City Council

AGENDA--CITY COUNCIL -- CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 7:00 pm CLOSED SESSION 7:30 pm regular session Tuesday, March 12, 2013 7:00pm--Closed Session 1. Items to be considered in Closed Session, in accordance with the Code of Virginia, Title 2.2, Chapter 37—Freedom of Information Act, Section 2.2-3711(A)—Closed Meetings, the following: A. A prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community as authorized by Subsection 5. B. Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body as authorized by Subsection 29. C. A personnel matter as authorized by Subsection 1. 7:30pm-Regular Session Invocation & Pledge to the American Flag—Vice Mayor Gene Teague City Council will recess and convene as Martinsville Redevelopment & Housing Authority 1. Conduct a public hearing and approve the amended Administrative Plan on first reading and allow a 30-day comment period for any additional input regarding changes in the Administrative Plan for the Section 8 Housing Choice Voucher program. (5 mins.) 2. Adjourn Martinsville Redevelopment & Housing Authority City Council will re-convene regular session 1. Consider approval of Council meeting minutes January 22, 2013, January 30, 2013, February 11, 2013 tour, and February 11, 2013 Neighborhood meeting. (2 mins) 2. Hear MHC Economic Development Corporation update on retail development plan. (15 mins) 3. Hear an update from city staff on the City’s procedure for handling after-hours/emergency calls. (10 mins) 4. Consider review and a discussion of proposed write-off policies for utility bills, general/miscellaneous bills, and business licenses. (20 mins) 5. Consider approval of consent agenda. (2 mins) 6. Business from the Floor This section of the Council meeting provides citizens the opportunity to discuss matters, which are not listed on the printed agenda. In that the Council meetings are broadcast on Martinsville Government Television, the City Council is responsible for the content of the programming. Thus, any person wishing to bring a matter to Council’s attention under this Section of the agenda should: (1) come to the podium and state name and address; (2) state the matter that they wish to discuss and what action they would like for Council to take; (3) limit remarks to five minutes; (4) refrain from making any personal references or accusations of a factually false and/or malicious nature. Persons who violate these guidelines will be ruled out of order by the presiding officer and will be asked to leave the podium. Persons who refuse to comply with the direction of the presiding officer may be removed from the chambers. 7. Comments by members of City Council. (5 minutes) 8. Comments by City Manager. (5 minutes)  MRHA Agenda Summary Meeting Date: March 12, 2013 Item No: 1-MRHA Department: Martinsville Redevelopment & Housing Authority Issue: Conduct a public hearing and consider approval on first reading the amended Administrative Plan and allow a 30–day comment period for any additional public input regarding a complete rewrite of the Administrative Plan for the Section 8 Housing Choice Voucher program. Summary: In order to fully comply with the Title 24 of the Code of Federal Regulations, a complete rewrite of the Administrative Plan for our Section 8 Housing Choice Voucher was conducted with the assistance of representatives of the HUD Office, Richmond. Because this action is a significant amendment to our existing administrative plan, it necessary that e hold a public hearing and have a required 30 – day comment period for any additional public input after the Authority’s approval. The Public Hearing was advertised in the Martinsville Bulletin before being held on March 12. Attachments: Draft-MRHA Section 8 Housing Choice Voucher Program Administrative Plan. (385 pages- document can be viewed on city website at http://www.martinsville-va.gov/index.cfm/go/news.details/ID/368 Executive Summary of Draft Administrative Plan Recommendations: (1) Conduct the public hearing. (2) Motion to approve the amended Administrative Plan on first reading, and allow for a required 30 day comment period for additional input prior to submitting to HUD for their final approval.  