City Council

AGENDA--CITY COUNCIL -- CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 7:00 pm Closed Session 7:30 pm regular session Tuesday, May 26, 2015 7:00 pm --Closed Session Items to be considered in Closed Session, in accordance with the Code of Virginia, Title 2.2, Chapter 37— Freedom of Information Act, Section 2.2-3711(A)—Closed Meetings, the following: A. Appointments to Boards and Commissions as authorized by Subsection 1. B. Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body as authorized by Subsection 29. C. Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. 7:30—Regular Session Invocation & Pledge to the American Flag-Council Member Mark Stroud. 1. Consider approval of minutes April 27, 2015 tour, April 27, 2015, April 28, 2015, and May 12, 2015 Council meetings. (2 mins) 2. Recognition of City Employees eligible for Employee Service Awards. (5 mins) 3. Presentation of proclamation recognizing June 6-13, 2015 as Paint the Town Purple Week. (2 mins) 4. Conduct a public hearing for receiving/interviewing citizens interested in appointment for two three year positions beginning July 1, 2015 to the City School Board appointments. (10 mins) 5. Conduct public hearing regarding renewal of antenna lease contract for New York Avenue water tank. (10 mins) 6. Conduct public hearing regarding antenna lease for Martinsville Industrial Park water tank. (10 mins) 7. Consider authorizing refund resulting from verification update of estimated BPOL Tax for a local business for tax year 2014. (5 mins) 8. Consider approval of resolution regarding Virginia Retirement System. (5 mins) 9. Hear Finance report. (5 mins) 10. Consider approval of consent agenda. (2 mins) 11. Business from the Floor This section of the Council meeting provides citizens the opportunity to discuss matters, which are not listed on the printed agenda. In that the Council meetings are broadcast on Martinsville Government Television, the City Council is responsible for the content of the programming. Thus, any person wishing to bring a matter to Council’s attention under this Section of the agenda should: (1) come to the podium and state name and address; (2) state the matter that they wish to discuss and what action they would like for Council to take; (3) limit remarks to five minutes; (4) refrain from making any personal references or accusations of a factually false and/or malicious nature. Persons who violate these guidelines will be ruled out of order by the presiding officer and will be asked to leave the podium. Persons who refuse to comply with the direction of the presiding officer may be removed from the chambers. 12. Comments by members of City Council. (5 minutes) 13. Comments by City Manager. (5 minutes)  City Council Agenda Summary Meeting Date: May 26, 2015 Item No: 1. Department: Clerk of Council Issue: Consider approval of minutes of City Council meetings April 27, 2015 tour, April 27, 2015, April 28, 2015 and May 12, 2015 meetings. Summary: None Attachments: April 27, 2015 tour April 27, 2015 Neighborhood Meeting April 28, 2015 meeting May 12, 2015 meeting Recommendations: Motion to approve minutes as presented. April 27, 2015 The City Council of the City of Martinsville, Virginia, assembled on April 27, 2015 at 5:30 P.M. to tour the Westside area neighborhoods prior to their quarterly Neighborhood Focus Meeting scheduled for April 27, 2015 at 7:30pm at Albert Harris School, 710 Smith Road. Council Members present for the tour included: Mayor Danny Turner, Vice Mayor Jennifer Bowles, Mark Stroud, Gene Teague and Sharon Brooks Hodge. Others present included: Leon Towarnicki, Andy Powers, Coretha Gravely, Wayne Knox, Martinsville Bulletin reporter, two Carlisle High School international students and one citizen. Attendees looked at several houses on Wray Street, Top Street, Roundabout Road, Second Street, Kathern Street, and Smith Street scheduled for demolition, observed a number of areas along Wray Street and Pine Hall Road where illegal dumping was occurring, visited West End Park on Cardinal Lane, visited and discussed the Paradise Inn on Fayette Street, looked at development occurring at Academy Place and discussed available building lots, and looked at People’s Cemetery at the end of Second Street. _______________________________ __________________________ Leon Towarnicki Danny Turner Deputy Clerk of Council Mayor April 27, 2015 Martinsville City Council Neighborhood Meeting for the Westside area was held on April 27, 2015 at Albert Harris School, 710 Smith Road, Martinsville, VA at 7:30 PM, with Mayor Danny Turner presiding and Council members present including: Vice Mayor Jennifer Bowles, Gene Teague, Mark Stroud, and Sharon Brooks Hodge. Staff present: Leon Towarnicki, Eric Monday, Karen Roberts, Wayne Knox, Coretha Gravely, Sean Dunn, Eddie Cassady, Dawn Vaughn, Kenneth Draper, Andy Powers and Ted Anderson. Mayor Turner called the meeting to order and asked Andy Powers to give an update on the Council tour of the Westside area and to present his property maintenance report. Mayor Turner expressed concerns about “dump” locations. Andy Powers explained that there is no dumping allowed on any property in the City. If there is dumping on private property the owner will be held responsible unless we witness someone else actively dumping trash at that location. Mayor Turner asked about Bulk Trash rules. Andy Powers explained that bulk trash will not be picked up unless it’s been called in and added to the schedule. If bulk items sit at a location for an extended amount of time, Property Maintenance will get involved and require the property owner to dispose of the bulk trash by a deadline date. If the bulk items are not cleared by the deadline the property owner could be charged for the City to dispose of those items. City Attorney Eric Monday added that there are some items that the bulk trash truck will not pick up so those items would be the responsibility of the property owner to dispose of. Mayor Turner asked the Fire Marshall to explain the current burn law. Fire Marshall Ted Anderson explained that residents can not burn until after 4:00pm and the fire must be extinguished by 8:00pm. After May 1st the timeframe is extended from 9:00am to 8:00pm. He requested that the residents be mindful of the weather, specifically wind & dry conditions to prevent those fires from getting out of hand. He added that the Fire Department would be happy to look at debris and burn sites and offer advice free of charge. Mayor Turner asked the Police Chief to explain the event he has planned. Police Chief Sean Dunn informed the citizens and council about the May 5, 2015 Police Summit at Martinsville High School from 6:00pm-7:30pm. He said this summit is planned to build better relationships with the community, to educate the community on what the Police Department is doing, how they are being held accountable, to explain the body cameras and other procedures that go on “behind the scenes”. Chief Dunn recognized Cynthia Ingram for her help in organizing this Summit. He said this is the first of several meetings he hopes to organize and future meetings will allow more two-way communication and question & answer sessions. Mayor Turner requested that the Police Chief provide and demonstrate a chest camera at the next meeting. William Eggleston, 1507 Roundabout Road – trash is getting thrown into the street and bulk trash left for weeks, he wants the Police Department to look at that area and have it cleaned up. Vice Mayor Jennifer Bowles acknowledged the trash and assured that it would be cleaned up. April 27, 2015 Garland Hairston, 110 Pony Place – expressed continued concern about jobs not being offered to minorities specifically in the Police Department, stated that