Council on Aging

City of Marlborough Council on Aging Board Minutes of July 30, 2024, Meeting The regular meeting of the Council on Aging Board was held on Tuesday, July 30,2024, at 8:30 AM at the Marlborough Senior Center, 40 New Street. Board members present: Judy Benedetto, Leslie Biggar, Joseph Bisol, Kathy Faddoul, Pat Gallier, Zella Haesche, Judy Kane, Donna scalcione, Marylou Vanzint Absent - Raymond Magee - Board Member Absent - Linda Warren - Board Member Meeting adjourned at 9:25 AM Ordered: The minutes of the June 1lth meeting. Motion: Judy Kane Seconded: Chair The minutes of the June 11h meeting have been previously distributed. There were no corrections or changes to the minutes. The minutes of the June 11th meeting are approved as distributed. Executive Director's Report o cummings Foundation Grant - $75,ooo ($25,000 per year for 3 years) To be used to offset the cost of hiring a chef for the kitchen lunch program. Kennedy's will continue to provide lunches through August. The plan is to start the new lunch program in mid-september. . MA Council on Aging Grant - $Z5,OOO to be used to enhance current senior transportation program. We will now have an exclusive senior center bus five days a week. o MA Council on Aging Grant - $3,400 to be used to develop a marketing/informational packet for services available to seniors. o MetroWest Food Collaborative Grant - $1,500 to be used to purchase grocery gift cards for seniors in need.  r The mailing list of the newsletter has been taken over by the senior center. The senior center will be collecting the $ 10 fee to have the newsletter mailed to homes. The newsletter is available for free at the senior center and through email for people that sign up. Discussion of Mary Grimaldi E-mail hightighting areas where the Board could provide assistance. o Mary encouraged board members to send in suggestions for ideas and also to attend activities and events. Discussion and Review of changes approved by the legal department. The following documents were reviewed. r Draft of proposed changes to by_laws o Copy of current by-laws . Copy of City Charter Chapter# 16L The proposed changes to the by-laws were approved by a unanimous vote. Chair - Updates r Springwell Updates for June and July were clistribr-ited to each Board member. e Joe informed the board that the by-laws changes approved at the meeting today will be presented for final approval at the September meeting. o Joe indicated that future Board meetings will include a discussion on the Senior Center budget process, discussion on a formal refund policy and possible speakers regarding heath care issues. Motion by Judy Kane, seconded by the chair to adopt the following: o ORDERED: There being no further business, the r.gj-,lr. meeting ofihe council on Aging Board is herewith adjourned at o:is; adopted COA Board Approved Minutes submitted by Kathy Faddoul Meeting Date: I /tolaosl Secretary: THIS DOCUI,IEI{T NEPRESEI{TS THE MINUTE$ oF THE MEETING. ALL SUPPORTING DOCTTMEI|TATION ASSOCIATED WITH THESE MIIYUTES IS OH FILE AT THE MARLBOROUGH SENI()R CENTER, 40 NEW $TREET, MARTBOROUGH. The Following is a list of the additional documentation on file: o E-mail from Mary Grimalcli o Draft of proposecl by-laws . Current by-laws o City Charter Chapter # 16l . Sprirrgurell Updates - June and July ri Agenda ltem # 5 E-mail from Mary Grimaldi Suggestions for Programs From: Mary Grimaldi <mgrimaldi@marl borough-ma.gov> Sent: Thursday, May 30,202411":12 AM To: Joe Bisol <jabisol@msn.com> Subject: RE: List of suggestions for help Hello Joe, Thank you for your email. I have two great ways that the Board may be able to assist me in coordinating programs for the Senior Center. The first is for Board members to suggest various ideas for programming. I am always open to hearing new suggestions. A few Board members have already done this - Pat Gallier had suggested the idea forthe BohnamsSkinnerAppraisal eventwhich we are having in June. She had seen thatthe Northborough Senior Center held a similar event. She had also suggested a Lunch and Learn featuring a PhysicalTherapist talking about dealing with neck and shoulder pain. I am currently working on this in conjunction with Marlborough Hospital. Judy Kane had given me the card of an Entertainer she had enjoyed seeing at another venue. I am keeping him in mind fora future event. Kathy Faddoul and I have collaborated on two presentations so far with the Assabet Health Technology students. These are some of the examples how the Board members have assisted me so far. lt's great to hear about programs and activities