EXECUTIVE SUMMARY ADMINISTRATIVE PLAN FOR THE HOUSING CHOICE VOUCHER PROGRAM The draft of the proposed update of the Section 8 Housing Choice Voucher Program is being presented to make the Board of Commissioners of the Martinsville Redevelopment & Housing Authority, the investor owners, and program participants, aware of the many changes that have been enacted by the United States Department of Housing and Urban Development. Once this draft has been presented as part of a public hearing, it will then be made available for public comment over a thirty (30) day period. Once this comment period has been completed, it will be brought back to the MRHA Board for its approval. Following that approval, it will be sent to the HUD office in Richmond, VA for final approval. This draft document contains seventeen (17) chapters as compared to the twenty – two (22) sections of the present admin plan. The majority of this document contains information that is already in force. The purpose of this rewrite is to provide a more detailed explanation of the regulations governing the Housing Choice Voucher program. Thus, you will see the corresponding code of federal regulations (CFR) sections more prominently displayed. This draft contains a very detailed history of the Housing Choice Voucher program and an overview of the administrative plan. It delves in depth into the fair housing and equal opportunity aspects of the program. Some of the more defined writings in this document include improving access to services for persons with Limited English Proficiency (LEP) and provisions of the Violence Against Women Reauthorization Act of 2005 (VAWA). In addition, the chapter (3) on eligibility spells out in a very detailed manner, the defining characteristics of family and households. Another detail that is prominent in this draft is greater emphasis on income and subsidy determinations (Chapter 6) and the verification of the same (7.) This has gained greater importance in determining the amount of assistance that HUD will allow for families applying for housing, as the funding for our local operation, through their own forecasting methods. These changes will involve more reviews, tougher enforcement, with greater communication and cooperation with the staff of HUD’s Inspector General in Richmond. This document will be available for public review on the City’s website and in the Housing Office at 605 Fourth Street during regular business hours.  City Council Agenda Summary Meeting Date: March 12, 2013 Item No: 1. Department: Clerk of Council Issue: Consider approval of minutes of City Council meetings January 22, 2013, January 30, 2013, February 11, 2013 tour, and February 11, 2013. Summary: None Attachments: January 22, 2013 January 30, 2013 February 11, 2013 tour February 11, 2013 Recommendations: Motion to approve minutes as presented January 22, 2013 The regular meeting of the Council of the City of Martinsville, Virginia, was held on January 22, 2013, in Council Chambers, Municipal Building, at 7:30 PM, Closed Session beginning at 7:00PM, with Mayor Kim Adkins presiding. Council Members present included: Mayor Kim Adkins, Vice Mayor Gene Teague, Mark Stroud, Danny Turner and Sharon Brooks Hodge. Staff present included: Leon Towarnicki, Interim City Manager, Brenda Prillaman, Eric Monday, Linda Conover, Wayne Knox, Cindy Dickerson, Ruth Easley, and Mike Rogers. Closed Session: Mayor Adkins called the meeting to order and advised Council will go into Closed Session. In accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by Gene Teague, seconded by Mark Stroud, with the following 5-0 recorded vote: Adkins, aye; Teague, aye; Stroud, aye; Hodge, aye; and Turner, aye, Council convened in Closed Session, for the purpose of discussing the following matters: (A) A prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community as authorized by Subsection 5. (B) Consultation with legal counsel and briefings by staff members, attorneys, or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. (C) A personnel matter as authorized by Subsection 1. Council then returned to open session and Mayor Adkins advised Closed Session is recessed until end of meeting. Following the invocation by Vice Mayor Teague and Pledge to the American Flag, the Mayor welcomed everyone to the meeting and noted changes in the agenda. Minutes: On a motion by Mark Stroud, seconded by Gene Teague, with a 5-0 vote, Council approved the minutes of the November 27, 2012 meeting. Update from Team Cole: Jesse Cole of Team Cole & Associates gave an update on planned activities for the Martinsville