City Council

23-1008934  1-1 IN CITY COUNCIL Marlborough, Mass., SEPTEMBER 11, 2023 ORDERED: Suspension of the Rules requested - granted. At the Regular Meeting of the Marlborough City Council held on September 11, 2023, the following bond, be and is herewith ORDERED ADVERTISED: PUBLIC SAFETY EQUIPMENT BOND That the sum of $4,925,000.00 (four million nine hundred twenty-five thousand dollars) be and is hereby appropriated for emergency communication systems and public safety equipment. That to meet said appropriations, the Finance Director/Treasurer, with the approval of the Mayor, is hereby authorized to borrow the sum of $4,925,000.00 under and pursuant to the provisions of Chapter 44, Section 7(1) of the Massachusetts General Laws, as amended and supplemented, or any other enabling authority, and to issue bonds or notes of the City of Marlborough (the "City") therefor; that the Mayor is authorized to contract for and expend any grants, aid, or gifts available for this project; and that the Mayor is authorized to take any other action necessary or convenient to carry out this project. Any premium received by the City upon the sale of any bonds or notes approved by this vote, less any such premium applied to the payment of costs of issuance of such bonds or notes, may be applied to the payment of costs approved by this vote in accordance with Chapter 44, Section 20 of the Massachusetts General Laws, thereby reducing the amount authorized to be borrowed to pay such costs by a like amount. ADOPTED ORDER NO. 23-1008934A  1-2 Marlborough, Massachusetts 01752 .__ftl~II (fif;atiM Tel. (508) 460-3770 Fax (508) 460-3698 TDD (508) 460-3610 EXECUTIVE ADMINISTRATOR www.marlborough-ma.gov July 20, 2023 City Council President Michael Ossing Marlborough City Council I 40 Main Street Marlborough, MA 01752 Re: FY24 Capital Bond request for public safety communications upgrades Honorable President Ossing and Councilors: Enclosed for your approval is a bond request in the amount of $4,925,000.00 for public safety communications upgrades. As noted in previous correspondence with regards to capital improvement projects, the City is undergoing a major upgrade to its public safety communications systems. This is an estimated 18-month, multifaceted project that entails upgrading software for the computer aided dispatch (CAD)/records management and data cabling to support the installation of the new digital phone system for all fire stations. It entails moving a tower pole from Hudson to replace the failing pole at the Marlborough Police Department. Assistant Chief Jeff Emanuelson and Chief Kevin Breen have been working with our IT and Police departments to upgrade transmission lines with fiber where accessible and a microwave upgrade that includes FCC licensing. Note: The microwave system is the transmission link between public safety receiving sites dispersed throughout the city to the main receivers (dispatch). This is the critical link between our Police and Firefighters and Dispatch on a 24/7 basis. Our current microwave system predates fiber and the licensing spectrum it's in. These vital upgrades will improve weak signals in historic spots around the City that is vital to the City's public safety and supporting mutual aid calls. Last year, we were promised some funding from the state to support this initiative, but these funds have not come through. If we receive any support from our state legislature, I suggest the next administration to reduce the bonds based on spending criteria. The City is entitled to nearly $179,000.00 in discounts and incentives if contract is executed by August 14 th of this year. Appropriate department heads will be available to discuss and answer questions at a future meeting. Enclosures  1-3 ORDERED: That the sum of $4,925,000.00 (four million nine hundred twenty-five thousand dollars) be and is hereby appropriated for emergency communication systems and public safety equipment. That to meet said appropriations, the Finance Director/Treasurer, with the approval of the Mayor, is hereby authorized to borrow the sum of $4,925,000.00 under and pursuant to the provisions of Chapter 44, Section 7(1) of the Massachusetts General Laws, as amended and supplemented, or any other enabling authority, and to issue bonds or notes of the City of Marlborough (the "City") therefor; that the Mayor is authorized to contract for and expend any grants, aid, or gifts available for this project; and that the Mayor is authorized to take any other