City Council

AGENDA--CITY COUNCIL -- CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 7 pm CLOSED SESSION 7:30 pm regular session Tuesday, May 13, 2014 7 pm --Closed Session 1. Items to be considered in Closed Session, in accordance with the Code of Virginia, Title 2.2, Chapter 37—Freedom of Information Act, Section 2.2-3711(A)— Closed Meetings, the following: A. Appointments to Boards and Commissions as authorized by Subsection 1. 7:30pm-Regular Session Invocation & Pledge to the American Flag—Council Member Mark Stroud 1. Consider approval of Council meeting minutes of February 11, 2014 and February 25, 2014 meetings. (2 mins) 2. Conduct a public hearing on FY15 budget and consider approval of FY15 budget ordinance 2014-U-1 on first reading. (60 mins) 3. Conduct a public hearing regarding amendments to the Zoning Ordinance on first reading related to land use as a temporary flexibility option as the Zoning Ordinance is being updated. (10 mins) 4. Consider a review and recommendation for options related to the City’s repayment of stranded costs for the AMPGS (American Municipal Power Generating Station) project. (10 mins) 5. Consider setting a public hearing for May 27, 2014 for purpose of receiving/interviewing citizens interested in appointments for two school board positions beginning July 1, 2014 and ending June 30, 2017 to the City’s School Board. (5 mins) 6. Consider approval of consent agenda. (2 mins) 7. Business from the Floor This section of the Council meeting provides citizens the opportunity to discuss matters, which are not listed on the printed agenda. In that the Council meetings are broadcast on Martinsville Government Television, the City Council is responsible for the content of the programming. Thus, any person wishing to bring a matter to Council’s attention under this Section of the agenda should: (1) come to the podium and state name and address; (2) state the matter that they wish to discuss and action they would like for Council to take; (3) limit remarks to five minutes; (4) refrain from making personal references/accusations of a factually false/malicious nature. Persons who violate these guidelines will be ruled out of order by the presiding officer and will be asked to leave the podium. Persons who refuse to comply with the direction of the presiding officer may be removed from the chambers. 8. Comments by members of City Council. (5 mins) 9. Comments by City Manager. (5 mins)  City Council Agenda Summary Meeting Date: May 13, 2014 Item No: 1. Department: Clerk of Council Issue: Consider approval of minutes of City Council February 11, 2014 and February 25, 2014 meetings. Summary: None Attachments: February 11, 2014 minutes February 25, 2014 minutes Recommendations: Motion to approve minutes as presented February 11, 2014 The regular meeting of the Council of the City of Martinsville, Virginia, was held on February 11, 2014, in Council Chambers, Municipal Building, at 7:30 PM, with Mayor Kim Adkins presiding. Council Members present included: Mayor Kim Adkins, Vice Mayor Gene Teague, Sharon Brooks Hodge, Mark Stroud and Danny Turner. Staff present included: Leon Towarnicki, City Manager, Brenda Prillaman, Eric Monday, Linda Conover, and Eddie Cassady. Following the invocation by Council Member Stroud and Pledge to the American Flag, the Mayor welcomed everyone to the meeting and recognized Scout Troop 61 members from First Presbyterian Church. Recognition of Donald W. Merricks: Mayor Adkins and members of City Council made comments thanking former Delegate Don Merricks for his service and efforts to Martinsville and presented him with a Key to City. Several members of the public also made comments thanking Mr. Merricks for his service. Conduct public hearing for special use permit: The Planning Commission recommended to City Council that the special use permit be granted on a request from Sharon Martin to operate a home child care, caring for up to twelve (12) children, as a home occupation. Mayor Adkins opened the public hearing. Sharon Martin of Independence Drive stated she has been in business over 20 years. Mayor Adkins closed the public hearing. On a motion by Gene Teague, seconded by Sharon Brooks Hodge, with the following 5-0 recorded vote: Adkins, aye; Teague, aye; Hodge, aye; Stroud, aye; and Turner, aye, Council approved the special use permit as recommended by the Planning Commission. Conduct public hearing regarding grant funding for emergency generator: Mr. Towarnicki briefed Council on the City’s intent to file an application for grant funding with USDA, Rural Development for assistance in the replacement of the emergency generator for the City’s Shop/Warehouse Complex located a 300 Fishel Street and consider approval of a required resolution. After a review of recent mechanical problems with the emergency power generator at the City Shop/Warehouse complex, it has been determined that the best option for the City is to consider replacing the unit with a new larger, natural gas-powered unit. Total cost of the generator and related equipment for connection to the Shop/Warehouse complex is estimated to be $55,000. The generator powers the entire Shop/Warehouse complex during outages and is essential to the ability to provide reliable emergency services for the