Board of Lights and Water

City of Marietta 205 Lawrence Street Post Office Box 609 Marietta, Georgia 30061 Meeting Minutes BOARD OF LIGHTS AND WATER Steve "Thunder" Tumlin, Chairman Brian Torras, Vice Chair Bruce E. Coyle Terry G. Lee Alice Summerour Mike Wilson Andy Morris Monday, February 7, 2022 12:00 PM City Council Chambers Presiding: R. Steve Tumlin Present: Terry G. Lee, Mike Wilson, Brian Torras, Alice Summerour, Bruce Coyle and Andy Morris Also Present: Ron Mull, BLW General Manager Bill Bruton, City Manager Kevin Moore, Board Attorney Stephanie Guy, Board Clerk CALL TO ORDER: Chairman R. Steve Tumlin called the meeting to order at 12:03 p.m. INVOCATION: Chairman Tumlin called on Board member Lee to give the invocation. PLEDGE OF ALLEGIANCE: Everyone was asked to remain standing for the Pledge of Allegiance. I. MINUTES: 20220111 Regular Meeting - January 10, 2022 Review and approval of January 10, 2022 regular meeting minutes. The motion was made by Board member Summerour, seconded by Board member Coyle, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved City of Marietta Page 1 Printed on 2/7/2022 1:41:42PM BOARD OF LIGHTS AND WATER Meeting Minutes February 7, 2022 II. APPOINTMENTS/PRESENTATIONS: III. SCHEDULED APPEARANCES: IV. BLW OPERATING DEPARTMENTS: Customer Care: Electrical: 20220119 BLW Policy and Procedure No. 4.18, Service Connections Consideration for approval of recommended edits to BLW Policy and Procedure No. 4.18, Service Connections. The motion was made by Board member Summerour, seconded by Board member Torras, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved Marketing: 20220112 BLW Board Strategic Business Plan 2021, Objective 6A and Recap Deliverable for BLW Board Strategic Business Plan 2021, Objective 6A, Management will prepare and present to the Board an annual BLW Marketing Plan that focuses on: End Use Sales, Customer Choice Strategies, Economic Development Support, Energy Efficiency & Water Conservation, Key Accounts, and Customer Value. Reported Information Technology (IT): 20220113 Board Strategic Business Plan 2021, Objective 8A and Recap Deliverable for Board Strategic Business Plan 2021 Objective 8A, Management will prepare a technology review and evaluation annually that will be used for budgeting and planning. Reported Water & Sewer: 20220124 Manhole & Valve Adjustments/Georgia Department of Transportation (GDOT) Roswell Road Resurfacing Project Consideration for approval to execute Contract Item Agreement to allow manhole and valve adjustments work to be included in the Georgia Department of Transportation (GDOT) contract. City of Marietta Page 2 Printed on 2/7/2022 1:41:42PM BOARD OF LIGHTS AND WATER Meeting Minutes February 7, 2022 The motion was made by Board member Summerour, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved 20220114 Cobb County-Marietta Water Authority Monthly Cobb County-Marietta Water Authority report. The motion was made by Board member Summerour, seconded by Board member Coyle, that this matter be Received and Filed. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved V. CENTRALIZED SUPPORT: Finance: 20220110 BLW Finance Report Review of BLW Finance reports for January 2022. Reported VI. COMMITTEE REPORTS: VII. CHAIRPERSON'S REPORT: 20220116 MEAG Business Report Report on Municipal Electric Authority of Georgia (MEAG) business during the month of January 2022. Reported VIII. GENERAL MANAGER'S REPORT: 20220117 Board Strategic Business Plan 2021, Objective 1C Deliverable for Board Strategic Business Plan 2021, Objective 1C, the Board will measure progress of the Strategic Plan and will report its findings and recommendations annually. Reported City of Marietta Page 3 Printed on 2/7/2022 1:41:42PM BOARD OF LIGHTS AND WATER Meeting Minutes February 7, 2022 20211153 BLW Board Strategic Business Plan 2021/ Objective 4A Deliverable for BLW Board Strategic Business Plan 2021, Objective 4A: The Board will annually review and evaluate written policies governing its financial management. These policies cover such areas as: Revenue requirements, Reserves, Debt, Rates, and charges for services. In January, Board members were given a month to review the policies and make any recommended edits to General Manager Ron Mull prior to the February 7, 2022 Board meeting. Consideration for approval of these policies. The motion was made by Board member Summerour, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved 20211154 Board Strategic Business Plan 2022 Review of the proposed Board Strategic Business Plan for 2022. Last month the proposed 2022 Board Strategic Business Plan was presented. Board members were given a month to review the plan and make any recommended edits to the General Manager Ron Mull prior to the February 7, 2022 Board meeting. Consideration for approval of the 2022 Board Strategic Business Plan. The motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved IX. OTHER BUSINESS: X. UNSCHEDULED APPEARANCES: XI. EXECUTIVE SESSION (at the Board's discretion): 20220118 Executive Session Executive Session to discuss personnel, legal, and/ or real estate matters. Not Held ADJOURNMENT: The meeting was adjourned at 12:55 p.m. City of Marietta Page 4 Printed on 2/7/2022 1:41:42PM BOARD OF LIGHTS AND WATER Meeting Minutes February 7, 2022 Approved by City Council: Date: February 8, 2022 _____________________________ R. Steve Tumlin, Mayor Attest: _______________________ Stephanie Guy, City Clerk Approved by Board of Lights and Water: Date: _________________________ _______________________________ R. Steve Tumlin, Chairman Attest: ________________________ Stephanie Guy, City Clerk City of Marietta Page 5 Printed on 2/7/2022 1:41:42PM