of the last three hired in PD there were no minorities. Chief Dunn recognized that the Police Department unfortunately does not currently “mirror” the community, explained there are challenges associated with minority recruiting and that he plans to discuss this in depth at the Police Summit in May. He corrected Mr. Hairston by explaining of the three hired there was one white male, one white female(who has since left the department) and one African American male. He met with Human Resources in September about filling these three vacancies. A letter was sent to every local minister asking for recommendations of potential candidates to fill these positions but the academy was starting soon so there was a short window of opportunity. He recognized Sandy Hines who is heading the Recruiting Committee, explaining that high quality recruiting standards will remain a top priority. Mr. Harris expressed concern that the racial concerns throughout the US will begin to filter over to our area. Chief Dunn explained that he shared that concern which is why he plans to engage more with the community with the Summit in May. He recognizes that more needs to be done and the Police Department is committed to minority recruitment efforts. Cynthia Ingram, 1163 Yorkshire Rd – expressed concern about the intersection at Pine Hall Rd and Yorkshire Rd, she says traffic turning left onto Yorkshire from Pine Hall Road are crossing into oncoming traffic in the right lane and there is potential for an accident. She requested a medium be installed or a center line to keep traffic separate. City Manager Leon Towarnicki said a painted center line is a possibility and that the City will look at this location to see if space allows for a medium or a divider of some kind. Ms. Ingram asked about the City plans for the Paradise Inn. City Attorney Monday advised that Westside residents should provide guidance to what they want, explaining a huge federal tax bill and a smaller bill owed to the City by the property owner. City Attorney Monday said this location is a potential candidate for demolition and that the City schedules cleanup of this location several times each year. This location is not listed as historic property, not to say it couldn’t be listed and restored. A few organizations have expressed interest in restoration but for the City to restore and operate the building would not be a viable option. He stated that it may be cheaper to build a replica instead of restoring the current building. A public hearing is not required before demolition but it is suggested to allow the community to voice opinions. Ms. Ingram said the City should come up with a timeline for the community to set goals. Council Member Hodge stated that there had been several requests for the Paradise to be treated & restored like the Henry Hotel but she says the building is too deteriorated. Bonnie Draper, 707 Fourth St – wanted to confirm that a decision has already been made to demo the Paradise? Council Member Hodge denied that decision had been made; she said we would need a developer to come forward to restore this building but no one has offered a viable plan because April 27, 2015 of the condition of the building. Mayor Turner explained that it would cost more money to fix the building because of considerable foundation problems. City Attorney Monday confirmed that no decision has been made to the outcome, that this location is open to developers but Westside residents still need to offer opinions otherwise it may continue to sit and deteriorate. Council Member Mark Stroud asked City Attorney Monday to touch on the Federal entanglement with the Paradise. City Attorney Monday explained that there is a $350,000 tax bill – stating that someone needs to come forward with a viable plan to restore, demolish or leave as is. Ms. Ingram said the building is only a shell, she understands the sentiment of the building but that the property owners in that area want changes. Vice Mayor Bowles asked how to make the Paradise a historic site. City Attorney Monday explained that one problem could be with the ownership, which the current property owners could object to the plan. The property can be nominated as a historic site since it is over 50 years old. Another concern would be the condition which could prevent it from becoming a historic site. Council Member Hodge asked what the restrictions are to be labeled a historic site. City Attorney Monday explained that historic tax credits have specifications of how to restore the property to its original condition and appearance to obtain financial incentives. Assistant City Manager Wayne Knox announced that there are still two or three available lots at Academy Place valued at $10-$15,000 each that the City will donate to anyone with the down payment to build a home. There is a new home in that area that should be completed within the month. Shirley Frasier, 1310 Cardinal Lane – wants to know if the City plans to pave Cardinal Lane, she is concerned with the condition of the road and says it has not been paved in the 37 years she has lived there. City Manager Towarnicki said that the Public Works department is working on a schedule now but he is not sure if Cardinal Lane is on the list. He explained that the crack seal that is being applied helps to extend the life of the pavement – it’s not pretty but it helps to maintain the road. Council Member Gene Teague agrees that Cardinal Lane needs to be repaved. City Manager Towarnicki said he would check that schedule and report back to her. Council Member Stroud explained how the crack seal helps to prevent further deterioration of the pavement. He said Cardinal Lane looks as bad as the road he lives on & said there are several roads in the City that need the same attention. Council Member Hodge asked about West End Park – do the people who live near the park want to see it fixed or not? Ms. Frasier says she has mixed feelings. She feels that the children need a place to go but she lives far enough away from the park so as to not be directly affected. Mr. Hairston also commented on the appearance of the park and the need to have it repaired. He says the park looks terrible, that the children need a place to go and that Baldwin Park is an option but its wet & cold. Council Member Hodge asked if we would get backlash from the neighbors if we fix April 27, 2015 the park & make it available to kids. Mayor Turner commented that some residents prefer to leave it closed because it gets too loud. Chad Martin (address?) - Also commented on the park. He inquired about the meeting he had previously with the Mayor and staff regarding a community race relations meeting and the promise for one to be held in April. He also expressed concern that staff at the schools does not “mirror” the student body. He expressed a concern of what happened in Ferguson happening in our area. Mayor Turner acknowledged that he, staff, and the Police Chief did have that discussion with Mr. Martin but shortly thereafter Piedmont Community Services developed plans for a race relations meeting/discussion which was by invitation only. There was no reason to duplicate efforts and it was also known that the Police Department was moving ahead with plans for its summit/discussion. After the PD summit and pending discussion from that meeting, a decision would be made regarding future meetings. Tony Jones, 612 Third Street – commented that West End Park was a “walk-up” park and it was discouraging that neighborhood youth had no place to play basketball. Mr. Jones also commented on a project he was involved with to help the youth of the community but felt discouraged after talking with City staff regarding the details. He also inquired about the Housing Office building