citizens of Martinsville. There is an opportunity to apply for partial grant funding of the project through the United States Department of Agriculture Rural Development and a public hearing is a required component of the application process. Any funding needed in addition to the grant will be covered by City Electric and/or the City’s Capital budget. On a motion by Mark Stroud, seconded by Sharon Brooks Hodge, with a 5-0 vote, Council approved the following resolution authorizing city staff to proceed with the grant application process: February 11, 2014 Hear update from M-HC Economic Development Corporation: Mark Heath briefed Council on the current activities of all departments and prospects. Approval of Preliminary Ordinance on second reading regarding bonds: Finance Director Linda Conover briefed Council reporting that at the January 29th meeting, Council approved on first reading the Preliminary Ordinance for the potential issuance of refunding bonds. The next step in this process is to adopt the Preliminary Ordinance on second reading that serves the following purposes: 1. Reciting the expediency of the issuance of up to $2,650,000 of Principal Amount of General Obligation Bonds (expediency does not mean that the Council declares this as a matter of emergency). Instead, expediency means that the most efficient, effective, and expedient way to provide for such acquisition is by the issuance of Refunding General Obligation Bonds. 2. The intended use of the Bonds is for municipal purposes. 3. Issuance of the Bonds is within the power of the City. 4. The issuance of the bonds is in the best interest of the City and its citizens. Three of the City’s outstanding bond obligations, with interest rates somewhat higher than current markets, could be refinanced, saving over $100,000 over the life of the loans. After speaking with the current holder of these particular loans, it was determined that they were willing to reduce the current rates being charged, producing savings to the City without extending the life of the loans. This ordinance authorizes staff to participate in the refunding process. On a motion by Gene Teague, seconded by Mark Stroud, with the following 5-0 recorded vote: Adkins, aye; Teague, aye; Hodge, aye; Stroud, aye; and Turner, aye, Council approved the following Preliminary Ordinance on second reading: February 11, 2014 Approval of Authorizing Ordinance on first reading regarding bonds: Mrs. Conover briefed Council on the need for the Authorizing Ordinance, on first reading for the refunding of bonds with Carter Bank. Approval of the Authorizing Ordinance authorizes the issuance of up to $2,630,000 principal amount of General Obligation Refunding Bonds. Second reading of the same Ordinance will occur on February 25, 2014. Three of the City’s outstanding bond obligations, with interest rates somewhat higher than current markets, will be refinanced, saving over $100,000 over the life of the loans. After speaking with the current holder of these particular loans, it was determined that they were willing to reduce the current rates being charged, producing savings to the City without extending the life of the loans. This ordinance authorizes staff to participate in the refunding process. On a motion by Mark Stroud, seconded by Sharon Brooks Hodge, with the following 5-0 recorded vote: Adkins, aye; Teague, aye; Hodge, aye; Stroud, aye; and Turner, aye, Council approved the ordinance as described on first reading. Hear update on proposed Northside Neighborhood Revitalization Project: Wayne Knox briefed Council on the proposed Northside Neighborhood Revitalization Project. On September 6, 2013, the City was awarded a planning grant by the Department of Housing & Community Development in the amount of $30,000. A public meeting has been conducted and three management team meetings. Neighborhood surveys and infrastructure assessments have also been conducted and now we are in a position to go forward with an application for a neighborhood comprehensive grant with a deadline date of March 26, 2014. Two City Council public hearings are required and on a motion by Gene Teague, seconded by Mark Stroud, with a 5-0 vote, Council set two public hearings for February 25, 2014 and March 11, 2014 Council meetings. Hear overview of February 10, 2014 Northside Council Neighborhood Tour and Meeting: Mayor Adkins reported on the Council tour of February 10, 2014 noting neighborhoods visited and issues of citizen concern. Vice Mayor Teague noted he was not able to attend the Neighborhood Meeting as his job required him to be out of town. Business from floor: Ural Harris-217 Stuart St.