Parks and Recreation Advisory Committee

City of Marco Island Florida 51 Bald Eagle Drive Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Tuesday, May 17, 2022 3:30 PM Community Room Parks and Recreation Advisory Committee Chair: Carlos Portu Vice-Chair: Allyson Richards Members: Adrian Conner, Doug Kelly, Dawn Kuhn, David Shagott, Dolores Siegel City Staff: Daniel Smith, Samantha Malloy, Miguel Carballo, Martha Montgomery, Jill Cartaya Parks and Recreation Advisory Meeting Minutes - Final May 17, 2022 Committee (1) CALL TO ORDER Vice-Chair Richards called the meeting to order at 3:30 pm. (2) ROLL CALL Present: 4- Member Conner, Member Kuhn, Vice-Chair Richards and Member Siegel Absent: 2- Member Kelly and Member Shagott ALSO PRESENT Samantha Malloy, Parks, Culture and Recreation Manager Miguel Carballo, Fleet and Facilities Manager Martha Montgomery, Facilities Supervisor (3) PLEDGE OF ALLEGIANCE Led by Vice-Chair Richards. (4) APPROVAL OF THE AGENDA Vice-Chair Richards Motioned to approve the Agenda. MOTION by Member Siegel, seconded by Member Conner to approve the Agenda. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 4- Member Conner, Member Kuhn, Vice-Chair Richards and Member Siegel Yes: 4- Member Conner, Member Kuhn, Vice-Chair Richards and Member Siegel (5) APPROVAL OF THE MINUTES Vice-Chair Richards Motioned to approve the April 19, 2022, Minutes. ID 22-2244 PRAC Draft Minutes April 19, 2022 MOTION by Member Siegel, seconded by Member Conner to Approve the Minutes from April 19, 2022, MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 4- Member Conner, Member Kuhn, Vice-Chair Richards and Member Siegel (6) STAFF COMMUNICATIONS a. Mike Sheffield, City Clerk Introduction Mike Sheffield, New City Clerk, introduced himself and mentioned he is always readily available. b. ID 22-2272 May 2022 Staff Report Samantha Malloy, Parks, Culture and Recreation Manager asked if there are any questions. City of Marco Island Florida Page 1 Parks and Recreation Advisory Meeting Minutes - Final May 17, 2022 Committee Vice-Chair Richards asked what the update for Tommy Barfield Elementary field was, when does the lease end and do we know when the meeting will be. Ms. Malloy replied that a meeting will be scheduled with Collier County Public Schools and Jane Wyatt from MIA. The lease will end July 31, 2022. The meeting with Collier County Public Schools and MIA has still not been determined yet. Vice-Chair Richards asked when do the camps begin. Ms. Malloy replied camps begin June 3 through August 9th, 2022. Registrations are ongoing. c. Parks and Recreation Capital Requests Ms. Malloy talked about additional items needed for Parks and Recreation. Ms. Malloy mentioned Chair-Portu went to Veterans Community Park and met with Tom Villante and was asked to attend the meeting. Some of the benches at Veterans Community Park are rusted and need to be replaced. Vice-Chair Richards asked if the replacement benches would be made from a different material or the same. Miguel Carballo, Fleets and Facilities Manager, stated that at Veterans Community Park, we need to keep the same existing look and feel. Ms. Malloy mentioned replacing the 2007 SUV that Parks and Recreation uses. The SUV has broken down quite a bit and has cost a lot to fix. The Parks and Recreation Staff at this moment are not comfortable driving it over the bridge and this SUV is used a lot for Summer camp. SUV’s have plenty of room for storage to transport supplies and equipment. The new SUV will also be used for Veterans Community Park for transporting equipment back and forth. The laptop at the Racquet Center needs to be replaced. The existing laptop goes down every day. It is used for check-ins for the members. The projector at Mackle Park needs to be replaced. The projector is used for facility rentals, presentation, meetings, etc. The projector at Mackle Park does not meet the needs for the facility and is very cumbersome and not user friendly. Some basketball backboards outside on the basketball court need to be replaced along with some of the basketball rims. The basketball backboards are rusting, and the rims have sharp edges where the nets fit into and are cutting the nets. Our office was notified by the Purchasing Manager that their office is working on a City-wide contract for the copiers used by the City. Parks and Recreation is always looking for donations for equipment, i.e., the foosball table and the air hockey table. Parks and Recreation would like to get some security cameras for Veterans Community Park and add a few more at the other parks. Vice-Chair Richards asked about the MIA donated shade canvas structure. City of Marco Island Florida Page 2 Parks and Recreation