Mustangs and introduced the new General Manager, Tyler Parsons. Update Mark Heath: Mark Heath updated Council on January activities for the EDC. He presented information on a request for Council to consider participation in building another shell building in the Patriot Center. He reported that Henry County approved this project at their meeting today. After lengthy discussion, a motion was made by Gene Teague, seconded by Mark Stroud, with a 4-1 vote, (Turner voting nay) to approve the recommendation from the M-HC Economic Development Corporation to move forward with construction of the proposed shell building on Lot 8 in the Patriot Center with the City agreeing to begin sharing in interest expense with county at a 1/3 and 2/13 revenue sharing ratio in FY2015 if the building is not sold by that time (estimated city’s share to be $25,000 annually). January 22, 2013 Proclamation Teen Violence: Mayor Adkins presented a proclamation regarding Teen Dating Violence Awareness Mont to Mitzi Marsh, Prevention Coordinator, Citizens Against Family Violence. Public hearing and resolution establishing City’s long-term highway construction priorities: Mr. Towarnicki briefed Council on the need to conduct a public hearing and approve the resolution establishing the City’s long-term highway construction priorities with the inclusion of the Commonwealth Boulevard bridge project. After lenghthy Council discussion, it was decided to modify the priorities by endorsing the I-73 project to be built in Henry County first beginning at the Patriot Center. Mayor Adkins opened the public hearing. No public comments were made and the Mayor closed the public hearing. On a motion by Gene Teague, seconded by mark Stroud, with a 5-0 vote, Council approved the following resolution which will be forwarded to WPPDC along with comments regarding I-73: Skateboard ordinance and public input: City Attorney Eric Monday briefed Council on the skateboarding issue noting that, at present, the only city ordinance on skating/skateboarding makes it a Class 4 misdemeanor for anyone over 14 to skate on city sidewalks. The issue of skateboarding and in particular, destruction of private property has arisen, primarily in the Uptown area. The proposed January 22, 2013 amendment bans this conduct Uptown and imposes an alternative civil penalty of $50. Police Chief Mike Rogers spoke in support of banning skateboarding as a public safety issue as well as destruction of property and the noise element. Mr. Towarnicki reported efforts are underway to address the water issues at the skatepark. Public comment: Ethan Harr, Ridgeway-feels ban will not solve problem and the best way to deter Uptown skating is to expand current skatepark. Dr. Mervyn King, Jones St.-agreed with Chief Rogers’ comments and feels the situation is an accident waiting to happen and feels the aggressive behavior he has seen is disturbing. Jim Wood, 116B Emmett St., branch manager at Blue Ridge Library on Church St.- skateboarding is a public safety issue and feels putting teeth in the ordinance with fines and signage will help. Mayor Adkins closed the public comment period. Council comments: Stroud-$50 fine is good approach; Turner-whatever is passed will be enforced; Hodge- commented on difficulty in enforcing ordinance already in place and unsure that another ordinance will help; Teague-a skateboard park has been provided and the issues now are costs of damages being done and officers being able to give a ticket is a deterrent and is a reasonable approach; Adkins-will support the ordinance as it is a step in the right direction and asked that squeegees be placed at the skatepark for assistance with the water issues. On a motion by Gene Teague, seconded by Mark Stroud, with the following recorded 5-0 vote: Adkins, aye; Hodge aye; Teague, aye; Stroud, aye; and Turner, aye, Sec. 19-22. – Skating and Skateboarding on sidewalks in the City. (A) It shall be unlawful and a Class 4 misdemeanor for any person over the age of fourteen (14) years to skate on any paved public sidewalk of the city. (B) It shall be unlawful and a Class 4 misdemeanor for any person shall ride or use rollerskates, rollerblades, skateboards, scooters, or similar devices on wheels or runners in any area whatsoever located within the Uptown Enterprise Zone, Uptown Historic District and Uptown Arts and Cultural District; provided however, that this