City Council

AGENDA--CITY COUNCIL -- CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 7:00 pm Closed Session 7:30 pm regular session Tuesday, April 14, 2015 7:00—Closed Session A. Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body as authorized by Subsection 29. B. Discussion or consideration of the investment of public funds where competition or bargaining is involved, where, if made public initially, the financial interest of the governmental unit would be adversely affected as authorized by Subsection 6. C. Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. 7:30—Regular Session Invocation & Pledge to the American Flag-Mark Stroud 1. Consider approval of minutes January 13, 2015 and January 27, 2015 Council meetings. (2 mins) 2. Recognition of Martinsville High School Basketball team. (5 mins) 3. Hear staff update on Uptown grant. (15 mins) 4. Consider request by the Virginia Municipal League to submit nominations for 2015 VML Policy Committees. (5 mins) 5. Consider approval of consent agenda. (2 mins) 6. Business from the Floor This section of the Council meeting provides citizens the opportunity to discuss matters, which are not listed on the printed agenda. In that the Council meetings are broadcast on Martinsville Government Television, the City Council is responsible for the content of the programming. Thus, any person wishing to bring a matter to Council’s attention under this Section of the agenda should: (1) come to the podium and state name and address; (2) state the matter that they wish to discuss and what action they would like for Council to take; (3) limit remarks to five minutes; (4) refrain from making any personal references or accusations of a factually false and/or malicious nature. Persons who violate these guidelines will be ruled out of order by the presiding officer and will be asked to leave the podium. Persons who refuse to comply with the direction of the presiding officer may be removed from the chambers. 7. Comments by members of City Council. (5 minutes) 8. Comments by City Manager. (5 minutes) 8:00 PM City Manager FY16 Proposed Budget presentation.  City Council Agenda Summary Meeting Date: April 14, 2015 Item No: 1. Department: Clerk of Council Issue: Consider approval of minutes of City Council meetings January 13, 2015 and January 27, 2015. Summary: None Attachments: January 13, 2015 January 27, 2015 Recommendations: Motion to approve minutes as presented. January 13, 2015 The regular meeting of the Council of the City of Martinsville, Virginia, was held on January 13, 2015, in Council Chambers, Municipal Building, at 7:30 PM, Closed Session beginning at 7:00pm, with Mayor Danny Turner presiding. Council Members present included: Mayor Danny Turner, Vice Mayor Jennifer Bowles, Gene Teague, Sharon Brooks Hodge, and Mark Stroud. Staff present included: Leon Towarnicki, City Manager, Brenda Prillaman, Eric Monday, Linda Conover, Wayne Knox, Dave Brahmstadt, E. C. Stone, Rob Fincher, and Sean Dunn. Mayor Turner called the meeting to order and advised Council will go into Closed Session. In accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by Mark Stroud, seconded by Sharon Brooks Hodge, with the following 5-0 recorded vote: Turner, aye; Teague, aye; Hodge, aye; Stroud, aye; and Bowles, aye, Council convened in Closed Session, for the purpose of discussing the following matters: (A) Appointments to Boards and Commissions as authorized by Subsection 1. (B) Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body as authorized by Subsection 29. (C) Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. Council recessed Closed Session and will continue at the end of regular session. Following the invocation by Vice Mayor Bowles and Pledge to the American Flag, the Mayor welcomed everyone to the meeting and announced action to be taken from Closed Session. ICSM Medical School: A motion was made by Sharon Brooks Hodge, seconded by Mark Stroud, with a 5-0 vote, to execute the performance agreement with ICSM Medical School and the Tobacco Indemnification and Community Revitalization Commission for $800,000. Signature Page: Minutes: On a motion by Gene Teague, seconded by Jennifer Bowles, with a 5-0 vote, Council approved the minutes of the October 14, 2014 and October 28, 2014 meetings. January 13, 2015 Recognition of Magna Vista High School Football team: Mayor Turner turned meeting over to Vice Mayor Bowles to read proclamation and handle recognition of football team. Recognition of Assistant Fire Chief Rodney Dan Howell, II: Mayor Turner turned the meeting over to Council Member Stroud to handle recognition of Dan Howell for his completion of the Executive Fire Officer Program. Recognition of Ginny Wray and Mike Wray: Mayor Turner turned the meeting over to Council Member Gene Teague to handle recognition of Ginny Wray and Mike Wray of the Martinsville Bulletin. Update from Goodwill