City Council
Regular MeetingMartinsville, VA · October 14, 2014
Minutes
October 14, 2014
The regular meeting of the Council of the City of Martinsville, Virginia, was held on October 14, 2014,
in Council Chambers, Municipal Building, at 7:30 PM, Closed Session beginning at 7:00pm, with Mayor Kim
Adkins presiding. Council Members present included: Mayor Kim Adkins, Vice Mayor Gene Teague, Sharon
Brooks Hodge, Mark Stroud and Danny Turner. Staff present included: Leon Towarnicki, City Manager,
Brenda Prillaman, Eric Monday, Wayne Knox, Jeff Joyce, and Sean Dunn.
Mayor Adkins called the meeting to order and advised Council will go into Closed Session. In
accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by
Danny Turner, seconded by Sharon Brooks Hodge, with the following 5-0 recorded vote: Adkins, aye;
Teague, aye; Hodge, aye; Stroud, aye; and Turner, aye, Council convened in Closed Session, for the purpose of
discussing the following matters: (A) Appointments to Boards and Commissions as authorized by Subsection
1. (B) Discussion of the award of a public contract involving the expenditure of public funds, including
interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in
an open session would adversely affect the bargaining position or negotiating strategy of the public body as
authorized by Subsection 29. (C) Consultation with legal counsel and briefings by staff members, attorneys
or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the
provision of legal advice by such counsel, as authorized by Subsection 7. At the conclusion of Closed
Session, each returning member of Council certified that (1) only public business matters exempt from open
meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in
the motion convening the Closed Session were heard, discussed, or considered during the Session. On a
motion by Gene Teague, seconded by Sharon Brooks Hodge, with the following recorded 5-0 vote: Adkins, aye;
Teague, aye; Hodge, aye; Stroud, aye; and Turner, aye, Council returned to Open Session.
Board actions taken: On a motion by Gene Teague, seconded by Mark Stroud, with 5-0 vote, Council
appointed Bob Vogler, 301 Oakdale St. to a 4 year term ending 12/31/18 on the Transportation Safety
Commission. On a motion by Danny Turner, seconded by Sharon Brooks Hodge, with a 5-0 vote, Council re-
appointed Will Vaughn, 1015 Sheraton Court, to a 4 year term ending 10/31/18 on the Southern VA
Recreation Facilities Authority.
Following the invocation by Mayor Adkins and Pledge to the American Flag, the Mayor welcomed
everyone to the meeting and announced there will be an agenda item added.
Minutes: On a motion by Sharon Brooks Hodge, seconded by Mark Stroud, with a 5-0 vote, Council
approved the minutes of the August 26, 2014 meeting.
Addendum-Hooker Field: Mr. Towarnicki briefed Council reporting the following information: In an
effort to address unsatisfactory playing surface issues at Hooker Field resulting from extensive use of the
facility, the City recently issued a request for proposals to replace the natural grass infield with artificial turf.
After a review of proposals, Medallion Athletic Products from Mooresville, NC, has been selected as the
contractor. The project is estimated to cost $230,000 and will involve replacing the entire infield with an
artificial turf product with a subsurface drainage system. The project will not only cover the grassed section
of the infield but also a section of the warning track adjacent to the infield as well as the skinned (dirt) part of
the infield, to the edge of the outfield grass. By no longer having to mow, maintain, water, fertilize, and line
the infield, the City will realize a savings in the Hooker Field maintenance budget estimated to be
approximately $14,000. Patrick Henry Community College has secured financing for the project and will be
contributing financially, along with other contributors. Recognizing the significant improvement to the field,
October 14, 2014
it is recommended the annual savings from the Hooker Field budget be dedicated to the project debt service,
currently estimated to be six years. The project will provide for a much better facility while essentially
remaining budget-neutral for the City. On a motion by Gene Teague, seconded by Danny Turner, with a 5-0
vote, Council authorized staff to proceed with the project.
Proclamation-Extra Mile Day 2014: Mayor Adkins read a proclamation regarding Extra Mile Day and
reported the document will be mailed to representatives.
Proclamation-Domestic Violence Awareness: Mayor Adkins read a proclamation regarding Domestic
Violence Awareness Month October 2014 and the presentation was made to Citizens Against Family Violence
representatives, Warren Rogers and Julia Scales.