and future use, and how that decision will be made. He expressed concern about the voting precinct located at the Housing Office & if it would remain there. Ms. Ingram also inquired if voting precinct would be maintained. Councilmember Hodge indicated that no options have come forward from the community with a viable business plan and at this point, the only request received has been from the School Administration. Staff responded yes, the voting precinct would remain and if any changes happen that would affect this voting precinct location that it would be through a public/open process. The building can still be used as a voting precinct but someone needs to step forward with more ideas of how the building can be used. Mr. Jones also requested an amount that has been spent on the Martinsville Mustangs/Phillies since the team began in the 1980s. City Manager Towarnicki said the City could go back & view previous budgets but “in kind” contributions would be hard to determine and this overall would be a big task to get an accurate number. City Attorney Monday responded that Mr. Jones would need to request a policy decision by Council to allocate the staff and time to investigate the amount contributed. Mr. Jones again stated he wanted to know the total to see how much money the City lost on the team when they can’t afford to build a community center on Westside. He asked if the City would be open to discuss a Community Center on Westside. Councilwoman Hodge said they would discuss a Community Center if the residents can provide a business plan. They need a viable plan of who would be responsible for staffing, insurance and liability. Ms. Frasier inquired on whether the City would take any responsibility for a Community Center. Council April 27, 2015 Member Hodge responded that the budget does not allow it at this time but if the community would give us a plan then it can be discussed. Mr. Hairston – commented about an issue involving a bus that drops a school child off in his neighborhood. He said in the mornings, the bus travels down Cardinal Lane to Crestwood Court and picks the child up, but in the evening around 2:30 pm, the bus comes down Pony Place, turns into Cardinal Lane and stops to the let the child out. The bus then backs out of Cardinal downhill into Pony Place- a dangerous place to turn around and the child walks home from there. Indicated he has contacted School Transportation about this but no changes have occurred and no one will return his calls. Council Member Teague replied that a note would be sent to the school board requesting his concern be addressed. Council Member Stroud suggested that Mr. Hairston contact Robert Williams of the School Board, he feels this may be a better avenue of communication. There being no further business, Council Member Stroud motioned that the meeting be adjourned, and Council Member Hodge seconded the motion. Mayor Turner adjourned the meeting at 8:59pm. _______________________________ __________________________ Leon Towarnicki Danny Turner Deputy Clerk of Council Mayor April 28, 2015 The regular meeting of the Council of the City of Martinsville, Virginia was held on April 28, 2015 in Council Chambers, Municipal Building at 7:30pm, Closed Session beginning at 7:00pm with Mayor Danny Turner presiding. Council Members present included: Mayor Turner, Vice Mayor Jennifer Bowles, Gene Teague, Sharon Brooks Hodge and Mark Stroud. Staff present included: Leon Towarnicki, City Manager, Karen Roberts, Eric Monday, Wayne Knox, Linda Conover, Mary Prillaman, Sean Dunn, Robert Fincher, Eddie Cassady, Patrick Agee, Kenneth Draper, Ted Anderson, Jeff Joyce, Michael Scaffidi, and Dennis Bowles. Mayor Turner called the meeting to order and advised Council will go into Closed Session. In accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by Mark Stroud, seconded by Sharon Brooks Hodge with the following 5-0 recorded vote: Turner, aye; Bowles, aye; Hodge, aye; Teague, aye; Stroud, aye; Council convened in Closed Session for the purpose of discussing the following matters: (A) Appointments to Boards and Commissions as authorized by Subsection 1. (B) Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. At the conclusion of Closed Session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session/ and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during the Session. On a motion by Mark Stroud, seconded by Sharon Brooks Hodge with the following roll-call recorded 5-0 vote: Hodge, aye; Teague, aye; Stroud, aye, Turner, aye; Bowles, aye. Council returned to Open Session. Dan River ASAP Board: Steve Draper, 1911 Dundee Lane, appointed to a 3 year term ending 4/30/18 on a motion by Mark Stroud, seconded by Sharon Brooks Hodge with a 5-0 vote. Henry-Martinsville Department of Social Services Board: Ron Ferrill, 917 Hunting Ridge Rd, appointed to a 4 year term ending 5/31/19 on a motion by Gene Teague, seconded by Vice Mayor Jennifer Bowles with a 5-0 vote. Henry-Martinsville Department of Social Services Board: Brenell Thomas, 101 Crescent St. #B4, appointed to a 4 year term ending 5/31/19 on a motion by Vice Mayor Jennifer Bowles, seconded by Sharon Brooks Hodge with a 5-0 vote. Following the invocation by Council Member Teague and Pledge to the American Flag, the Mayor welcomed everyone to the meeting. Minutes: On a motion by Gene Teague, seconded by Vice Mayor Jennifer Bowles, with a 5-0 vote, Council approved the minutes of February 10, February 23 Tour, February 23 Neighborhood Meeting and February 24 meeting with a 5-0 vote. Recognition of Martinsville City Police Department for Re-accreditation: Mayor Turner turned the meeting over to Sheriff Steve Draper and Chief Roach, Pulaski Virginia to make the April 28, 2015 presentation and recognize Chief Sean Dunn, Deputy Chief Eddie Cassady, Capt. Robert Fincher and Sgt. Patrick Agee. Proclamation – National Correctional Officers and Employees Week: Mayor Turner turned the meeting over to Council Member Mark Stroud to read the proclamation; Proclamation presented to Sheriff Steve Draper by Council Member Stroud, Mayor Danny Turner and Vice Mayor Jennifer Bowles. Proclamation – Corrine Autumn Hilton Day: Mayor Turner turned the meeting over to Vice Mayor Jennifer Bowles to read the proclamation; Proclamation presented to Miss Hilton by Mayor Danny Turner and Vice Mayor Jennifer Bowles. Miss Hilton presented Chief Sean Dunn a donation of Foster Buddies to aid with children his officers may come in contact with. Conduct public hearing on FY16 Budget and consider approval of FY16 Budget Ordinance on first reading: Mayor Turner turned the meeting over to Leon Towarnicki, City Manager to recount budget status. City Manager Towarnicki stated that there had been four work sessions so far with department head and individual presentations. Staff was asked to present an additional $300,000 in cuts and there were questions regarding MINet. City Manager Towarnicki presented the following suggested budget reductions and physical plant expansion breakdown. April 28, 2015 Sharon Hodge requested a quarterly analysis from MINet over the next year. City Manager Towarnicki explained that the MURA board had voted to merge with CPEG and that this budget could be called something different on the budget going forward but the funding should remain the same. Vice Mayor Bowles requested that the Council not vote on the EDC funding at this time. Mayor Turner made a motion to fund the EDC per capita, Sharon Brooks Hodge seconded that motion and asked for additional discussion. Gene Teague made a subsequent motion to table the discussion, Vice Mayor Bowles seconded that motion stating that she preferred to discuss with the citizens more before making a final decision. 