Industries: Mayor Turner announced an update to be given by Goodwill Industries. Misty Adams, Donated Goods Events Coordinator, gave the update to Council. Update regarding Animal Control: Animal Control Officer E. C. Stone updated Council on statistics regarding animal control policies and procedures. Update regarding city diversity hiring: Human Resources Director Dave Brahmstadt presented the following information: After lengthy discussion among Council members, Mr. Brahmstadt was thanked for his presentation acknowledging that the first step to get better is to have the conversation. Approval of Northside Grant documents: Wayne Knox briefed Council on the CDBG revitalization project. A resolution authorizing the contract documents starts the clock ticking on this 24-month endeavor. The program design is probably the most important document to review as it details the process and procedures by which this project will function. The documents for executing the contract for the official start of the Northside Neighborhood Comprehensive Community Development project are included in the City Council packet. On a motion by Gene Teague, seconded by Jennifer Bowles, with a 5-0 vote, Council approved the four contract documents to authorize the City Manager to execute required contract for Northside Neighborhood Comprehensive Community Development Project-CIG#14-13. January 13, 2015 Consent Agenda: On a motion by Gene Teague, seconded by Sharon Brooks Hodge, with a 5-0 vote, Council approved the following consent agenda: BUDGET ADDITIONS FOR 1/13/15 ORG OBJECT DESCRIPTION DEBIT CREDIT FY15 General Fund: 01102926 443403 Categorical Federal - LEMP Grant 7,500 01334122 506131 Safety Coordinator - LEMP Grant Supplies 7,500 Local Emergency Mgmt Performance Grant 01101917 442402 Categorical Other State - Confiscated Assets - C Atty 1,822 01221082 506105 Comm Atty - Conf Assets State 1,822 01101917 442401 Categorical Other State - Confiscated Assets - Police 5,263 01311085 506078 Police Dept - Conf Assets State 5,263 Asset Forfeiture Proceeds Total General Fund: 14,585 14,585 CDBG Fund: 47102926 447061 Categorical Federal - NCI Comm. Improv. Grant 35,000 47833380 503191 NCI CIG - Prof. Services - Contractors 35,000 NCI pass-through funding Total CDBG Fund: 35,000 35,000 School Operating Fund: 18103905 489909 Sale of Other Equipment 22,365 80004500 568100 Vehicle Services - Capital Outlay Replacement 22,365 Funds rec'd through GovDeals sales of surplus Total School Operating Fund: 22,365 22,365 Business from floor: Will Boyd-912 Carol St.—comments on fluoride in city water and why he thinks it should not be in city water. City staff will research the fluoride issue and provide information to Council; Chad Martin-gave details on Martin Luther King events and said he is going to South Africa in February for the Peace Corps. Council comments: Stroud-looking forward to a new year; Bowles-asked if Council could have a conversation regarding legislative aide to localities; Teague-asked for Council to pass a resolution that the City Attorney will draft and send to legislators and governor’s office to eliminate aid to Commonwealth by localities as a means to balance the state budget. A motion was made by Mark Stroud, seconded by Jennifer Bowles, with a 5-0 vote, to have the City Attorney send the resolution. City Manager comments: Mr. Towarnicki reported the city website now has mobile friendly access on smartphones; The Henry is scheduled to have tenants in by June and project is moving forward; funds will be forthcoming from the USDA generator grant; Hooker Field artificial turf project looking good and the National Baseball Association have again signed tournament contracts. Mayor Turner commented the medical school funding is a good announcement and stressed the importance of everyone to be our biggest cheerleaders. Council will now reconvene to Closed Session. At the conclusion of Closed Session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during the Session. On a motion by Sharon Brooks Hodge, seconded by Mark Stroud, with the following recorded 5-0 vote: Turner, aye; Teague, aye; Hodge, aye; Stroud, aye; and Bowles, aye, Council returned to Open Session for following action: Board actions taken: On a motion by Gene Teague, seconded by Mark Stroud, with 5-0 vote, Council appointed Daniel Spencer, 1215 Preston Rd. to the Transportation Safety Commission for a 4 year term January 13, 2015 ending 12/31/18 and with same motion appointed Smith Chaney, 55 General Longstreet, to the Transportation Commission for a 4 year term ending 12/31/18 with a 5-0 vote. A motion was made by Sharon Brooks Hodge and seconded by Jennifer Bowles to appoint Ural Harris, 217 Stuart St. to the Planning Commission for a 4 year unexpired term ending 6/30/16. A second motion was made by Gene Teague, seconded by Mark Stroud, to appoint Jonathan Martin, 1203 Valley