Board of Lights and Water

City of Marietta 205 Lawrence Street Post Office Box 609 Marietta, Georgia 30061 Meeting Minutes BOARD OF LIGHTS AND WATER Steve "Thunder" Tumlin, Chairperson Alice Summerour, Vice Chair Bruce E. Coyle Terry G. Lee Brian Torras Mike Wilson Andy Morris Monday, February 6, 2023 12:00 PM City Council Chambers Presiding: R. Steve Tumlin Present: Terry G. Lee, Bruce Coyle, Mike Wilson, Brian Torras and Andy Morris Absent: Alice Summerour Also Present: Ron Mull, BLW General Manager Bill Bruton, City Manager Kevin Moore, Board Attorney Stephanie Guy, Board Clerk CALL TO ORDER: Chairman R. Steve Tumlin called the meeting to order at 12:03 p.m. INVOCATION: Chairman Tumlin called upon Board member Coyle to give the invocation. PLEDGE OF ALLEGIANCE: Everyone was asked to remain standing for the Pledge of Allegiance. I. MINUTES: Prior to the start of business, a motion was made by Board member Morris, seconded by Board member Coyle, to suspend the rules of order to add an item to the agenda. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved Motion to approve a recommendation to City Council to approve the opinion letter regarding MEAG Power Sale of excess capacity to the City of East Point on behalf of the City of Marietta. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved City of Marietta Page 1 Printed on 2/6/2023 2:12:56PM BOARD OF LIGHTS AND WATER Meeting Minutes February 6, 2023 20230065 Regular Meeting - January 9, 2023 Review and approval of January 9, 2023 regular meeting minutes. The motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved II. APPOINTMENTS/PRESENTATIONS: 20230133 Marietta Power Video Premiere of new Marietta Power video. Presented 20230137 New Electrical Director Introduction of Eric Patten as new Electrical Director. Introduction Made III. SCHEDULED APPEARANCES: IV. BLW OPERATING DEPARTMENTS: Customer Care: Electrical: Marketing: 20230066 BLW Board Strategic Business Plan 2022, Objective 6A and Recap Deliverable for BLW Board Strategic Business Plan 2022, Objective 6A, Management will prepare and present to the Board an annual BLW Marketing Plan that focuses on: End Use Sales, Customer Choice Strategies, Economic Development Support, Energy Efficiency & Water Conservation, Key Accounts, and Customer Value. Reported Information Technology (IT): City of Marietta Page 2 Printed on 2/6/2023 2:12:56PM BOARD OF LIGHTS AND WATER Meeting Minutes February 6, 2023 20230071 Board Strategic Business Plan 2022, Objective 8A and Recap Deliverable for Board Strategic Business Plan 2022 Objective 8A, Management will prepare a technology review and evaluation annually that will be used for budgeting and planning. Reported Water & Sewer: 20230068 Cobb County-Marietta Water Authority Monthly Cobb County-Marietta Water Authority report. Reported V. CENTRALIZED SUPPORT: Finance: 20230079 BLW Financials Review of BLW Finance reports for January 2023. Reported VI. COMMITTEE REPORTS: 20230069 Budget/ Rates Committee Committee Chairman Terry Lee to discuss calling a committee meeting prior to the March 6 Board meeting. Committee Chairman Lee called a meeting for the Budget/ Rates Committee on March 6 at 11am. Discussed VII. CHAIRPERSON'S REPORT: 20230070 MEAG Power Business Report Report on Municipal Electric Authority of Georgia (MEAG Power) business during the month of January 2023. Reported VIII. GENERAL MANAGER'S REPORT: City of Marietta Page 3 Printed on 2/6/2023 2:12:56PM BOARD OF LIGHTS AND WATER Meeting Minutes February 6, 2023 20230072 MEAG Power 2023 Sale of Excess Reserve Capacity - City of East Point/ Board Recommendation to City Council Board consideration of recommendation to the Marietta City Council for approval of the attached agreement allowing the Municipal Electric Authority of Georgia (MEAG) Power to sell 2023 excess reserve capacity, on our behalf, to the City of East Point, and to authorize the Mayor/ Chairman to execute this agreement for the specified amounts. Motion to approve a recommendation to the Marietta City Council for approval of the attached agreement allowing the Municipal Electric Authority of Georgia (MEAG) Power to sell 2023 excess reserve capacity, on our behalf, to the City of East Point, and to authorize the Mayor/ Chairman to execute this agreement for the specified amounts. The motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved 20230074 MEAG Power Sale of Supplemental Capacity/City of East Point - Board Recommendation to City Council Board consideration of recommendation to the Marietta City Council for approval of the Sale of Supplemental Capacity to the City of East Point and to authorize the Mayor/ Chairman to execute this agreement for the specified amounts. Motion to approve a recommendation to the Marietta City Council for approval of the Sale of Supplemental Capacity to the City of East Point and to authorize the Mayor/ Chairman to execute this agreement for the specified amounts. The motion was made by Board member Lee, seconded by Board member Coyle, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved 20230075 Plant Vogtle Update on status of Plant Vogtle Units 3 and 4. Reported 20230067 Sugar Hill Tank Replacement Project Update on status of Sugar Hill water tank replacement. Reported City of Marietta Page 4 Printed on 2/6/2023 2:12:56PM BOARD OF LIGHTS AND WATER Meeting Minutes February 6, 2023 20230076 Board Strategic Business Plan 2022, Objective 1C Deliverable for Board Strategic Business Plan 2022, Objective 1C, the Board will measure progress of the Strategic Plan and will report its findings and recommendations annually. Reported 20221175 BLW Board Strategic Business Plan 2023/ Objective 4A Deliverable for BLW Board Strategic Business Plan 2023, Objective 4A: The Board will annually review and evaluate written policies governing its financial management. These policies cover such areas as: Revenue requirements, Reserves, Debt, Rates, and charges for services. Board members will have a month to review the policies and make any recommended edits to the General Manager Ron Mull prior to the February 6, 2023 Board meeting. The motion was made by Board member Lee, seconded by Board member Torras, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved 20221176 Board Strategic Business Plan 2023 Review of the proposed Board Strategic Business Plan for 2023. Board members will have a month to review the plan and make any recommended edits to the General Manager Ron Mull prior to the February 6, 2023 Board meeting. The motion was made by Board member Lee, seconded by Board member Torras, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved IX. OTHER BUSINESS: X. UNSCHEDULED APPEARANCES: XI. EXECUTIVE SESSION (at the Board's discretion): 20230077 Executive Session Executive Session to discuss personnel, legal and/ or real estate matters. Not Held City of Marietta Page 5 Printed on 2/6/2023 2:12:56PM BOARD OF LIGHTS AND WATER Meeting Minutes February 6, 2023 ADJOURNMENT The meeting was adjourned at 1:16 p.m. Approved by City Council: Date: _______________________ _____________________________ R. Steve Tumlin, Mayor Attest: _______________________ Stephanie Guy, City Clerk Approved by Board of Lights and Water: Date: _________________________ _______________________________ R. Steve Tumlin, Chairman Attest: ________________________ Stephanie Guy, City Clerk City of Marietta Page 6 Printed on 2/6/2023 2:12:56PM