that people have thought of themselves or have seen at other senior centers, libraries, music venues, etc. A second way the Board members can assist me is to attend the various programs and activities. I would love for Board members to participate (whether it is attending a party, a Lunch and Learn event, a craft class or even a movie) and offer me feedback regarding what worked well, what didn't work well, etc. I am always looking for ways to improve on what we offer for our seniors, always making sure to keep the events both budget friendly and wallet friendly. Thank you for your assistance and I look forward to continuing to coordinate fun, entertaining and meaningful activities at the Marlborough Senior Center. Best, Mary From: Joe Bisol <jabisol@msn.com> Sent: Tuesday, May 1.4,202412:39 PM To: Mary Grimaldi <mgrimaldi@marlborough-ma.gov> Subject: List of suggestions for help Mary, Thank you again for coming to our Board rrreeting. Would you please send a list of the suggestions that you have regarding the assistance that the Board could provide'? I will need the list to include in the agenda for the meeting that we have for the discussion. As I had mentioned I wanted to hold off until Trish can attend the next meeting. Thank you, Joe  Agenda ltem # 6 Review of by-law Changes Draft of proposed by-laws Current by-laws Copy of City Charter Chapter # 161  BY-LAWS. DRAFT MARLBOROUGH COUNCIL ON AGING Section 1. Name of the organization: Marlborough Council on Aging Section 2. Responsibilities 2,1 The Marlborough Council on Aging board ("Council on Aging" or "Council") shall cooperate with the Massachusetts Executive Offlce of Aging & Independence and shall be cognizant of all the state and federal legislation concerning funding, infonnation exchange and prograrn planning which exists for the better commurrity programmrng for the elderly. 2.2 ldentify the total needs of the City of Marlborough's elderly population. 2.3 Educate the City of Marlborough and enlist support and participation of all citizens conceming the needs of the elderly. 2.4 The Council on Aging with other City of Marlborough agencies and organizations shall assist in the design, promotion, implementation, and coordination of programs and suppoft services to assist the elderly population in the City of Marlborough. 2.5 The Council on Aging shall serve as an advisory board for the Executive Director of the Council on Aging ("Executive Director") in programs planning, budget preparation and Senior Center operations. 2.6 If any member of the Council on Aging misses more than three (3) consecutive meetings within the year without a valid reason as determined by the Council, and the Council feels that the member should be replaced, the matter will be discussed with the Mayor for suitable action.  BY.LAWS. DRAFT MARLBOROUGH COUNCIL ON AGING Section 3. Membership, terms, Chairperson: 3.1 At least 5 loh of the membership of the Council on Aging shall be over sixty (60) years ofage. 3.2 Council on Aging members may recommend member prospects to the Mayor for consideration. 3.3 The Council on Aging shall be composed of eleven (11) rnernbers who shall be appointed by the Mayor, subject to the confimation of the City Council, and who shall serye withollt compensation, each for a term of four years and until their successor is appointed and qualified and shall be measured from the first Monday in May next following the original appointment. The Chair-of the Council on Aging ("Council on Aging Chair" or "Chair") is to be designated by the Mayor. 3.3.1 The Chair shall: A. Regularly consult with the Executive Director B. Arrange an agenda for each meeting. C. E,nsure that there is a quorurn present for each meeting. A quorum requires that at least 6 members be present prior to calling thc rnccting to ordcr. D. Keep the agenda, entertain motions, allow discussions for motions, cnsurc formal dispositions of motions and maintain order. 3.4 Council on Aging mcmbcrs shall serve for no more than two (2) terms of fbur (4) years, however member terms may be extended by majority vote of the Council. Any tnetnber who, for any reason, cltooses to resign before their tenn is complete shall providc imrncdiatc writtcn notice of their resignation to the Chair and to the Mayor. 3.5 Whcn vacancics occrlr on thc Council on Aging, such vacancies shall be filled for the retnainder of the unexpired terms and shall be made as provided for in the original appointment. AII individuals who have expressed an interest in filling vacancies on the Council shall be considcred to fill such vacancics, including any individuals who have been recornrnended by remaining Council menrbers pursuant to Section 3.2.  