City Council

AGENDA--CITY COUNCIL -- CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 7:00 pm Reception 7:30 pm Regular Session Tuesday, March 22, 2016 7:00 pm – Reception – Martinsville High School Boys Basketball Team 7:30—Regular Session Invocation & Pledge to the American Flag- Council Member Teague 1. Present a Proclamation honoring the Martinsville High School Boys Basketball Team for their accomplishments this past season and winning the Group 2A State Championship (10 mins) 2. Consider approval of minutes of the March 8, 2016 Meeting and March 9 Closed Work Session. (2 mins) 3. Hear overview of March 21, 2016 Northside/Chatham Heights area Neighborhood tour and meeting (10 mins) 4. Consider adoption of a Resolution recognizing April as Fair Housing Month and expressing the City’s pledge to provide equal housing opportunities for all citizens (10 mins) 5. Consider setting a public hearing regarding a request from Gordon Metz for the abandonment of a section of Lester Lane and a remnant of a parcel acquired for the Liberty Street project (10 mins) 6. Conduct a public hearing concerning the intention of City Council to propose for passage an Ordinance authorizing the issuance of not to exceed $10,000,000 principal amount of water and sewer revenue bonds of the City of Martinsville, Virginia related to the City’s sewer interceptor project (10 mins) 7. Consider approval on second reading of an ordinance authorizing the issuance of up to $10,000,000 principal amount of water and sewer revenue bonds of the City of Martinsville, Virginia and providing for the form, details, and payment thereof, related to the City’s sewer interceptor project (10 mins) 8. Consider a request by the Virginia Municipal League to submit nominations for membership on the VML 2016 Policy Committees. (10 mins) 9. Hear information regarding GO Virginia and the designation of regional councils across the state (15 mins) 10. Consider approval of consent agenda (2 mins) 11. Comments by members of City Council. (5 minutes) 12. Comments by City Manager. (5 minutes) 13. Business from the Floor (not televised) This section of the Council meeting provides citizens the opportunity to discuss matters, which are not listed on the printed agenda. Thus, any person wishing to bring a matter to Council’s attention under this Section of the agenda should: (1) come to the podium and state name and address; (2) state the matter that they wish to discuss and what action they would like for Council to take; (3) limit remarks to five minutes; (4) refrain from making any personal references or accusations of a factually false and/or malicious nature. Persons who violate these guidelines will be ruled out of order by the presiding officer and will be asked to leave the podium. Persons who refuse to comply with the direction of the presiding officer may be removed from the chambers.  City Council Agenda Summary Meeting Date: March 22, 2016 Item No: 1. Department: Mayor and Council Issue: Present a Proclamation honoring the Martinsville High School Boys Basketball Team for their accomplishments this past season and winning the Group 2A State Championship. Summary: On Saturday, March 12th, the Martinsville High School varsity boys basketball team won the Virginia High School League Group 2A state basketball championship for the second straight year defeating Greensville County in the finals by a score of 69 – 37. The state championship marks Martinsville High School’s 15th state championship in 18 appearances in the finals, both VHSL records. Members of the MHS Bulldogs varsity basketball team and coaches will be attending Council’s meeting on March 22. Attachments: Proclamation honoring the MHS Boys Basketball Team Recommendations: No action needed by Council  Proclamation HONORING THE MARTINSVILLE HIGH SCHOOL VARSITY BOYS BASKETBALL TEAM WHEREAS, Martinsville High School is a member of the Virginia High School League, competing in the Piedmont District with other local and regional teams in a variety of high school sports; and WHEREAS, the Martinsville High School varsity boys basketball team completed an outstanding year, winning the VHSL Group 2A state championship on Saturday, March 12, 2016, defeating Greensville County by a score of 69 – 37; and WHEREAS, the championship marks Martinsville High School’s 15th state basketball championship out of 18 state finals appearances, both VHSL records; and WHEREAS, team members are Jay Dandridge, Cameron Bradley, Zanthus Hairston, Jordan Turner, Aaron Martin, Keilan Carter, Devonnte Holland, JaQuice Sydnor, Malik Wallace, Justin Manns, Kenneth Lewis, Ryland Gayle, Akira Price, and Eric Bratcher; and WHEREAS, Head Coach Jeff Adkins; Assistant Coaches Vincent Dandridge, Doug Hankins, William Hankins, and Jackie Dillard; Athletic Director Tommy Golding; Team Manager Larry Green; and all the team players are to be congratulated for their hard work, dedication, and outstanding achievement; NOW, THEREFORE, BE IT RESOLVED, on this 22nd day of March, 2016, that the Martinsville City Council hereby recognizes and commends the Martinsville High School varisty boys basketball team for their extraordinary achievement in winning the Virginia