prohibition shall not apply to on-duty police or other law enforcement officers and other uniformed emergency services personnel. (C) In lieu of criminal prosecution, a violation of this section may be subject to a civil penalty of $50.00. (1) Any city officer, or employee of the city who is (a) responsible for the enforcement of any provision of this code, (b) wearing a uniform and (c) carrying identification, may approach and question any person concerning a civil violation of this code and may cause a notice of the violation to be served on any or all persons committing or permitting such violation. (2) The notice shall state that the person served has been charged with violating this section and shall provide that the person may elect to make an appearance in person before or in writing by mail to the treasurer of the city, and admit liability for or plead no contest to the violation and pay the civil penalty, all within the time period fixed in the notice. (3) If a person charged with a violation does not elect to admit liability or plead no contest the violation shall be tried in the Martinsville general district court upon a warrant in debt or motion for judgment, with the same right of appeal as provided for civil actions at law. In the event the violation exceeds the jurisdictional limits of the general district court, the violation shall be tried in the circuit court. (4) A finding or admission of liability for, or a plea of no contest to, a civil violation shall not be deemed a criminal conviction for any purpose. An admission of liability shall have the same force and effect as a judgment in court. (Code 1971, § 15-11) Cross reference— Penalty for Class 4 misdemeanor: Code of Virginia §18.2-11. State law reference— Riding bicycles on sidewalks, Code of Virginia, §46.2-904. Authorization BPOL refund: Commissioner of Revenue Ruth Easley briefed Council on the $2,662.75 refund that requires Council authorization due to a verification update of the estimated BPOL Tax for Local Business for Tax Year 2009. The Commissioner of the Revenue office annually verifies and updates BPOL license fees based on federal tax return gross receipts information that is provided to the office by individual business taxpayers and until the gross receipts can be verified by the federal tax return gross receipts, the reported receipts are considered an estimate. A local business overestimated their gross receipts for the 2009 license year for their second year in business. The city’s business license is based on the actual gross receipts that a business had for the prior tax year or the current year for first year businesses. Corrections to the 2009 license year assessment have been made by the Commissioner of the Revenue office and forwarded to the City Treasurer. Because the refund amount is over $2,500, City Council must authorize the City Treasurer to issue the refunds so that the timing of the refund does not negatively impact the city’s cash flow. On a motion by Gene Teague, seconded by Danny Turner, with a 5-0 vote, Council authorized the City January 22, 2013 Treasurer to issue refund of $2,662.75 to a city business for their 2009 business license effective January 23, 2013. Consent agenda: On a motion by Gene Teague, seconded by Mark Stroud, with a 5-0 vote, Council approved the following consent agenda: BUDGET ADDITIONS FOR 1/22/13 ORG OBJECT DESCRIPTION DEBIT CREDIT FY13 General Fund: 01100905 450209 Revenue from Use of Money/Prop - Surplus 5,190 01321102 506007 Fire Dept - Repair & Maint Supplies 2,000 01322105 503300 EMS - ADP Software Maintenance 3,190 Sales of Hurst Tools through GovDeals for Ambulance Equipment Total General Fund: 5,190 5,190 FY13 School Federal Programs Fund: 20102926 401038 Title I 1,058,763 86011100 561120 Instructional S&W 516,957 86011100 561151 Instructional S&W Aides 47,049 86011100 562100 Social Security 43,512 86011100 562210 Retirement 67,437 86011100 562300 Insurance 72,240 86011100 562400 Life Insurance 1,579 86011100 562520 Disability 487 86011100 563000 Purchased Services 91,817 86011100 565503 Travel 19,984 86011100 566013 Materials & Supplies 165,103 86011310 561120 Admin S &W 25,200 86011310 562100 Social Security 1,562 86011310 562210 Retirement 2,855 86011310 562300 Insurance 2,890 86011310 562400 Life Insurance 71 86011310 562520 Disability 21 20102926 436738 Title IIA 128,829 86111100 561120 Instructional