BY.LAWS. DRAFT MARLBOROUGH COUNCIL ON AGING Section 4. Rights and Powers: 4.1 Each Council on Aging mcmber, by acccpting such status, shall fbr all purposes be conclusively deerned to have accepted and to have agreed to be bound by the City of Marlborough City Code, Chapter 161, and the Council on Aging By-Laws as the same nray thcn exist or may, fiorn time to time, be amcndcd. 4.2 The Council on Aging may establish sub-committees or voluntccr committees for particular projects or to further the mission of the Council. All con,rnittees require the full vote of the board. 4.2.1The Vice Chair shall, in the absence of the Chair, ternporarily perfonn the duties of thc Chair in conjunction with the Sccretary. 4.2.2 The Secretary shal I : A. Transcribe and send copies of the Council on Aging rneeting minutes for review by the Executive Director and board Chair. Meeting nrinutes shall be created and approved in a timely manner, preferably at the next Council nreeting. Mccting minutcs shall bc n'raintaincd in a manncr consistcnt u,ith the Open Mccting Law, C.L. c. 30A, $$ l8-25 ("Open Meeting Law") and any applicable City policy and shall be posted ro the Council on Aging websitc. B. Keep accllrate records of Council on Aging meeting rninutes. Section 5. Fiscal Year: 5.1 The Fiscal Year of the Council on Aging shall be fi'orn July I to June 30. 5.2 The annual budget submitted shall bc prepared by thc Executive Dire ctor and presented to the Council on Aging rnembers fbr review. Section 6. Regular Meetings: 6.1 Rcgular open meetings shall bc held on the sccond Tuesday of cach month. Mccting dates may be changed, in a rnanner consistent with the Open Meeting Lalv, for reasons including conflicts with other events at the Senior Center. Meetings may be held rernotely in the event of a public health cmergency or a declaration of disastcr to the extcnt perrnitted by applicable law, including the Open Meering Law. 6.2 Votes takcn during Council on Aging meetings rcquire a sirnple majority of thc mernbers present.  BY.LAWS - DRAFT MARLBOROUGH COUNCIL ON AGING Section 7. Annual Meeting: 7. I The Council on Aging shall hold an annual tneeting ("Annual Meeting") in June of each year. 1.2 At each Annual Meeting, thc Council on Aging shall elect frorn its mcmbcrship a Vice Chairand a Secretary, who shall hold office until the nextAnnual Meeting. 7.3 In the event of a vacancy in the Vice Chair and/or Secretary positions, the Council on Aging shall, by rnajority vote, elect one of its members to fill the vacancy or vacancies. Section 8. Collateral Organizations: 8.1 The Council on Aging rncmbers shall appoint a delegate ("Delegate") to scrve on the Board of Directors of Springwell, Inc ("Springwell"). The Delegate shall attend regular board meetings of Springwell. The Council on Aging members shall also appoint an altemate delegate ("Alternate Delegate") to selve on the Board of Directors of Springwell. The Alternate Delegate shall attend regular board meetings of Springwell when the Dclcgatc is not able to attcnd. Section 9. Amendments: 9.1 These By-Laws rnay be anrended or repealed at Council on Aging nreetings, including the Annr-ral Meeting. Section 10. Conflicts: 1 0. I If any pafi of these By-Laws conflicts with municipal ordinances or state or federal law, then the applicable ordinance/law shall govern. Section 11. Effective Date: The effcctivc date of thcsc By-Laws shall be 1 1.1 the date of the meeting at which the Council voted to approve these By-Laws.  BY.LA\ryS. DRAFT MARLBOROUGH COUNCIL ON AGING Section 7. Annual Meeting: 7. 1 The Council on Aging shall hold an annual rreeting ("Annual Meeting".; in Junc of each year. 7.2 At cach,Annttal Mccting. thc C'ouncil on Aging sltall clcct fl'orn its rncrlbcrship a Vice f hair:rnd a Secretart'. u,ho shall hold office Lrntil the nert,,\nnual N{eetrng. 7.3 In the event of a vacancy in the Vice Chair andlor Secretary positions, the Council on Aging shall, by rnajority vote, elect one of its members to fill the vacancy or vacancies. Section 8. Collateral Organizations: 8.1 The Council on Aging members shall appoint a delegate ("Dclegate") to sele on thc Board of Directors of Springwell, Inc ("Springwell"). The Deleqate shall attencl regular board meetings olSpringri,'ell. TIte Council on Agins nter-nbers shall also appoint an alternate cielegate (",\lternate Delegate")to ser\.e on rlte Board of Directors of Springu'ell. The .