in linear feet, of the front facing facade. Garage doors shall not exceed ten feet in height. Recreational Vehicle garages that exceed those measurements are permitted through the conditional use process. Currently code reads that “garage shall be setback at least five feet behind the plane of the front façade”. Planning Board recommended changing the language to “garage shall be setback or set forward a minimum of two (2) feet behind or in front of the plane of the front façade”. Staff recommends leaving the code language unchanged as this requirement has worked for many years and is not broken to get fixed. 5. Chain-link fencing is permitted as a primary structure only in the public parks, athletic fields, and to secure public utilities. 6. Utility sheds shall be physically attached to and architecturally integrated into the principal structure and not free standing. On January 5, 2018 the Planning Board approved this Ordinance by a vote of 5 -2.) City Clerk Laura Litzan read into the record by title only, an Ordinance on first reading, relating to Land Development Code - Site Plan with Deviations; Side Yard Encroachments; Setback for Screen Enclosure/Pool Area on Waterfront Lots; Garage Doors, Chainlink Fencing; and Utility Sheds. ORDINANCE FAILED FOR LACK OF MOTION c. ID 18-201 Ordinance - First Reading - Amending Section 54-111 Relating to Boat Docking Facilities, Revising Language and Adopting Exhibits (Editorial History: This ordinance is a product of the Land Development Code (LDC) update workshops held by the Planning Board throughout 2017. This document incorporates exhibits relating to the protrusion and setbacks of the boat docking facilities. Please note the code regulations are staying the same and the main purpose of incorporating these exhibits is to make the code more user friendly and easier for the citizens and builders to understand. On November 3, 2017 the Planning Board unanimously (6-0) approved this Ordinance.) City Clerk Laura Litzan read into the record by title only, an Ordinance on first reading, Amending Section 54-111 Relating to Boat Docking Facilities, Revising Language and Adopting Exhibits. Purchasing and Risk Manager Lina Upham answered the Council's questions and concerns. Public Comment: None MOTION by Vice-Chair Roman, seconded by Councilor Reed, to approve an Ordinance on first reading, Amending Section 54-111 Relating to Boat Docking Facilities, Revising Language and Adopting Exhibits. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 7- Councilor Batte, Councilor Brown, Councilor Reed, Councilor Rios, Vice-Chair Roman, Chair Grifoni and Councilor Honig (THE MEETING WENT INTO RECESS AT 7:23 P.M. IT IS NOTED FOR THE RECORD THE SAME COUNCILORS WERE PRESENT WHEN THE MEETING RECONVENED AT 7:30 P.M.) 11. Resolutions for Adoption: None City of Marco Island Florida Page 7 City Council Meeting Minutes - Final April 16, 2018 12. Council Reports a. ID 18-208 Discussion - City Manager Search Process Chair Grifoni, Councilor Reed and Councilor Rios submitted their position papers on the City Manager search process and discussions ensued. It is noted for the record, Acting City Manager Guillermo Polanco has declined submitting an application for the position of City Manager and prefers to maintain his position as Finance Director. Public Comment: Mr. Erik Brechnitz, 5000 Royal Marco Way, believes it is important that Council not be timid just because they have had recent missteps in the search for a City Manager and to continue aggressively until Council finds someone. He asked Council to consider hiring Mr. Mark Peterson former City Manager of Normal, Illinois, after serving twenty (20) years in that position, as an interim City Manager for as long as necessary. This will accomplish three (3) things, puts a highly professional person in the job now, relieves Mr. Polanco of serving two (2) roles and it gives Council time to do a search without the pressure of having to fulfill the position immediately. MOTION by Vice-Chair Roman, seconded by Councilor Rios, for Council to hire a new search consultant to conduct the next search for a City Manager and rather than use the same packet for the RFP that the Council works together to tell them exactly the details of what's expected and wanted and add the additional layers of background checks so Council has the highest degree of fidelity and success in selecting the next City Manager. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 7- Councilor Batte, Councilor Brown, Councilor Reed, Councilor Rios, Vice-Chair Roman, Chair Grifoni and Councilor Honig b. ID 18-211 Discussion - Improved Method for Negotiating a City Manager Agreement - Councilor Reed Councilor Reed held a discussion on an improved methody for negotiating a City Manager agreement and provided a slideshow presentation on a review of previous City Manager's contracts. He is suggesting Council should agree on the contract details in the Sunshine, communicate the contract details to all the candidates, provide a binding letter of intent to the candidate and select a candidate who has already agreed to the contract details. This item was discussed with no action. c. ID 18-209 Discussion - Capturing Unrealized Tax Revenues from Resort Rentals - Councilor Rios Councilor Rios held a discussion on capturing unrealized tax revenues from resort rentals. He is recommending Council instruct the Acting City Manager to take appropriate measures to ensure that all short term rental vacations, single family homes and condominiums, register with the City at no charge, to insure that all short term rentals are paying appropriate fees (legislated) which the City benefits from. There will be a six (6) month registration period for all to register and a late fee may be applied. This item was discussed with no action. City of Marco Island Florida Page 8 City Council Meeting Minutes - Final April 16, 2018 d. ID 18-212 Discussion - EMS Cost Comparisons - Councilor Honig Councilor Honig held a discussion on Emergency Medical Service (EMS) cost comparisons. He provided background information and a timeline regarding the Certificate of Public Convenience and Necessity (COPCN) process and believes Council should explore the three (3) alternatives outlined in a letter by Collier County Manager Leo Ochs which is in response to Marco Island's initative number one (1) in the three (3) pronged approach to obtain their COPCN. He noted that the Emergency Medical Authority (EMA) who will review Marco Island's application and make a recommendation to Collier County, has requested