4-1 in favor with Mayor Turner opposing the motion. Mayor Turner made a motion to eliminate the 3% utility increase and cut an additional $400,000. Council Member Teague requested that they deal with current budget cuts first and would prefer to hear from those being cut including the schools. Mayor Turner opened the public hearing. Alexis Lee-Sellers St-requested an increase in funding for the CAPS Program and expressed support for not increasing Patrick Henry Community funding. April 28, 2015 Mr. Joe Martin-27 E. Church St-requesting reduction or elimination of City fluoride program as a budget cut. Council Member Teague requested that City Manager Towarnicki follow-up to ensure that the City is following the federal recommended levels of fluoride in the public water system. Sharon Brooks Hodge made a motion to cut the $15,000 fluoridation program from budget with Vice Mayor Bowles seconding the motion with a 2-3 vote: Vice Mayor Turner, nay; Gene Teague, nay; Mark Stroud, nay; Sharon Brooks Hodge, aye; Vice Mayor Bowles, aye. Mr. Ural Harris-217 Stewart St-expressed concerns on the reversion study, the proposed 3% electric increase, the contribution to the EDC and the employee salaries compared to surrounding areas. Pam Heath-Superintendent of Martinsville Public Schools-expressed concern about the school budget cuts. Dianne Enniss-1216 Knollwood Place-expressed concerns about the fund balances and reserve accounts and that the City funding of EDC should be reduced to 8.5% capita rate same as Henry County. Tom Marshall-Auburn Place-supports Mr. Martin’s and Ms. Enniss’s suggestions and requests that Council does the research to ensure we are within suggested guidelines. Mayor Turner closed the public hearing at 8:55pm. Mayor Turner motioned to cut the electric increase, Sharon Brooks Hodge seconded the motion with a 2-3 vote: Mayor Danny Turner, aye; Sharon Brooks Hodge, aye; Vice Mayor Jennifer Bowles, nay; Mark Stroud, nay; Gene Teague, nay. Mayor Turner motioned to cut $300,000 more from City Manager budget, Vice Mayor Bowles seconded the motion with a 4-1 vote: Mayor Danny Turner, aye; Sharon Brooks Hodge, aye; Vice Mayor Jennifer Bowles, aye; Mark Stroud, aye; Gene Teague, nay. Gene Teague motioned to adopt budget with $300,00 cuts as amended on first reading, Mark Stroud seconded the motion with a 3-2 vote: Vice Mayor Bowles, aye; Sharon Brooks Hodge, nay; Mark Stroud, aye; Mayor Turner, nay; Gene Teague, aye. Consider approving award of a contract to Palmer Generator for installation of a 150KW emergency/backup generator at the City Shop and Warehouse Complex. Gene Teague made a motion to approve the contract from Palmer Generator; Mark Stroud seconded the motion with a 5- 0 approval vote. Mayor Turner asked Leon Towarnicki to give an overview of April 27th Westside Neighborhood Meeting and Tour. The concern was expressed at the Neighborhood meeting about the condition of Cardinal Lane. Leon Towarnicki confirmed that Cardinal Lane, Crestwood Court, Hickory Street, Roundabout Road and First Street are on the list for slurry seal this year. Consent agenda – Council Member Teague made a motion to adopt the consent agenda with Vice Mayor Bowles seconding the motion; vote resulted in a unanimous 5-0 approval vote. April 28, 2015 Business from the floor: Faye Holland, FAHI - recommended that the Housing Office be added to the museum allowing space for an after school program, intern program, and reading program. City Manager Towarnicki suggested that Council needs to develop general specifications on a business plan and the need to advertise publically and accept proposals. Patrick Wright, 1201 Spruce St – interested in history and church/state amendments. Alexis Lee, Sellers St –who would be the appropriate contact on the College Board to contact with concerns. City Manager advised that she should contact the City Manager office and they can provide the contact information. Ural Harris-commented on proposed 3% electric increase, Prairie State and AMP Ohio. Council comments: Bowles-Congratulations Miss Estes for being a finalist in the National Miss Pageant; Turner-saddened by the loss of Sam Fowler-business man, longtime resident and great guy. City Manager comments: District 3 NCBA at Hooker Field Friday, Saturday and Sunday, next weekend will be a different tournament. Bob Phillips is retiring at the end of April; Del. Adams will be at the Fire Department on Thursday at 9:30 to present him with a Resolution of Appreciation for his years of service. Council comments: Turner-MURA will have a Cinco de Mayo party Uptown Saturday with merchants, music and food. There being no further business, Vice Mayor Bowles made a motion to adjourn the meeting at 9:55pm with Council Member Stroud seconding the motion, all Council members in favor 5-0. _______________________________ __________________________ Leon Towarnicki Danny Turner Deputy Clerk of Council Mayor May 12, 2015 The regular meeting of the Council of the City of Martinsville, Virginia was held on May 12, 2015 in Council Chambers, Municipal Building at 7:30pm, Closed Session beginning at 7:00pm with Mayor Danny Turner presiding. Council Members present include: Mayor Danny Turner, Vice Mayor Jennifer Bowles, Gene Teague, and Sharon Brooks Hodge. Absent: Mark Stroud. Staff present included: City Manager Leon Towarnicki, City Attorney Eric Monday, Brenda Prillaman, Karen Roberts, Police Chief Sean Dunn, Capt. Robert Fincher, Dennis Bowles, Linda Conover, Mary Prillaman, and Assistant City Manager Wayne Knox. Mayor Turner called the meeting to order and advised Council will go into Closed Session. In accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon motion by Council Member Hodge, seconded by Council Member Teague with the following recorded roll-call vote: Vice Mayor Bowles, aye; Council Member Teague, aye; Council Member Hodge, aye; Mayor Turner, aye; Council convened in Closed Session for the purpose of discussing the following matters: (A) A Personnel matter as authorized by Subsection 1. (B) Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probably litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. At the conclusion of the Closed Session, each returning member of Council certified that (1) only public business matters exempt from opening meeting requirements were discussed in said Closed Session and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during the Session. On a motion by Council Member Hodge, seconded by Council Member Bowles with the following recorded roll-call vote: Turner, aye; Teague, aye; Hodge, aye; Bowles, aye; Council returned to Open Session. Council Member Teague made a motion to appoint Karen Roberts as Clerk of Council effective June 1, 2015, Council Member Hodge seconded that motion with a 4-0 vote Bowles, aye; Turner, aye; Teague, aye; Hodge, aye. Vice Mayor Bowles invited the community to a brief ceremony on Memorial Day, Monday, May 25th at 11:00am to raise and dedicate a flag at the People’s Cemetery on Second St. Set a public hearing regarding a request for a new antenna installation at the Martinsville Industrial Park water tank. The City currently has a long-term lease arrangement with Verizon for use of the Martinsville Industrial Park water tank for location of antenna equipment. T-Mobile contacted the City several months ago about co-locating their antenna equipment on the same tank. The tank has adequate space for additional antenna equipment and the City has received no comments about antenna equipment at this location. As a follow up to the antenna issue considered by Council at the November 11, 2014 meeting, it is recommended that Council set a public hearing for the May 26, 2015 meeting to allow public input and comment. Vice Mayor Bowles made a