Retirement Board

Minutes Retirement Board Meeting of February 25,2025 The monthly meeting ofthe Marlborough Retfement Board was held at 8: l5am on Tuesday, February 25, 2025, in the Lobby Conference Room at 289 Elm Street, in Marlborough, Massachusetts. Board Members present: Gregory Brewster, Diane Smith, William Taylor, Robert Custafson, and Daniel Slanhope. Also present: Mark Bingle, Meredith Colacchio, Jodi Gorman, and Michael Ossing. The meetitrg was called to order rt E:16am. Public Comments: No public comments'vlere heard. Roll Call to enter Executive Session at t:l?am: Cregory Brewster: yes, William Taylor: yes, Diane Smith: yes, Robert Gustafson: yes, Daniel Stanhope: yes. Vote passed to enter executive session Under purpose #l: To discttss the reputation, charactel, pltysical condilion, or mental health, rather than professional competence, o/ an individual, or to discuss the discipline or dismissal of, or complaints or charges brought against, a public oficer, employee, staf tnember or individual. Michael Ossing exited the meeting at 8:l7am. Michael Ossing entered the meeting at 8:27am. At 8:284m the Board moved back to Regular Open Session to state their vote from Executiye Session. William Taylor made a motion to Deny an Accidental Death Claim. Diane Smith seconded the motion. Vote: Unanimous 5-0. Aporove Warrants: The board reviewed warrants for Retiree Payroll; S 1,546,091.87 Vendor Warrant: S 145,917.89 Staff Payroll: 527,3'14.42 and lhe Refund Warrant: $ 18,643.94. Diane Smith made a motion to approve these warants. Daniel Stanhope seconded the motion. Vote: Unanimous 5-0. Approve Minutes: The Board reviewed the Regular, and Executive Session Minutes ofJanuary 2025. Diane Smith made a motion to accept the Regular, and Executive Session Minutes ofJanuary, and place on file. William Taylor seconded the morion. Vote: Unanimous 5-0. Financial Statements: The Board reviewed the Jan uary 2025 Bank Reconciliation, and the Monthly Budget. Diane Smith made a motion to accept the January 2025 Bank Reconciliation, and the Monthly Budget, and place on file. William Taylor seconded the motion. Vote: Unanimous 5-0. ApDroval of New Members: The Board received three applications for full-time membership NAME: DEPT: TITLE: PRESENTSERVICE: GROUP: Jayson Bratica School Custodian 0t /21/2025 I Lucia Doucette School Office Support 0t/2'7 /2025 I Michelle Russo School Behavior Tech 02/03t2025 I William Taylor made a motion to accept these New Member Applications and place on file. Robert Gustafson seconded the motion. Vote: Unatrimous 5-0. Approval of Retir€ment: The Board received one application for retirement: NAME: DEPT: TITLE: DATE F RET SERVICE: OPTION: Lori Berkey Library Cl.rk 02128/202s l1 Yrs.. l0 Mos William Taylor made a motion to accept this Retirement and place on file. Robeft GustaFson seconded the motion. vote: Unanimous 5-0. Reou t for Refu s and Rol lovers: The Board received four applications for Refund,/Rollover: NAME: DEPT: TITLE: SERVICE: *Glaucia Da Silva School Para Educator 3 Mos *Alicia Garland School Hall Monitor 3 Mos | *Danielle Johnson School Behavior Tech I Yr., 2 Mos **Cidalia Andrade School Van Driyer 3 Years., I Mo 960 William Taylor made a motion to accept these Refund/Rollover Applications and place on file. Robert Gustafson seconded the motion. Vote: Unanimous 5-0. Reouest for Trrnsfers: The Board received two requests for aansfers: NAME: DEPT: TITLE: XFER TO: SERVICE: Christine Pocas School Para Educator Mass Teachers 7 Mos Stephanie Marshall School Behavior Tech Worcester Ret- 2 Yrs.. 9 Mos William Taylor made a motion to accept these Transfer Requests and place on file. Gregory Brewster seconded the motion Vote: Unanimous 5-0. Final Settlement: Roberta Zilembo, spouse ofNichaolas Zilembo passed away on February 4,2025. Ms. Zilembo was collecting the Option C Joint and Last Survivor Benefit. Thomas Brecken, who served as a Motor Vehicle Maintenance Supervisor for the DPW Repair Shop, passed away on January 30, 2025. Mr. Brecken retired on January I l, 1999, under the Superannuation Option B Benefit. Robert Gustafson made a motion to accept these deaths, and place on file. Gregory Brewster seconded the motion Vote: Uoanimous 5-0 Discussion of Office Matters: The Board conducted a one-year review for the Director. The discussion ofthe Director's salary was tabled to next month after a director salary study is completed. The Board was informed that the refunds and rollovers, which had been on hold for the past few months, have now been approved and the applications have been processed. The Board was notified ofthe upcoming New AdministratoB training held in Norwood, MA on March 26,2025. The retirement office requested travel reimbursement for the staffmemben attending this naining. Diane Smith made a motion to approve travel reimbursement. Robert Custafson seconded the motion. Vote: UDanimous 5-0. Tabled for next month: COLA - CP[ set under 30lo board to review and vote to send notification to City Council for vote date PERAC Co rrondence: No PERAC Correspondence for the month of February. MISC. Corresoondence: No Miscellaneous Correspondence for the month of February. New Business/Old Business: The Board was informed that there have been no updates on the legal mafter since the last update on February 10, 2025, regarding the Emergency Motion to Quash. N€xt Borrd Me€tips: Tuesday, March 25,2025, at 8:l5am. Adiourn: The meeting adj ourned at 9:05 0 P er, Chairman Daniel Stanlrope, Appointed Member Diane Smith, Ex-Officio Robert Gustafson, 56 Member William Tav Member 961