Set public hearing re: 200 Sellers Street communications tower: Wayne Knox briefed Council with
following information: The Planning Commission conducted a public hearing on September 18, 2014 on a
request from GCS Electronics & Communications to approve a special use permit to allow construction of a
100 ft. communications tower on their property at 200 Sellers Street. As per Section XIII, G, 4, of the City of
Martinsville Zoning Ordinance, telecommunication equipment including towers is a use permitted by special
use permit in the M-1 District. The applicant desires to install the tower in order to provide a point-to-point
link to a main microwave hub in Spencer, VA. No one spoke for or against the special use permit at the
public hearing. The Planning Commission voted unanimously to recommend to City Council that the special
use permit be granted with the following conditions:
a. The tower shall either maintain a galvanized steel finish, or subject to any applicable standards of the
FCC or FAA, or be painted a neutral color.
b. The tower shall not be artificially lit, unless required by the FCC or FAA. If lighting is required, City
Council may review and approve the design that would cause the least disturbance to surrounding views.
c. No advertising of any type shall be allowed on the tower.
d. The tower must meet or exceed current standards of the FAA, the FCC, and any other agency of the
federal government with authority to regulate towers
e. The tower shall be equipped with appropriate anti – climbing devices.
f. The owner of the tower shall ensure that it is constructed and maintained in compliance with
standards contained in applicable federal, state, and local building codes and regulations.
g. If the tower is abandoned in the future, the owner shall remove the tower within ninety (90) days of
receipt of notice from the building official or city manager notifying the owner of the removal requirement.
h. A survey must be submitted consolidating the multiple parcels and combining them into one parcel on
a plat of survey. This will make the tower setbacks to code. The plat of survey must be submitted for review
by the City of Martinsville and recorded with the Circuit Court Clerk.
It was also noted that the proposed location of the tower is already within an area with secured fencing
so there would be no need for additional fencing around the tower itself. Giles Smith of GCS Electronics also
spoke briefly. On a motion by Danny Turner, seconded by Mark Stroud, with a 5-0 vote, Council agreed to
set the public hearing to be held at the first meeting in November due to advertising requirements as
described by the City Attorney.
Set public hearing re: renaming Chatham Road: Wayne Knox briefed Council with following
information: The issue of renaming of Chatham Road has been discussed at length on several occasions in
the recent past. The Planning Commission conducted a public hearing on October 7, 2014 and at the
meeting, several residents from the Chatham Heights area spoke on the subject of the name change and its
history. The Planning Commission voted unanimously to recommend that the City Council rename the road
“Chatham Heights Road”. On a motion by Gene Teague, seconded by Sharon Brooks Hodge, with a 5-0 vote,
Council agreed to set the public hearing for the first meeting in November.
October 14, 2014
Consent Agenda: On a motion by Gene Teague, seconded by Mark Stroud, with a 5-0 vote, Council
approved the following consent agenda:
BUDGET ADDITIONS FOR 10/14/2014
ORG OBJECT DESCRIPTION DEBIT CREDIT
FY15
General Fund:
01101917 442701 Categorical Other State - Fire Programs Funds 7,358
01321102 506110 Fire Dept. - State Grant/Fire Programs 7,358
Additional funds received in excess of budget
01101917 442401 Categorical Other State - Confiscated Assets - PD 250
01311085 506078 Police - State Asset Forfeitures 250
Additional funds
01101917 442801 Categorical Other State - Street Maintenance 32,354
01103938 462103 Contrib from Reserve for Thorofare Construction 25,000
01413151 508220 Thorofare Construction - Physical Plant Expansion 57,354
Funding for Uptown paving project - city share
01102926 436401 Categorical - Federal - Confiscated Assets - Police 10,879
01311085 506079 Police - Federal Asset Forfeitures 10,879
Receipts - July & August
01100909 490139 Recovered Costs - CIT Program 21,750
01311085 501215 Police - O/T CIT Program 2,694
01311085 502100 Police - Social Security 167
01311085 502110 Police - Medicare 39
01331108 501215 Sheriff Corrections - O/T CIT Program 13,133
01331108 502100 Sheriff Corrections - Social Security 814
01331108 502110 Sheriff Corrections - Medicare 190
01217078 501215 Sheriff - Courts - O/T CIT Program 4,378
01217078 502100 Sheriff - Courts - Social Security 271
01217078 502110 Sheriff - Courts - Medicare 64
Reimbursements from CIT Program
01100909 490137 Recovered Costs - Public Safety 27,186
01311085 501200 Police Dept - Overtime 9,868
01311085 502100 Police Dept - Social Security 612
01311085 502110 Police Dept - Medicare 143
01331108 501200 Sheriff Corrections - Overtime 7,559
01331108 502100 Sheriff Corrections - Social Security 469
01331108 502110 Sheriff Corrections - Medicare 109
01217078 501200 Sheriff - Courts - Overtime 2,519
01217078 502100 Sheriff - Courts - Social Security 156
01217078 502110 Sheriff - Courts - Medicare 37
01321102 501200 Fire Dept - Overtime 5,308
01321102 502100 Fire Dept - Social Security 329
01321102 502110 Fire Dept - Medicare 77
Reimbursements for Public Safety Coverage
Total General Fund: 124,777 124,777
Minet/Fiber Optic Fund:
11100909 490104 Advance/Recovered Costs 5,438
11315308 505233 Telecom - Outside Customers 5,438
Recovered costs from customers
Total Minet/Fiber Optic Fund: 5,438 5,438
School Fund:
18101918 404074 State Grant - School Security Equipment 57,661
80004600 566056 Security - Non-Capital Equipment 57,661
Additional Funding
Total School Fund: 57,661 57,661
Item #2 –
Refund – 2014 Business License - $3,212.69
Business from floor: Mark Price, 936 Bethel Lane-concerns with citizen health issues regarding
electromagnetic radiation from cell phone towers proposed for Bethel Lane water tank, neighborhood wants
tank dismantled to eliminate blight. Council asked that staff investigate this issue: (1) how do other
communities handle tank leases (2) cost to dismantle the tank (3) research historical significance of tank that
over 100 years old (4) look into health considerations. Mr. Towarnicki will report on this at the first meeting
in November. Donald Kirby-1178 Banner St.-concerns with the used car lot that is major blight to Boden
October 14, 2014
Street due to having a salvage yard in back, wants No Parking signs on Boden St., need to look at zoning
violation due to using residential lot for business. Mr. Knox with investigate the bring report to Council for
recommendation. Eric Monday, resident of Mulberry-reported Martinsville was recognized for philanthropy.