S & W 75,741 86111100 562100 Social Security 5,794 86111100 562210 Retirement 9,036 86111100 562400 Life Insurance 212 86111100 563000 Purchased Services 38,046 86111100 565503 Travel 0 20102926 436583 Title III 11,154 86311100 563000 Purchased Services 210 86311100 565503 Travel 1,194 86311100 566013 Materials & Supplies 9,750 20102926 435838 Title VI Rural Ed 44,049 86411310 561120 Instructional S & W 20,000 86411310 562150 Social Security 1,586 86411310 563000 Purchased Services 22,463 20102926 417338 Title VIB IDEA Pre School 6,472 86611100 561120 Instructional S&W 5,000 86611100 562100 Social Security 310 86611100 562150 Medicare 73 86611100 566013 Materials & Supplies 1,089 20102926 402738 Title VIB Flow Through 534,849 86511100 561120 Instructional S&W 134,883 86511100 561151 Instructional S&W Aides 195,015 86511100 562100 Social Security 20,454 86511100 562150 Medicare 4,784 86511100 562210 Retirement 51,662 86511100 562300 Insurance 51,336 86511100 562400 Life Insurance 3,926 86511100 562520 Disability 452 86511100 562750 retirement Credit 3,661 86511100 563140 Purchased Services 35,000 86511100 565503 Travel 5,000 86511100 566013 Materials & Supplies 28,676 20102926 428728 21st Century Community Learning 366,305 86901100 563000 Purchased Services 301,455 86901100 565503 Travel 13,560 86901100 565240 Communications 3,600 86901100 566000 Supplies 47,690 Total School Federal Program Fund: 2,150,421 2,150,421 Business from floor: Melody Cartwright, Jefferson St.-commented on issues she has had recently with animal cruelty and her concerns with the legality of using pneumatic guns in the city limits. Chad Martin- January 22, 2013 comments on child poverty rates and high suicide rates in the area. Dr. Mervyn King, Jones St.-commented that air guns are as dangerous as a firearm and agreed Council should look at legislation to make it illegal. Council comments: Stroud-reminded citizens to check on neighbors during cold weather. Adkins- thanked churches and local agencies for their efforts to celebrate Martin Luther King Day. Interim City Manager comments: Mr. Towarnicki reminded Council that the Fiber Optic Worksession is to be held January 30. He reported that the following letter was received from the Phoenix CDC advising they will not pursue the Fayette St. project at this time and withdrawing their request for transfer of the parking lot. January 17, 2013 Leon Towarnicki, PE, City Manager City of Martinsville 55 West Church Street (PO Box 1112) Martinsville, VA 24114 RE: Fayette Street Parking Lot Dear Mr. Towarnicki: After extensive Due Diligence, the Board of Directors of Phoenix Community Development Corporation (CDC) has decided that will no longer, at this time, be pursuing the mixed use development we had proposed for the Fayette Street Public Parking Lot. As such we wish to withdraw our request of the transfer of this public parcel to Phoenix CDC. We appreciate the consideration of the City of Martinsville for this potential development. While we believe that this proposal would have had long term benefits to the area, the current neighborhood concern and short term disruption was not something that we wanted to subject the area to. We believe the future is bright for this area of Uptown and hope that we may be a part of it resurgence in the future. If you have any questions, please feel free to give me a call. Sincerely, Raymond J. Gibbs, ASLA CLOSED SESSION RE-CONVENED: At the conclusion of Closed Session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during Session. On a motion by Gene Teague, seconded by Mark Stroud, with the following recorded 5-0 vote: Adkins, aye; Hodge aye; Teague, aye; Stroud, aye; and Turner, aye, Council returned to Open Session. No action was taken. There being no further business, the meeting adjourned at 10:45 pm. _______________________________ __________________________ Brenda Prillaman Kim Adkins Clerk of Council Mayor January 30, 2013 A called worksession of the Council of the City of Martinsville, Virginia, was held on January 30, 2013, in Council Chambers, Municipal Building, at 6pm, for discussion of the fiber optic business plan with Mayor Kim Adkins presiding. Council Members present included: Mayor Adkins, Vice Mayor Gene Teague, Mark Stroud, Sr., Sharon Brooks Hodge and Danny Turner. Staff present included: Leon Towarnicki, Interim City Manager, Brenda Prillaman, Linda Conover, Eric