Advisory Meeting Minutes - Final May 17, 2022 Committee Ms. Malloy stated that all Parks and Recreation received were the poles but not the actual shade. Parks and Recreation is looking into what type of shade would fit the poles that were donated. Member Kuhn asked about extra personnel when Veterans Community Park opens, and will Parks and Recreation be hiring someone that will have experience with the band shell electronics/equipment. Ms. Malloy replied this would go under the Operational Budget. Parks and Recreations future goal is to hire a new Recreation Leader, and that individual will be responsible for reservations, planning of events, and any other activities at Veterans Community Park. Parks and Recreations would have multiple personnel trained on how to use the equipment at the band shell. Member Siegel asked how many people can be seated on the lawn. Ms. Malloy stated it depends on the event. For concerts, a good estimate would be around 2000. d. ID 22-2274 Staff Recommendation regarding Naming Request Samantha Malloy, Manager of Pars, Culture and Recreation stated that the original name for the Dock/gazebo of “Cale Model Yacht Sailing Meeting Place” was not well liked. The new name suggested name would be the “Cale Model Yacht Sailing Center”. Vice-Chair Richards asked if any of the members would like to make a motion for the name change. Vice-Chair Richards asked if anyone had any questions regarding the FY23 Budget Information Policies about putting 25% of the general operating budget for reserves. The information is about the FY23 Budget Rollback policies. MOTION by Member Kuhn, seconded by Member Siegel to Approve name change to “Cale Model Yacht Sailing Center”. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 4- Member Conner, Member Kuhn, Vice-Chair Richards and Member Siegel (7) PUBLIC COMMENT None. (8) PRESENTATIONS Miguel Carballo, Manager, Fleets and Facilities, Presentation of Parks Capital Budget Recommendations ID 22-2267 Presentation of Parks Capital Budget Recommendations Miguel Carballo, Manager, Fleets and Facilities presented a list of Capital Park Project Recommendations for the FY23. These projects are not currently budgeted for and there is no guarantee the projects will be in the next budget. The goal of the presentation is to get the feedback from the Parks and Recreation Advisory Committee and the Committees priorities. City of Marco Island Florida Page 3 Parks and Recreation Advisory Meeting Minutes - Final May 17, 2022 Committee Airnasium Structural Assessment: The structure is in poor condition. The steel along the structure has significant rust and holes. Recommendations are to get a Structural Engineer to come out and give the Fleets and Facilities Department an analysis on either Repair or Replace the structure. Member Siegel asked what does the $15,000 cover. Mr. Carballo responded that the $15,000 covers the Engineer’s assessment, their report, and recommendations. Spray Park Replacement: The estimated replacement cost would be $165,000. This would include pump system replacement, keeping the existing plumbing but checking it, replacing the feature heads and a resurfacing the actual splash pad with a rubber-safe play surface designed for splash pads. Martha Montgomery, Facilities Supervisor stated that the Environmental Specialist with Collier County Health Department is scheduled to come out for the annual inspection on May 31, 2022. If their department signs off on it, the splash park will be able to open, but it will have low pressure and not working at full capacity. Leigh Plummer Parking lot Replacement options: Option 1: The project would consist of redoing what is already there. Resurface the parking lot, take out the two center trees, and replace with two new trees somewhere else. The cost would be $45,000.00. Option 2: The project would consist of redoing the entire parking lot, expanding the parking lot, and redo the landscaping. The cost would be $135,000.00. Option 3: The project would consist of a reinforced parking lot on the right-away, adding a walkway, taking out the current parking lot and landscaping. The cost would be $233,000. Member Kuhn asked can you combine any of the options together. Mr. Carballo stated that options 1 and 3 or 2 and 3 can be done, but not options 1 and 2. Mr. Carballo’s recommendation is option 1 at this moment and in the future work on an assessment. Chair Portu recommended to get community feedback, postpone the project, and wait for the assessment. Mr. Carballo replied that the City of Marco Island Risk Manager ‘s recommendation is to address the parking lot because of current risk claims. Member Siegel would like to confirm that this project