Board of Lights and Water

205 Lawrence Street City of Marietta Post Office Box 609 Marietta, Georgia 30061 Meeting Minutes BOARD OF LIGHTS AND WATER Steve "Thunder" Tumlin, Chairman Terry G. Lee, Vice Chair Bruce E. Coyle Alice Summerour Brian Torras Mike Wilson Michelle Cooper Kelly Monday, February 11, 2019 12:00 PM City Council Chambers Presiding: R. Steve Tumlin Present: Alice Summerour, Bruce E. Coyle, Terry G. Lee, Mike Wilson and Michelle Cooper Kelly Absent: Brian Torras Also Present: Ron Mull, BLW General Manager William Bruton, City Manager Kevin Moore Board Attorney Stephanie Guy, Board Clerk CALL TO ORDER: Chairman R. Steve Tumlin called the meeting to order at 12:00 p.m. INVOCATION: Chairman Tumlin called upon Board member Wilson to give the invocation. I. PLEDGE OF ALLEGIANCE: Everyone was asked to remain standing for the Pledge of Allegiance. MINUTES: 20190104 Regular Meeting - January 7, 2019 Review and approval of January 7, 2019 regular meeting minutes. A motion was made by Board member Kelly, seconded by Board member Summerour, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved City of Marietta Page 1 Printed on 2/11/2019 2:18:37PM BOARD OF LIGHTS AND WATER Meeting Minutes February 11, 2019 II. APPOINTMENTS/PRESENTATIONS: III. SCHEDULED APPEARANCES: 20190125 Scheduled Appearance Scheduled appearance - Larry Wills Present IV. BLW OPERATING DEPARTMENTS: Customer Care: Electrical: 20190114 Electric Cities of Georgia (ECG) IPC Contract/ Amendment No. 3 Consideration of necessary action regarding amendment No. 3 to the Electric Cities of Georgia Intergovernmental Participant Contract (IPC) pertaining to participation in the supplemental contract special provisions--Pole Attachment Service provided by ECG. Motion to approve amendment No. 3 to the Electric Cities of Georgia Intergovernmental Participant Contract (IPC) pertaining to participation in the supplemental contract special provisions--Pole Attachment Service provided by ECG. The motion was made by Board member Wilson, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 5 – 0 – 0 Approved Absent for the vote: Alice Summerour Marketing: Information Technology (IT): 20190105 Board Strategic Business Plan 2018, Objective 8A Deliverable for Board Strategic Business Plan 2018 Objective 8A, Management will prepare a technology review and evaluation annually that will be used for budgeting and planning. Reported Water & Sewer: City of Marietta Page 2 Printed on 2/11/2019 2:18:37PM BOARD OF LIGHTS AND WATER Meeting Minutes February 11, 2019 20190151 Meter Easement/ Denmead Street Properties, LLC Consideration for approval of water meter easement agreement between Denmead Street Properties, LLC and Marietta Board of Lights and Water. The Board Attorney noted that the property owner and developer for the project withdrew its request for additional stipulations to the standard Marietta Water Easement, which would have resulted in a potential limitation on BLW easement rights. As a result, Board action was no longer necessary. No Action Taken 20190152 Easement/ Manget Phase III Board direction on water easement request for Lot 77, Manget Phase III at 437 Frasier Street. A motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved 20190106 Cobb County-Marietta Water Authority (CCMWA) Monthly Cobb County-Marietta Water Authority (CCMWA) report. Reported V. CENTRALIZED SUPPORT: Finance: 20190103 BLW Finance Reports Review of the BLW Finance reports for January 2019. Reported VI. COMMITTEE REPORTS: 20190118 Budget/ Rates Committee Chairman Terry G. Lee to discuss calling a committee meeting prior to the March 7th Board meeting for the purpose of reviewing a General Fund transfer recommendation per Board Strategic Business Plan Policy No. 8. Committee Chairman Lee called a meeting for the Budget/Rates Committee on Monday, March 4 at 11am. Discussed City of Marietta Page 3 Printed on 2/11/2019 2:18:37PM BOARD OF LIGHTS AND WATER Meeting Minutes February 11, 2019 VII. CHAIRPERSON'S REPORT: 20190107 MEAG Business Report Report on Municipal Electric Authority of Georgia (MEAG) business during the month of January 2019. Reported VIII. GENERAL MANAGER'S REPORT: 20181395 BLW Board Strategic Business Plan 2018/ Objective 4A Deliverable for BLW Board Strategic Business Plan 2018, Objective 4A: The Board will annually review and evaluate written policies governing its financial management, was presented at the January 7, 2019 Board meeting. Board members were allotted a month to review the policies and make any recommended edits to General Manager Ron Mull prior to the February 11 Board meeting. Consideration for approval of these policies. A motion was made by Board member Kelly, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved 20190111 Board Strategic Business Plan 2018, Objective 1C and Approval of 2019 Board Strategic Business Plan Deliverable for Board Strategic Business Plan 2018, Objective 1C, the Board will measure progress of the Strategic Plan and will report its findings and recommendations annually. Last month the proposed 2019 Board Strategic Business Plan was presented. The Board was allotted a month to review and make any recommended edits to General Manager Ron Mull prior to the February 11 Board meeting. Consideration for approval of the 2019 Board Strategic Business Plan. A motion was made by Board member Summerour, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved IX. OTHER BUSINESS: 20190108 City of Marietta Page 4 Printed on 2/11/2019 2:18:37PM BOARD OF LIGHTS AND WATER Meeting Minutes February 11, 2019 20190108 Marietta Natural Gas, LLC Update on Marietta Natural Gas, LLC. Reported X. UNSCHEDULED APPEARANCES: Larry Wills addressed the Board again. XI. EXECUTIVE SESSION (at the Board's discretion): 20190109 Executive Session Executive Session to discuss personnel, legal, and/ or real estate matters. Not Held ADJOURNMENT: The meeting was adjourned. Approved by City Council: Date: February 13, 2019 ______________________________ R. Steve Tumlin, Mayor Attest: ________________________ Stephanie Guy, City Clerk Approved by Board of Lights and Water: Date: _____March 7, 2019 _______________________________ R. Steve Tumlin, Chairman Attest: ________________________ Stephanie Guy, City Clerk City of Marietta Page 5 Printed on 2/11/2019 2:18:37PM