View Rd. to the Planning Commission for a 4 year unexpired term ending 6/30/16. The vote on the first motion carried with a 3-2 vote (Teague-nay and Stroud-nay) to appoint Mr. Ural Harris, so no vote was taken on the second motion. On a motion by Gene Teague, seconded by Mark Stroud, with a 5-0 vote, Jennifer Bowles was appointed to serve in the Council Member spot on the West Piedmont Planning District Commission for a 4 year term coinciding with term on Council. There being no further business, the meeting adjourned at 10:20 pm. _______________________________ __________________________ Brenda Prillaman Danny Turner Clerk of Council Mayor January 27, 2015 The regular meeting of the Council of the City of Martinsville, Virginia, was held on January 27, 2015, in Council Chambers, Municipal Building, at 7:30 PM, with Mayor Turner presiding. Council Members present included: Mayor Turner, Vice Mayor Jennifer Bowles, Gene Teague, and Sharon Brooks Hodge. Mark Stroud was absent and City Attorney Eric Monday was absent. Staff present included: Leon Towarnicki, City Manager, Brenda Prillaman, Wayne Knox, Linda Conover, Dennis Bowles, Greg Reeves, Andy Lash, Durwin Joyce, and Sean Dunn. Mayor Turner called the meeting to order. Following the invocation by Council Member Teague and Pledge to the American Flag, the Mayor announced two addendums have been added to the agenda. Addendum-Proclamation-Heart Disease Awareness Month- Mayor Turner turned the meeting over to Vice Mayor Bowles to present proclamation recognizing Heart Disease Awareness Month. Addendum-CEDS list addition: Wayne Knox briefed Council. The report on the engineering study of the 6. 2 mile section of sanitary sewer interceptor line that extends generally along the Smith River to the City’s Wastewater Treatment Plant has made it necessary to add this item to the annual CEDS listing. The addition of this project will make it eligible for possible funding should the opportunity present itself. This new additional item will then be submitted to the West Piedmont Planning District Commission for inclusion in their overall plan. On a motion by Gene Teague, seconded by Jennifer Bowles, with a 4-0 vote, Council approved the amended CEDS list with the requested addition. Minutes: On a motion by Sharon Brooks Hodge, seconded by Gene Teague, with a 4-0 vote, Council approved the minutes of the November 11, 2014 and November 20, 2014 meetings. Fluoridation update: Dr. Mark Crabtree reported information from the American Dental Association which recommends that public water supplies be fluoridated and he presented a fact sheet which showed that fluoride is safe and helps prevent tooth decay and dental diseases. He stated that for more than 65 years, the best available scientific evidence consistently indicates that fluoride in water is safe, even though some researchers have presented findings to the contrary. Dr. Crabtree reported that fluoridated drinking water is the single most effective public health measure in preventing tooth decay and 75 percent of the nation’s public water supplies are fluoridated. During Council member discussion about the cost for the city to fluoridate the water, Council Member Hodge noted that the city is spending $15,000, which is about five times as much on fluoridating water as the MHC Economic Development Corporation spends to promote small business. She questioned whether this is the right message to communicate as far as expenditures matching city priorities and clarified she is not questioning the benefits of fluoridating water. 1st reading preliminary ordinance for sewer intercept funding: Finance Director Linda Conover briefed Council. The City is considering financing the acquisition, construction and equipping of sewer system repairs, replacements and capital improvements for municipal purposes, referred to as the Smith River Sewer Intercept Project, through the issuance of sewer bonds in the outstanding principal amount not to exceed $3,800,000. This ordinance also establishes the maximum length of time that the bonds would be outstanding. Approval of this ordinance is required for the City to begin the borrowing process and allows for maximum flexibility as the City is looking at a number of potential long-range financing and payment options, including VRA, USDA/Rural Development, and other possible grants. As the process progresses, a more specific schedule of events, including sending an RFP to banks, notice of hearing, and the holding of hearing, will be determined. On a motion by Gene Teague, seconded by Sharon Brooks Hodge, with the following 4-0 recorded vote: Turner, aye; Teague, aye; Hodge, aye; and Bowles, aye; (Stroud-absent), Council approved the January 27, 2015 preliminary ordinance on first reading the reciting the expedience of the issuance of up to $3,800,000 principal amount of general obligation bonds. Resolution related