needs to be done at once and act on it immediately. Mr. Carballo replied that this would be his recommendation. Meanwhile, we can get community feedback before presenting this project to City Council for the next FY23. Canine Cove Dog Park(s): The project would consist of replacing the center fence that splits the small and large dog park. The height of the fence would be the same with one foot buried underground. Additionally, the fence doors would be replaced. The cost City of Marco Island Florida Page 4 Parks and Recreation Advisory Meeting Minutes - Final May 17, 2022 Committee would be $15,000.00 Racquet Center: Fleets and Facilities is in the process of getting an assessment done for Courts 7 and 8. Based on current market conditions the cost per court will be $65,000. Bocce Ball Court Replacement: Per community feedback, court 4 needs to be replaced/resized and relocate the light pole. This cost would be $70,000. Bench and Trash can Replacement program: Fleets and Facilities would like to start a bench and trash can replacement program. Most of the trash cans are metal and are rusting. Our department is recommending concrete trash cans. The lids would have to be replaced but not the entire trash can. Fleets and Facilities is recommending a budget of $10,000 a year for trash cans and benches. This would allow a replacement rotation for these items. The goal would be to replace eight to ten a year. Member Kuhn asked how many benches does the City have and is the life of the benches at least 10 years. Mr. Carballo stated that his office is in the process of cataloging all the benches. Ten years is a good estimate depending on the material of the benches. Shuffleboard courts: The project would consist of resurfacing all four shuffleboard courts. The cost would be $10,000. Veterans Community Park Utility Cart for maintenance: The cost would be $17,000. This would be an added vehicle to the fleet. Racquet Center Cart Replacement: The cost would be $15,000. Maintenance Lift Cart Replacement: The cost would be $55,000. This cart would be shared with Public Works and Maintenance. Member Siegel asked can the City lease the carts instead of purchasing them. Mr. Carballo responded that some departments do lease. The Fleets and Facilities department can investigate leasing as well. Chair Portu suggested that the Maintenance Lift Cart cost should be shared with Public Works, get community feedback regarding Leigh Plummer Park, wait for the assessment regarding the courts at the Raquet Center, trash can, and bench replacement programs are a great idea, the resurfacing of the Shuffleboard courts and Bocce court is a reasonable expense, and the Spray Park needs to be done. Member Kuhn asked how do we budget for the other parks. Mr. Carballo mentioned that budgeting for the parks is one of the initiatives of the Parks and Recreation Advisory Committee, but our department can work on getting figures/estimates. Dan Smith, Director of Community Affairs and Samantha Malloy, Parks, Culture and Recreation Manager are working on a master plan for the other parks. Samantha Malloy, Parks, Culture and Recreation Manager mentioned the assessment for the Racquet Center is ongoing. Parks and Recreation is trying to schedule a meeting for City of Marco Island Florida Page 5 Parks and Recreation Advisory Meeting Minutes - Final May 17, 2022 Committee June 9th with the Parks and Recreation Advisory Committee, community members on and off the island, and the individual handling the Racquet Center assessment to get feedback and concerns. Member Kuhn asked how the community will be informed about the meeting. Ms. Malloy mentioned putting it on the City’s website and other alternatives. (9) OLD BUSINESS None. (10) NEW BUSINESS None. (11) COMMITTEE COMMUNICATIONS Chair-Portu has done some research on the vacant lot along the linear path used for overflow parking for the Farmer’s Market to make a new park project. Chair Portu mentioned an Owl Observation area, a low intensity public park, with a canopy and/or gazebo, including a way to observe and interact, with minor utilities, something new. The new park could have landscaping, minimal infrastructure, and minimal cost. Chair Portu suggested to speak to a landscaping architect to present a plan to City Council. Chair Portu has made some calls regarding an outdoor piano and hasn’t received any information yet. Chair Portu had a concern that salt water may be an issue and is worried about extra maintenance that may need to be done. (12) ADJOURNMENT There being no further business, the meeting adjourned at: 4:45 pm. MOTION by Member Siegel and seconded by Member Conner to adjourn the meeting. City of Marco Island Florida Page 6