motion to set a public hearing for May 26th, Council Member Hodge seconded the motion, 4-0 vote with all in favor. May 12, 2015 Consider setting a public hearing regarding a request to renew the lease for existing antenna at the New York Avenue water tank. The City currently has a long-term lease arrangement with T- Mobile, Verizon and AT and T for use of the New York Avenue water tank for location of antenna equipment. AT and T contacted the City several months ago about renewal of their antenna equipment lease on this tank. The tank has adequate space for additional antenna equipment and the City has received no comments about antenna equipment at this location. As a follow up to the antenna issue considered by Council at the November 11, 2014 meeting, it is recommended that Council set a public hearing for the May 26, 2015 meeting to allow public input and comment. Council Member Teague made a motion to set a public hearing for May 26th, Vice Mayor Bowles seconded that motion, 4-0 vote with all in favor Approval of Council meeting minutes for March 10, 2015, March 20 and 21, 2015, March 24, 2015, April 14, 2015, April 16, 2015, April 22, 2015 and April 23, 2015. Council Member Hodge made a motion to accept all minutes as written, Council Member Teague seconded the motion, 4-0 vote all in favor. Proclamation recognizing National Police Week and Peace Officers Memorial Day - Mayor Turner read the proclamation. Chief Dunn and Captain Fincher were present to accept the proclamation presented by Mayor Turner and Vice Mayor Bowles. Chief Dunn invited the Council members and the public to a Memorial Ceremony being held in Council Chambers on Thursday May 14th at 11:00am. School Board Appointments - Council Member Teague made a motion to set a public hearing for May 26, 2015 for receiving and interviewing citizens interested in appointment for two three-year term positions to the City School Board beginning July 1, 2015, Council Member Hodge seconded the motion, 4-0 vote all in favor. Consider approval of FY16 budget on second reading. City Manager Towarnicki reviewed the revised budget proposal including EDC Funding, School cuts and 3% electric increase. Mayor Turner invited comments from audience. Diane Enniss, 1216 Knollwood Place - proposed rate be reduced to $8.50 per person for EDC funding. Robert Williams - $75,000 cut was part of lean budget and asked for restoration of $75,000 to the school board budget. Victor Correa - requested refund of $75,000 reduction to school board budget, stating that these cuts have a negative effect on teachers. Pam Heath – the schools have already eliminated 14 positions before presenting the budget, another $75,000 cut would be a great disservice to the students. Jim Enniss, 1216 Knollwood Place – stated that cuts to police, fire and schools are a tough choice and asked for responsible decisions to cut spending. May 12, 2015 Carolyn McCraw – asked Council to reconsider cut, would like to reinstate ROTC and the Hope Academy. She knows that Council values the education system but these cuts would probably cause additional cuts in personnel. She thanked Council for everything they have given the system previously. Ural Harris, 217 Stewart St - reconsider taking fluoride out of City water to reduce budget, requested EDC budget be cut back to $8.50/capita, Harvest money came from citizens, if departments can’t make it this year, what will they do next year. He suggested that budget cuts be the same for every department instead of higher cuts for schools, police, etc. Dr. Tom Marshall, Auburn Place – stated that he appreciated the Water Department and all they do, there are other inexpensive ways for citizens to obtain fluoride, suggested that City eliminate fluoridated water and channel the cost savings to the school system. Joseph Martin, Church St – commented on negative aspects of fluoride use, will continue to push to have fluoride removed from City water and has started a Facebook page to stop fluoridation in the City. Craig Dietrich, Lanier Road - suggests that the fluoride issue should be discussed in a public forum and not during budget, fluoride is appropriate in a community as Martinsville, says he sees fluorosis occurrences daily/weekly but he does not feel that fluorosis is a concern in the area. Council Member Teague agreed that this should be discussed in a broader conversation and not during budget, Council Member Hodge did not agree and started that in her opinion budget time is the appropriate time. Mr. Dietrich suggested if the City eliminates the fluoride program, that the money should go towards dental care. Mr. Detrick also encouraged careful consideration to schools proposed budget without the $75,000 cut. Mayor Turner expressed concern about the electric rate increase and sewer repairs will add to customer bills. Next year there will probably be no increase in revenue going forward. Turner proposed budget without electric increase. Hodge stated that she will support budget without electric increase but would like to bring back to the table the per capita funding, felt we are not spending resources in the best fashion. Council Member Hodge made a motion to approve FY16 Budget on second reading. Mayor Turner seconded the motion. Vote was 2-2 with Hodge and Turner, aye; Teague and Bowles, nay. Motion died as tie vote. Council Member Teague made a subsequent motion to transfer $60,000 from EDC to use at a future date for CPEG for small business programs, Vice Mayor Bowles seconded the motion. Vote was 2-2 with Hodge and Turner, aye; Teague and Bowles, nay. Motion died as tie vote. Council Member Hodge, having voted against previous subsequent motion, made a motion to reconsider $60,000 transfer from EDC to CPEG. Council Member Teague seconded the motion. Vote was 3-1, Bowles, aye; Hodge, aye; Teague, aye; Turner, nay. May 12, 2015 Mayor Turner made a motion to cut $500,000 out of the budget and eliminate the 3% electric rate increase, Council Member Hodge seconded the motion. Vote was 2-2 Turner, aye; Hodge, aye, Bowles, nay; Teague, nay; motion died as tie vote. Council Member Teague made a motion to restore the $75,000 previously cut from the school budget, motion dies without second. Council Member Teague made a motion to restore the $10,000 previously cut from the Fire Department for demolition costs, motion dies without second. Council Member Teague made a motion to accept budget as amended with EDC $60,000 cut on second reading, Council Member Hodge seconded. Recorded roll-call vote 3-1 – Turner, nay; Teague, aye; Hodge, aye; Bowles, aye. May 12, 2015 Business from the Floor William Eggleston, 1507 Roundabout Rd - Beaver Street from Albert Harris School down needs to be cleaned up. City Manager Towarnicki agreed that the area does need attention and it will be cleaned up. Alexis Lee, Sellers St - City Council did an excellent job on budget and the decisions made. Patrick Wright, Spruce St - suggested church organizations and Council meet to work on benefits for education. Ural Harris, 217 Stewart St – AMP official needs to be invited back to answer some questions about AMP Ohio, Council Teague stated all questions asked by Mr. Harris and Mayor Turner previously were forwarded to AMP and were answered. Council Member Teague asked the City Manager to resend the email about capped pricing to Mr. Harris with the answers to his questions. Mayor Turner informed Mr. Harris that there are two state investigations ongoing. Comments by members of City Council: Bowles - urged citizens to make use of free energy audit, she voted for the 3% increase because she is concerned about cuts that had to be made. After speaking to the community, she felt that allocating $60,000 to CPEG is what the citizens wanted to