Board of Lights and Water

205 Lawrence Street City of Marietta Post Office Box 609 Marietta, Georgia 30061 Meeting Minutes BOARD OF LIGHTS AND WATER Steve "Thunder" Tumlin, Chairman Terry G. Lee, Vice Chair Bruce E. Coyle Alice Summerour Brian Torras Mike Wilson Michelle Cooper Kelly Monday, November 12, 2018 12:00 PM City Council Chambers Presiding: R. Steve Tumlin Present: Alice Summerour, Brian Torras, Bruce E. Coyle, Terry G. Lee, Mike Wilson and Michelle Cooper Kelly Also Present: Ron Mull, BLW General Manager William Bruton, City Manager Kevin Moore Board Attorney Stephanie Guy, Board Clerk CALL TO ORDER: Chairman R. Steve Tumlin called the meeting to order at 12:03 p.m. INVOCATION: Chairman Tumlin gave the invocation. PLEDGE OF ALLEGIANCE: Everyone was asked to remain standing for the Pledge of Allegiance. I. MINUTES: 20181192 Regular Meeting - October 8, 2018 Review and approval of October 8, 2018 regular meeting minutes. A motion was made by Board member Summerour, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved City of Marietta Page 1 Printed on 11/12/2018 2:34:38PM BOARD OF LIGHTS AND WATER Meeting Minutes November 12, 2018 II. APPOINTMENTS/PRESENTATIONS: III. SCHEDULED APPEARANCES: 20181255 Scheduled Appearance Scheduled Appearance - Irma Glover Present IV. BLW OPERATING DEPARTMENTS: Customer Care: Electrical: 20181194 Mutual Aid Update/ Hurricane Michael Report on Marietta Power’s storm restoration assistance provided to Crisp County/ Cordele, Georgia in the aftermath of Hurricane Michael. Reported 20181217 Memorandum of Understanding (MOU)/ Cobb EMC and BLW Consideration for approval of a Memorandum of Understanding between Cobb Electric Membership Corporation (EMC) and the Marietta Board of Lights & Water (BLW) relating to the distribution feeder electrical tie point near the Cumberland/ Galleria area. Motion to approve the required Memorandum of Understanding between Cobb Electric Membership Corporation (EMC) and the Marietta Board of Lights and Water. The motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved Marketing: 20181193 LED Signage/ Message Board Consideration for approval of new LED Signage/ Message Board for the entrance of the BLW complex as presented. Motion to approve the Marietta Power exterior sign redesign. City of Marietta Page 2 Printed on 11/12/2018 2:34:38PM BOARD OF LIGHTS AND WATER Meeting Minutes November 12, 2018 The motion was made by Board member Lee, seconded by Board member Summerour, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved Information Technology (IT): Water & Sewer: 20181195 Marietta Board of Lights & Water Policy & Procedure No. 3.20, Water Service Rates Motion for approval of revisions to Marietta Board of Lights & Water Policy No. 3.20, Water Service Rates, per last month’s decision to pass through the wholesale water cost increase effective January 2019, with bills reflecting increase starting in February 2019. The motion was made by Board member Lee, seconded by Board member Coyle, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved 20181197 Marietta Board of Lights & Water Policy & Procedure No. 3.24, Water Monthly Minimums Motion for approval of revisions to Marietta Board of Lights & Water Policy No. 3.24, Water Monthly Minimums, per last month’s decision to pass through the wholesale water cost increase in 2019. The motion was made by Board member Lee, seconded by Board member Coyle, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved 20181196 Marietta Board of Lights & Water Policy & Procedure No. 3.22, Sewer Service Rates Motion for approval of revisions to Marietta Board of Lights & Water Policy No. 3.22, Sewer Service Rates, per last month’s decision to pass through the wholesale wastewater cost increase in 2019. The motion was made by Board member Lee, seconded by Board member Coyle, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved City of Marietta Page 3 Printed on 11/12/2018 2:34:38PM BOARD OF LIGHTS AND WATER Meeting Minutes November 12, 2018 20181218 2018 Water System Improvements Project/ Change Order No. 1 Consideration for approval of Change Order No. 1, in the amount of $759,233, for the 2018 Water System Improvements Project with K.M. Davis Contracting and a Resolution amending the FY19 Budget in the amount of $809,205 which includes $49,972 for required engineering services with Atkins. Motion to authorize Change Order No. 1 in the amount of $759,233.00 for the additional construction aspect of the 2018 Water System Improvements Project, and authorize a Resolution amending the FY19 BLW Budget in the amount of $809,205.00 into Account 510-6010-562-78-05. The motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved 20181198 Cobb County-Marietta Water Authority (CCMWA) Monthly Cobb County-Marietta Water Authority (CCMWA) report. Reported V. CENTRALIZED SUPPORT: Finance: 20181190 BLW Finance Reports Review of the BLW Finance reports for October 2018. Reported VI. COMMITTEE REPORTS: 20181222 Audit Committee Committee Chair Mike Wilson to discuss potential need for December 10 Audit Committee meeting. Committee Chair Mike Wilson called an Audit Committee meeting for December 10 at 10:30 am. City of Marietta Page 4 Printed on 11/12/2018 2:34:38PM BOARD OF LIGHTS AND WATER Meeting Minutes November 12, 2018 VII. CHAIRPERSON'S REPORT: 20181199 MEAG Business Report Report on Municipal Electric Authority of Georgia (MEAG) business during the month of October 2018. Reported 20181207 2019 Board Meeting Schedule (Tentative) Review of tentative Board