-concerns regarding electric funds and rates. It was noted that Council receives quarterly utility updates and it is not productive to discuss electric issues at every meeting. Council comments: Turner-advised citizens to have arrangements in place in case the impending snow storm causes powers outages. Hodge-asked the city manager to brief citizens on storm preparations for the city. Stroud-noted that Friday is Valentine’s Day. City Manager comments: Mr. Towarnicki commented on the letter to the editor regarding road construction on Liberty Street where there was a water line break. He clarified that other contractors besides city employee crews do work in the street and it is not always the city. He also reported that that the annual audit will be presented at the February 25 meeting and the auditor will be available the afternoon of February 25 to meet with individual Council members. There being no further business, the meeting adjourned at 9:10 pm. _______________________________ __________________________ Brenda Prillaman Kim Adkins Clerk of Council Mayor February 25, 2014 The regular meeting of the Council of the City of Martinsville, Virginia, was held on February 25, 2014, in Council Chambers, Municipal Building, at 7:30 PM, Closed Session beginning at 7:00PM, with Mayor Kim Adkins presiding. Council Members present included: Mayor Kim Adkins, Vice Mayor Gene Teague, Sharon Brooks Hodge, Mark Stroud and Danny Turner. Staff present included: Leon Towarnicki, City Manager, Eddie Cassady, Wayne Knox, Dave Brahmstadt, Chris Morris and Linda Conover. Mayor Adkins called the meeting to order and advised Council will go into Closed Session. In accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by Gene Teague, seconded by Sharon Brooks Hodge, with the following 5-0 recorded vote: Adkins, aye; Teague, aye; Hodge, aye; Stroud, aye; and Turner, aye, Council convened in Closed Session, for the purpose of discussing the following matter: (A) Appointments to Boards and Commissions as authorized by Subsection 1. At the conclusion of Closed Session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during Session. On a motion by Mark Stroud, seconded by Sharon Brooks Hodge, with the following recorded 5-0 vote: Adkins, aye; Teague, aye; Hodge, aye; Stroud, aye; and Turner, aye, Council returned to Open Session. Following the invocation by Mayor Adkins and Pledge to the American Flag, the Mayor welcomed everyone to the meeting. Board appointment: On a motion by Gene Teague, seconded by Danny Turner, with a 5-0 vote, Council appointed Max Hall, 4045 Mt. Olivet Road, to the Arts & Cultural Committee as the Theatre Works representative for a term ending 2/25/17. Minutes: On a motion Gene Teague, seconded by Danny Turner, with a 5-0 vote, Council approved the minutes of the November 26, 2013 meeting. Proclamation-Red Cross: Mayor Adkins presented a proclamation recognizing American Red Cross Month to Ralph Lawson. Proclamation Teen Dating Violence Awareness: Mayor Adkins presented a proclamation recognizing Teen Dating Violence Prevention and Awareness Month to Citizens Against Family Violence representatives, Dee Barbour and Bethann James. Employee Service Awards Recognition: Mayor Adkins recognized the following city employees eligible for Service Awards: Mike Bradshaw Fire Department 10 Marietta Harmon Sheriff's Department 10 Rodney Smith Sheriff's Department 10 Jody Duncan Comm. of the Revenue 15 Wesley Brooks Fire Department 15 Richard Barrow Police Department 15 Stephen Draper Sheriff's Department 20 Pam Norman Sheriff's Department 20 Doug Wickham Wastewater Plant 20 Conduct Public Hearing regarding refunding bonds: Three of the City’s outstanding bond obligations, with interest rates somewhat higher than current markets, will be refinanced, saving over $100,000 over the life of the loans. After speaking with the current holder of these particular loans, it was determined that they were willing to reduce the current rates being charged, producing savings to the City without extending the February 25, 2014 life of the loans. A public hearing is required in regard to the City’s issuance of up to $2,650,000 of Principal Amount of General Obligation Bonds, a Refunding of three outstanding bond obligations. Mayor Adkins opened the public hearing. No comments were made and Mayor Adkins closed the public hearing. Approval Final Ordinance on second reading regarding refunding bonds: At the February 11, 2014 meeting, Council approved on first reading the Authorizing Ordinance, authorizing the issuance of up to $2,630,000 principal amount of General Obligation Refunding Bonds. The required public hearing has been conducted with the following Council action taken: A motion was made by Gene Teague, seconded by Mark Stroud, with the following 5-0 recorded vote: Adkins, aye; Teague, aye; Hodge, aye; Stroud, aye; and Turner, aye, to approve the final Authorizing Ordinance on second reading. Following is the signature page of final ordinance approved on second reading and the Circuit Court certification pages: Conduct public hearing regarding Northside Neighborhood Revitalization Project: Wayne Knox briefed Council on the requirement to conduct a public hearing regarding the Northside Neighborhood Revitalization Project and he provided the following statistics on Community Development Block Grants Projects: (1)Village Street-27 new residences constructed (2)Massey/Endless–30 residences rehabbed (3) Moss/Barton -18 residences rehabbed, 10 demolished, 6 newly constructed (4)Southside –12 residences rehabbed; 2 first–time owners (5) Academy Place–17 newly constructed residences; 10 residences rehabbed; 1 first-time homeowner; 4 building lots available. (6) Cherry Street– 7 residences replaced, 4 rehabbed, 2 first– time homeowners; 3 building lots available. Council discussed concerns with the deficit that needs to be reconciled for past redevelopment projects and asked