action necessary or convenient to carry out this project. Any premium received by the City upon the sale of any bonds or notes approved by this vote, less any such premium applied to the payment of costs of issuance of such bonds or notes, may be applied to the payment of costs approved by this vote in accordance with Chapter 44, Section 20 of the General Laws, thereby reducing the amount authorized to be borrowed to pay such costs by a like amount. ADOPTED In City Council Order No. 23- Adopted Approved by Mayor Arthur G. Vigeant Date: A TRUE COPY ATTEST: 4889-2970-4305. I  Pu blic Safety Radio System Upgrade 2023-2024 1-4 Segment Segment Cost Discount*** Incentive ** Police Fire Total LMR (Base Radio System) $2,787,673.00 -$100,000.00 $2,687,673.00 $2,687,673.00 Police Portable/ Mobile $909,210.00 -$40,892.00 $0.00 $868,318.00 $868, 318.00 Fire Portable/Mobile $821,689.00 -$37,782 .00 $0.00 $783,907.00 $783, 907.00 Tower Removal (from Hudson) $13,060.00 $13,060.00 $13, 060.00 Tower Construction/Install $181,635.00 $181,635 .00 $181,635.00 Microwave Upgrade (licensed spectrum) $313,558.45 $3 13,558.45 Total Police $1,063,013.00 Total Fire $3,471,580.00 Phase II IT CAD Upgrade $75,000.00 Total Public Safety System Upgrade $4,923,151.45 ** Incentive requires notice to proceed no later than June 30, 2023 *** Discount requires notice to proceed no later than June 30, 2023 Motorola LMR Total $2,687,673.00 10% due upon customer design review $2 68, 767.00 FY 23-24 40% due upon delivery upon shipment from staging $1,075,069.00 FY 23-24 40% due upon installation of the eq uipment $1,075,069.00 FY 24-25 10% due upon final acceptance $268,767.00 FY 24-25 Total Request for FY 23-24 Mobile and Portable Radio replacement $1,652,225.00 Microwave Upgrade $313,558.45 Tower replacement $194,425.00 50% of LMR $1,343,836.00 IT CAD upgrades $75,000.00 Total $3,579,044.45  1-5 RECEIVED LOCALiQ CH Y CLERtrs OF FICE CITY Of MARLBOROUGH PO Box 631210 Cincinnati, OH 45263-1210 NEW ENGLAND ZOZ3 SEP 25 AH 7: l 9 PUBLIC SAFETY EQUIP- PROOF OF PUBLICATION MENT BOND LEGAL NOTICE CITY OF MARLBOROUGH At the Regular Meeting of the Marlborough City Coun- Attn Accounts Payable cil held on September 11 , 2023, the following bond, be Marlborough City Clerk and is herewith ORDERED ADVERTISED: 140 Main St PUBLIC SAFETY Marlboro Ma 01752-3812 EQUIPMENT BOND That the sum of $4,925,000.00 (four million nine hundred twenty-five thousand dollars} STATE OF MASSACHUSETTS, COUNTY OF MIDDLESEX be and is hereby appropri- ated for emergency commu- nication systems and Public safety equipment. The MetroWest/Milford Daily News, a newspaper printed That to :-nect said appropria- t ions, the Finance Direc - and published in the city of Framingham, and of general tor/Treasurer, with the approval of the Mayor, is circulation in the County of Middlesex, Norfolk and hereby authorized to borrow the sum of $-4,925,000.00 under and pursuant lo the Worcester, State of Massachusetts, and personal provisions of Chapter 44, Section 7(1 J of the Massachu- knowledge of the facts herein state and that the notice setts General Laws, as amended and supplemented, hereto annexed was Published in said newspapers in the or any other enabling author- ity, and to issue bonds or issue: notes of the City of Morlbor- ough (the "City") therefor; that the Mayor is authorized to contract for and expend any grants, aid, or gifts 09/18/2023 available tor this proiect; and that the Mayor is autho- rized to toke any other action necessary or convenient to and that the fees charged are legal. carry out this proiect. Any premium received by the Cily upan the sale of any bonds or notes approved by Sworn to and subscribed before on 09/18/2023 this vote, less any such premium applied to the &k Povment of costs of issuance of such bonds or notes, may be applied to the payment of costs approved by this vote in accordance with Chapter 44, Section 20 of the Massa- chusetts General Lows, Legal Clerk thereby reducing the amount authorized to be borrowed to pay such costs by a like amount. Notary, State of WI, County ofBrowi Co Per Order of the City Council 23-1008934A This Legal Advertisement will be published on My commision expires www.wi ckedlocal.com and http ://masspublicnotices.org. Publication Cost: $39.22 AD#9280600 ON 9/18/2023 Order No: 9280600 # of Copies: Customer No: 671166 -1 PO#: THIS IS NOT AN INVOICE! Please do not use this form for payment remiffance. MARIAH VERHAGEN Notary Public State of Wisconsin Page 1 of 1