{lternate Delegate shall atterrd resular boarcl rreerings o1'Springwell r,r,hcn thc Dclcgatc is not ablc to attcnd. Section 9. Amendments: 9.1 These By-Laws t-ttay be amended or repealed at Council on Aging meetings, includinq the Annr,ral Meeting. Section 10. Conllicts: l0.l If any part of these B,u-'-Lau's conflicts riith nrunicipal ordinances or state or federal law', then the applicable ordinance lau shall goverlr. Section ll. ElTective Date: I L l Thc cffcctivc datc of thcsc Bv-Lau,s shall bc thc datc of tlrc rneeting at u,hich the Council voted to appt.o\.e rltese Bl,-Lau,s.  BY.LAWS. DRAFT MARLBOROUGH COUNCIL ON AGING FOR The Council on Aging: Signatures By: Date: Joseph Bisol, Chair By: Date: Judy Kane, Vice Chair By: Date: Kathy Faddoul, Secretary - By: Date: Judith Benedetto, Member By: Date: Leslie Biggar; Member By: Date: Pat Gallier, Member By: Datc: Zella Haesche, Member By: Date: Rayrnond Magee, Member By: Date: Donna Scalcione, Member By: Date: Marylou Vanzini, Member By: Date: Linda Warren, Member  BY.LAWS. DRAFT MARLBOROUGH COUNCIL ON AGING FOR the city Signatures By: Date: J. Christian Durnais, Mayor Council on Aging By: Date: Patricia A. Pope, Executive Director Legal Department By: Date:  BY-LA\TS DRAPT Formatted: Font color: Auto, Not Highliqht Formatted: Font color: Auto MARLBOROUGH COUNCIL ON AGING Section I . Nanre of the organization: Marlborough Council on Aging Section 2, Responsibilities 2.1 The Marlborouqh Council on Aging ("C'ouncil on Aqing" or"'(loltncil")bea+*shall cooperate with the Massachusetts Executive Olfice of Elder Aftails and shall be cognizant ofall the state aud federal legislation concerning frutding, infomration exchange aud program planning whrch exists fbr the better comrrunity prograrnming tbr the elderly. 2.2 Identifu the total needs of the City of Marlborough's elderly population. 2.3 Educate the City of Marlborough and errlist support and participation of all citizens concerning the needs ofthc elderly. 2.4 The Council on Aging boar4with other City of Marlborough agencies and orgauizations shal1 assist in the design, promotion, implementation, and cooldination of programs andpupport ser,,ices to assist the eldclly population p*ser+;-e#in the City of Formatted: Font: Not Bold, Not Highlight Marlborough. 2.5 The Council on Aging shall sewe as an Aadvisory l*!2oard for the Executive Director' ot'thc Council ou Aqrng ("Exccntivc Dir.cctor") in pr.ogrants planniug, budget prepar.ation and Senror Center operalious. 2.6 If any mentber of the Council on Aging botr+lnrisses more than three (3) consecutive meetings within thc year without a valid reason as detcrnrirrcd by thc ('ourrcil. -and the Council feels that the merrrber should be replaoed, the rnatter will be discussed with the r+Mayor fbr suitable action. Scction 3. Membership, terms, Chairperson: 3.1 At least 51% of the nre rnbcrshiP ol'thc Mt+llre*r+gF.Council on *Aging bot+tlshall be over sixty (60) years ofage. 3.2 N€+v Council on Aging b*xr+l nrcnrbcrs rrrt), rccourrlrcnrl nrember prospects em be +ee+*n+e+detlto the +r+Mayor fbr hjs/he-considcration. 3.3 The Council on Aging {+txurlshall be H+adr*+tp1r:ornposed of eleven (11) menrbers Formatted: Font: Not Bold, Not Highlight who shall be appointed by the Mayor, subject to the confirrnation of the City Council, and who shall serve without cotnpensation, eaoh fbr a terrn of {bur years and untilhis^their Formatted: Font: Not Bold, Not Highlight successor is appointed and qualified and shall be rneasured front the firsL Monday in May next following the origrnal appointnrent. The Chairpe+st+r+of the Council on Aging ("Council on z\ging Chair" or'"Chair") boa+d,is to be designated by the Mayor.  F.t-"tt"d, Fr"t .. BY.LAWS -DR+FF^ Formatted: Font color: Auto MARLBOROUGH COUNCIL ON AGING 3.3.1 The Chair?e+st+n shall: A. S.he+l*ll-Regularly consult with the Executive Director B. Arrange an agenda fbr each meeting. that there is a quorum present for each btxu$rneeting. A Formatted: Font: Not Bold, Not Highlight ^C..Ensure ^ .quorum requires that at least 67 metnbers be ptesent prior to Formatted: Font: Not Bold, Not Highlight ^ .calling the^rneeting to orde1. Formatted: Font: Not Bold D. Keep the agenda, entertain nrotionq, allow discussions for motions, i. Formatted: Font: Not Bold, Not Highlight thei+ cnsurc&r'rral dispositions of rnotions,-and maintain order. Formatted: Font: Not Bold Formatted: Font: Not Bold, Not Highlight 3.4 Council on Aging beer&nrembers shall serve for no tnore than two (2) -1qllE-qllfour Formatted: Font: Not Bold, Not Highlight (4 ) yearr.-UqyldCdjt4!