meeting schedule for 2019. Tabled 20181208 2019 Meeting Protocol Protocol for 2019 Board meetings relating to Invocation/ Pledge schedule. Tabled VIII. GENERAL MANAGER'S REPORT: 20181223 Electric Cities of Georgia (ECG) 2018 Board Elections Discussion about 2018 Electric Cities of Georgia (ECG) Board Elections, nominations, and review of current voting delegates. Motion to appoint Ron Mull as voting delegate and Bill Bruton as alternate voting delegate for the 2018 Electric Cities of Georgia (ECG) Board Elections. The motion was made by Board member Lee, seconded by Board member Coyle, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved 20181224 Vogtle Generation Trust Over the past several years we have budgeted monies for the Vogtle Generation Trust and authorized the Municipal Electric Authority of Georgia (MEAG) to bill for that amount of money. In turn, MEAG would collect those funds and deposit them into a short-term flexible portfolio account. Our finance department would then pull those funds and deposit them into the Vogtle Generation Trust account. Starting January 2019, we will make a direct contribution into the Vogtle Generation Trust account and eliminate the MEAG portion of the process. City of Marietta Page 5 Printed on 11/12/2018 2:34:38PM BOARD OF LIGHTS AND WATER Meeting Minutes November 12, 2018 The motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved 20181225 MEAG Off-System Energy Sales Margins Power Supply Year 2019 Consideration of recommendation to City Council for the election of MEAG Off-System Energy Sales Margins for the power supply year 2019. The motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved IX. OTHER BUSINESS: 20181200 Marietta Natural Gas, LLC Status update on Marietta Natural Gas, LLC. No Report 20181219 FY19 BLW Budget Amendment/ Resolution Consideration of a motion to amend the Fiscal Year 2019 Board of Lights and Water (BLW) budget to amend the start-up cost for Marietta Natural Gas, LLC through a resolution to appropriate funds from reserves. A motion was made by Board member Summerour, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved XI. EXECUTIVE SESSION (at the Board's discretion): 20181201 Executive Session Executive Session to discuss personnel, legal, and/ or real estate matters. A motion was made in open session by Board member Lee, seconded by Board member Torras, to enter an Executive Session to discuss real estate matter. The motion carried by the following vote: Vote: 7 - 0 - 0 Approved City of Marietta Page 6 Printed on 11/12/2018 2:34:38PM BOARD OF LIGHTS AND WATER Meeting Minutes November 12, 2018 The Executive Session was held. A motion was made in open session by Board member Lee, seconded by Council member Kelly, to exit the Executive Session. The motion carried by the following vote: Vote: 7 - 0 - 0 Approved 20181257 Easement Acquisition/Northchase Parkway Motion for easement acquisition as it relates to Northchase Parkway. Motion to approve the acquisition of easement as it relates to 1090 Northchase Parkway, from R. R. Northchas, LLC in the amount of $10,439. The motion was made by Board member Lee, seconded by Board member Wilson, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 1 Approved Abstaining: Alice Summerour 20181258 Easement Acquisition/ Kingston Court Motion for easement acquisition as it relates to Kingston Court. Motion to approve the acquisition of easement as it relates to 2171 Kingston Court, from LIT Industrial LP in the amount of $5,925. The motion was made by Board member Lee, seconded by Board member Coyle, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 1 Approved Abstaining: Alice Summerour 20181259 Easement Acquisition/ Powers Ferry Place Motion for easement acquisition as it relates to Powers Ferry Place. The motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Tabled. The motion carried by the following vote: Vote: 6 – 0 – 1 Tabled Abstaining: Alice Summerour City of Marietta Page 7 Printed on 11/12/2018 2:34:38PM BOARD OF LIGHTS AND WATER Meeting Minutes November 12, 2018 20181260 Easement Request/ Etowah Drive Motion for easement request as it relates to Etowah Drive. Motion to approve the request for variance from Policy No. 5.11, Sewer Easement Encroachment, at 712 Etowah Drive, with the following conditions: 1. The owner shall enter into a Hold Harmless Agreement with the Board of Lights and Water as it relates to the sewer encroachment, and 2. The owner shall agree to the donation of a future easement in replacement of the existing sewer line and easement, which would be a location as to not interfere with any existing or proposed structures 3. The owner shall enter into a written easement agreement as it relates to the existing sewer line For the record, the owner agreed to the conditions as stated in the motion. The motion was made by Board member Summerour, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved as Stipulated X. UNSCHEDULED APPEARANCES: ADJOURNMENT: The meeting was adjourned at 1.47 p.m. Approved by City Council: Date: ___ November 14, 2018 _ ______________________________ R. Steve Tumlin, Mayor Attest: ________________________ Stephanie Guy, City Clerk City of Marietta Page 8 Printed on 11/12/2018 2:34:38PM BOARD OF LIGHTS AND WATER Meeting Minutes November 12, 2018 Approved by Board of Lights and Water: Date: December 10, 2018 _______________________________ R. Steve Tumlin, Chairman Attest: ________________________ Stephanie Guy, City Clerk City of Marietta Page 9 Printed on 11/12/2018 2:34:38PM