to potential issuance of sewer bonds: Finance Director Linda Conover briefed Council. The City is considering financing the acquisition, construction and equipping of sewer system repairs, replacements and capital improvements for municipal purposes, referred to as the Smith River Sewer Intercept Project, through the issuance of sewer bonds in the outstanding principal amount not to exceed $3,800,000. Approval of this resolution is necessary for the City to move ahead with the project, and to recover costs associated with engineering, design and planning. This allows for maximum flexibility as the City is looking at a number of potential long-range financing and payment options, including VRA, USDA/Rural Development, and other possible grants. On a motion by Jennifer Bowles, seconded by Sharon Brooks Hodge, with a 4-0 vote, Council approved the following resolution: RESOLUTION REGARDING REIMBURSEMENT FROM FINANCING PROCEEDS, AUTHORIZING PUBLIC HEARING AND APPROVING RELATED ACTIONS RELATED TO POTENTIAL ISSUANCE OF SEWER BONDS WHEREAS, the City Council (the "City Council" of the City of Martinsville, Virginia (the "City") is considering financing the acquisition, construction and equipping of sewer system repairs, replacements and capital improvements for municipal purposes (the "Sewer Project") through the issuance of one of sewer bonds in the outstanding principal amount not to exceed $3,800,000 (the “Bonds”). NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF MARTINSVILLE, VIRGINIA: 1.The City Manager, Finance Director, City Attorney, bond counsel to the City, the City's financial advisor and all other officers, employees and agents of the City are hereby authorized and directed to take such further action deemed necessary or desirable to facilitate consideration of the issuance of the proposed Bonds, including but not limited to the publication and broadcasting of notice of a public hearing to be held prior to final authorization by the City Council of the issuance of the Bonds. All actions of the City Manager, Finance Director, City Attorney, bond counsel and all other officers, employees and agents of the City in furtherance of the issuance of the Bonds are hereby approved and ratified. 2.The same officers, employees, agents and representatives of the City are authorized to issue a request for proposals to financial institutions for purchase of the Bonds by such financial institutions. 3.The City Council hereby declares, in accordance with U.S. Treasury Regulation Section 1.150-2, the City's intent to reimburse the City from the proceeds of the Bonds for expenditures with respect to the Sewer Project. The City reasonably expects that it will reimburse the expenditures with the proceeds of the Bonds. The maximum principal amount of obligations outstanding expected to be issued for the Sewer Project is $3,800,000. 4.All actions of the City Manager, Finance Director, City Attorney, bond counsel and all other officers, employees and agents of the City in furtherance of the issuance of the Bonds are hereby approved and ratified. 5.This Resolution shall take effect immediately. Utilities update: the information was provided by Dennis Bowles and Andy Lash for the Utilities FY15 second quarter report for Water/Wastewater and Electric: January 27, 2015 After Council discussion, Council thanked Mr. Bowles and Mr. Lash for the information. Finance Report: Finance Director, Linda Conover, presented the following information: Exclusive of School and Special Revenue funds, actual revenues were $63,313,877, which is $1,993,067 greater than the year-end projection of $61,989,980 as presented during the FY15 budget process. Local Sales/Use Taxes collected through June 30 were $2,017,806. Utility revenues overall were less than projected by $846,259, an average 97.4% of projections. Actual expenditures at year end were $65,282,269, which was also less than the projected amount by $955,827. Utility fund expenditures were $1,709,357 less than projected due to the calculation of depreciation and capitalization of assets, which cannot be fully determined until all expenditures and capital purchases are processed, and is not complete until late September or early October. As of June 30th, the total combined Fund Balance and Net Position was $19,631,227, a decrease from FY13 year-end of $1,495,050. The unassigned fund balance for non-utility funds is $4,544,853, an increase of $605,551 from prior year, and represents 14.38% of total General Fund budgeted expenditures of $31,603,923. Per our Fund Balance Policy, the City’s goal is to maintain a minimum of 10% of total General Fund budgeted expenditures for the fiscal year. For FY14, the unassigned net position for utility funds was $9,385,093, a decrease of $1,081,937 from June 30, 2013. Available cash-on-hand June 30 for City Funds was $16,338,270.75, representing an increase of $348,926.49 from year-end FY13. Consent Agenda: On a motion by Gene Teague, seconded by Jennifer Bowles, with a 4-0 vote, Council approved the following consent agenda: BUDGET ADDITIONS FOR 1/27/15 ORG OBJECT DESCRIPTION DEBIT CREDIT FY15 General Fund: 01100909 490104 Advance/Recovered Costs 1,741 01331108 501300 Sheriff/Corrections - Part-time & Temporary Wages 1,270 01331108 502100 Sheriff/Corrections - Social Security 79 01331108 502110 Sheriff/Corrections - Medicare 18 01331108 506008 Sheriff/Corrections - Vehicle Equipment & Maint. 