Update on Voter ID requirements: Voting Registrar Cindy Barbour reported on photo ID requirements
for voting and other information for voters in the upcoming election.
Council comments: Teague-comments on recent VA Municipal League conference information he
passed along to city staff regarding renter certification programs and growing small business programs.
Hodge-interested in Council again having worksessions in order to be more proactive and asked for a
comprehensive review of the M-HC Economic Development Corporation with an evaluation measured against
the MOU, list of detailed tasks and costs for each, report on marketing of city properties and schematic on
revenue sharing lots so the new Council starting in January 2015 will have facts to discuss the city’s
economic development strategy. She also asked that information regarding VML If I Were Mayor contest be
posted on the city website. Stroud-reported he also attended VML meeting and gave update on health
concerns. Turner-commended success of recent Oktoberfest and reported on several upcoming local events.
City Manager comments: (1) reported VML conference was very worthwhile and noted during a VHCD
roundtable discussion, Martinsville was used as a case study (2) noted the first Council meeting in November
will be held on Veterans Day holiday, Tuesday, November 11, 2014. In response to Mr. Turner’s suggestion of
having WW11 veterans attend the November 11 Council meeting, Mr. Towarnicki asked Council to forward
names and contact information of any they wish to attend. (3) responded to Lawrence Mitchell’s questions on
placement of campaign signs and reviewed general procedures.
There being no further business, the meeting adjourned at 9:35 pm.
_______________________________ __________________________
Brenda Prillaman Kim Adkins
Clerk of Council Mayor
Agenda
AGENDA--CITY COUNCIL -- CITY OF MARTINSVILLE, VIRGINIA
Council Chambers – Municipal Building
7:00 pm Closed Session 7:30 pm regular session
Tuesday, October 14, 2014
7:00 pm --Closed Session
Items to be considered in Closed Session, in accordance with the Code of
Virginia, Title 2.2, Chapter 37—Freedom of Information Act, Section 2.2-3711(A)—Closed
Meetings, the following:
A. Appointments to Boards and Commissions as authorized by Subsection 1.
B. Discussion of the award of a public contract involving the expenditure of public funds,
including interviews of bidders or offerors, and discussion of the terms or scope of such
contract, where discussion in an open session would adversely affect the bargaining position
or negotiating strategy of the public body as authorized by Subsection 29.
C. Consultation with legal counsel and briefings by staff members, attorneys or consultants
pertaining to actual or probable litigation, or other specific legal matters requiring the
provision of legal advice by such counsel, as authorized by Subsection 7.
7:30—Regular Session
Invocation & Pledge to the American Flag-Mayor Kim Adkins
1. Consider approval of minutes of August 26, 2014 Council meeting. (2 mins)
2. Presentation of proclamation regarding Extra Mile Day 2014. (2 mins)
3. Presentation of proclamation regarding Domestic Violence Awareness. (2 mins)
4. Consider setting a public hearing on a recommendation from the Martinsville Planning
Commission for a special use permit to allow construction of a communications tower on property
at 200 Sellers Street. (10 mins)
5. Consider setting a public hearing on a recommendation from the Martinsville Planning
Commission for renaming of Chatham Road. (10 mins)
6. Hear an update from the Registrar Cindy Barbour regarding voter ID requirements. (5 mins)
7. Consider approval of consent agenda. (2 mins)
8. Business from the Floor
This section of the Council meeting provides citizens the opportunity to discuss matters,
which are not listed on the printed agenda. In that the Council meetings are broadcast on
Martinsville Government Television, the City Council is responsible for the content of the
programming. Thus, any person wishing to bring a matter to Council’s attention under this Section
of the agenda should:
(1) come to the podium and state name and address;
(2) state the matter that they wish to discuss and what action they would like for Council to take;
(3) limit remarks to five minutes;
(4) refrain from making any personal references or accusations of a factually false and/or malicious
nature.