Monday, and Mike Scaffidi. Mayor Adkins called the meeting to order. Overview/background/history: Mr. Towarnicki gave an overview of the need to develop such a plan as well as background and history on the City’s current system. At present, the city system is a 4 person crew and has 38 MINet customers with approximate revenue of $200,000 with 17 businesses on a waiting list for the service. Legal issues to expanding system: Mr. Towarnicki shared information received from attorneys regarding the legality question which states that the city can provide telephone service and internet service, but not cable television. The city can provide the “pipeline” to cable television providers and make the fiber available, but the city would only own the “pipeline”. Mike Scaffidi pointed there will still be a need for legal representation in order to keep up with all the SCC regulations in expansion efforts. Business plan feasibility study review & potential expansion opportunities: Doug Dawson of CCG Consulting reviewed the proposed business plan. His comments included: the city cannot stay on current path and continue to break even; potential is there to do a lot better by marketing the city’s service to get another 50-100 customers; there would be need for another staff person to service the 17 customers on the waiting list; city could set up an enterprise fund to let profits accumulate; city should build a specific plan showing step by step how much the entity would make; in order to see true profitability city will need to build a detailed business plan; other communities are offering this service as incentive for businesses to locate; need to make sure rates are fair and need to charge what the service is worth and not subsidize; need to build a staffing plan and figure out how much it would cost to service 300-400 businesses; Council is not required to set the January 30, 2013 rates; city must be ready to provide the service if decision is made to start marketing the service. Options for path forward: The consensus of Council is to move forward in developing a business plan for the business component and Council to review business plan before taking next step. Mr. Towarnicki said it will look similar to the electric fund budget and should be able to have ready by budget time. He also thanked Council for putting time into this as he thinks this is a good opportunity for the city and he thanked Mike Scaffidi and his crew for their excellent work. The meeting adjourned at 7:25 pm. ______________________________________ ____________________________________ Brenda Prillaman, Clerk of Council Kim Adkins, Mayor February 11, 2013 Martinsville City Council Neighborhood Meeting for the Northside area was held on February 11, 2013, at Clearview Wesleyan Church, 925 Barrows Mill Road, Martinsville, VA at 7:30 PM, with Mayor Kim Adkins presiding and Council members present including: Vice Mayor Gene Teague, Mark Stroud, Sr., Sharon Brooks Hodge and Danny Turner. Staff present: Leon Towarnicki, Brenda Prillaman, Eric Monday, Coretha Gravely, Mike Rogers, and Andy Powers. Three citizens were present. Mayor Adkins called the meeting to order and asked Andy Powers to present his property maintenance report, and then opened the floor for public comment. Citizen comments: George Sloan, 218 Greyson-concerns about drug dealing and pit bull dogs running loose; Kathy Lawson, 909 Barrows Mill Rd.-concerns with landlords dumping contents of rental properties in yards. City staff will address specific properties and concerns as pointed out by citizens. There being no further business, Mayor Adkins adjourned the meeting at 7:55 pm. _______________________________ __________________________ Brenda Prillaman Kim E. Adkins Clerk of Council Mayor February 11, 2013 The City Council of the City of Martinsville, Virginia, assembled on February 11, 2013 at 5:30 P.M. to tour the Northside area neighborhoods prior to their quarterly Neighborhood Focus Meeting scheduled for February 11, 2013 at 7:30pm at Clearview Wesleyan Church, 925 Barrows Mill Road. Council Members present for the tour included: Mayor Kim Adkins, Vice Mayor Gene Teague, Council Member Sharon Brooks Hodge and Council Member Mark Stroud. Council Member Danny Turner was absent. Others present included: Leon Towarnicki, Andy Powers, Coretha Gravely, Mike Rogers, Martinsville Bulletin reporter and one citizen. No other