Public Improvement & Transportation Committee

MINUTES PUBLIC IMPROVEMENT/TRANSPORTATION COMMITTEE MEETING November 7, 2022 3:30 PM MEMBERS PRESENT: Schafer, Labat, Lozinski MEMBERS ABSENT: None STAFF PRESENT: Director of Public Works/City Engineer Jason Anderson, Senior Engineering Specialist Geoffrey Stelter OTHERS PRESENT: None Call to Order. Lozinski called the meeting to order at 3:35 pm. 1. Approval of the Minutes. MOTION BY SCHAFER, SECONDED BY LABAT to approve the minutes of the August 8, 2022 Public Improvement/Transportation Committee meeting. ALL VOTED IN FAVOR. MOTION PASSED 3:0. 2. Project ST-009: N. 3rd/W. Lyon Reconstruction Project - 1) Review current project cost estimate; 2) Discuss special assessments and City involvement in streetscaping improvements. Staff and PI/T Committee members have spent considerable time working with Bolton & Menk staff and the Downtown Business Association (DBA) regarding the reconstruction of N 3rd and W. Lyon Streets for 2023. Numerous topics have been discussed, including: parking, lane widths, sidewalk and ADA standards, streetscaping, Main/3rd traffic signal, dedicated pedestrian signal (HAWK system), and many other more detailed topics. Attached to the packet is the layout that City staff has received approval to move forward with for final design. The Council and DBA both approved the general layout and deferred the final discussion about streetscaping to a later date. The layout includes a one-way N. 3rd Street from W. Main Street to W. Lyon Street, a two-way W. Lyon Street from E. College Drive to N. 5th Street with angle parking on the “north” side and parallel parking on the “south” side and a two-way N. 3rd Street from W. Lyon Street to W. Redwood Street with angle parking on the “east” side and parallel parking on the “west” side. Because the traffic signal isn’t needed for N. 3rd Street, the signal heads that face N. 3rd Street today would be removed. The signal heads that face W. Main Street would remain and the signal would remain in place to serve pedestrians that would like to cross W. Main Street from either side of the N. 3 rd Street intersection. Note that in the layout a median is being proposed on W. Main Street on the “south” side of the intersection; at this point in time, staff is not proposing to install this median to help reduce project costs. This information was presented to the PI/T Committee at their 08/08/2022 meeting. At said meeting, MOTION BY LOZINSKI to move forward with the layout as presented contingent on letter of support from Downtown Business Association, with streetscaping elements to be recommended for approval at a later date. THE MOTION WAS SECONDED BY LABAT. ALL VOTED IN FAVOR. MOTION PASSED 3:0. Following adjournment, letter of support was delivered as attached. -1- Included in the layout is a streetscaping design. Staff would like to continue the discussion with the City Council regarding streetscaping. City staff believes that a minimal level of streetscaping will be necessary to give the area a sense of place. A minimal level of streetscaping would include some decorative concrete scoring, some colored walk, and areas of planting for trees and/or flowers. City staff would propose to use the streetscaping as proposed by Bolton and Menk, but remove the string lighting from the plan. City staff would like the City Council to consider paying for 80% of streetscaping costs on the Lyon/3rd project, with the remaining 20% cost share to be assessed to property owners above and beyond the assessment policy maximum assessment. The basis for this consideration is that the Council utilized this cost split on the Main Street project in 2007. Included with the packet is a cost estimate for your consideration and review. Note that “enhanced streetscaping” is proposed to cost roughly $302,000. Then “enhanced” costs include poles designed to support cable string lighting, string lighting, electrical service, and monuments at the corner of 3rd/Main. MOTION BY LOZINSKI, SECONDED BY SCHAFER that PI/T Committee recommend to Council to consider an 80-20 cost share with property owners and bid streetscaping elements in a manner that options could be selected ala carte. ALL VOTED IN FAVOR. MOTION PASSED 3:0. 3. E Street-Bruce Street-Lyon Street 4-Way Stop and Beacons. City staff would like the Council to consider removing the advance “stop ahead” flashing beacon on E Street as well as the two, flashing beacon stop signs at the intersection. These beacons are aging and staff does not believe they are necessary. There are clear sight lines to the stop sign from both approaches and staff does not believe the beacons are needed. Staff would propose to save the cost of the lights and electricity and to simply have stop signs at these locations. Staff can consider adding a reflective strip to the pole on the E Street side (stop sign is shortly after the curve) and we can also consider a slightly oversized stop sign on this approach to help compensate for the loss of flashing beacon. MOTION BY SCHAFER SECONDED BY LABAT to bring recommendation to Council to remove the advance “stop ahead” flashing beacon on E Street, as well as the two, flashing beacon stop signs at the intersection of Bruce Street and Lyon Street, and replace with traditional stop signs at these locations at a later date. ALL VOTED IN FAVOR. MOTION PASSED 3:0. Other Business. Lozinski requested further information on the Channel Parkway Project bids received on 10/20/2022. Anderson reviewed LRIP application process, bid amount well over the estimate, State Aid account advanced and the potential to redesign and rebid as a mill and overlay project. At this evening’s meeting, City Council will consider rejection of all bids received and authorize City staff to proceed with redesigning the project to a mill and overlay project. Adjourn. MOTION BY SCHAFER, SECONDED BY LABAT to adjourn the meeting. ALL VOTED IN FAVOR. MOTION PASSED 3:0. Meeting adjourned at 4:17 pm. Respectfully submitted, Lona Rae Konold, Administrative Assistant -2-