do. Hodge - 2 years in a row she supported school system and doesn't want her vote to appear that she doesn't support the schools, she stated that the City still has some very serious issues that have not been resolved, felt that City should take a different look at how we do budget, look at what we have and what we can afford. She hopes new school board members can bring forward suggestions on how we can work with the resources we have. Teague - long term he does not disagree that we need to make cuts, feels there is an adequate fund balance this year so he’s not ready to make those cuts. He feels the City needs to fund schools to the best of our ability and the reversion conversation still needs to happen in the future. Teague wanted Council Member Stroud to know that he is in their thoughts and prayers during his recovery. Comments by City Manager: Police Officers Memorial Service Thursday, May 14th at 1100am in Council Chambers. This is Brenda Prillaman’s last council meeting and her last day is June 12th, we appreciate everything that she has done. Council Member Teague stated it has been a pleasurable 20 years serving with Brenda, she has set a standard on customer service for Council and turned the City customer service into what it is today. What she accomplished for our citizens and the City has been instrumental. Mayor Turner – echoed Teague’s comments. He wanted to remind people that Congressman Robert Hurt will be at the Peoples Cemetery on Second Street at 11:00am Monday, May 25th, 2015. He will bring a flag that was flown over the Capital and the City will erect a donated flagpole. Turner states that the cemetery has been abandoned but there are approximately 50 veterans there and he May 12, 2015 hopes to have that area cleaned up and maintained out of respect for those veterans. Congressman Hurt will move to Roselawn for a 12:00pm memorial service then to Carter Memorial Gardens for a memorial service at 6:00pm. Mayor Turner encourages everyone to take part in these events. Vice Mayor Bowles – urged everyone to be frugal with their spending over the next year. Council Member Hodge – thanked Vice Mayor Bowles and Council Member Teague for their willingness to take a different direction on that type of development. There being no further business, Council Member Teague made a motion to adjourn the meeting at 9:05pm, Council Member Hodge seconded the motion, all present Council members in favor 4-0. ___________________________________ ___________________________________ Leon Towarnicki Danny Turner Deputy Clerk of Council Mayor  City Council Agenda Summary Meeting Date: May 26, 2015 Item No: 2. Department: Human Resources Issue: Recognize City Employees who are eligible for Service Awards – April 1 through June 30, 2015 Summary: The Service Award Program is designed to build individual morale and show appreciation to the long-service employee for their faithful service to the City of Martinsville. Attachment: Listing of City Employees who are eligible for the service award for the fourth quarter of FY 14-15. TO BE READ BY MAYOR. NO ACTION NECESSARY. SERVICE AWARD RECIPIENTS FOURTH QUARTER - FISCAL YEAR 14-15 FOR THE PERIOD OF APRIL 1 – JUNE 30, 2015 EMPLOYEE DEPARTMENT YEARS OF SERVICE DARLA CRIGGER Sheriff's Department 10 CHAD RHOADS Police 15 JEFF JOYCE Public Works 20 Assistant City Manager/ Director of Community WAYNE KNOX Development 20 GREG REEVES Fire Department 20 TONY DAVIS Public Works 25 STEVE CANNADAY Central Garage 30 CLYDE JONES Parks and Recreation 30 RODNEY LEFTWICH Water Plant 35  City Council Agenda Summary Meeting Date: May 26, 2015 Item No: 3. Department: City Manager Issue: Presentation of proclamation recognizing June 6-13, 2015 as Paint the Town Purple Week. Summary: A representative from American Cancer Society will be present to accept the proclamation. Attachments: Proclamation Recommendations: No action needed  PROCLAMATION PAINT THE TOWN PURPLE WEEK June 6-13, 2015 Whereas, cancer is widely recognized as a disease that touches the lives, both directly and indirectly, of a vast number of people in the City of Martinsville and the surrounding community; and Whereas, cancer’s prevalence is too profound to ignore; that it may strike anyone at any time, regardless of age, race, ethnicity, religion, and/or socio-economic status; and that too many new diagnosed cases and deaths are estimated for 2015; and Whereas, all members of the community should be knowledgeable of the existence of a local American Cancer Society office in the City of Martinsville that is available to assist cancer patients and their families or caregivers by alleviating the emotional and/or financial burdens associated with treatment; and Whereas, all citizens should become involved with Relay For Life of Martinsville and Henry County as a way to celebrate, remember, and fight back against cancer; so that, together, we can spread the message of hope and raise money to help find a cure for this dreaded disease; and Whereas, all local restaurants, businesses, and other area organizations should participate in our “Paint the Town Purple” initiative by displaying event flyers and purple ribbons or by displaying the color purple in any way possible in or around their places of business to show their support for those people in our community currently battling cancer, for those who won their fight, and for those who were taken from us too soon Therefore, I, Mayor Danny Turner, along with members of Martinsville City Council, do hereby proclaim the week of June 6th – June 13th, 2015, as “Paint the Town Purple Week” and call upon all residents, community agencies, faith groups, medical facilities, restaurants, and businesses to participate in this initiative to show their support for cancer patients and their families, thereby bringing this community closer together for a common cause. Mayor Danny Turner  City Council Agenda Summary Date: May 26, 2015 Item No: 4. Department: City Attorney Issue: Conduct public hearing for consideration of citizens interested in the appointment for two three-year term positions beginning July 1, 2015 and ending June 30, 2018 to the Martinsville City School Board. Summary: Pursuant to Code of Virginia section 22.1-29.1, a public hearing is necessary to introduce and consider names of persons interested in appointment to a vacancy on the Martinsville School Board and to receive the views of citizens within the school division. This state code section also states that no nominee or applicant whose name has not been considered at the public hearing shall be appointed as a school board member. Further, the actual appointment must be made at least seven days after the hearing; appointment will therefore be on the June 9, 2015 agenda. Attachments: current Martinsville School Board members Recommended Action: Conduct public hearing.  City Council Agenda Summary Meeting Date: May 26, 2015 Item No: 5. Department: City Manager Issue: Conduct a public hearing regarding a request to renew the lease for existing antenna at the New York Avenue water tank. Summary: The City currently has a long-term lease arrangements with T-Mobile, Verizon and AT & T for use of the New York Avenue water tank for location of antenna equipment. AT & T contacted the City several months ago about renewal of their antenna equipment lease on this tank. The tank has adequate space for additional antenna equipment and the City has received no comments about antenna equipment at this location. As a follow up to the antenna issue considered by Council at the November 11, 2014 meeting, it is recommended that Council conduct a public hearing to allow public input and comment. Attachments: None Recommendations: Conduct a Public Hearing.  