High School League Group 2A state championship and for being a source of pride for our entire community. _____________________ Danny Turner, Mayor  City Council Agenda Summary Meeting Date: March 22, 2016 Item No: 2. Department: Clerk of Council Issue: Consider approval of minutes from March 8, 2016 Council Meeting and March 9, 2016 Closed Work Session. Summary: None Attachments: March 8, 2016 Meeting minutes March 9, 2016 Closed Work Session minutes Recommendations: Motion to approve minutes as presented. March 8, 2016 The regular meeting of the Council of the City of Martinsville, Virginia, was held on March 8, 2016, in Council Chambers, Municipal Building, at 7:30 PM, Closed Session beginning at 6:30pm, with Mayor Danny Turner presiding. Council Members present included: Danny Turner, Jennifer Bowles, Gene Teague, Mark Stroud and Sharon Brooks Hodge. Staff present included: City Manager Leon Towarnicki, Assistant City Manager Wayne Knox, Clerk of Council Karen Roberts, City Attorney Eric Monday, Finance Director Linda Conover, Budget Analyst Mary Prillaman, Community Planner Susan McCulloch, Human Resources Director Dave Brahmstadt, Fire Chief Ted Anderson, Mark Price from Inspections, Purchasing Director Karen Mays, Police Lieutenant Jim Minter, Police Lieutenant Tony Turner, Police Sargent Sandy Hines, Police Captain Rob Fincher, Administrative Assistant Brenda Souther, Deputy Police Chief Eddie Cassady, and Police Chief Sean Dunn. Mayor Turner called the meeting to order and advised Council would go into Closed Session. In accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by Vice Mayor Bowles, seconded by Council Member Hodge, with the following 5-0 recorded vote: Council Member Hodge, aye; Council Member Teague, aye; Council Member Stroud, aye; Vice Mayor Bowles, aye; and Mayor Turner, aye, Council convened in Closed Session for the purpose of discussing the following matters: (A) Appointments to boards and commissions as authorized by Subsection1., (B) Discussion or consideration of the investment of public funds where competition or bargaining is involved where, if made public initially, the financial interest of the governmental unit would be adversely affected, as authorized by Subsection 6., and (C) Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. At the conclusion of Closed Session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during the Session. On a motion by Hodge, seconded by Bowles, with the following 5-0 recorded vote in favor to return to Open Session: Mayor Turner, aye; Council Member Teague, aye; Vice Mayor Bowles, aye; Council Member Stroud, aye; and Council Member Hodge, aye. Following the invocation by Council Member Stroud and Pledge to the American Flag, Mayor Turner welcomed everyone to the meeting. Council Member Stroud made a motion to appoint William Kirby to the Blue Ridge Regional Library Governing Board for a four-year term ending June 30, 2019, Council Member Hodge seconded the motion and all Council Members voted in favor. March 8, 2016 Consider approval of minutes from the February 23, 2016 meeting – on a motion by Council Member Bowles, seconded by Council Member Hodge and with a 5-0 Council vote in favor to approve the minutes as presented. Fire Chief Ted Anderson introduced Mark Price who will be working part-time with Inspections focusing on property maintenance. Hear an update from Amanda Witt of the M-HC Chamber of Commerce regarding the Community Business Launch project – Ms. Witt updated Council on the Start Up Martinsville program. 15 businesses are currently attending Boot Camp and have completed two classes already, each class being 3 hours each week. She shared her excitement for several of these potential uptown businesses. Funding has been secured for a second year of boot camp training and they plan to continue this annually. Boot camp will last for 8 weeks then there will be a pitch night where the business will pitch their idea to a panel for consideration of funding. Hear information regarding GO Virginia and the designation of regional councils across the state –Wayne Knox said priority is innovation through state grants in key regional industries and incentives to work together instead of being in competition. David Hoback added details on how the program would work. Intent is not to split planning districts across the state. He explained the pros and cons of both Roanoke/Lynchburg/New River Valley and Southside Commonwealth scenarios. Mayor Turner asked if we would be better off being the only manufacturing location in a district or would it be more beneficial to be up against other larger manufacturing locations. Mr. Hoback said an argument could be made either way. Turner asked who would be the first contact; Hoback answered that the EDC would be a partner to work with Council on that development. Council Member Hodge asked going forward if this program would be based on consensus and what would Council’s roll be in determining which region we would be in. Hoback said his hope is that the commission would come to the conclusion of what’s best for each location but local Chambers, economic development groups and other organizations will also have