-tennr. @nns may be extended+f+he{i*es:+ion by rnruontly vote.of Formatted: Not Highlight the Counci l Formatted: Font: Not Bold, Not Highlight Stleffir+. Any nremberwho, for any reason, chooses to resign before theira terrn is Formatted: Font: Not Bold, Not Highlight cornplete shall provide inrnrediate written notice of the.[ resignation to the bo+r<lChair Formatted: Font: Not Bold, Not Highliqht and to the H+Mayor^ Formatted: Font: Not Bold, Not Highlight Formatted: Not Hi ghli ght 3.5 WhcnvacirncicsoccuronthcCouncil onAqine.suchvacanciesshallbcfillcdforthc lcnraindcr of thc unoxpircd tcrms and shall bc martc as provided fbt'iu thc original appointntcnt. All indivicluals who havc cxDlesssd an intcl'cstitrg in tlllinq vacancies otr thc Council shall be considered to tlll such vacancies. including any individuals rvho lrave lrccn lccorrrnrcndcd by l'crrrarning ('ourrcil rncrnbcrs pursuant to Scctiorr 3.f. Section 4. Rights and Powers: 4.1 Each Council on Agirrg bea+dmember, by accepting such status, shall for all puposes Bbe conclusively deemed to have accepted and to have agt'eed to be bound by the City of Marlborough City Cods. Chapter l6l, and the Council on Aging By-Laws as the same rnay then exist or nray, fi'otrr tirne to time, be antended. a.2 +ete-el+h+1**nd-They Counr:il on Aging rnay vote to establish eleet ether€euneilen leets.sttb-cotnmittees or Formatted: Font: Not Bold, Not Highlight volunteer comrnittees for a+q.particular projectl or to lurthcr thc ntission ol'thc Couucil Formatted: Not "  Formatted: Font color: Auto, Not ,RY-LAWS-+'RAFF Formatted: Font: Not Bold, Font color: Aulo MARLBOROUGH COUNCIL ON AGING 4.2.1 The Vice Chair -eh*i+pe+sor+ shall. in the absence of the phairper+*n1 temporarily perforrr the duties of the Chairper+tm in conjunction with the *Secretary. 4.2.2 The Secretary shall: A. Transcribe and send copies o1'the Counr:il on Aging bei+*meeting urinutes fbr review by the Executive Director and board Chairpetson. ^Mcc:ting nrinutcs shall Formatted: Font: Not Bold bc orcatccl and atrprovcd within a tinrcly nranner. prolerably at lhc noxt Council ^llccting.ll'boilrd rrrirrtrtes areeo-reeted Crlrirrg tlre legular boal'd nreeting, tlro$e €rl'r'€etion t@H+g. B€t+xlMeeting rninutes slrall bo nraintaincd in a rnanner consistent rvith thc Open Meeting Larv. Ci.L. o. 30A. dN lti-25. ("Opcn Mccting Law") and an), applicable Citv nolic),. and ++ishall be pe$glser+ to the Council On Aging website-eor++iste+t-.w-i+h+he-eity+;pt*ic.y" Formatted: B. Keep accurate records of Council on Aginq ln**lmeeting minutes. Section 5. Fiscal Year: 5.1 The Fiscal Year ofthe Council on Aging shall be fronr July 0l to June 30. 5.2 The annual budget subrnitted shall be prepared by the Executive Director and presented to the Council on Aging l*xtrCrnermbers for review. Section 6. Regular Meetings: 6. I Regular open meetings shall be held on the second Tuesday of each rnonth. Meetings dates may be chatrged, itr a tlarrrrcr consistent with thc Oltcn Mccting [-aw. for leasons includingiithere+tre conflicts with other events at the Senior Center. -Meetings rnay ttk;,e be held remotely in the event ofa public health enlergency or a declaration ofdisastel to the extent pelrnitted by applicable law. includinq the Open Meetirrs [,aw. 6.2 Vot$+t+g li!!q1 endulffU Council on Aging rrectinqs rc€+lrn+r€{rdi+d+rn+requires a pimple rnajority of^the rncrnbcrs present. Formatted; Font: Not Bold, Not Highlight @ ryry,tq.F9ql"tj:]qu Formatted: lndent: Left: 0" Section 7. Annual Meeting: 7.1 The Council on Aging board t*-i+; shall hold an annual nrccting ("Annual Meeting_) inJune of each yeal'. Formatted: Font: Not Bold, No underline, Not See+et+:+  7.2 At r:ach Annual Meeting, ths Council on Aging shall elcct lionr its nrcrrbership a Vicc f'hair antl a Secrctar.v, who @shall hold office Lrntil the next Annr,ral Meeting. Formatted: Font color: Auto, Not .RY.LAWS^_DRAH^ Formatted: Font: Not Bold, Font color: Auto, Not MARLBOROUGH COUNCIL ON AGING SIGNATURES Formatted: Font: Not Bold, Font color: Auto 7.3 In the event of a vacancy in the Vice (ihail eiflre{.rs{rn and/or Secretary positions, the Council on Aging lrot*tlshall. b], rnaiorit), r,otc. elect one of its boa+tlrnembers to fill the vacancy ol vlrt'irncics. Section 8. Collateral Organizations: 8.1 The Council on Aging be+u4members shall appoint a delegate ("Dclcsatc") iH+&iH+ i*teH+ate-to serve on the Board of Directors of^Springwell. Inc ("Springwell"LThc Formatted: Font: Not Bold, Not Highlight Dclcgato shall attcncl rceular buard rncctings of Springrvcll.fhe Council on Aging Formatted: Font: Not Bold, Not Highliqht nrentbcls shall illso atlt-)oint an alternate dclcgatc ("Altcltrate Deleqate") to servc