254 01331110 506200 Sheriff/Annex - Prisoner Allowance 120 Reimbursement from Henry County for litter pickup for December 01100909 490801 Recovered Costs - Senior Services 3,169 01714212 501300 Senior Citizens - Part-time Wages 2,062 01714212 502100 Senior Citizens - Social Security 128 01714212 502110 Senior Citizens - Medicare 30 01714212 506049 Senior Citizens - Vehicle Fuels 949 Transportation grant - Oct., Nov., Dec 01100909 490104 Advance/Recovered Costs 219,088 01720420 508240 Hooker Field - Renovations - Turf Project 219,088 Infield renovations at Hooker Field Total General Fund: 223,998 223,998 City Attorney report regarding landlord/tenant issues: This report will be delayed to another meeting. Business from floor: Ural Harris-217 Stuart St.-comments on city residence requirement of city department heads and outside employment of department heads; Wayne Knox-reported information on January 27, 2015 information meetings to be held regarding change in Housing services operations and numerous ways it is to be advertised. Council comments: Turner-announced tree dedication for Vern Berry; congratulations to Wendell Scott and MHS Bulldogs; thanked police for speeding enforcement. City Manager comments: Mr. Towarnicki briefly reviewed upcoming strategic planning session and advised Council members will be contacted by David Dickerson for input on developing the agenda and determining dates. There being no further business, the meeting adjourned at 9:10 pm. _______________________________ __________________________ Brenda Prillaman Danny Turner Clerk of Council Mayor  City Council Agenda Summary Meeting Date: April 14, 2015 Item No: 2. Department: Mayor Issue: Recognition of Martinsville High School Basketball team. Summary: Mayor Turner will recognize the team for the 2014/15 season accomplishments and winning the VHSL State 2A Championship. Attachments: none Recommendations: For information.  City Council Agenda Summary Meeting Date: April 14, 2015 Item No: 3. Department: Community Development Issue: Hear staff update on the recently completed Uptown Revitalization grant-funded project. Summary: Susan McCulloch will provide this update. Attachments: none Recommendations: For information.  City Council Agenda Summary Meeting Date: April 14, 2015 Item No: 4. Department: City Manager Issue: Consider request by the Virginia Municipal League to submit nominations for membership on the VML 2015 Policy Committees Summary: City Council may nominate two individuals to a committee and at least one nominee must be a member of City Council. 2015 Committee assignments include: Community & Economic Development Environmental Quality Finance General Laws Human Development & Education Transportation VML 2014 Policy Committee membership: Community & Economic Development-Kim Adkins, Mayor Environmental Quality-Eric Monday, City Attorney Finance-Leon Towarnicki, City Manager General Laws-Gene Teague, Vice Mayor Human Development & Education-Mark Stroud, Council Member Transportation-Sharon Brooks Hodge, Council Member Attachments: VML memo re: nominations 2015 committees Recommendations: Motion to appoint members to VML 2015 Policy Committees March 9, 2015 To: Key Officials of Full Member Local Governments Council and Board Clerks of Full Member Local Governments From: Kim Winn, Executive Director Subject: 2015 VML Policy Committee Nominations The Virginia Municipal League is now accepting nominations for its 2015 policy committees. Accompanying this document is a description of the policy committee process, along with a nomination form. Please complete the nominations form and return it to VML by April 17. If your community has an election in May, please return this form by the requested date even if you must revise it later. Please observe the following guidelines when making your policy nominations: • Only full-member local governments may participate. • You may nominate two individuals to a committee; if two are nominated, at least one nominee must be a governing body member. • Only members of a council or board of supervisors and appointed officials (i.e., employees of the local government) are eligible to serve. • Individuals may serve on only one committee a year. • The chief administrative officer or mayor/board chairman must sign the nomination form. • Please return nomination forms by April 17. We will forward