Persons who violate these guidelines will be ruled out of order by the presiding officer and will be
asked to leave the podium.
Persons who refuse to comply with the direction of the presiding officer may be removed from the
chambers.
9. Comments by members of City Council. (5 minutes)
10. Comments by City Manager. (5 minutes)
City Council
Agenda Summary
Meeting Date: October 14, 2014
Item No: 1.
Department: Clerk of Council
Issue: Consider approval of minutes of City Council
meetings August 26, 2014.
Summary: None
Attachments: August 26, 2014 minutes
Recommendations: Motion to approve minutes as presented.
August 26, 2014
The regular meeting of the Council of the City of Martinsville, Virginia, was held on August 26, 2014,
in Council Chambers, Municipal Building, at 7:30 PM, with Mayor Kim Adkins presiding. Council Members
present included: Mayor Kim Adkins, Vice Mayor Gene Teague, Sharon Brooks Hodge, Mark Stroud and
Danny Turner. Staff present included: Leon Towarnicki, City Manager, Brenda Prillaman, Eric Monday, Linda
Conover, Wayne Knox, Zach Morris, Sean Dunn, Jeff Joyce, Ted Anderson, Andy Powers, Jim Minter, and
Ruth Easley.
Following the invocation by Mayor Kim Adkins and Pledge to the American Flag, the Mayor welcomed
everyone to the meeting.
Minutes: On a motion by Gene Teague, seconded by Mark Stroud, with a 5-0 vote, Council approved
the minutes of the June 24, 2014 and July 8, 2014 meetings.
Employee Service Awards: Mayor Adkins read the list of names and recognized employees eligible for
Service Awards from July 1, 2014 through September 30, 2014:
TERRY LAYMAN Waste Water Plant 5
STEPHAN MARQUARDT Central Garage 10
DENNIS NAPIER Central Garage 10
CAROL SCHMIDT Commissioner of the Revenue 10
AMBER FULCHER Police 10
JEREMY PURVIS Police 10
ERNEST BARGER Waste Water Plant 10
RUTH EASLEY Commissioner of the Revenue 15
CHAD DODSON Maintenance 15
RANDY MARTIN Parks and Recreation 15
DEAN COMER Sheriff's Department 15
RICHARD REEVES Utility Billing 15
VICKY BELCHER Victim Witness 15
DONNIE BROOKS Armory 20
ROBERT FINCHER Police 20
RANDY CRAIG Telecommunications 25
RHONDA GREGORY Central Garage 30
TERRY AGEE Public Works 30
JEAN NUNN Circuit Court Clerk's Office 35
Proclamation National Baby Safety Month: Mayor Adkins presented a proclamation to Nancy Kennett
of the Martinsville Exchange Club recognizing Baby Safety Month September 2014.
OneVirginia2021 Presentation: Matt Scoble of the Sorensen Institute at the University of Virginia co-
authored an article that appeared in the June, 2014 edition of Virginia Town and City magazine titled
“Redistricting – In Search of a Better Solution” outlining reasons to support reform of redistricting in Virginia
and discussed potential redistricting issues that may arise after the 2020 census and the continuing growth
of population in the northern Virginia area. Mr. Scoble briefed Council on the efforts of the organization he
leads, OneVirginia2021: Virginians for Fair Redistricting, in regard to redistricting reform. Mr. Scoble asked
that Council support the organization’s efforts by considering a resolution. Vice Mayor Gene Teague who
serves on VML’s General Laws Committee reported that the VA Municipal League made a general statement to
support a better process. Opposing views from area current legislators will be sought out for further
consideration by Council.
Personal Property Tax Rate FY14: Commissioner of Revenue Ruth Easley briefed Council with
following information: On December 13, 2005 city council adopted an ordinance that established a local
program of personal property tax relief that requires the Martinsville City Council to annually set the relief
allocation percentage that is anticipated to fully use the PPTRA relief funds provided to the City by the
August 26, 2014
Commonwealth. The commissioner of the revenue has completed the annual assessment of motor vehicles
that have a Martinsville tax situs for tax year 2014. By ordinance, qualifying vehicles assessed at $1,000, or
less, receive 100% relief. Qualifying vehicles with assessed values between $1,001 and the first $20,000
receive a calculated annual percentage of relief based on the number of qualifying vehicles and their
associated assessments. The commissioner of the revenue estimates that a percentage rate of 57.52% will
fully use all state PPTRA funds allocated to the city for Tax Year 2014 and asked that Council consider
adoption of a resolution setting the allocation percentage for personal property tax relief for qualifying vehicles
in the City of Martinsville for tax year 2014. A motion was made by Gene Teague, seconded by Mark Stroud,
with a 5-0 vote to adopt the following resolution:
Update on Parks and Recreation activities: Zach Morris briefed Council on Parks & Recreation
activities and Senior Services activities. He highlighted events at Beaver Creek Reservoir and improvements
made on parks and the number of youth participants. Council commended him on the Activities Guide and
asked that the guide be publicized on the city website home page so it is easy to get to. Also, he was asked to
publicize all events and availability of activities brochure on MGTV so citizens would know where to go for
information.
