Hideaway Beach Tax District Board

City of Marco Island Florida 51 Bald Eagle Drive Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Thursday, February 23, 2023 1:30 PM Community Meeting Room Hideaway Beach Tax District Board HIDEAWAY BEACH TAX DISTRICT BOARD Chair: Linda Ryan Vice-Chair: Dick Delawder Board Members: John Barto, Paul Fernstrum, Steve Zinkan Hideaway Beach Tax District Board Attorney: David Tolces City Staff: Justin Martin, Public Works Director; Diedre Wint, Administrative Assistant Hideaway Beach Tax District Board Meeting Minutes - Final February 23, 2023 (1) CALL TO ORDER Chair Ryan called the Meeting to order at 1:30PM. (2) ROLL CALL Present: 4- Board Member Fernstrum, Chair Ryan, Board Member Zinkan and Vice-Chair Delawder Please note: Member Barto participated in the Meeting via telephone. Also present: David Tolces, Attorney, Weiss, Serota, Hoffman, Cole & Bierman (Via Zoom) Mohamed Dabees, Vice President & Senior Coastal Modeler, Humiston & Moore Engineers, Michael Poff, P.E., President, Coastal Engineering Consultants, Inc City Staff: Justin Martin, Director of Public Works Diedre Wint, Public Works Martin Luna, Video/ Broadcast Specialist (3) PLEDGE OF ALLEGIANCE MOTION TO ALLOW REMOTE PARTICIPATION MOTION by Vice Chair Delawder, seconded by Board Member Zinkan that Attorney David Tolces can participate in the Meeting and for Board Member Barto to be able to actively participate and vote on matters coming before the Board this day, February 23, 2023 Yes: 4- Board Member Fernstrum, Chair Ryan, Board Member Zinkan and Vice-Chair Delawder (4) APPROVAL OF THE AGENDA MOTION by Vice Chair Delawder, seconded by Member Zinkan, that the Agenda be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 4- Board Member Fernstrum, Chair Ryan, Board Member Zinkan and Vice-Chair Delawder (5) APPROVAL OF THE MINUTES ID 23-2720 Approval of the Hideaway Beach Special Taxing District Board Meeting Minutes of January 13, 2023. MOTION by Vice Chair Delawder, seconded by Member Zinkan, that the Minutes of January 13, 2023 be Approved with corrections. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: City of Marco Island Florida Page 1 Hideaway Beach Tax District Board Meeting Minutes - Final February 23, 2023 Yes: 4- Board Member Fernstrum, Chair Ryan, Board Member Zinkan and Vice-Chair Delawder Corrections to the Minutes The following corrections to the Minutes were made by Chair Ryan: 1. In the motion under item 6 there is a random phrase between two periods that should be deleted. “have this scheduled for the” 2. Under item 11 “Hideaway Beach Condo Association” should be corrected to read “Hideaway Beach Association”. (6) OLD BUSINESS (a) ID 23-2777 Project Updates from Humiston & Moore and Coastal Engineering. As of the end of January and the past week, the sand trap was near completion and the focus was on two elements: 1) work around the sand trap and 2) the extended borrow area near Royal Marco Point. The current activities were to fill the berm area, dredge and excavate the south flow channel. The dredge equipment experienced a significant mechanical failure but was expected to be back on the project in the coming week. The failure should not affect productivity, the outcome and the timeline of finishing the project given the associated cost to the contractor. Even though, the delay is not in the best interest of all concerned consideration needs to be given due to the delays and conditions after Hurricane Ian, worked done at night time with less visibility, human error, provisions for turtle nesting season and the need for a change order. (b) ID 23-2779 Additional Professional Services for Environmental Services and Construction Administration. MOTION was moved by Member Zinkan, Seonded by Vice Chair Delawder to approve the additional funding of $28, 922 to Turrell Hall & Assocs., for construction monitoring and for the additional regular environment monitoring and annual report in the amount of $16,979 for a total of $45,901 MOTION was moved by Vice Chair Delawder, Seonded by Member Fernstrum to approve the additional funding of $23,872 to Humiston & Moore for Construction Administration. (c) Discussion on Project Timeline and Beach Tilling Option Beach tilling option will include the project area, that is, the staging and equipment areas. This is about 60% of Hideaway Beach. Grading and tilling may be added from contingencies or any other changes with the contractor for areas of concerned deemed minor such as the 5000 and 6000 buildings which were affected by Hurricane Ian. (d) CEC Update ID 23-2781 Notice of Intent: Hideaway Beach Nourishment & Groins, Collier Creek Navigation Segment Beach tilling and grading are required to be done in the construction access areas and north beach. Any other area will require notification for permitting, information on nesting season and relocation of nesting. City of Marco Island Florida Page 2 Hideaway Beach Tax District Board Meeting Minutes - Final February 23, 2023 Members reviewed an overall location map of the permit drawing with intent to issue at the entrance to Collier Creek. The main elements are expansion of the dredge footprint which will remove the existing damaged jetty and install a new rock groin structure in the area of the 6000 building on state-owned land and Collier Creek. The idea is to reduce friction, slow the velocity and reduce pressure off the opposite shoreline. (e) ID 23-2688 Discuss the Future Need for Vegetation Removal Services Contract A joint effort by City Staff and Hideaway Beach Tax District with the vendor (solitude Lake Management) did not provide corroboration of work done and invoiced for payment. Recommendations have been made to discontinue service with Solitude Lake Management and pursue a proposal from Turrell Hall & Assocs. to provide service for future need for vegetation removal on the T-groins. (f) ID 23-2778 Financial Update for the Month ending January 31, 2023. The Financial Update as of the end of January 31, 2023, less receipts was 634K cash on hand which was sufficient, to date, to fund the project. Board Member along with the Lead Engineer, Humiston & Moore agreed to a joint meeting with the City's Finance Director, in order, to determine the expenditure for a better understanding of the budget moving forward. (7) PUBLIC COMMENT (TIME CERTAIN ..) None. (8) NEW BUSINESS None. (9) STAFF COMMUNICATIONS: (a) City/County Coordination on the Funding Agreement and Change Order #2 Collier County Board of Commission met February 14, 2023 and with a unanimous vote approved the $921K for the sand impacts from Hurricane Ian. The funds will be administered as a reimbursement. Also, the City of Marco Island voted to support change order #2 and the funding agreement. (10) NEXT MEETING: CONFIRMATION & ATTENDANCE Members agreed that the next Meeting be scheduled for March 23, 2023. Other future proposed Meeting dates are April 20, 2023 and May 11, 2023. The election of Chair and Vice Chair may be held in May, 2023. (11) PROPOSED AGENDA TOPICS FOR NEXT MEETING Members proposed Tilling Plan, Annual Monitoring Report and Vegetation Management to be items on the Agenda for the next Meeting. (12) OTHER COMMITTEE COMMUNICATIONS None. (13) ADJOURNMENT There being no further business before the Committee, Chair Ryan adjourned the meeting at 3:15 P.M. City of Marco Island Florida Page 3 Hideaway Beach Tax District Board Meeting Minutes - Final February 23, 2023 __________________________________ Diedre Wint, Administrative Assistant MOTION by Board Member Zinkan, seconded by Vice Chair Delawder that the Meeting be adjourned. Yes: 4- Board Member Fernstrum, Chair Ryan, Board Member Zinkan and Vice-Chair Delawder City of Marco Island Florida Page 4