information about policy committee meeting times and location as soon as they are confirmed. Policy committee recommendations that emerge from the July meeting will be forwarded to the Legislative Committee for consideration at its September meeting. Please call/email Janet Areson (804/523-8522, jareson@vml.org) if you have any questions about the appointment process  VML 2015 Policy Committee Nominations Please return this form by April 17 to Joni Terry at VML, P.O. Box 12164, Richmond, VA 23241; Fax 804/343-3758; email: jterry@vml.org Community & Economic Development Name & Title: ______________________________________________________________________________ Name & Title: ______________________________________________________________________________ Environmental Quality Name & Title: ______________________________________________________________________________ Name & Title: ______________________________________________________________________________ Finance Name & Title: ______________________________________________________________________________ Name & Title: ______________________________________________________________________________ General Laws Name & Title: ______________________________________________________________________________ Name & Title: ______________________________________________________________________________ Human Development & Education Name & Title: ______________________________________________________________________________ Name & Title: ______________________________________________________________________________ Transportation Name & Title: ______________________________________________________________________________ Name & Title: ______________________________________________________________________________ Signed: _______________________________________Locality:____________________________________ (Mayor/Chair, or Manager/Administrator)  VML’s Legislative and Policy Committee Process Each year the Virginia Municipal League develops two separate documents -- a legislative program and a compilation of policy statements -- through a process that involves the Legislative Committee and six separate policy committees. The Legislative Committee is responsible for developing the legislative program, but it may also rely on input from the policy committees to do so. The policy committees develop broad policy statements, in addition to submitting specific legislative recommendations for consideration by the Legislative Committee. Legislative Committee What is the role of the Legislative Committee? The Legislative Committee is responsible for considering and developing positions on existing or proposed state and federal legislation or regulations, and urging the enactment or amendment of, or opposition to, such legislation or regulations. How is the Legislative Committee appointed? VML’s Constitution spells out the composition of the Legislative Committee. The committee consists of 24 individuals holding local elective or appointed positions, all appointed by VML’s President. Of the 24 members, 12 must be representatives of cities and urban counties with populations in excess of 35,000, six must be representatives of cities and urban counties with populations of 35,000 or less, and six must represent towns. What is included in VML’s Legislative Program? The legislative program adopted by the Legislative Committee reflects specific legislative objectives that VML hopes to achieve during the upcoming legislative session. It is subject to the approval of VML’s membership at the annual conference. What is the relationship between the legislative committee and VML’s policy committees? The Legislative Committee meets prior to the policy committees to identify issues that it would like the committees to consider for potential inclusion in the league’s legislative program. It meets again after the policy committees have met to consider their recommendations. Policy Committees What is the role of the policy committees? Policy committees receive briefings on select statewide issues, consider possible changes to the policy statement, and develop legislative recommendations for the Legislative Committee to consider. How are policy committees appointed? Policy committee membership consists of elected and appointed officials of full-member local governments. Nomination information is sent in the spring to each locality, and each local government determines which of its officials will be nominated for each of the six policy committees. Each local government may nominate up to two people per policy committee, at least one of whom must be an elected official. 