Update on Nuisance Ordinance enforcement: Fire Marshal/Building Official Ted Anderson and
Deputy Fire Marshal/Property Maintenance Official Andy Powers briefed Council with the following
information:
August 26, 2014
Council commended the inspections department personnel for strides made in improving the process.
Ordinance first reading regarding electronic summons court assessment: Police Chief presented the
following information related to e-ticketing program:
Background: The Police Department was awarded the Byrne Memorial Justice Assistance Grant in 2010 to initiate an
Electronic Summons System, E-Ticketing. The purpose of E-Ticketing is to allow an officer to more quickly issue
summonses in a safer manner for the officer with fewer data entry errors. The implementation of E-Ticketing, along with
other new software programs, allowed the Police Department to eliminate one (1) civilian position.
It should be noted MPD was one of two test sites in VA when E-Ticketing was first introduced.
The E-Ticketing program requires support from three (3) programs, Advanced Public Safety, Interact, and DaPro, which
results in a combined annual maintenance and support cost of $25,550. It should be noted that Interact and DaPro
would be needed by the PD without E-Ticketing but E-Ticketing would not function without all three (3) program
packages. This does not include the cost of the wireless data transfer or paper.
Effective July 1, 2014, Virginia adopted legislation, HB 477, which allows localities to collect a maximum $5 fee as part of
the costs collected following convictions in criminal or traffic cases in district or circuit court to be used for the
implementation and maintenance of electronic summons systems.
The City of Danville has adopted this fee and numerous cities throughout the state are moving toward similar fees.
Considerations: The hardware costs for E-Ticketing in one (1) vehicle is $3,500. This cost includes the laptop, printer,
mount, card reader, installation, etc. There is no budgeted funding for the replacement of the hardware. There also is no
budgeted funding for expanding the current program.
Financial Impact: The total funding with the implementation of this fee would cover a large portion of the current costs
associated with the E-Ticketing program, roughly $21,000, based on CY2013 cases. Unfortunately, court fees are not
always collected so we expect this fee to cover approximately half of the actual costs with the current program, roughly
$14,000. Initial revenue from E-Ticketing fees will be utilized for replacement of hardware.
Analysis and Recommendation:
A brief analysis of the current costs and funding associated with the E-Ticketing program reveals a project that is
currently underfunded. It is strongly recommended that the City approve the proposal to add a $5 fee to court costs to be
used exclusively for the implementation and maintenance of the Police Department’s electronic summons system.
August 26, 2014
It is also recommended that the fee be reviewed every year by staff during the start of the budget process in order to
assemble as part of the overall Police budget submission.
Anticipated Revenue Total Project Costs Shortfall w/ no Expansion
$14,000 - $25,500 = -$11,500
On a motion by Danny Turner, seconded by Sharon Brooks Hodge, with the following 5-0 recorded
vote: Adkins-aye; Teague-aye; Stroud-aye; Hodge-aye; Turner-aye, Council approved the ordinance on first
reading approving the electronic summons court assessment fee. The ordinance will be considered for final
adoption on second reading at the September 9, 2014 meeting.
Ordinance second reading, repeal of City Code Chapter 20, Pools: City Attorney Eric Monday briefed
Council on the ordinance to repeal City Code Chapter 20, Pools which was approved on first reading at the
previous meeting. On a motion by Mark Stroud, seconded by Gene Teague, with the following 5-0 recorded
vote: Adkins-aye; Teague-aye; Stroud-aye; Hodge-aye; Turner-aye, Council approved the ordinance on second
reading to repeal City Code Chapter 20, Pools.
