Board of Lights and Water

205 Lawrence Street City of Marietta Post Office Box 609 Marietta, Georgia 30061 Meeting Minutes BOARD OF LIGHTS AND WATER Steve "Thunder" Tumlin, Chairman Terry G. Lee, Vice Chair Bruce E. Coyle Alice Summerour Brian Torras Mike Wilson Michelle Cooper Kelly Monday, August 6, 2018 12:00 PM City Council Chambers Presiding: R. Steve Tumlin Present: Alice Summerour, Brian Torras, Bruce E. Coyle, Terry G. Lee, Mike Wilson and Michelle Cooper Kelly Also Present: Ron Mull, BLW General Manager William Bruton, City Manager Kevin Moore Board Attorney Stephanie Guy, Board Clerk CALL TO ORDER: Chairman R. Steve Tumlin called the meeting to order at 12:00 p.m. INVOCATION: Mayor Tumlin called upon Board member Wilson to give the invocation. PLEDGE OF ALLEGIANCE: Everyone was asked to remain standing for the Pledge of Allegiance. I. MINUTES: 20180848 Regular Meeting - July 5, 2018 Review and approval of July 5, 2018 regular meeting minutes. A motion was made by Board member Summerour, seconded by Board member Torras, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved City of Marietta Page 1 Printed on 8/6/2018 2:01:07PM BOARD OF LIGHTS AND WATER Meeting Minutes August 6, 2018 II. APPOINTMENTS/PRESENTATIONS: III. SCHEDULED APPEARANCES: IV. BLW OPERATING DEPARTMENTS: Customer Care: Electrical: 20180856 Mutual Aid - City of Monticello Report on mutual aid provided to the City of Monticello which was hit hard by storms on Saturday, July 21, 2018. Reported Marketing: Information Technology (IT): Water & Sewer: 20180879 Sewer Easement Encroachment - 390 Wellons Street Consideration of request for variance from Policy No. 5.11. Kim Holland, Water/Sewer Director, presented information related to the request for the sewer easement encroachment at 390 Wellons Street. Discussion was held for executive session. Tabled until after the Executive Session 20180880 Wholesale Sewer Rates Update on Cobb County Water System increase in wholesale sewer treatment rates and recommendation for future Budget/ Rates Committee review. Reported 20180850 Cobb County-Marietta Water Authority (CCMWA) Monthly Cobb County-Marietta Water Authority (CCMWA) report. Reported City of Marietta Page 2 Printed on 8/6/2018 2:01:07PM BOARD OF LIGHTS AND WATER Meeting Minutes August 6, 2018 V. CENTRALIZED SUPPORT: Finance: 20180870 BLW Finance Reports Review of the BLW Finance reports for July 2018. Reported VI. COMMITTEE REPORTS: VII. CHAIRPERSON'S REPORT: MEAG Business Report 20180851 Report from the Municipal Electric Authority of Georgia (MEAG) Annual Meeting, Board elections, and other MEAG business during the month of July 2018. Reported VIII. GENERAL MANAGER'S REPORT: IX. OTHER BUSINESS: 20180852 Marietta Natural Gas, LLC Marietta Natural Gas, LLC update. Reported X. UNSCHEDULED APPEARANCES: XI EXECUTIVE SESSION (at the Board's discretion): 20180853 Executive Session Executive Session to discuss personnel, legal and/ or real estate matters. A motion was made in open session by Board member Lee, seconded by Board member Torras, to enter an Executive Session to discuss potential litigation. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved The Executive Session was held. City of Marietta Page 3 Printed on 8/6/2018 2:01:07PM BOARD OF LIGHTS AND WATER Meeting Minutes August 6, 2018 A motion was made in open session by Board member Coyle, seconded by Council member Lee, to exit the Executive Session. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved 20180879 Sewer Easement Encroachment - 390 Wellons Street Consideration of request for variance from Policy No. 5.11. After the executive session, the following motion was made: Motion to approve the request for variance from Policy No. 5.11, Sewer Easement Encroachment, at 390 Wellons Street, with the following conditions: 1. The owner shall enter into a Hold Harmless Agreement with the Board of Lights and Water as it relates to the sewer encroachment. 2. The owner agrees to the donation of a future easement for replacement of the existing sewer line and easement, which would be a location as to not interfere with any existing or proposed structures. Factors that are noted as part of the motion are as follows: 1. That the planned improvements by the owner do not result in a further or greater encroachment into the existing sewer line and easement. 2. That the existing sewer line is on the Marietta Power and Water list for upgrades, repair and/or replacement within the next two years. For the record, the owner agreed to the conditions as stated in the motion. The motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved as Stipulated ADJOURNMENT: The meeting was adjourned at 1.04 p.m. Approved by City Council: Date: August 8, 2018 ______________________________ R. Steve Tumlin, Mayor City of Marietta Page 4 Printed on 8/6/2018 2:01:07PM BOARD OF LIGHTS AND WATER Meeting Minutes August 6, 2018 Attest: ________________________ Stephanie Guy, City Clerk Approved by Board of Lights and Water: Date: _________________________ _______________________________ R. Steve Tumlin, Chairman Attest: ________________________ Stephanie Guy, City Clerk City of Marietta Page 5 Printed on 8/6/2018 2:01:07PM