1 What are the benefits of serving on a policy committee? VML policy committees offer members an opportunity to learn about current and emerging statewide issues that affect local governments, to develop through policy statements the broad philosophical framework that guides the league, and to network with local officials with similar policy interests. How many policy committees are there? There are six policy committees: community and economic development, environmental quality, finance, general laws, human development and education, and transportation. What issues does each policy committee cover? • Community & Economic Development: Authority, administration, and funding of local governments to manage a full range of community and economic development issues, including business development and retention, international competitiveness, infrastructure development and investment, planning, land use and zoning, blight, enterprise zones, housing, workforce development and historic preservation. • Environmental Quality: Natural resources and the authority of local governments to manage the environment, including water resources and quality, solid and hazardous waste management, air quality and the Chesapeake Bay. • Finance: Powers, organization and administration of local government financing, including taxing authority, debt financing, state aid to local governments and federal policies affecting local finance issues. • General Laws: Powers, duties, responsibilities, organization and administration of local governments, including state-local and inter-local relations, conflicts-of-interest, freedom-of- information, information management and personnel, telecommunications, utilities and law enforcement, jails and courts issues. • Human Development and Education: Management and funding of social services, prek-12 education, health, behavioral health, juvenile justice, recreation, rehabilitation and aging. • Transportation: Development, maintenance, and funding of a comprehensive land, sea and air transportation system for the Commonwealth, and federal, state and local roles in the provision and regulation of transportation. What is a policy statement? Each policy committee develops a policy statement that covers issues in its respective area. The policy statement expresses the agreement of VML’s membership on matters of interest to local governments. The statement generally addresses broad, long-term, philosophical positions. The VML membership approves the policy statements at its annual meeting. How do policy statements differ from VML’s legislative program? Policy statements are general in nature. They reflect local governments’ positions on a range of issues. The Legislative Program is more specific and immediate. It is limited to legislative positions that VML expects to lobby on during the upcoming legislative session. 2  City Council Agenda Summary Meeting Date: April 14, 2015 Item No: 5. Department: Finance Issue: Consider approval of consent agenda. Summary: The attachment amends the FY15 Budget with appropriations in the following funds: General Fund: $ 32,517 – Grants, Reimbursements, & Donations Capital Reserve Fund: $ 5,597 – Grant Telecom Fund: $ 10,154 – Recovered Costs Attachments: Consent Agenda 4-14-15 spreadsheet Recommendations: Motion to approve.  BUDGET ADDITIONS FOR 4/14/15 ORG OBJECT DESCRIPTION DEBIT CREDIT FY15 General Fund: 01102926 436410 Categorical Federal - Bulletproof Vest Grant 2,230 01217078 506011 Sheriff - Courts - Uniforms & Apparel 2,230 Grant funding from Dept. of Justice 01100909 490104 Advance/Recovered Costs 375 01321102 506130 Fire Dept. - Repair & Maint.-Burn Building 375 Reimbursements for training 01100908 480406 Miscellaneous Revenues - Donations/Recreation 300 01711210 506007 Recreation - Equipment & Supplies 300 Team Sponsor donations 01100909 490104 Advance/Recovered Costs 26,735 01812242 506067 Misc. Exp. - RADAR Transit Program 26,735 Reimbursements for fuel 01100909 490104 Advance/Recovered Costs 1,000 01814243 501300 Planning/Zoning - Part-time & Temporary Wages 1,000 Reimbursement from NCI for intern 01100908 480420 Misc Revenues - Donations/Senior Services 850 01100909 490801 Recovered Costs - Senior Services 785 01714212 506016 Senior Citizens - Program Supplies 850 01714212 501300 Senior Citizens - Part-time Wages 488 01714212 502100 Senior Citizens - Social Security 30 01714212 502110 Senior Citizens - Medicare 7 01714212 506049 Senior Citizens - Vehicle Fuels 260 Health Fair & Sr. Party donations; Transportation Grant Jan. & Feb. 01100908 480410 Donations - Fire Department 242 01321102 506130 Fire Dept - Travel & Training 150 01322105 506004 EMS - Emergency Medical Supplies 92 Donations received Total General Fund: 32,517 32,517 Capital Reserve Fund: 16102926 416508 Categorical Federal - VDEM Hazard Mitigation Grant 5,597 16577367 508107 Physical Plant Expansion - Safety 5,597 VDEM Grant for Siren Project Total Capital Reserve Fund: 5,597 5,597 Telecommunications Fund: 11100909 490104 Advance/Recovered Costs 10,154 11315308 505233 Telecom-Outside Customers 10,154 Recovered cost of services Total Capital Reserve Fund: 10,154 10,154