input. Council Member Teague asked for clarification on how regional councils would be appointed and said he hopes to get good appointees on the board to ensure our location benefits. Vice Mayor Bowles said she is concerned about Martinsville getting good representation. Hodge says she feels that Roanoke/Lynchburg/New River Valley would be a better choice for Martinsville and she doesn’t see us benefiting from partnering with other regions outside of the seven West Piedmont districts. Hoback said the more he looks into it, he feels that both scenarios need to be considered. Turner asked about the timeframe. Hoback said legislative has not been adopted yet and the first year will be mostly planning activities. Teague stated that he was leaning towards the east. Hodge said she wanted to hear other Council Member’s opinions. Towarnicki stated that Council will meet again before the deadline so there is time to obtain March 8, 2016 more information. A decision would not need to be made tonight. Hodge asked how important it would be to stay with other tobacco commission recipients. Hoback stated that a consideration could be made both ways. Mayor Turner stated that he was leaning toward Roanoke. Council Member Stroud said he doesn’t feel that he has enough information to offer an opinion but is probably leaning towards the East because of tobacco money. Bowles asked if there would be any incentives or federal grants. Hoback said he had not heard of anything. March 8, 2016 March 8, 2016 Hear an update from the City’s Human Resources Office regarding hiring trends – Dave Brahmstadt, HR Manager presented a PowerPoint highlighting the hiring trends for the City. Online application implementation has been completed. He summarized the amount of March 8, 2016 applications received for the positions posted, new hire demographics, employee turnover, and employee census. He also detailed the challenges and possibilities of the current hiring trend. He suggested a salary and compensation study in the near future. He recognized the Police Department for being one of the easiest departments to introduce the panel interview method of interviewing applicants. Vice Mayor Bowles stated that she supports panel interviews and the online application implementation is perfect, easy to use and quick to access. She said it was great to see an increase in minority hiring. Council Member Hodge agreed with Bowles and commented that new African-American hires continue to increase. Hodge questioned the pool of applicants and asked who’s applying for the positions. Brahmstadt said applicants are regional and plenty from Martinsville. Council Member Teague commented on the increase of applications stating that it appears to be position driven. Council Member Stroud thanked Human Resources for the job they are doing and commented on Patrick Henry Community College’s advertisement for offering an electrical lineman course. March 8, 2016 Hear a presentation from the Police Department regarding their 2015 Annual Report – Chief Dunn said the report presented to Council will be made public after the meeting and summarized what other members of the department will be discussing. Brenda Souther summarized crime analysis reports and data collected to ensure the citizens safety. Cpt. Fincher stated that crime analysis is essential to determine trends and what to expect in the future. From these reports and studies, the Police Department can anticipate when an increase of incidents will happen so they can act to prevent those incidents before they happen. Two areas they saw a slight increase were shoplifting, mainly because many business owners weren’t reporting the incidents previously and aggravated assaults also increased. Lt Turner detailed the increase in aggravated assault reports with a slight increase of three crimes from 2014 to 2015; reason being was that strangulation charges were increased from Class 1 misdemeanor to a Class 6 assault during that time frame. The Police Department is excited about the upgrade of the crime analysis software that will go online in 3-4 months and also the new record keeping system. The new systems will cut reports down from hours to minutes and can be communicated directly to the patrol officers in almost real time. Sgt. Hines spoke to Council about community policing and neighborhood resource officers. Letters were sent out to citizens and religious leaders in the community to assist with hiring, along March 8, 2016 with the department participating in job fairs and college career fairs. Lt. Turner described the business watch initiative which is free and enlists the active participation of merchants to reduce crime in the community. So far nineteen businesses have registered to participate in this program. An active shooter presentation was offered to local business owners and was well accepted. Lt. Minter described numerous infrastructure enhancements this past year including the mobile CAD program, record management system, mobile Wi-Fi, cellular modems and laptops, and renovations to several areas in the Police Department. Deputy Chief Cassady discussed three grants that were received in 2015 allowing them to launch the rental