City Council

fyivese i,t; BLUE fiz CITY CLERC Pee Fi § VACA a UP bit. pPeY Uy ME AA Oh? Meanie a | 2 iis 73 fa Re rey oe eG ; lid F we PPHANRLOVUAUUON 2073 JUN -8 AM I0: 00 CITY OF MARLBOROUGH SPECIAL City Council Meeting Monday, June 12, 2023 7:00 PM Notice is hereby given that the City Council of the City of Marlborough will hold a SPECIAL MEETING on Monday, June 12, 2023, at 7:00 PM, in City Council Chambers, City Hall, 140 Main Street, Marlborough, MA. Per order of City Council President Ossing 1. Communication from Council President Ossing, re: Appropriation to fund positions in the City Clerk’s Office. From Finance Committee 2. Order No. 23-1008880: Communication from Mayor Vigeant with Transfer Request in the amount of $9,102.00 from Undesignated Fund to Substance Abuse Coordinator to fund the position for the remainder of the year. Recommendation of the Finance Committee is to APPROVE. On a motion by Councilor Oram, seconded by Chair, the committee voted to recommend approval of the transfer. Vote 5-0. Order No. 23-1008879: Communication from Mayor Vigeant with Transfer Request in the amount of $94,037.90 from Undesignated Fund to Fringes to cover the shortfall in the 1% non- pensionable stipend paid to all city employees. Recommendation of the Finance Committee is to APPROVE. On a motion by Councilor Perlman, seconded by Chair, the committee voted to recommend approval of the transfer. Vote 5-0. Order No. 23-1008882: Communication from Mayor Vigeant requesting Council authorization to set spending limits for the following accounts: Parks and Recreation Revolving Account: $1,275,000.00; Council on Aging Revolving Account: $150,000.00; Public Safety Revolving Account: $203,000.00; Water and Sewer Revolving Account: $500,000.00 Recommendation of the Finance Committee is to APPROVE. On a motion by Councilor Oram, seconded by Chair, the committee voted to recommend approval of the spending limits for the revolving funds. Vote 5-0. Electronic devices, including laptops, cell phones, pagers, and PDAs must be turned off or put in silent mode upon entering the City Council Chamber, and any person violating this rule shall be asked to leave the chamber. Express authorization to utilize such devices may be granted by the President for recordkeeping purposes. MARLBOROUGH CITY COUNCIL 2 JUNE 12, 2023 From City Council 5. Order No. 23-1008881A: Proposed Fiscal Year 2024 Operating Budget as submitted by Mayor Vigeant in the amount of $188,751,024.00 which represents a 4.57% increase over the Fiscal Year 2023 appropriation. Recommendation of the Finance Committee is to APPROVE as amended. On a motion by Councilor Perlman, seconded by Councilor Oram, the Finance Committee voted 5-0 to refer to the City Council Mayor Vigeant’s FY 2024 Operating Budget with proposed reductions in the amount of $940,100.00 as discussed at the committee meeting resulting in an amended FY 2024 Municipal Operating Budget in the amount of $187,810,924; and further recommends that the Mayor be requested to submit budget amendments as recommended by the Finance Committee. The list of Finance Committee approved reductions and recommended additions are listed in the attached Finance Committee report.  rH, 1-1 Mf et t iv ;Fp is ae C rare S OFFICE of \ Wihil A sieg PRESIDENT 2023 JUN -8 PN 1:35 Cjfice of the Cy Couneil —Kiton D. Cty VICE-PRESIDENT 140 Main Street Marlborough, Massachusetts 01752 Karen Li, Peule Tel. (508) 460-3711 Fax (508) 460-3710 TDD (508) 460-3610 CITY COUNCIL SECRETARY Email citycouncil@marlborough-ma.gov June 8, 2023 Marlborough City Council City Hall, 140 Main Street Marlborough, MA 01752 Reference: Appropriation to fund positions in the City Clerk’s Office Dear Councilors: On May 16, 2023, the Finance Committee voted unanimously to fund the Assistant City Clerk salary adjustment ($4,590) to align with adopted salary ordinance and to restore the Elections Department Part Time Clerk position ($17,600). On May 22, 2023, the City Council voted unanimously to respectfully request the Mayor fund the Assistant City Clerk salary adjustment and fund the Elections Department Part Time Clerk position (Order #23-1008897). On June 5, 2023, the Mayor returned Order #23-1008897 “Unsigned” which means the Order to fund both positions 1s adopted and in full force and effect. I respectfully request the City Council vote to approve the following Order to further reinforce the Mayor’s action on Order #23-1008897 to add funding to the FY24 budget for the Assistant City Clerk and Elections Department Part Time Clerk positions: ORDERED: That the Mayor and Finance team revise the FY24 budget and add the funding amounts itemized below: e Add $4,590.00 to the City Clerk Department Assistant City Clerk line item 1610-50290 e Add $17,600.00 to the Elections Department to fund the Part Time Clerk line item 1620- 50141. Thank you for your continued support in this matter. City Council President  1-2 ORDERED: That the Mayor and Finance team revise the FY24 budget and add the funding amounts itemized below: e Add $4,590.00 to the City Clerk Department Assistant City Clerk line item 1610-50290 e Add $17,600.00 to the Elections Department to fund the Part Time Clerk line item 1620-50141.  5-1 City Council Finance Committee May 15, 2023, and May 16, 2023 Municipal FY2024 Budget Hearings Minutes and Report These meetings convened at 6:00 PM and were held in the City Council Chamber and open to the public. The meetings were televised on WMCT-TV (Comcast Channel 8 or Verizon/Fios Channel 34) and were available for viewing using the link under the Meeting Videos tab on the city’s website, home page (www.marlborough-ma.gov). The May 15" meeting adjourned at 11:20 PM. The May16" meeting adjourned at 9:01 PM. May 15, 2023: Voting members present: Chair Irish, Councilors Dumais, Perlman, Oram, and Brown. Non-Voting members present: Councilors Ossing, Landers, Navin, Robey, Doucette, and Wagner. May 16, 2023: Voting members present: Voting: Chair Irish, Councilors Dumais, Perlman, Oram, and Brown. Non-Voting members present: Councilors Ossing, Landers, Navin, Robey, Doucette, and Wagner. Order No. 23-1008881: Mayor Vigeant’s Proposed FY2024 Operating Budget in the amount of $188,751,024.00. Chair Irish read the Mayor’s May 4, 2023, letter submitting the budget for review and approval in the amount of $188,751,024.00 representing a 4.57% increase over this year, primarily due to a continued increase in utility costs, Assabet Valley Regional School, contract services and added staffing. The Finance Committee reviewed each of the items listed in the Budget Summary over the course of the two meetings together with the Mayor and municipal department heads and proposed the following adjustments to the Mayor’s budget. On a motion by Councilor Perlman, seconded by Councilor Oram, the Finance Committee voted 5-0 to refer to the City Council Mayor Vigeant’s FY 2024 Operating Budget with proposed reductions in the amount of $940,100.00 as listed in the below table and resulting in an amended FY 2024 Municipal Operating Budget in the amount of $187,810,924; and further recommends that the Mayor be requested to submit budget amendments listed in the table on page 3. FINCOM FY24 Budget Adjustments — Reductions Department Account # Adjustment | FINCOM Comments Description Vote 1920 50291 -$2,050 Approved | Fund the position at the Property & Asst. 5-0 correct step. Building Commish Maintenance Page | 1  5-2 City Council Finance Committee May 15, 2023, and May 16, 2023 Municipal FY2024 Budget Hearings Minutes and Report Department Account# | Adjustment | FINCOM | Comments Description Vote 3032 50291 -$2,050 Approved | Fund the position at the Maintenance Asst. 5-0 correct step. Schools Commish 1920 52120 -$100,000 Approved | Implement energy Property & Electricity 5-0 conservation measures Building Maintenance 3032 52200 -$100,000 Approved | Implement energy Maintenance Natural Gas 3-2 conservation measures Schools (Opposed Irish/Brown) 1990 37820 -$300,000 Approved | All contracts settled. Other Reserve for 5-0 Government Salaries 2200 31300 -$50,000 Approved | 20% increase is excessive. Fire Gross OT 3-2 Have not spent FY23 Department (Opposed | funds. FY23 Run rate is Irish/Oram) | $40,000 per month 9300 58595 -$300,000 Approved | Using Free cash enables Capital City Hall 5-0 the council to have Projects Equipment oversight on how funds are used. 8600 52935 -$86,000 Approved | Transferred out $475,000 Solid Waste Solid Waste 5-0 in FY23. Indicated there Disposal is contingency built in at the March 6, 2023 FINCOM meeting. Level fund line item. TOTAL -$940,100 Impact of the FINCOM FY24 Budget Adjustments e The Mayor’s proposed FY24 budget of $188,751,024 less the above adjustments of $940,100 equals a new FY24 budget of $187,810,924. This represents an increase of $7,307,825 from FY23 or an increase of 4.04%. e The Mayor’s projected tax impact provided in the budget package was an increase of $262 for the average single-family house. This was based on a residential/CIP shift value of 1.40 which resulted in a corresponding residential tax rate of $10.96. A reduction of $940,100 from the Mayor’s submitted budget will reduce the projected tax on the average single-family house to $235. Page | 2  5-3 City Council Finance Committee May 15, 2023, and May 16, 2023 Municipal FY2024 Budget Hearings Minutes and Report e The Mayor emphasized that these are estimates and the actual tax implications will be determined in November. FINCOM FY24 Budget Adjustments — Motions Approved to Increase the Budget Requires a Budget Amendment from the Mayor Department Account # Adjustment | FINCOM Comments Description Vote 1610 50290 +$4590 Approved | Funding to support new City Clerk Asst. Clerk 5-0 salary ordinance. 1620 50141 +$17,600 Approved | Add back position that Elections Clerk 5-0 was deleted by the Mayor TOTAL +$22,190 6100 50475 $61,580 Approved | Unable to fund position Library Head Adult 5-0 without salary ordinance. Services For Mayor | Request Mayor submit to submit | salary ordinance. salary ordinance 6100 50478 $54,410 Approved | Unable to fund position Library Program 5-0 without salary ordinance. Outreach For Mayor | Request Mayor submit Coordinator tosubmit | salary ordinance. salary ordinance The FINCOM voted 5-0 to request the Mayor submit a budget amendment that contains the following: e Add $4,590 to the City Clerk Assistant City Clerk line item 1610-50290 e Add $17,600 to the Elections Department part time Clerk line item 1620-50141 e Submit the salary ordinance for the Head Adult Services position in the Library Department e Submit the salary ordinance for the Program Outreach Coordinator position in the Library Department : Page | 3  5-4 City Council Finance Committee May 15, 2023, and May 16, 2023 Municipal FY2024 Budget Hearings Minutes and Report FINCOM FY24 Budget — Motions Made and NOT Approved Department Account# | Adjustment FINCOM Comments Description Vote 1990 57820 -$100,000 Does not Carry Other Reserve for 1 in favor (Oram) Government Salaries and 4 Opposed 2100 51320 -$46,900 Does not carry Police Court OT 1 in favor Department (Perlman) and 4 opposed 3120 50607 Motion was Reduction to align Health Substance withdrawn due to | with Step 2 Department Abuse not having details Coordinator on step 2 salary 9000 52329 -$90,545 Does not carry Water Fund Water 2 in favor MWRA (Dumais/Perlman) and 3 opposed Submitted by, Chair John J. Irish For Agenda: May 22, 2023 Page | 4