City Council Agenda Summary Meeting Date: May 26, 2015 Item No: 6. Department: City Manager Issue: Conduct a public hearing regarding a request for a new antenna installation at the Martinsville Industrial Park water tank. Summary: The City currently has a long-term lease arrangement with Verizon for use of the Martinsville Industrial Park water tank for location of antenna equipment. T-Mobile contacted the City several months ago about co-locating their antenna equipment on the same tank. The tank has adequate space for additional antenna equipment and the City has received no comments about antenna equipment at this location. As a follow up to the antenna issue considered by Council at the November 11, 2014 meeting, it is recommended that Council conduct the public hearing to allow public input and comment. Attachments: None Recommendations: Conduct the Public Hearing.  City Council Agenda Summary Meeting Date: May 26, 2015 Item No: 7. Department: Commissioner of the Revenue, City Treasurer Issue: Refund Resulting from Verification Update of Estimated BPOL Tax for Local Business for Tax Year 2014. Summary: The Commissioner of the Revenue office annually verifies and updates BPOL license fees based on federal tax return gross receipts information that is provided to the office by individual business taxpayers. Until the gross receipts can be verified by the federal tax return gross receipts, the reported receipts are considered an estimate. One local business overestimated their gross receipts for the 2014 license year. The city’s business license is based on the actual gross receipts that a business had for the prior tax year, or the current year for first year businesses. Updates to the assessment was made on May 18, 2015 by the Commissioner of the Revenue office and forwarded to the City Treasurer. Because the refund amount is over $2,500, City Council must authorize the City Treasurer to issue the refunds so that the timing of the refund does not negatively impact the city’s cash flow. City of Martinsville Ordinances address updates of estimated business licenses that were not based on a prior year’s actual gross receipts. The city’s ordinance §11- 23(f) provides that there shall be no interest charged or refunded on an adjustment of estimated tax liability to actual liability at the conclusion of the base year. We would not have assessed interest if the taxpayer had underestimated their gross receipts and we updated the assessment based on verification of actual gross receipts. Consequently, the city ordinances provide that we do not refund interest on these types of estimated assessments when they are overestimated. The BPOL assessments remained an estimate until they can be verified with actual gross receipts as reported on the businesses’ federal tax returns. The Code of Virginia authorizes the City Treasurer to issue refunds up to $2,500 without prior authorization of City Council. Because the refund amount is over this limit, City Council must authorize the City Treasurer to issue the refund. Pursuant to City Ordinance §11-23(f) there is no need to calculate interest provided the refund is made within 30 days of the adjustment to reflect actual tax liability. Attachments: None Recommendations: Motion to authorize City Treasurer to issue refund of $11,001.34 to a city business for overpayment of their 2014 business license.  City Council Agenda Summary Meeting Date: May 26, 2015 Item No: 8. Department: City Manager Issue: Consider adoption of a resolution regarding the City’s decision to implement employer and member Virginia Retirement System contributions for FY16. Summary: The adoption of the attached resolution is required by VRS and confirms the City’s decision to require full-time VRS-covered employees to provide a 2% employee contribution to VRS, offset by a 2% pay increase to employees effective July 1, 2015. This is the final year for the mandated phase-in reaching the total 5% employee contribution. Attachments: VRS resolution for Council’s approval. Recommendations: Motion to adopt the resolution.  City Council Agenda Summary Meeting Date: May 26, 2015 Item No: 9. Department: Finance Issue: Hear Financial Report Summary: FY15 – As of 4/30/15 - Revenues & Expenditures; Combined Balance Sheet; Fund Balance Exclusive of School and Special Revenue funds, actual revenues were $48,276,116, representing 102.1% of the anticipated $47,292,230 through April 30, 2015. Having received nine months receipts, Local Sales & Use Taxes collected through April 30th were less than anticipated by $21,289, for total receipts of $1,403,711. Overall, Utility revenues averaged 96.2% of anticipated. Actual expenditures at mid-year were $50,637,437, which represents 97.9% of the anticipated amount of $51,700,649. The “actual” figures include all outstanding encumbrances of $1,023,785. As of April 30, the total Combined Fund Balance and Net Position was $17,270,197, a decrease from FY14 year-end of $2,361,031. The available cash-on-hand for all City Funds was $13,149,738, a 6.8% increase over the same time period last year. During the recent budget process for FY16, a projected year-end Fund Balance & Net Position of $17,839,325 for FY15 was presented to Council. This represents a decrease of $1,791,903 from year-end FY14. Attachment: Consolidated Revenues and Expenditures – FY15 Combined Balance Sheet 4-30-15 Projected Fund Balance FY15 – Year-end 4-30-15 Recommendations: Motion to approve financial report.  City of Martinsville Consolidated Revenues and Expenditures FY15 - April 30, 2015 Actual Remaining Difference Budget Anticipated YTD Balance Ant vs. Actual General Fund Revenues $ 29,163,479 $ 20,210,767 $ 21,428,485 $ 7,734,994 106.0% Expenditures 31,119,797 24,664,032 23,784,004 7,335,793 96.4% Excess (deficiency) of revenues over expenditures $ (1,956,318) $ (4,453,265) $ (2,355,519) (Fund Bal contrib) Actual Remaining Difference Budget Anticipated YTD Balance Ant vs. Actual Capital Funds Meals Tax Revenues $ 2,066,792 $ 1,594,469 $ 1,560,723 $ 506,069 97.9% Expenditures 2,224,415 1,874,260 1,874,260 350,155 100.0% Excess (deficiency) of revenues over expenditures $ (157,623) $ (279,791) $ (313,537) Capital Reserve Revenues $ 2,081,217 $ 1,807,848 $ 1,807,848 $ 273,369 100.0% Expenditures 2,221,840 1,956,240 1,956,240 265,600 100.0% Excess (deficiency) of revenues over expenditures $ (140,623) $ (148,392) $ (148,392) TOTAL CAPITAL FUNDS: $ (298,246) $ (428,183) $ (461,928) (Fund Bal contrib) Actual Remaining Difference Budget Anticipated YTD Balance Ant vs. Actual Refuse Fund Revenues $ 2,154,507 $ 1,715,027 $ 1,635,734 $ 518,773 95.4% Expenditures 2,560,135 1,934,469 1,860,633 699,502 96.2% Excess (deficiency) of revenues over expenditures $ (405,628) $ (219,442) $ (224,899) Telecommunications Fund Revenues $ 829,235 $ 667,970 $ 573,325 $ 255,910 85.8% Expenditures 841,083 747,784 853,694 (12,611) 114.2% Excess (deficiency) of revenues over expenditures $ (11,848) $ (79,814) $ (280,369) Water Fund Revenues $ 3,359,130 $ 2,797,960 $ 2,778,606 $ 580,524 99.3% Expenditures 4,090,272 2,730,629 2,517,458 1,572,814 92.2% Excess (deficiency) of revenues over expenditures $ (731,142) $ 67,331 $ 261,148 Sewer Fund Revenues $ 4,010,012 $ 3,328,070 $ 3,349,578 $ 660,434 100.6% Expenditures 4,448,450 3,202,754 3,149,388 1,299,062 98.3% Excess (deficiency) of revenues over expenditures $ (438,438) $ 125,316 $ 200,190 Electric Fund Revenues $ 18,268,308 $ 15,170,119 $ 15,141,816 $ 3,126,492 99.8% Expenditures 19,682,510 14,590,481 14,641,760 5,040,750 100.4% Excess (deficiency) of revenues over expenditures $ (1,414,202) $ 579,638 $ 500,056 TOTAL UTILITY FUNDS: $ (2,989,410) $ 552,843 $ 736,495 (Fund Bal contrib)  Consolidated Revenues and Expenditures FY15 - April 30, 2015 Actual Remaining