Hideaway Beach Tax District Board

51 Bald Eagle Drive City of Marco Island Florida Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Hideaway Beach Tax District Board HIDEAWAY BEACH SPECIAL TAX BOARD Chair: Dick Delawder Vice-Chair: John Barto Members: Paul Fernstrum, Linda Ryan, Steve Zinkan Hideaway Beach Special Tax Board Attorney: Craig Woodward City Staff: Timothy Pinter, P.E., Diana Aviles Thursday, May 14, 2020 2:00 PM Community Meeting Room (1) CALL TO ORDER Chair Delawder called the meeting to order at 2:00 P.M (2) ROLL CALL Present: 5- Vice-Chair Barto, Member Delawder, Member Fernstrum, Member Ryan and Member Zinkan (3) APPROVAL OF THE AGENDA MOTION by Vice-Chair Barto, seconded by Member Fernstrum, that the Agenda be Approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Vice-Chair Barto, Member Delawder, Member Fernstrum, Member Ryan and Member Zinkan (4) APPROVAL OF MINUTES ID 20-832 February 13, 2020 Hideaway Beach Tax District Meeting Minutes MOTION by Vice-Chair Barto, seconded by Member Fernstrum, that the Minutes from February 13, 2020 be Approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Vice-Chair Barto, Member Delawder, Member Fernstrum, Member Ryan and Member Zinkan (5) COMMUNICATIONS (a) Discussion-Purchase of Tractor and Barber Rake Public Works Director Tim Pinter began the discussion by confirming the terms for the Board as approved by City Council. Currently, Vice-Chair Barto is approved for a 4 year term, current Chair Dick Delawder to a 4 year term, Paul Fernstrum to a 2 year term, Steve Zinkan to a 2 year term, and Linda Ryan to a 4 year term, all beginning April 1, 2020. City of Marco Island Florida Page 1 Hideaway Beach Tax District Board Meeting Minutes - Final May 14, 2020 Tim Pinter indicated that both he and Member Fernstrum reached out to Creel Tractor Company to determine if it is an approved vendor for either the county or the State of Florida. Unable to obtain this information for over six weeks, the Board concurred with the recommendation to place the item out for bid. (b) Agreement with Hideaway Beach Association on Beach Maintenance Attorney Lenore Brakefield read out the maintenance and lease equipment agreement between the District and the Association. The way it would work is if the Board purchases the equipment through the bid process as required and then the Board would lease it to the Association. Once leased to the Association, then they would be in charge of the maintenance of the beach. Section A-E of the contract is going over the terms the Board would have to follow. As for the leasing term, the way it is set up is to initially have it for a 7 year term and from there it will automatically renew for 5 year periods unless either one would like to terminate the contract earlier. The other party would have to provide a 60 day notice before officially terminating. The Board is also able to terminate the contact without cause and the Association will be in charge of the maintenance for the equipment. In section E of the contract, Attorney Lenore Brakefield stated that she left an option for a deposit. However, after much discussion, Vice-Chair Barto decided that part of the contract was not needed; therefore, the members all agreed to take that off of the contract. MOTION by Member Fernstrum, seconded by Vice-Chair Barto, that there be a 5 year term with the option of a buyout for the beach equipment and all new changes made to the contract be Approved.THE MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Vice-Chair Barto, Member Delawder, Member Fernstrum, Member Ryan and Member Zinkan (c) Sea Grass Monitoring Mohamed Dabees,Vice President of Humiston & Moore Engineers did let the Board know that the sea grass survey is currently in progress. He informed the Board that he has completed the sea grass survey from the kayak area to Tigertail lagoon. The portion by the boat area by the entry of the Lagoon will be done early June. (6) REPORTS (a) Revenue and Expense Report After carefully viewing and discussing the April revenue and expense report the Board approved it. ID 20-844 MOTION by Member Fernstrum, seconded by Member Zinkan, that the April expense report be Approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Vice-Chair Barto, Member Delawder, Member Fernstrum, Member Ryan and Member Zinkan (b) Needs for Next Year Chair Delawder suggested for the most part he will want to keep things the way they are. (c) Recommendation of New Millage Rate City of Marco Island Florida Page 2 Hideaway Beach Tax District Board Meeting Minutes - Final May 14, 2020 After much discussion, the Members agreed to keep the millage the same as last year. MOTION by Member Fernstrum, seconded by Member Zinkan, that the Board maintain the current Millage Rate be Approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Vice-Chair Barto, Member Delawder, Member Fernstrum, Member Ryan and Member Zinkan (d) Beach Issues – Member Fernstrum Member Fernstrum voiced out his concern about the discoloration in the water that seemed like oily slime. Public Works Director Tim Pinter explained that he was aware of the situation, the water was sampled and tested, and the results came back indicating that the product found in the water was not man made. (7) PRESENTATIONS (a) Mohamed Dabees Report ID 20-841 Mr. Dabees presented the Board with aerial pictures of Hideaway that goes all the way down to the lagoon. Currently there is no significant changes to the beach. Mr. Dabees is waiting for the results he needs from the seagrass survey to make any recommendations on modifying the beach. (8) OLD BUSINESS (a) Collier County's Management Plan ID 20-842 Proposed Sand Management Plan Michael Poff, President of Coastal Engineering Consultants, Inc., presented the sand management plan that Collier County has proposed for Collier Creek navigation improvements. After much discussion the Board did not agree with all the request per Collier County. The Board requested changes and based on the meeting among the City, CEC, District and the County, it is understood Collier County will revised the proposed plan and submit it back to the City and District for consideration at their next meeting. (b) Update on CRC 2020 Monitoring Project Michael Poff, Coastal Engineering Consultant, provided a brief recap of his approved scope of work. First is to conduct the annual monitoring survey of the beach and borrow area as required by the permits. Second is to analyze the expansion of the nearshore borrow area to the northeast to address the spit growth. Third is to work with Humiston and Moore to analyze an expansion of the nearshore borrow area to the southwest to address flushing and infill within the lagoon, which will rely upon the results of the seagrass survey. Mr. Poff recommended to the Board to approve the surveying of the offshore disposal area concurrent with the annual monitoring to provide the data to the County so they can design the expansion of this area to accommodate the sand disposal needs of both the County and the District. After much discussion, the Board agreed. MOTION was made by Member Fernstrum, seconded by Vice-Chair Barto, to City of Marco Island Florida Page 3 Hideaway Beach Tax District Board Meeting Minutes - Final May 14, 2020 approve Michael Poff additional survey be Approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Vice-Chair Barto, Member Delawder, Member Fernstrum, Member Ryan and Member Zinkan (9) NEW BUSINESS (a) Dredging Dates and Permitting Mr. Poff, CEC, shared the nearshore borrow area has been dredged on average every three years. The next cycle is 2022. The next step is to apply for the permit mod to expand the borrow area and offshore disposal area. The City, District and Collier County should work together on the permit mod and even consider working together to conduct the Collier Creek dredging and nearshore borrow area dredging in the same contract to save money on mobilization. (10) ADJOURNMENT There being no further business, the meeting adjourned at 3:55 P.M . PREPARED BY: _____________________________ Diana Aviles, Administrative Assistant City of Marco Island Florida Page 4