Marco Island provide a response to their letter sent to City Council by April 26, 2018. He is asking Council on how to move forward. Discussions ensued and Councilor Brown asked Fire Chief Murphy if he would like to respond. Fire Chief Murphy addressed the comments made by Councilor Honig and responded to the differences between Collier County and Fitch and Associates report regarding alternative number three (3). Public Comment: Mr. Irv Povlow, 657 Dorando Court, said this is all very confusing and there are too many questions that need to be answered in little time. He asked what what happens if Council does not reply to the letter, what's the clear cost, whose cost is being used; County or Fitch report and what's the difference in assessed value cost to the taxpayers. He suggested Council sit down with the County as soon as possible to try and get these questions answered. Mr. Jerry Swiacki was called to speak, but left the meeting . Ms.Linda Turner, 667 Thrush Court, asked is life worth more than a cup coffee which is what it would cost to control their own ambulance service. She said presently Marco Island has one (1) full time ambulance which is the same since Cityhood and even though there has been a significant increase population, there has been no increase in ambulatory service. If Marco Island citizens vote yes on August 28 to have their own COPCN, they will approve a plan for the City to have and control three (3) full time ambulances, receive an upgrade in service capabilities, continue to exercise their right to home rule and control the cost and level of service they deserve. Ms. Tabatha Butcher, Collier County Emergency Medical Services Chief, clarified that Collier County is not trying to rush things along. She commented that part of the COPCN Ordinance, the Emergency Medical Authority (EMA) is a step in the approval process and they can not deem an application complete if they do not have answers. She encouraged Marco Island citizens to reach out to get both sides of the story. Ms Barbara Murphy, 991 Collier Court, spoke on behalf of Dr. Jerry Swiacki, commented on Collier County Manager Leo Ochs' alternatives as a cheaper fix for Marco's ambulance problems but it is only short term and does not solve the problem. If Marco uses one (1) of Mr. Ochs' options, Marco still will not have control over their own ambulance service and the County would still tell us how many ambulances we can have, how and when they are available, what drugs can be used by Marco Fire Rescue Department and ultimately Marco will be paying more in taxes for our ambulance service when the County Fire Districts consolidate in 2020. MOTION by Vice-Chair Roman, seconded by Councilor Rios, to post the four (4) documents (COPCN application and three letters and questions from Collier County) on the City website home page and the City Manager explore a way to add a "frequently asked questions" section on the COPCN issues and explore the possibility of an email hotline. NO VOTE TAKEN ON THIS MOTION City of Marco Island Florida Page 9 City Council Meeting Minutes - Final April 16, 2018 MOTION by Vice-Chair Roman, seconded by Councilor Rios, to post the four (4) documents on the City website home page and the City Manager explore a way to a "frequently asked questions" section on the COPCN issues and explore the possibility of an email hotline, amended to include the ballot language for the upcoming referendum. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 7- Councilor Batte, Councilor Brown, Councilor Reed, Councilor Rios, Vice-Chair Roman, Chair Grifoni and Councilor Honig 13. Future Agenda ID 18-207 Future Agenda Items Vice-Chair Roman is requesting three (3) topics for a future agenda and she will provide position papers on the following topics: *Comprehensive Plan update *City Government Week *Interim City Manager discussion Discussions ensued regarding the Interim City Manager and it was determined by consensus to keep Mr. Guillermo Polanco as the Interim City Manager. The majority of Council (Councilor Batte, Councilor Brown and Councilor Reed opposed) concurred to schedule a special called meeting for Monday, April 23, 2018 at 5:30 P.M. to discuss the City Manager search process. MOTION by Councilor Rios, seconded by Vice-Chair Roman, to extend the meeting fifteen (15) minutes to 9:45 P.M. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Councilor Reed, Councilor Rios, Vice-Chair Roman, Chair Grifoni and Councilor Honig No: 2- Councilor Batte and Councilor Brown 14. Council Communications Councilor Batte had no comment. Councilor Brown had no comment Councilor Honig had no comment. Councilor Reed spoke about a letter received from an attorney to City Attorney Alan Gabriel regarding comments made at the dais and is asking the people involved to take appropriate action. Vice-Chair Roman had no comment. Councilor Rios had no comment. Chair Grifoni commented on the two (2) Planning Board ordinances on tonight's agenda that Council did not receive a motion to discuss the items and is proposing both of those items be brought back. It was determined by unanimous consensus to forward both of those ordinances to the May 7, 2018 City Council agenda. City of Marco Island Florida Page 10 City Council Meeting Minutes - Final April 16, 2018 15. City Manager's Report ID 18-206 City Manager’s Report Acting City Manager Guillermo Polanco provided his report and answered Council's questions and concerns. 16. City Attorney's Report ID 18-173 City Attorney’s Report City Attorney Alan Gabriel provided his report and was available to answer Council's questions and concerns. 17. Departmental Reports ID 18-205 Monthly Departmental Reports Council has agreed to forego the departmental reports by staff unless Council has a specific question for the department head. Building Services - Chief Building Official Raul Perez Finance Department - Finance Director Guillermo Polanco IT Department - Director of Information Technology Jordan Turek Growth Management - Community Affairs Director Daniel Smith Parks and Recreation - Parks, Culture and Recreation Manager Samantha Malloy Fire Department - Fire Chief Mike Murphy 18. Citizens' Comments - None 19. Adjournment There being no further business to come before City Council, the meeting adjourned at 9:41 P.M. ___________________________ Jared Grifoni, Council Chairman ATTEST: _________________________________________ Laura Litzan, City Clerk PREPARED BY: ________________________________________ Lisa Smith, Recording Specialist City of Marco Island Florida Page 11