that measures be put in place so a deficit does not occur on future projects. Mayor Adkins opened the public hearing. No comments were made and Mayor Adkins closed the public hearing. Auditor’s report: Robinson, Farmer, Cox Associates representatives, Aaron Hawkins and David Hughes, were present to report on the city’s FY13 Audit. The auditors commended the Finance Director February 25, 2014 Linda Conover and the Finance Department staff for their good job. The audit will be available for public viewing on the city website. Update from Workforce Development Board: Lisa Fultz reported on statistics involving job placements and ongoing efforts on retention of jobs. She stressed importance for employers to support the WIB in their efforts on Career Readiness Credentials to make the community more marketable. Adoption of resolution requesting additions to street maintenance payments from VDOT: Chris Morris presented information on the required resolution. The Liberty Street Widening Project constructed two additional lanes resulting in a total net increase of 0.94 lane miles. The City is asking VDOT to add this to our eligible mileage for street maintenance payments paid to the City beginning in FY15. On a motion by Gene Teague, seconded by Mark Stroud, with a 5-0 vote, Council approved the following resolution: Approval of consent agenda: On a motion by Gene Teague, seconded by Mark Stroud, with a 5-0 vote, Council approved the following consent agenda: BUDGET ADDITIONS FOR 2/25/2014 ORG OBJECT DESCRIPTION DEBIT CREDIT FY14 General Fund: 01100909 490104 Advance/Recovered Costs 6,948 01331108 501300 Sheriff/Corrections - Part-time & Temporary Wages 5,055 01331108 502100 Sheriff/Corrections - Social Security 313 01331108 502110 Sheriff/Corrections - Medicare 73 01331108 506008 Sheriff/Corrections - Vehicle Equipment & Maint. 1011 01331110 506200 Sheriff/Annex - Prisoner Allowance 496 Reimbursement from Henry County for litter pickup - Sept, Oct, Nov, Dec. 2013 01102926 436402 Categorical Federal - Comm Atty - Confiscated Assets 13532 01221082 506079 Commonwealth's Attorney - Federal Asset Forfeitures 13,532 Asset Forfeiture Transfer Total General Fund: 20,480 20,480 Business from floor: Ural Harris-217 Stuart St.-comments on taxation/rates and questions on AMP costs. Wayne Knox-reported CEDS economic development projects list draft was received today and is available for review by the public for next 30 days in his office or library and is available on West Piedmont Planning District Commission website. Council comments: Turner-commended city employees on good job done during recent snow storm; Stroud-also commended employees on snow storm efforts and expressed he is glad to hear Henry Hotel February 25, 2014 project is moving forward; Adkins-announced she will be seeking the democratic nomination for State Senate and will not be running for City Council. City Manager comments: Mr. Towarnicki introduced the city Human Resources Director, David Brahmstadt. Mr. Towarnicki also commended the city crews for their good job and team efforts in working 12-hour shifts during recent snow storm. He noted that statistics during recent storm event (1) 557 calls to 911 during 2pm to 9pm storm period (2) 87 motor vehicle wrecks (3) cost to city with regular time, overtime, and materials and equipment approximately $75,000. There being no further business, the meeting adjourned at 9:00pm. _______________________________ __________________________ Brenda Prillaman Kim Adkins Clerk of Council Mayor  City Council Agenda Summary Date: May 13, 2014 Item No: 2. Department: City Attorney Issue: Conduct a Public hearing on the FY14-15 Budget Summary: Attached is the summary of the 2014-15 Budget in ordinance form Attachments: 2014 Budget Ordinance Recommended Action: Conduct a public hearing and consider adoption on first reading with a roll call vote.  CITY OF MARTINSVILLE, VIRGINIA ORDINANCE NO. 2014-U-1 The Budget for Fiscal 2014-2015 BE IT ORDAINED by the Council of the City of Martinsville, Virginia, in regular session assembled May 27 , 2014, that the following sums of money be and hereby are appropriated—by specified Fund— for the City’s fiscal year ending June 30, 2015, from the following Fund sources of estimated revenue: SUMMARY STATEMENT OF BUDGET ESTIMATES 2014-2015 Changes Fund Projected Budgeted in Fund Revenues Expenditures Balance General $ 28,586,727 $ 29,889,342 $(1,302,615) Meals Tax $ 2,066,792 $ 2,066,792 - Capital Reserve $ 1,101,757 $ 1,121,757 $ (20,000) Refuse $ 2,337,000 $ 2,337,000 - MiNet/Fiber $ 775,206 $ 775,206 - Water $ 3,547,500 $ 3,847,500 $ (300,000) Sewer $ 4,310,012 $ 4,310,012 - Electric $ 18,668,308 $ 19,468,308 $ (800,000) Cafeteria* $ 1,507,795 $ 1,707,795 $ (200,000) Schools** $ 21,857,801 $ 21,857,801 - CDBG $ 26,966 $ 200 $ 26,766 Housing $ 1,944,525 $ 1,944,450 $ 75 Totals $ 86,730,389 $ 89,326,163 $ (2,595,774) *Cafeteria – Estimated; actual unavailable at time of publication. **Schools – As adopted by School Board. Tax Rates (unchanged): Real Estate: $1.0621 per $100 assessed value Personal Property: $2.30 per $100 assessed value Machinery & Tools: $1.85 per $100 assessed value BE IT FURTHER ORDAINED by the Council that this Ordinance shall be effective on and after July 1, 2014. ******* Attest: ________________________________ Brenda Prillaman, Clerk of Council ____________________ ___________________ Date Adopted Date Effective  City Council Agenda Summary Meeting Date: May 13, 2014 Item No: 3. Department: Community Development Issue: Conduct a duly advertised public hearing on amendments to the Zoning Ordinance, on first reading, related to land use as a temporary flexibility option as the Zoning Ordinance is being updated. Summary: Community Development has received inquiries from potential business owners regarding newer uses of land than the City’s Zoning Ordinance currently allows. One example is potentially operating a hydroponic facility within the City. At present, the City of Martinsville’s Zoning Ordinance is a permissive ordinance, meaning if a specific land use is not explicitly listed as permitted by right or by special use permit in the individual district, then it is not allowed. The Zoning Ordinance is currently being reviewed in its entirety as part of the update budgeted for FY ’14 and FY ’15. A major goal of the update is to be more flexible with new businesses and new land uses. Staff submits the proposed amendment as a reasonable way to accommodate new hybrid light/industrial commercial development in the interim prior to the adoption of the new ordinance. Planning Commission held a duly advertised public hearing on March 4, 2014. No one spoke for or against the amendment during the public hearing. Planning Commission voted unanimously (7-0) to send this amendment to City Council for their consideration. Attachments: Planning Commission Letter Proposed Amendment to the Zoning Ordinance Recommendations: Conduct the public hearing and consider a motion to approve the proposed amendment to the Zoning Ordinance on first reading with a roll call vote.  Martinsville A CITY WITHOUT LIMITS March 11, 2014 Mayor Kim Adkins Members of City Council City of Martinsville P. O. Box 1112 Martinsville, VA 24114 RE: Amendment to the Zoning Ordinance Dear Mayor and City Council Members: The Planning Commission, at its meeting on March 4, 2014, conducted a duly advertised Public Hearing on a request by the City of Martinsville, for a proposed amendment to the Martinsville Zoning Ordinance related to land use. At the public hearing, it was noted that the amendment would make land use more flexible to new forms of business in the Commercial and Business districts. This amendment will work in the interim prior to the adoption of the new Zoning Ordinance. There was no opposition to the amendment and no one from the public was present at the hearing. The Planning Commission voted (7-0) to recommend the proposed amendment to City Council. The Planning Commission respectfully submits the recommendation for further consideration. Yours Truly, James A. Crigger, Sr., Secretary Wayne D. P/Knox Director of Community Development WDPK Cc: Timothy D. Martin, Chairperson James A. Crigger, Sr., Secretary 55 West Church Street P.O. Box 1112 Martinsville, VA 24114-1112  PROPOSED AMENDMENTS – ZONING ORDINANCE (Strikethrough indicates deletion; italicized bold indicates addition) SECTION XII: COMMERCIAL DISTRICTS B. Uses permitted by right in the C-1 District. 54. Establishments (not to exceed a ground floor footprint of 10,000 square feet gross floor area) for manufacturing, production, processing, assembly, compounding, cleaning, servicing, storage, testing, repair, distribution and sale of materials, goods, products, food, or beverages which conform to federal, state and local environmental performance standards (with no outdoor storage, loading, or displays, and further, excepting those uses which are specifically prohibited by this section or those uses which require a special use permit). C. Uses permitted by special use permit in the C-1 District. 8. Establishments (exceeding a ground floor footprint of 10,000 square feet gross floor area) for manufacturing, production, processing, assembly, compounding, cleaning, servicing, storage, testing, repair, distribution and sale of materials, goods, products, food, or beverages which conform to federal, state and local environmental standards (with limited outdoor storage, loading, or displays as determined by special use conditions, and, further, except those uses which are specifically prohibited by this ordinance). F. Uses permitted by right in the C-1A District. 67. Establishments (not to exceed a ground floor footprint of 10,000 square feet gross floor area) for manufacturing, production, processing, assembly, compounding, cleaning, servicing, storage, testing, repair, distribution and sale of materials, goods, products, food, or beverages which conform to federal, state and local environmental performance standards (with no outdoor storage, loading, or displays, and further, excepting those uses which are specifically prohibited by this section or those uses which require a special use permit). G. Uses permitted by special use permit in the C-1A District. 8. Establishments (exceeding a ground floor footprint of 10,000 square feet gross floor area) for manufacturing, production, processing,  assembly, compounding, cleaning, servicing, storage, testing, repair, distribution and sale of materials, goods, products, food, or beverages which conform to federal, state and local environmental standards (with limited outdoor storage, loading, or displays as determined by special use conditions, and, further, except those uses which are specifically prohibited by this ordinance). J. Uses permitted by right in the C-2 District. 