on thc Formatted: Font: Not Bold Roard ol'I)ircctors ol'Slllrngrvell.rvill attentl regular Splingrvell board rleefingsThe Altcrnatc Dclcgatc shall attcntl reqular board rrcctines ol'Slrrinqrvell.when the dDelegate Formatted: Font: Not Bold, Not Highlight is not able to attend. Formatted: Font: Not Bold, Not Highlight Formatted: Font: Not Bold, Not Highlight Section 9. Amendments: 9.1 These By-Laws may be amended or repealed at@ pouncil on -Aging boar*meetings, includinq the Annual Mcctins. Formatted: Font: Not Bold, Not .Scction I 0. Conllicts: 10. IJI'anvpaltoftheseBy-Lawsconflictswithnrunicirral ordinancesolstateort'ederal law. then thc applioable.ordinanoe/-law shall goverrl Formatted: Font: Not Bold Formatted: Font: Not Bold Seotion I l. E11'ective Date: Formatted: Font: Not Bold I I . I The eil'ective rlzrte o{'these Bv-I-zrws shall bc the date ofthe Formatted: Font: Not Bold rreetins at which the Council voted to approve these By-Laws. Formatted: Font: Not Bold Formatted: lndent: Left: 0.5" FOR The Council on Aging$<*rd: By: Joseph Bisol, Chairye+stlc By, Date: Judy Kane, Vice Chairper+*+ By: Datc:  Judi th Benedetto. {Jei+*Member By: Lesl ie Biggar, Btr*elMembor By: Date: Pat Gal I i er. Bi+a+4Mernber By: Date: Zel la l-Iaesche. Btx+r&Mernber By, Date: Rayrnond Magee, Bei+xlM ernber By: I)atc: Donna Scalcione, B+lar+lMernber By: Date: Linda Walren, Be*r&Member FOR.+HE CITY tc€"|-Dcpa€lrlcrlt XXXXXXXXXXXXXICY,iILY Ner Su+e Whe thir; rvetrld be,  BY.LAWS MARLBOROUGH COUNCIL ON AGING Section 1. Nanre ofthe organizatioo.: Marlborough Council on Ag:ng Section2. Respoasibilities: 2.1. The-coucil otr ^{sng boarc shall ccoperats r"rth the Massachusetts Executit e Office of Elder Affairs and shail be cognizaat of all the state aad federal legislaiion conceming funding, iaformaiion exchange and program plarming rr*'hich exists for ihe beiier cornmrrrriff prograuraiug for the elderly. Z,Z. Identify ihe toial needs of the City of Mariborough's eiderly popr.ilation. 2.3. Educate the City of Marlirorough and enlist suppori and paiticipation of all citizeas conceming tre o.eeds of tlie elderly. 2:ffirc-eouaciFo:r-fuirry, b'o'ard -with-otker*eity-ofMarib-or<rugh agencies aod organizations shall assist ia tha design, promotion, implemeiitation, and coordination of programs and services to assist the elderly persons oflin the Cilv of Marlborough. 2.5 The Council on Agkg shall sen e as an Advisory B<lard for the Executive Diiector ia proglam piau:i'g, budget preparation aad Senior Center operation. 2.5. li any ms.mber of the Coiincil on Aging board misses more iliar three (3) cousecutive meetings witlfu the year rvithout a r.alid reason and the Council on Aglng board feels the member should be replaced, the matter wiII be discussed with the Ma5'61' for suitable action' Section 3. Idembership; terms; Chairperson: 3.1. At least 5L%o of,the Marlborough Courcil on Agt:rg board shall .be over slay (60) years of age. 3.?. Nevr Council on Aging board member piospects caa be recormriended to the Mayor ior his/her consideratioa. 3.3. The Couocil on Aging board shall be made up of eleven (i 1) members wbo shall be appointed by the l\4ayor, subject to the confirmation of the Ciqy Council, and rv'ho -shall serve r.vithout compeasatioo, each for a term oifour years and until his successor is appointed and qualified and shall be measured fron the first Monday in h,Iay next following ihe original appoiniment. The Chairpersoll ol' ( ts e- the Council on Agiug board'is to be ciesignated by the N{a1rcr, sr,Euurm\LnulsvmmrqAdosted II3/l[/1571; Ilerised l9?E Updehd SeptrmL".r 1988; l,lodiiiedEs/14/Z0ll; l,lotiifud B5ll[/2[0& l,lodilied 0t/flr/20t3  BY-LAWS MARLBOROUGH COUNCIL ON AGING 3.3.1. Ihe Chairpersolr. sliaii: . A. S&e shall regrlarly cotsult with the Executive . Director. B. .A:raage an'ageuda for each meeting. C. Keep the ageada, eutertaia motions and their disposition, and maintain order. 3.4. council on ,Aging board meanbers shail sene.for,no rnoie than firc (2) cousecutive four (4) 1,ear t'errirs, beginning on the adoption date oitire b)'iaws containing ilris sui:seoiion. Sesdon 4. Righis ead pora'ers: 4.L, Each Couacil on board member, such stahis shall fbr ell purposes be conclusively deemed to have accep{ed and to have agreed to be bouud by the CiSr of Marlborough Charter Chapter 161 and the council on Aging By-Lav,.s as the sami may then exist or may, &om iime io tiine, be auended. 4'-2. The Couucil oa Agilrg board sball elect a Vice-Chairperson and secretary. They may elest such other council ou Agirs board members as it may deem necessaxy forparticularprojects, 4.2'1. The Vice-Chairperson shall in the absence of the Cha::perso:r irnporarily perform the duiies of the Chairperson iu coqjuaction with the Secretary. . 