Consent agenda: On a motion by Gene Teague, seconded by Danny Turner, with a 5-0 vote, Council
approved the following consent agenda:
BUDGET ADDITIONS FOR 8/26/2014
ORG OBJECT DESCRIPTION DEBIT CREDIT
FY14
CDBG Fund:
47103919 443136 Private Grant - Phoenix Façade Grants 4,400
47823521 506325 Uptown - Phoenix Façade Program 4,400
Façade grant program funding from Phoenix CDC
47102926 447061 Categorical Federal - NCI Comm. Improv. Grant 42,001
47833380 503191 NCI CIG - Prof. Services - Contractors 42,001
NCI pass-through funding
Total CDBG Fund: 46,401 46,401
BUDGET ADDITIONS FOR 8/26/2014
ORG OBJECT DESCRIPTION DEBIT CREDIT
FY15
General Fund:
01100909 490104 Advanced/Recovered Costs 500
01321102 506130 Fire Dept - Repair/Maint - Burn Building 500
Reimbursement for training
01101917 442402 Categorical Other State - Confiscated Assets - C Atty 554
01221082 506105 Comm Atty - Conf Assets State 554
August 26, 2014
01101917 442401 Categorical Other State - Confiscated Assets - Police 1,600
01311085 506078 Police Dept - Conf Assets State 1,600
Asset Forfeiture Proceeds
1100909 490104 Advance/Recovered Costs 2,148
1331108 501300 Sheriff/Corrections - Part-time & Temporary Wages 1,570
1331108 502100 Sheriff/Corrections - Social Security 97
1331108 502110 Sheriff/Corrections - Medicare 23
1331108 506008 Sheriff/Corrections - Vehicle Equipment & Maint. 314
1331110 506200 Sheriff/Annex - Prisoner Allowance 144
Reimbursement from Henry County for litter pickup for July
Total General Fund: 4,802 4,802
CDBG Fund:
47102926 447061 Categorical Federal - NCI Comm. Improv. Grant 55,999
47833380 503191 NCI CIG - Prof. Services - Contractors 55,999
NCI pass-through funding
Total CDBG Fund: 55,999 55,999
Business from floor: Ural Harris, 217 Stuart St.—comments and questions regarding power
generation at the landfill and Prairie State; Mr. Harris will email the specific questions to the City Manager;
Chad Martin and Chief Sean Dunn--announced the August 30 Community Cup Police Softball Fundraiser
and encouraged citizen participation; Dennis Hairston, 513 Letcher St.—thanked Council for the Ban the Box
efforts to assist in removing barriers for citizens to apply for jobs even though they had made some poor
choices in the past.
Council comments: Turner-announced information on the Business Development Caucus on
September 16 and encouraged participation of small businesses; Stroud-commended inspections department
staff for streamlining complaint process and thanked Public Works for the weed killing efforts on
Commonwealth Blvd. as well as on his street; Hodge-gave legislative update regarding funds that had been set
aside for the Abingdon medical school that she has been in touch with Senator Bill Stanley who has reported
to her that he will introduce a bill in the General Assembly special session to have some these funds
redirected to Dr. Boaz’s medical school here; Adkins-gave an update on the 6 year improvement plan process
for transportation and that localities will have to prioritize their projects.
City Manager comments: Mr. Towarnicki reported: (1) the medical school will begin work on the
physic garden within a few days (2) Henry Hotel work to begin and an event will be set up for Tuesday,
September 2, to transfer the keys to the new owners.
There being no further business, the meeting adjourned at 9:35 pm.
_______________________________ __________________________
Brenda Prillaman Kim Adkins
Clerk of Council Mayor
City Council
Agenda Summary
Meeting Date: October 14, 2014
Item No: 2.
Department: City Council
Issue: Presentation of proclamation regarding Extra Mile Day
2014.
Summary: The Mayor will read the proclamation which will then be
mailed to the Extra Mile Foundation.
Attachments: Proclamation
Recommendations: Presentation only
Extra Mile Day Proclamation
November 1, 2014
WHEREAS, Martinsville, Virginia is a community that acknowledges that a special
vibrancy exists within the entire community when its individual citizens collectively
“go the extra mile” in personal effort, volunteerism, and service; and
WHEREAS, Martinsville, Virginia is a community that encourages its citizens to
maximize their personal contribution to the community by giving of themselves
wholeheartedly and with total effort, commitment, and conviction to their individual
ambitions, family, friends, and community; and
WHEREAS, Martinsville, Virginia is a community that chooses to shine a light on
and celebrate individuals and organizations within its community who “go the extra
mile” in order to make a difference and lift up fellow members of their community;
and
WHEREAS, Martinsville, Virginia acknowledges the mission of the Extra Mile
America Foundation to create 400 Extra Mile cities and states in America and is
proud to support “Extra Mile Day” on November 1, 2014;
NOW THEREFORE, I, Kim Adkins, Mayor, and City Council of Martinsville,
Virginia, do hereby proclaim November 1, 2014 to be Extra Mile Day and urge each
individual in our community to take time on this day to not only “go the extra mile”
in his or her own life, but to also acknowledge all those around who are
inspirational in their efforts and commitment to make their organizations, families,
community, country, or world a better place.
Kim Adkins
Mayor
City Council
Agenda Summary
Meeting Date: October 14, 2014
Item No: 3.
Department: City Council
Issue: Presentation of proclamation regarding Domestic
Violence Awareness Month October 2014.
Summary: A representative from Citizens Against Violence will be
present to accept the proclamation.