72. Establishments (not to exceed a ground floor footprint of 10,000 square feet gross floor area) for manufacturing, production, processing, assembly, compounding, cleaning, servicing, storage, testing, repair, distribution and sale of materials, goods, products, food, or beverages which conform to federal, state and local environmental performance standards (with no outdoor storage, loading, or displays, and further, excepting those uses which are specifically prohibited by this section or those uses which require a special use permit). K. Uses permitted by special use permit in the C-2 District. 8. Establishments (exceeding a ground floor footprint of 10,000 square feet gross floor area) for manufacturing, production, processing, assembly, compounding, cleaning, servicing, storage, testing, repair, distribution and sale of materials, goods, products, food, or beverages which conform to federal, state and local environmental standards (with limited outdoor storage, loading, or displays as determined by special use conditions, and, further, except those uses which are specifically prohibited by this ordinance). N. Uses permitted by right in the C-3 District. 83. Establishments (not to exceed a ground floor footprint of 10,000 square feet gross floor area) for manufacturing, production, processing, assembly, compounding, cleaning, servicing, storage, testing, repair, distribution and sale of materials, goods, products, food, or beverages which conform to federal, state and local environmental performance standards (with no outdoor storage, loading, or displays, and further, excepting those uses which are specifically prohibited by this section or those uses which require a special use permit). O. Uses permitted by special use permit in the C-3 District. 8. Establishments (exceeding a ground floor footprint of 10,000 square feet gross floor area) for manufacturing, production, processing, assembly, compounding, cleaning, servicing, storage, testing, repair,  distribution and sale of materials, goods, products, food, or beverages which conform to federal, state and local environmental standards (with limited outdoor storage, loading, or displays as determined by special use conditions, and, further, except those uses which are specifically prohibited by this ordinance) SECTION XIII: BUSINESS AND MANUFACTURING DISTRICTS B. Uses permitted by right in the B-1 District. 12. Establishments (not to exceed a ground floor footprint of 10,000 square feet gross floor area) for manufacturing, production, processing, assembly, compounding, cleaning, servicing, storage, testing, repair, distribution and sale of materials, goods, products, food, or beverages which conform to federal, state and local environmental performance standards (with no outdoor storage, loading, or displays, and further, excepting those uses which are specifically prohibited by this section or those uses which require a special use permit). C. Uses permitted by special use permit in the B-1 District. 4. Establishments (exceeding a ground floor footprint of 10,000 square feet gross floor area) for manufacturing, production, processing, assembly, compounding, cleaning, servicing, storage, testing, repair, distribution and sale of materials, goods, products, food, or beverages which conform to federal, state and local environmental standards (with limited outdoor storage, loading, or displays as determined by special use conditions, and, further, except those uses which are specifically prohibited by this ordinance) Adopted _________________________ Attest: _________________________________ Clerk of Council  City Council Agenda Summary Meeting Date: May 13, 2014 Item No: 4. Department: Electric Issue: Consider a review and recommendation for options related to the City’s repayment of stranded costs for the AMPGS (American Municipal Power Generating Stations) project. Summary: American Municipal Power Inc. recently released revised projected AMPGS stranded cost estimates for the City of Martinsville along with repayment options for consideration by City Council. As of March 31, 2014, the City’s total stranded costs are $903,391 inclusive of litigation and interest charges up to this date. AMP is holding the AMPGS site (land, site developments and power plant siting permits) as a potential site for future development and offering a credit of $364,467 leaving a balance due of $538,924. The plant held for future use liability of $364,467 is still a potential liability for the City if AMP is unable to develop the site or sell the site for future development. Staff will provide an overview of options available for repayment of AMPGS stranded cost during the meeting. Attachments: AMP’s letter outlining AMPGS stranded Cost payment options Recommendations: Staff will provide recommendations at the meeting. To: Dennis Bowles, Director of Utilities From: Marc S. Gerken, P.E., President/CEO Subject: AMPGS Stranded Cost Payment Options Date: April 16, 2014 The purpose of this memo is to inform you, as a participant