4.2.2. The Secretary shall: A' Transcribe ard sead copies of the bbard meeting nrinutes for revierv by the Exeoutive Director board Chairperson. "A . B. Keup accuratd records of board meeting miuutes. Section 5. Fiscal Year: 5,1. The Fiscai Year of ihe council on Aging shall be from July I, to Juae 30. 5-2- T[e annual budget submitted shall beprepared by the Executive Director and presented io the Couacil on Aging board members f\i C, forrevieyr, b! cS dapud0l/lfl/Ell; Hevisad 197ft lJpdated Sepiemhr tE88r ltadiftidfrSnLnl[l l,lgdiffsd [E/10U0flft tfodified ilvawat\  BY-LAWS MARLBOROUGH COUNCIL ON AGING Section 5. Regular Meetings: 6.1. Regular open meetiags shall be held on the second Tuesday of each month 6.2. Voting on Couucii on Aging bbard recortrrrletrdations require a majoniy of curreutly seriring appointed boald *embers. Section 7. Aonual Meeting: 7.1. The Council ou Aging board at its Aimual lvleeting ir-r _ of each year shall eleot from its membership, a Vice-Chaimerson and a Secretary. 7.2. The Vice-Chairperson and Secretary shall hold office uatil 'rhe nefr Aanual Meeting. 73. E*tE event of a vacancy in the Yice-Chairperson and/or Secreiary positious, the Council on Aging shall elect one of its board members to fill the vacancy. Section 8. Collateral &-ganizatious: 8.1. The Council ou Aefug board members shail appoiat a delegaie and an altemaie delegate to serve oa the Boa;d of Dir-ectors of Bai'Pa& Elder Services, Iac. Section 9. Anegdments: f .i. These By-Larvs raay be amen,led or r-epealed et'an Anaual or R.eguiar meeting., rn G) h0 c- r0s:\E0!rr\ru\rulrudnnrrciAdopted 0l/10/197l: Berised l0IE; ilpdrted September ts8B; &?sdified 0E/lAE[01 l,lodifird 0S/l[/20[$ hladified ga/avzlt?  BY-LAWS MARLBOROUGH COUNCIL ON AGING Marlborough Councit On Aging 8y-Larrus .Sisrclsie: FBR THE Council on Aging Bcarci Dare: g-/7 '/ # Dztz: 9.-/ I -/ 7 o.t"-.Sfra2 - o"r*, cf {*d& Council On F.ging Eirecisr /'\ Pt-'7 t- Date:*l t /*I) l"irleicoA Direcior isgal Depertmeni - -.' -1 aate'. ryPfikz,,= Stavropoulus Ttile: Paralegal .#a,raFos*. I  Citg of Marlborough, MA Wednesday, Apil 10, 2024 Chapter L61. Senior Citrzens [HISTORY: Adopted by the City Council of the City of Marlborough as indicated in article histories. Amendments noted where applicable.I Article I. Council on Aging [Adopted 4-15-1968 by Ord. No, 7897 (Ch. 39, Art. I, of the 1986 Code)] S 161-1. trstablishment. There shall be established in the City, pursuant to and in compliance with MGL c. 40, S 88, a Council to be designated as "Council for the Aging."[rl t1] I\cli.tor's Note: Now knoturt cr.t^ C'r.runcll on .Ar1irrc1. S 161-2. Membership; terms; Chairman. [Amended 6-19-1972 by Ord. No. 11586] The Council on Aglng shall be made up of 11 members who shall be appointed by the Mayor, subJect to the conflrmatlon of the Clty Councll, and who shall serre wlthout compensatlon, each for a tetm of four yeers and untll hls successor ls appolnted and quallfled. The lnlttal appolntments under thls artlcle shall be as follows: ono for a term oftwo years; three for a term ofthree ycars; and three for a term offour years; aftet which all appointments shall be for a term of four yearu and chall be measured from the flrst Monday ln May next following the original appolntment. The Chalrman of the Council is to be deslgnated by the Mayot. S 161-3. Vacancies. Any vacancy on the Council shall be filled for the remalnder of the unexplred term and shall be made as provlded for ln the orlglnal appointment. S 16 L-4. Removal from office. The members of the Councll may be removed by the Mayor fot cause, after charges have been preferred, reasonable notlce thereof has been glven and a hearlng thoreon has been held, provlded that a mqlority of the Clty Councll shall approve such order of removal. The Mayor shall ln hls order of removal state hls reaaons therefor. S 161-5. Duties. It shall bc the duty of thc Councll to idcnti$ the total needs of the communlty's elderly populatlon; to educate the communlty and enllat support and partlclpatlon of all cltlzens concerning these nceds; deslgn, promote or implcncnt rcrvlcea to fill these neede or coordlnatc prerent edstlng sefflces ln thc communlty and promote and support any other programs whlch are deslgned to esslst elderly potsons ln the communlty. The Councll on Aglng ghdl ooopcratc rtth the Comrronwcalth Commlssion on Aglng and shall bc cognlzant of all rtate and fcderal leglalation conccrning