Attachments: Proclamation
Recommendations: Presentation only
DOMESTIC VIOLENCE AWARENESS MONTH
PROCLAMATION
WHEREAS, domestic violence is a critical issue that is distressing the citizens
of Martinsville on a daily basis. Domestic violence is not confined to any group
of people but occurs across all socioeconomic and racial boundaries; and
WHEREAS, domestic violence violates an individual’s privacy, dignity, security,
and humanity, due to systematic use of physical, emotional, psychological, and
economic abuse; and
WHEREAS, one out of four American women will experience domestic violence
at some point in her life, and
WHEREAS, children from violent homes are more likely to be involved in
violent criminal activity in the future than their non-abused peers; and
WHEREAS, the celebration of October as domestic violence awareness month,
enables survivors to share their stories of triumph over adversity. Citizens
Against Family Violence will provide presentations, awareness activities and
trainings in the community throughout the month of October. On October
18th, Citizens Against Family Violence will partner with NSBE for the 1st
Teaming Up Against Domestic Violence community basketball game.
NOW, THEREFORE, in recognition of the important work done by Citizens
Against Family Violence, Inc. and for the empowerment of domestic violence
survivors everywhere,
BE IT RESOLVED, that I, Kim Adkins, Mayor of the City of Martinsville,
designate the month of October 2014 as Domestic Violence Awareness Month
in the City of Martinsville.
Kim Adkins
Mayor
City Council
Agenda Summary
Meeting Date: October 14, 2014
Item No: 4.
Department: Community Development
Issue: Consider setting a public hearing on a recommendation from the
Martinsville Planning Commission for a special use permit to allow construction of
a communications tower on property located at 200 Sellers Street.
Summary: The Planning Commission conducted a public hearing on
September 18, 2014 on a request from GCS Electronics & Communications to
approve a special use permit to allow construction of a 100 ft. communications
tower on their property at 200 Sellers Street. As per Section XIII, G, 4, of the City of
Martinsville Zoning Ordinance, telecommunication equipment including towers is a
use permitted by special use permit in the M-1 District. The applicant desires to
install the tower in order to provide a point-to-point link to a main microwave hub
in Spencer, VA. No one spoke for or against the special use permit at the public
hearing. The Planning Commission voted unanimously to recommend to City
Council that the special use permit be granted with the following conditions:
a. The tower shall either maintain a galvanized steel finish, or subject to any applicable standards
of the FCC or FAA, or be painted a neutral color.
b. The tower shall not be artificially lit, unless required by the FCC or FAA. If lighting is required,
City Council may review and approve the design that would cause the least disturbance to
surrounding views.
c. No advertising of any type shall be allowed on the tower.
d. The tower must meet or exceed current standards of the FAA, the FCC, and any other agency of
the federal government with authority to regulate towers
e. The tower shall be equipped with appropriate anti – climbing devices.
f. The owner of the tower shall ensure that it is constructed and maintained in compliance with
standards contained in applicable federal, state, and local building codes and regulations.
g. If the tower is abandoned in the future, the owner shall remove the tower within ninety (90)
days of receipt of notice from the building official or city manager notifying the owner of the
removal requirement.
h. A survey must be submitted consolidating the multiple parcels and combining them into one
parcel on a plat of survey. This will make the tower setbacks to code. The plat of survey must
be submitted for review by the City of Martinsville and recorded with the Circuit Court Clerk.
It was also noted that the proposed location of the tower is already within an
area with secured fencing so there would be no need for additional fencing
around the tower itself.
Attachments: Recommendation letter from the Planning Commission
Recommendations: Set a public hearing for consideration of this request.
Martinsville
" Wl A CITY WITHOUT LIMITS
October 2,2014
The Honorable Mayor and City Council
City of Martinsville
Martinsville. Virginia
Dear Council Members:
The Planning Commission, at its regular meeting of September 18, 2014, c
advertised Public Hearing on a request by GCS Electronics & Communications,
permit for property located at 200 Sellers Street located in the M-1 Light M
At the Public Hearing, it was noted that GCS Electronics & Communications
special use permit to construct a 100 ft. communications lower to connect t
hub in Spencer, VA. The proposed tower is to be located next to an exis
building owned by the applicant. As per Section XIII, G, 4, of the City of
Ordinance, telecommunication equipment including towers is a use permitted
permit in the M-1 District.
There were no objections expressed from adjacent property owners on the pro
for the communications tower. Following evidence heard at the public hear
Commission voted unanimously (5-0) to recommend to City Council the special
granted with the following conditions:
a. The tower shall either maintain a galvanized steel finish, or subje
standards of the FCC or FAA, or be painted a neutral color.
b. The tower shall not be artificially lit, unless required by the FCC o
required. City Council may review and approve the design that would
disturbance to surrounding views.
c. No advertising of any type shall be allowed on the tower.
d. The tower must meet or exceed current standards of the FAA, the FCC
agency of the federal government with authority to regulate towers
e. The tower shall be equipped with appropriate anti-climbing devices.
f. The owner of the tower shall ensure that it is constructed and maint
with standards contained in applicable federal, state, and local b
regulations.
