Board of Lights and Water

City of Marietta 205 Lawrence Street Post Office Box 609 Marietta, Georgia 30061 Meeting Minutes BOARD OF LIGHTS AND WATER Steve "Thunder" Tumlin, Chairman Terry G. Lee, Vice Chair Bruce E. Coyle Alice Summerour Brian Torras Mike Wilson Andy Morris Wednesday, September 2, 2020 12:00 PM City Council Chambers Presiding: Mike Wilson Present: Terry G. Lee, Brian Torras, Bruce Coyle and Andy Morris Teleconference: R. Steve Tumlin and Alice Summerour Also Present: Ron Mull, BLW General Manager Bill Bruton, City Manager Kevin Moore, Board Attorney Stephanie Guy, Board Clerk CALL TO ORDER: Vice Chairman Mike Wilson called the meeting to order at 12:00 p.m. INVOCATION: Chairman Tumlin called upon Board member Mike Wilson to give the invocation. PLEDGE OF ALLEGIANCE: Everyone was asked to remain standing for the Pledge of Allegiance. I. MINUTES: 20200705 Regular Meeting - August 10, 2020 Review and approval of August 10, 2020 regular meeting minutes. The motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved City of Marietta Page 1 Printed on 9/2/2020 1:24:24PM BOARD OF LIGHTS AND WATER Meeting Minutes September 2, 2020 II. APPOINTMENTS/PRESENTATIONS: III. SCHEDULED APPEARANCES: IV. BLW OPERATING DEPARTMENTS: Customer Care: 20200726 Covid-19 Customer Service Recovery Update on last month’s action to provide customers with a discount. An update was given Sherri Rashad, Customer Care Director. Motion to approve a 1% credit for all active customers as of August 31, 2020. The bill credit will be based on the active customer's payments for electric service received between March 1, 2020 through August 31, 2020. The remaining 1% to be set aside in a separate account and will be used at the Board's discretion after depletion of CDBG funds for bad debt and/or customer assistance. The motion was made by Board member Lee, seconded by Board member Torras, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved 20200727 FY21 BLW Budget Amendment/ Resolution Consideration of a motion to approve a Resolution amending the Fiscal Year 2021 Board of Lights and Water (BLW) budget to fund the Covid-19 Customer Service Recovery discount for eligible customers. Motion to approve a Resolution amending the Fiscal Year 2021 Board of Lights and Water (BLW) budget to fund the Covid-19 Customer Service Recovery discount for eligible customers. The motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved 20200706 BLW Board Strategic Business Plan 2020, Objective 9A Deliverable for BLW Board Strategic Business Plan 2020, Objective 9A, Review new technology applications for all customer service delivery systems. Reported City of Marietta Page 2 Printed on 9/2/2020 1:24:24PM BOARD OF LIGHTS AND WATER Meeting Minutes September 2, 2020 20200707 BLW Board Strategic Business Plan 2020, Objective 9B Deliverable for BLW Board Strategic Business Plan 2020, Objective 9B, Review of operating policies & procedures to ensure that the MBLW can meet the needs of our customers in a timely & efficient manner. Reported Electrical: Marketing: Information Technology (IT): Water & Sewer: 20200709 Cobb County-Marietta Water Authority Monthly Cobb County-Marietta Water Authority report. Reported V. CENTRALIZED SUPPORT: Finance: 20200735 BLW Finance Review of BLW Finance reports for August 2020. Reported VI. COMMITTEE REPORTS: VII. CHAIRPERSON'S REPORT: 20200710 MEAG Business Report Report on Municipal Electric Authority of Georgia (MEAG) business during the month of August 2020. Reported City of Marietta Page 3 Printed on 9/2/2020 1:24:24PM BOARD OF LIGHTS AND WATER Meeting Minutes September 2, 2020 VIII. GENERAL MANAGER'S REPORT: 20200730 Municipal Electric Authority of Georgia (MEAG) Annual Subscription for Supplemental Power 2021 Consideration of the supplemental power supply nomination as presented and recommendation that the City Council authorize the agreement for the 2021 Annual Subscription with MEAG accordingly. Motion to authorize the Chairman to execute the agreement option (v) allowing Marietta’s excess capacity to be sold as reserves for 2021. The motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved IX. OTHER BUSINESS: X. UNSCHEDULED APPEARANCES: XI. EXECUTIVE SESSION (at the Board's discretion): 20200711 Executive Session Executive Session to discuss potential personnel, legal and/ or real estate matters. Held ADJOURNMENT: The meeting was adjourned at 12:29 p.m. Approved by City Council: Date: ________________________ _____________________________ R. Steve Tumlin, Mayor Attest: _______________________ Stephanie Guy, City Clerk City of Marietta Page 4 Printed on 9/2/2020 1:24:24PM BOARD OF LIGHTS AND WATER Meeting Minutes September 2, 2020 Approved by Board of Lights and Water: Date: _________________________ _______________________________ R. Steve Tumlin, Chairman Attest: ________________________ Stephanie Guy, City Clerk City of Marietta Page 5 Printed on 9/2/2020 1:24:24PM