in the AMPGS project, the City of Martinsville’s net AMPGS liability for stranded costs currently held on AMP’s revolving line of credit facility (LOC) at March 31, 2014, including any payments made by the City, is $538,924.00 (please see Attachment A). Stranded costs are subject to change, including future borrowings costs on the LOC. That amount does not include allocation of the $34,881,074 Plant Held for Future Use potential liability. Subject to the continued renewal of the LOC, AMP is prepared to assist the City with a payment plan of your choosing for a payback period of up to 15 years. The City may choose to include these payments as part of their monthly power invoice from AMP or pay their respective AMPGS liability in one or several lump sum payments. AMP prefers that these amounts would be invoiced to your municipality through the AMP monthly power supply invoices in order for these costs be recovered through your power cost adjustment. Please utilize Attachment B to this memo to make your selection, being sure an authorized signatory executes the document and returning Attachment B to the attention of Marty Engelman (mengelman@amppartners.org, 614- 540-0851) at AMP headquarters, 1111 Schrock Rd, Columbus, OH 43229 by June 1, 2014. AMP would like to emphasize the expectation that whatever payment option is chosen, the payment option should not cause the Electric Fund to exhibit an annual operating loss at any time during the payment period or cause the municipality to fail any covenants for its own debt service, AMP Joint Venture (JV) debt service if a participant in a JV, or reflect unfavorably on the municipal’s AMP project participation. As you have questions in deciding your payment options or would like assistance in determining the potential effects on your Electric Fund of a particular payment option under consideration, please contact Chris Deeter (cdeeter@amppartners.org, 614-540- 0848) at AMP.  ATTACHMENT A PAGE 1 OF 1 AMPGS Net Original AFEC AMPGS AMPGS Plt held Less AMPGS Ordinance Allocation Stranded AFEC future use Municipal Stranded kW kW Costs Credit Credit Payments Liability Martinsville 8,059 4,579 1,395,460 (492,069) (364,467) - 538,924 Plus: Potential Plant Held for Future Use Liability 364,467 Total 903,391 .  ATTACHMENT B PAGE 1 OF 2 We ask that you please complete this form and return to the attention of Marty Engelman (mengelman@amppartners.org, 614-540-0851) at AMP headquarters, 1111 Schrock Rd, Columbus, OH 43229 by June 1, 2014. Options for Payment of AMPGS Sunk Costs (More than one option can be selected) also Options (after contacting AMP) may be modified in the future as necessary:  Option A– Single Lump Sum Payment $__________ Month and Year___________  OptionB – Multiple Lump Sum Payments through power supply invoices up to 15 years -Please include in monthly power supply invoice(s) during year(s) as indicated below:  $________________per Month in Year _______  $________________per Month in Year _______  $________________per Month in Year _______  $________________per Month in Year _______  $________________per Month in Year _______  $________________per Month in Year _______  $________________per Month in Year _______  $________________per Month in Year _______  $________________ per Month in Year _______  $________________per Month in Year _______  $________________per Month in Year _______  $________________per Month in Year _______  $________________per Month in Year _______  $________________per Month in Year _______  $________________per Month in Year _______  OptionC – Multiple Lump Sum Payments, separately invoiced up to 15 years -Please send a separate monthly or annual invoice(s) during year(s) as indicated below:  $____________per Month or Annual ___________ in Year _______  $____________per Month or Annual ___________ in Year _______  $____________per Month or Annual ___________ in Year _______  $____________per Month or Annual ___________ in Year _______  $____________per Month or Annual ___________ in Year _______  $____________per Month or Annual ___________ in Year _______  $____________per Month or Annual ___________ in Year _______  $____________per Month or Annual ___________ in Year _______  $____________per Month or Annual ___________ in Year _______  $____________per Month or Annual ___________ in Year _______  $____________per Month or Annual ___________ in Year _______  ATTACHMENT B PAGE 2 OF 2  $____________per Month or Annual ___________ in Year _______  $____________per Month or Annual ___________ in Year _______  $____________per Month or Annual ___________ in Year _______  $____________per Month or Annual ___________ in Year _______ If there is a desire to pay on your municipality’s Plant Held for Future Use potential liability, please contact Chris Deeter (cdeeter@amppartners.org, 614-540-0848) at AMP for assistance and payment arrangements. If you want to make any other payment arrangements, also please contact Chris Deeter (cdeeter@amppartners.org, 614-540-0848) at AMP for assistance with alternate payment arrangements. ________________________________________________________________ Community ________________________________________________________________ Authorized Representative Name (Printed) ________________________________________________________________ Authorized Representative Signature ________________________________________________________________ Date  City Council Agenda Summary Meeting Date: May 13, 2014 Item No: 5. Department: City Manager Issue: Consider setting a public hearing for May 27, 2014 for the purpose of receiving/interviewing citizens interested in appointments for two 3-year positions beginning July 1, 2014 and ending June 30, 2017 to the City’s School Board. Summary: None Attachments: Martinsville School Board current listing 2014 Recommendations: Set the public hearing for May 27, 2014 and interview applicants in closed session following the conclusion of the May 27, 2014 Council meeting. According to State Law, only those citizens interviewed by Council or whose names were brought up during the Public Hearing can be considered for appointment, and appointments cannot be made until seven days after the Public Hearing, thus this item will be on Council's June 10, 2014 agenda. SCHOOL BOARD SCHOOL BOARD – The School Board is declared a body corporate. In its corporate capacity, it is vested with all the powers and charged with all the duties, obligations, and responsibilities upon school boards by law. It may sue, be sued, contract, be contracted with, and in accordance with the provisions of this title, purchase, take, hold, lease, and convey school property both real and personal. The School Board has the following powers and duties: 1 – to make rules for the governance of the schools within its jurisdiction; 2 – to determine the curriculum, methods of teaching, methods of administration and governance, and the length of the school term; 3 – to employ and dismiss teachers upon the recommendation of the superintendent; 4 – to suspend or expel pupils when necessary; 5 – to establish such schools as are necessary in the judgment of the Board to so constitute a complete and efficient system; 6 – to control and manage funds made available to the Board for the purpose of conducting free public schools; 7 – examine all claims for payment and authorize payment; and 8 – to submit annually to City Council a budget request. The Board consists of five members serving three-year terms appointed by City Council. School Board members can serve a maximum of three 3-year consecutive terms. Meetings are held on the second Monday of each month. Contact: Ms. Pam Heath, Superintendent, 403-5700 P. O. Box 5548, Martinsville, VA 24115. NAME INITIAL TERM FULL ADDRESS APPOINTMENT EXPIRES TERM Rives Coleman, 603 Mulberry Rd. 6/25/13 06/30/16 1 Craig B. Dietrich, 1227 Lanier Rd. 06/14/11 06/30/14 1 J. C. Richardson, Jr., 115 Melody Court 06/14/11 06/30/14 1 Carolyn McCraw, 1724 Meadowview Lane (638-2160 H) 06/09/09 06/30/15 2 Robert Williams, 1017 Country Club Drive 06/21/06 06/30/15 3  City Council Agenda Summary Meeting Date: May 13, 2014 Item No: 6. Department: Finance Issue: Consider approval of consent agenda. Summary: The attachments amend the FY14 Budget with appropriations in the following funds: FY14: General Fund: $45,951 – Recovered Costs/Reimbursements CDBG Fund: $30,000 – State Funding School Fund: $25,150 – Federal Funding Attachments: Spreadsheet Recommendations: Motion to approve consent agenda.  BUDGET ADDITIONS FOR 5/13/2014 ORG OBJECT DESCRIPTION DEBIT CREDIT FY14 General Fund: 01100909 490104 Advance/Recovered Costs 1,483 01331108 501300 Sheriff/Corrections - Part-time & Temporary Wages 1,080 01331108 502100 Sheriff/Corrections - Social Security 67 01331108 502110 Sheriff/Corrections - Medicare 16 01331108 506008 Sheriff/Corrections - Vehicle Equipment & Maint. 216 01331110 506200 Sheriff/Annex - Prisoner Allowance 104 Reimbursement from Henry County for litter pickup for March 2014 01100909 490137 Recovered Costs - Public Safety 44,468 01311085 501200 Police Dept - Overtime 24,661 01311085 502100 Police Dept - Social Security 1,529 01311085 502110 Police Dept - Medicare 358 01217078 501200 Sheriff - Courts - Overtime 2,996 01217078 502100 Sheriff - Courts - Social Security 186 01217078 502110 Sheriff - Courts - Medicare 43 01331108 501200 Sheriff - Corrections - Overtime 13,651 01331108 502100 Sheriff - Corrections - Social Security 846 01331108 502110 Sheriff - Corrections - Medicare 198 Reimbursements for use of officers/deputies Total General Fund: 45,951 45,951 CDBG Fund: 47101917 447062 Categorical Other - State - Northside Neighborhood Improv. 30,000 47835525 503130 Northside Neighborhood Improvement - PS Consultant 30,000 Establish the Northside Neighborhood Planning Grant Program Total CDBG Fund: 30,000 30,000 School Fund: 18102926 418297 Categorical Federal - NASA Program 25,150 61101100 561620 MSS - SEMAA - Supplemental S&W 4,000 61101100 562100 MSS - SEMAA - Social Security 248 61101100 562150 MSS - SEMAA - Medicare 58 61101100 565504 MSS - SEMAA - Student Competitions 700 61101100 565800 MSS - SEMAA - Miscellaneous Expense 5,200 61101100 566000 MSS - SEMAA - Materials & Supplies 420 66501100 561120 MSS - Summer SEMAA - Instructional S&W 3,000 66501100 561151 MSS - Summer SEMAA - Instructional Aide S&W 5,000 66501100 562100 MSS - Summer SEMAA - Social Security 496 66501100 562150 MSS - Summer SEMAA - Medicare 115 66501100 566013 MSS - Summer SEMAA - Instructional Materials 5,913 Total CDBG Fund: 25,150 25,150