55 West Church Street P.O. Box 1112 Martinsville, VA 24114-1112
g. I f the tower is abandoned in the future, the owner shall remove the t
(90) days of receipt of notice from the building official or city man
owner of the removal requirement.
h. A survey must be submitted consolidating the multiple parcels and comb
one parcel on a plat of survey. This will make the tower setbacks to c
survey must be submitted for review by the City of Martinsville and re
Circuit Court Clerk.
The Planning Commission respectfully submits the above recommendation fo
consideration.
Sincerely,
John Hale, Secretary
Wayne D. P.^Knox
Community Development Director
WDPK/tr
cc: Timothy Martin, Chairperson
John Hale, Secretary
City Council
Agenda Summary
Meeting Date: October 14, 2014
Item No: 5.
Department: Community Development
Issue: Consider setting a public hearing on a recommendation from the
Planning Commission regarding renaming of Chatham Road.
Summary: The issue of renaming of Chatham Road has been discussed at
length on several occasions in the recent past. The Planning Commission
conducted a public hearing on October 7, 2014. At the meeting, several
residents from the Chatham Heights area spoke on the subject of the name
change and its history. The Planning Commission voted unanimously to
recommend that the City Council rename the road “Chatham Heights Road”.
Attachments: Recommendation letter from the Planning Commission
Recommendations: Set a public hearing to consider the recommendation.
City Council
Agenda Summary
Meeting Date: October 14, 2014
Item No: 6.
Department: City Council
Issue: Hear an update from the Registrar Cindy Barbour
regarding voter ID requirements.
Summary: Registrar Cindy Barbour will give this update and
answer any questions.
Attachments: None
Recommendations: For information only. No action required.
City Council
Agenda Summary
Meeting Date: October 14, 2014
Item No: 7.
Department: Finance
Issue: Consider approval of consent agenda.
Summary:
Item #1 –
The attachment amends the FY15 Budget with appropriations in the following
funds:
General Fund: $124,777 – reimbursements, additional funding
MiNet/Fiber Optic Fund: $ 5,438 – recovered costs
School Operating Fund: $ 57,661 – additional funding
Item #2 –
Refund – 2014 Business License - $3,212.69
Attachments: Spreadsheet
Recommendations: Motion to approve.
BUDGET ADDITIONS FOR 10/14/2014
ORG OBJECT DESCRIPTION DEBIT CREDIT
FY15
General Fund:
01101917 442701 Categorical Other State - Fire Programs Funds 7,358
01321102 506110 Fire Dept. - State Grant/Fire Programs 7,358
Additional funds received in excess of budget
01101917 442401 Categorical Other State - Confiscated Assets - PD 250
01311085 506078 Police - State Asset Forfeitures 250
Additional funds
01101917 442801 Categorical Other State - Street Maintenance 32,354
01103938 462103 Contrib from Reserve for Thorofare Construction 25,000
01413151 508220 Thorofare Construction - Physical Plant Expansion 57,354
Funding for Uptown paving project - city share
01102926 436401 Categorical - Federal - Confiscated Assets - Police 10,879
01311085 506079 Police - Federal Asset Forfeitures 10,879
Receipts - July & August
01100909 490139 Recovered Costs - CIT Program 21,750
01311085 501215 Police - O/T CIT Program 2,694
01311085 502100 Police - Social Security 167
01311085 502110 Police - Medicare 39
01331108 501215 Sheriff Corrections - O/T CIT Program 13,133
01331108 502100 Sheriff Corrections - Social Security 814
01331108 502110 Sheriff Corrections - Medicare 190
01217078 501215 Sheriff - Courts - O/T CIT Program 4,378
01217078 502100 Sheriff - Courts - Social Security 271
01217078 502110 Sheriff - Courts - Medicare 64
Reimbursements from CIT Program
01100909 490137 Recovered Costs - Public Safety 27,186
01311085 501200 Police Dept - Overtime 9,868
01311085 502100 Police Dept - Social Security 612
01311085 502110 Police Dept - Medicare 143
01331108 501200 Sheriff Corrections - Overtime 7,559
01331108 502100 Sheriff Corrections - Social Security 469
01331108 502110 Sheriff Corrections - Medicare 109
01217078 501200 Sheriff - Courts - Overtime 2,519
01217078 502100 Sheriff - Courts - Social Security 156
01217078 502110 Sheriff - Courts - Medicare 37
01321102 501200 Fire Dept - Overtime 5,308
01321102 502100 Fire Dept - Social Security 329
01321102 502110 Fire Dept - Medicare 77
Reimbursements for Public Safety Coverage
Total General Fund: 124,777 124,777
Minet/Fiber Optic Fund:
11100909 490104 Advance/Recovered Costs 5,438
11315308 505233 Telecom - Outside Customers 5,438
Recovered costs from customers
Total Minet/Fiber Optic Fund: 5,438 5,438
School Fund:
18101918 404074 State Grant - School Security Equipment 57,661
80004600 566056 Security - Non-Capital Equipment 57,661
Additional Funding
Total School Fund: 57,661 57,661
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