Difference Budget YTD Balance Budg vs. Actual Cafeteria Revenues $ 1,506,882 $ $ 1,114,749 $ 392,133 74.0% Expenditures 1,526,882 1,136,653 390,229 74.4% Excess (deficiency) of revenues over expenditures $ (20,000) $ $ (21,905) Schools Revenues $ 22,703,598 $ $ 17,395,011 $ 5,308,587 76.6% Expenditures 22,899,604 16,792,299 6,107,305 73.3% Excess (deficiency) of revenues over expenditures $ (196,006) $ $ 602,711 Federal Programs Revenues $ 2,139,073 $ $ 1,882,018 $ 257,055 88.0% Expenditures 2,139,073 2,017,486 121,587 94.3% Excess (deficiency) of revenues over expenditures $ - $ $ (135,468) TOTAL SCHOOL FUNDS: $ (216,006) $ - $ 445,339 (fund bal contrib) Actual Remaining Budget YTD Balance Special Revenue Funds CDBG Fund Revenues (includes new Northside) $ 1,108,664 $ 149,374 $ 959,290 13.5% Expenditures 1,081,898 147,607 934,291 13.6% Excess (deficiency) of revenues over expenditures $ 26,766 $ 1,767 Housing Choice Fund Revenues $ 1,944,525 $ 1,143,511 $ 801,014 58.8% Expenditures 1,944,450 1,345,839 598,611 69.2% Excess (deficiency) of revenues over expenditures $ 75 $ (202,328) TOTAL SPECIAL REVENUE FUNDS: $ 26,841 $ (200,561) Actual Remaining Difference Budget Anticipated YTD Balance Ant vs. Actual GRAND TOTALS: (excluding Schools & Special Revenues) Revenues: $ 61,932,680 47,292,230 $ 48,276,116 $ 13,656,564 102.1% Expenditures 67,188,502 51,700,649 50,637,437 16,551,065 97.9% Excess (deficiency) of revenues over expenditures $ (5,255,822) (4,408,419) $ (2,361,321) Local Sales/Use Taxes $ 1,900,000 $ 1,425,000 $ 1,403,711 $ 496,289 98.5% The Budgeted Revenue amounts do not include any contributions from Fund Balance.  City of Martinsville Combined Balance Sheet FY15 - 6/30/15 Through 4/30/15 CURRENT JUNE 30, 2014 TOTAL LIABILITIES FUND BAL & FUND BAL & DIFFERENCE FUND ASSETS* &RESERVES NET POSITION NET POSITION FROM FY14 GENERAL FUND $ 12,035,151 $ (6,452,601) $ 5,582,550 $ 7,798,221 $ (2,215,671) MEALS TAX $ 678,519 $ - $ 678,519 $ 992,056 $ (313,537) SCHOOL CAFETERIA $ 777,689 $ - $ 777,689 $ 799,593 $ (21,904) REFUSE COLLECTION FUND $ 9,117,981 $ (7,560,322) $ 1,557,659 $ 2,982,021 $ (1,424,362) MINET/FIBER OPTIC SYSTEM $ (333,083) $ (71,820) $ (404,903) $ (166,760) $ (238,143) WATER FUND $ 5,649,723 $ (4,512,561) $ 1,137,162 $ 821,173 $ 315,989 SEWER FUND $ 4,280,362 $ (3,536,741) $ 743,621 $ 513,129 $ 230,492 ELECTRIC FUND $ 15,323,311 $ (9,662,647) $ 5,660,664 $ 5,068,770 $ 591,894 CAPITAL RESERVE FUND $ 563,099 $ - $ 563,099 $ 459,838 $ 103,261 SCHOOL FUND $ 811,200 $ (27,769) $ 783,431 $ - $ 783,431 SCHOOL FEDERAL PROGRAMS $ (143,253) $ (71) $ (143,325) $ (8,454) $ (134,871) CDBG FUND $ 274,435 $ (133,852) $ 140,583 $ (23,767) $ 164,350 HOUSING CHOICE $ 193,448 $ - $ 193,448 $ 395,408 $ (201,960) TOTAL $ 49,228,582 $ (31,958,385) $ 17,270,197 $ 19,631,228 $ (2,361,031) RESERVED FUNDS INSURANCE TRUST FUND $ 265,847 $ - $ 265,847 $ 448,745 $ (182,898) INMATE TRUST FUND $ 132,248 $ - $ 132,248 $ 97,089 $ 35,159 Fiduciary Agency Funds: 05-SVRFA $ 51,859 $ (612) $ 51,247 $ 53,951 $ (2,704) 06-Dan River ASAP $ 464,986 $ (221,121) $ 243,865 $ 236,601 $ 7,264 15-PRCJTA $ 480,912 $ - $ 480,912 $ 493,591 $ (12,679) 30-BRRL $ 450,685 $ - $ 450,685 $ 199,255 $ 251,430 TOTALS: $ 1,448,441 $ (221,733) $ 1,226,708 $ 983,398 $ 243,310  CITY OF MARTINSVILLE PROJECTED FUND BALANCE 06/30/2015 Based on projections - utility Audited Fund projected projected included in constr exp's removed; Balance & Net Budgeted Budgeted exp Projected Fund school's not updated. Position Revenues Expenditures Budgeted Balance & Net Net (Decrease) 06/30/14 FY15 FY15 Depreciation Position 06/30/15 Increase GENERAL 7,798,221 29,565,029 30,619,901 6,743,349 (1,054,872) MEALS TAX 992,056 2,026,865 2,224,317 794,604 (197,452) CAPITAL RESERVE 459,838 2,077,691 2,128,848 408,681 (51,157) TOTAL CAPITAL FUNDS 1,451,894 4,104,556 4,353,165 1,203,285 (248,609) REFUSE 2,982,021 2,256,355 2,503,434 0 2,734,942 (247,079) MINET/FIBER OPTIC (166,760) 709,094 949,917 (407,583) (240,823) WATER 821,173 3,363,700 3,476,306 0 708,567 (112,606) SEWER 513,129 4,046,012 4,259,843 0 299,298 (213,831) ELECTRIC 5,068,770 18,135,083 17,423,917 0 5,779,936 711,166 TOTAL UTILITY FUNDS 9,218,333 28,510,244 28,613,417 0 9,115,160 (103,173) CAFETERIA 799,593 1,506,882 1,526,882 779,593 (20,000) SCHOOLS 0 22,410,105 22,606,111 (196,006) (196,006) SCHOOL GRANTS (8,454) 2,139,073 2,139,073 (8,454) 0 TOTAL SCHOOL FUNDS 791,139 26,056,060 26,272,066 575,133 (216,006) CDBG (23,767) 118,380 127,520 (32,907) (9,140) HOUSING CHOICE 395,408 1,474,895 1,634,998 235,305 (160,103) TOTAL SP REV FUNDS 371,641 1,593,275 1,762,518 202,398 (169,243) TOTAL ALL FUNDS 19,631,228 89,829,164 91,621,067 0 17,839,325 (1,791,903) Fund Balance Summary Total Funds: Total Category: Non-spendable: 993,900 Inventory 987,769 Prepaid Items - Gen Fund 6,131 Restricted: 0 Capital Proj - Meals Tax Fund 0 Capital Reserve Fund Project 0 Committed to: 2,701,869 CCBC 1,666,700 PART 28,725 Housing Choice 235,305 Cafeteria Fund 779,593 School Grants Fund -8,454 Assigned to: 1,203,285 Capital Reserve Fund 408,681 Unassigned Comparison to Policy Meals Tax Fund 794,604 Fund balance Variance Recommended to Policy Unassigned: 12,940,271 Non-utility Funds: 3,825,111 Non Utility Funds 3,051,327 773,784 Utility Funds: 9,115,160 Utility Funds 6,747,395 2,367,765 Total 9,798,722 3,141,549 Totals: 17,839,325 17,839,325  City Council Agenda Summary Meeting Date: May 26, 2015 Item No: 10. Department: Finance Issue: Consider approval of consent agenda Summary: The attachment amends the FY15 Budget with appropriations in the following funds: General Fund: $ 67,028 – Recovered Costs & Reimbursements CDBG Fund: $ 56,504 – Grant Funding Attachments: Consent Agenda 5-26-15 Recommendations: Motion to approve  BUDGET ADDITIONS FOR 5/26/15 ORG OBJECT DESCRIPTION DEBIT CREDIT FY15 General Fund: 01100909 490104 Advance/Recovered Costs 625 01321102 506130 Fire Dept. - Repair & Maint.-Burn Building 625 Reimbursements for training supplies 01100909 490104 Advance/Recovered Costs 2,125 01331108 501300 Sheriff/Corrections - Part-time & Temporary Wages 1,580 01331108 502100 Sheriff/Corrections - Social Security 98 01331108 502110 Sheriff/Corrections - Medicare 23 01331108 506008 Sheriff/Corrections - Vehicle Equipment & Maint. 316 01331110 506200 Sheriff/Annex - Prisoner Allowance 108 Reimbursement from Henry County for litter pickup-April 01102926 436401 Categorical - Federal - Confiscated Assets - Police 10,519 01311085 506079 Police - Federal Asset Forfeitures 10,519 Receipts - Feb, Mar, May 01100909 490104 Advance/Recovered Costs 830 01331108 506061 Sheriff Corrections - Weapons/Ammunition 830 Sale of Ammo to Patrick Co. Sheriff's Dept. 01100908 482901 Miscellaneous Unclassified Revenue 207 01217078 506011 Sheriff - Courts - Uniforms & Apparel 207 Recovered cost of hats 01101917 442810 Categorical Other - State - Highway Projects 52,722 01413145 503185 Street Maint - Prof. Service - Resurfacing 52,722 Reimbursement - Paving Total General Fund: 67,028 67,028 CDBG Fund: 47102926 447047 Categorical Federal - Uptown Revitalization Program 3,435 47823521 506324 Uptown - Commercial Rehab - Façade Improvements 3,295 47823521 506322 Uptown - Commercial Rehab - Const/Gateway Improve. 140 Project drawdown #20 47102926 447047 Categorical Federal - Uptown Revitalization Program 50,209 47823521 506324 Uptown - Commercial Rehab - Façade Improvements 4,500 47823521 503140 Uptown - Commercial Rehab - Prof.Serv.-Eng/Arch. 23,084 47823521 506322 Uptown - Commercial Rehab - Const/Gateway Improve. 22,625 Project drawdown #15 47103919 443136 Private Grant - Phoenix Façade Program 2,860 47823521 506325 Uptown - Phoenix Façade Program 2,860 Proceeds received 12/14 Total CDBG Fund: 56,504 56,504