funding, lnfotmatloa oxchangc and program planning which odsts for better communlt;r programmlng for the elderly. S 161-6. Annual report. The Councll on Agtng shall flle an annual report wtth the Mayor and the Ctty Councll, a copy of whlch ls to be forsarded to the Cornmonwealth Commlssion on Agtng. Article II. Executive Director [Adopted 4-2-1973 by Ord. No. 12391 (Ch.39, Art. II, of the 1986 Code)] S 16L-7. Establishment; term. [Amended 4-6-1998 by Ord. No. 98'7453A] There shall be an Ereoutive Dircctot to thc Mayor ia charge of clderly affalre aubJect to conflrmatlon of thc City Council for a term of three ycers. Such Erecutlve Dlrector shall take offlcc on the day followlng his appolntment. S 161-8. Duties. The prlmary responstbtltttes and sole dutles of the EnecuUve Dlrector ln charge of eldcrly effalrs shall be to adminlster, coordlaate and lmplcmcnt progrem3, servlcee and actlvltlca relatlng to affalrs of thc Councll on Aglng and all cenlor cltlzens wlthln the communlty.  Agenda Item # 7 Chair Updates Springwell Update r June 2o.24 Springwell Update - July 2o.24  spri ngwell SPRINGWELL UPDATES FOR COAs June 2024 At theJune meeting, the Board received an overview of the Springwell budget and voted to approve as presented. An update was provided regarding changes at EOEA and Mass Home Care and a reminder about new Board member recruitment. In addition, the following updates wele shared: o Benefit Application Assistance: l.'unding for the program has been extended until September 30. Springwell has 2 PT Benefit Support Specialists who are available to assist with MassHealth applications. Individuals in need of assistance can access this service through Springwell's Information & Referral Department. o Nutrition: Home Delivered Meals in the MetroWest communities will be shifting from a hot meal to a chilled meal that can be reheated. The chilled meal has been used in Greater Boston communities for the last several years and has resulted in a higher quality meal for consumers. There is no date for the transition but before the change occurs, all consumers will receive notice and instructions on how to reheat meals. Care Managers will also work with consumers to ensure that everyone has the means to reheat a meal. o BayPath websites: There are still 2BayPath websites that have remained active but will soon be taken down: baypath.org and caregivingmetrowest.org. Neither BayPath website has been maintained and there are several pages from baypath.org that have already been redirected to springwell.corn. Additional redirection will begin inJuly with both websites being removed by September. After the websites are removed, anyone who tries to go to either website will automatically be redirected to springwell.com. 307 Waverley Oaks Road Suite 205, Waltham, MA02452.617.926.4100 . Fax 617.926.9897 . TTY 617.923.1562 33 Boston Post Road West (Route 20), Marlbo.rough, MA 01752 .508.573.7200 . Fax 508.573.7222. TTY 617.923J562 www. sp ri ngwe ll. c om . i nforef@spri ngwe I l. co m  spri ngwell SPRINGWELL UPDATES FOR COAs July 2024 At theJuly meeting, the Board reviewed financial statements and spoke about new Board member recruitment. The Board received an overview of how Springwell monitors vendors as well as results of annual surveys. In addition, the following updates were shared: o Options Counseling:'l'his program provides unbiased information to help people find long-term personal care, transportation services, and other resources to assist in the aging process. Options Counselors can provide guidance on where to live-whether that means staying home, moving in with family, or finding a nursing home or assisted living facility. An Options Counselor can meet in person or speak with someone over the phone and assist in determining next steps for you or your lovecl one. Referrals for Options Counseling can be made by calling Springwell's Information & Referral Department. o Home Care: EOEA has changed the name of the Respite Over Income and Over Income programs to Home Care Basic Percent Based. This is only a name change and does not change eligibility criteria or services available to consumers. Consumers with questions can be directed to their Care Manager. o COA Ads: Springwell has renewed all ads for the upcoming year in COA newsletters where this is an option. 307 Waverley Oaks Road Suite 205, Waltham, MA 02452 . 617 .926.4100 . Fax 617 .926.9897 . TTY 617 .923.1562 33 Boston Post Road West (Route 20), Marlborough, MA 01752 - 508.573.7200 . Fax 508.573 .7222 . TTY 617.923.1562 www. s p ri n gwel l. co m . i nfo ref@spri ngwe I l. co m