business was conducted during the tour and immediately after the tour ended, Council members disbursed. _______________________________ __________________________ Brenda Prillaman Kim Adkins Clerk of Council Mayor  City Council Agenda Summary Meeting Date: March 12, 2013 Item No: 2. Department: City Manager Issue: Hear an update from the Martinsville-Henry County Economic Development Corporation regarding retail development plan. Summary: Mark Heath of the EDC will give this update and answer any questions. Attachments: None Recommendations: No action required  City Council Agenda Summary Meeting Date: March 12, 2013 Item No: 3. Department: Electric Issue: Hear an update from city staff on the City’s procedure for handling after-hours/emergency calls. Summary: City staff will provide this update and answer any questions. Attachments: None Recommendations: For information/no action required  City Council Agenda Summary Meeting Date: March 12, 2013 Item No: 4. Department: Finance/City Manager Issue: Consider a review and discussion of proposed write-off policies for utility bills, general/miscellaneous bills, and business licenses. Summary: At the meeting, staff will present and discuss a proposed write-off policy for utility bills, general/miscellaneous bills, and business licenses that have gone uncollected/unpaid for an extended period of time. This subject was mentioned again during the recent discussion of the City’s FY12 audit. Attachments: If available prior to the Council meeting, the draft policy will be e-mailed to Council and posted with other agenda materials. Otherwise, the draft policy will be distributed at the meeting. Recommendations: Staff recommends that Council review the proposed policy and provide any questions/comments that may be appropriate. No action is recommended at the March 12 meeting. Assuming Council concurs, the matter will be placed back on Council’s agenda for March 26th for approval.  City Council Agenda Summary Meeting Date: March 12, 2013 Item No: 5. Department: Finance Issue: Consider approval of consent agenda. Summary: The attachments amend the FY13 Budgets with appropriations in the following funds: FY13: General Fund: $59,142 – Grants, Reimbursements, Donations Water Fund: $638 – Reimbursement Capital Reserve Fund: $7,185 - Reimbursement Attachments: Consent Agenda - 3-12-13.xls Recommendations: Motion to approve  BUDGET ADDITIONS FOR 3/12/13 ORG OBJECT DESCRIPTION DEBIT CREDIT FY13 General Fund: 01101918 443156 Grants - State - VDEQ Environmental Site Assessment 17,800 01812242 503143 Misc Expense - Environmental Evaluations 17,800 Grant funding 01101917 442810 Categorical Other - State - Highway Projects 458 01413151 503140 Thorofare Construction - Prof.Serv. - Utility Relocation 458 Reimbursement-Liberty St Project 01100909 490104 Advance/Recovered Costs 7,010 01331108 501300 Sheriff/Corrections - Part-time & Temporary Wages 5,100 01331108 502100 Sheriff/Corrections - Social Security 316 01331108 502110 Sheriff/Corrections - Medicare 74 01331108 506008 Sheriff/Corrections - Vehicle Equipment & Maint. 1,020 01331110 506200 Sheriff/Annex - Prisoner Allowance 500 Reimbursement from Henry County for litter pickup - Oct 2012-Jan 2013 01100909 490104 Advance/Recovered Costs 31,131 01127060 503190 Garage - Prof. Service - Bldg/Grnd Maintenance 970 01127060 506007 Garage - Repair & Maintenance Supplies 3,342 01413147 506010 Signals - Traffic Signal Maintenance 22,069 01126055 503320 Info Services - Maint. Service Contracts 4,750 Insurance Reimbursement from Derecho expenses 01100909 490801 Recovered Costs - Senior Citizens 2,293 01714212 506016 Senior Citizens - Program Supplies 2,293 Reimbursements from trips and Bingo 01100908 480420 Donations - Senior Citizens 450 01714212 506016 Senior Citizens - Program Supplies 450 Donations for Health Fair 01102926 436430 Categorical Federal - SCAAP Funds 1,236 1331108 508220 Sheriff - Corrections - Physical Plant Expansion 1,236 SCAAP Funding Total General Fund: 59,142 59,142 Water Fund: 12100909 490104 Advance/Recovered Costs 638 12541311 506007 Water Plant - Repairs & Maintenance 638 Insurance Reimbursement from Derecho expenses Total Water Fund: 638 638 Capital Reserve Fund: 16100909 490104 Advance/Recovered Costs 7,185 16576366 508055 ADP Equipment - Information Services 7,185 Insurance Reimbursement from Derecho expenses Total Capital Reserve Fund: 7,185 7,185