property enhancement project, business watch program, a high school program, and bike patrols. These grants also pay for overtime for officers and public works employees, the explorer program, crime analysis, and other programs. Curfew checks were previously around 30% compliance however the next time curfews were checked it was 100% compliance. Grants upcoming include a vehicle grant, a general equipment grant, and a recruitment grant. Total amount received or committed in grants is $339,000. Cassady also detailed goals for 2016. Council Member Hodge asked if there was any indication of gang related crimes. Cassady answered that organized retail theft appears to be committed by individuals from out of town but there appears to be no connection to gangs. Mayor Turner asked the difference in first offense and third offense shoplifting. Cassady said third offense is considered a felony regardless of the value and fortunately they are not seeing a lot in juvenile shoplifting. Vice Mayor Bowles said she is proud to be in the room with Martinsville’s finest especially with what is going on in the world. Officer initiated calls are important and are obviously working to prevent crimes. Chief Dunn shared the Coffee with a Cop upcoming event. Dunn stated that Capt. Fincher does a great job promoting the Martinsville Police Department in social media. Council Member Teague stated that if someone calls 911 and hangs up then officers will respond. False alarms and habitual offenders for false alarms are addressed. Teague asked what the policy is on storage of body cam videos. Dunn said every officer has a body camera and videos are saved on a server to accommodate those videos for years; he stated that Martinsville has a model program. Dunn stated that the videos are available for residents involved in instances to view and can be used in court. Records on body cameras are kept for 90 days which is longer than needed. Hear a presentation from Community Development staff regarding the City’s Architectural Review Board and Historic District designation – Susan McCulloch presented a PowerPoint presentation detailing the Architectural Review Board and Historic District designation including local designation history timeline and basic information on meetings and members. Vice Mayor Bowles asked if there is a review board or process for applications that are denied. McCulloch answered that ARB may ask for changes and suggestions before approvals are made and anyone denied can make an appeal to City Council. Teague asked if March 8, 2016 there is still value to dedicating resources and suggested developing a feedback sheet after approval was achieved. March 8, 2016 March 8, 2016 March 8, 2016 March 8, 2016 March 8, 2016 March 8, 2016 March 8, 2016 Hear a staff update regarding City purchasing policies and procedures – City Manager Towarnicki said there had been inquiries by local businesses to get on the City bidder’s list which is available online and stated that information was available at the Fast Track Trade Show. Karen Mays presented the purchasing manual to Council. Council Member Hodge said she was hoping to get a figure for how much the City spends with local businesses and she requested that a packet of information be made available for Amanda Witt to share with new businesses that will be entering the City. March 8, 2016 March 8, 2016 March 8, 2016 Consider approval on first reading of an ordinance authorizing the issuance of up to $10,000,000 principal amount of water and sewer revenue bonds of the City of Martinsville, Virginia and providing for the form, details, and payment thereof, related to the City’s sewer interceptor project – City Manager Towarnicki summarized the ordinance in relation to the sewer project. A motion was made by Council Member Teague to approve the ordinance on first reading, the motion was seconded by Council Member Hodge and approved by all Council Members by recorded vote: Teague, aye; Stroud, aye; Bowles, aye; Turner, aye; and Hodge, aye. March 8, 2016 March 8, 2016 March 8, 2016 Consider approval of consent agenda – A motion was made by Teague and seconded by Bowles to approve the consent agenda as presented, all Council Members voted in favor. Comments by members of City Council – Vice Mayor Bowles congratulated the Carlisle Chiefs on their back to back victories. March is Women’s History Month and she recognized several females who had served on the Martinsville City Council. Mayor Turner recognized the Martinsville Bulldogs stating that they will be playing in the State Finals on Saturday March 12, 2016. March 8, 2016 Comments by City Manager – City Manager Towarnicki reminded Council and residents of the March 21, 2016 Northside Neighborhood meeting that will be held at Clearview Wesleyan Church on Barrows Mill Road beginning at 7:30pm Business from the Floor (not televised) – Susan McCulloch said a contest was held to name the pocket park but the names received were not reflective of the neighborhood. The contest was opened to the schools with assistance from Hodge Draper who will assist by providing local history to those students interested in participating in the contest. She feels that this could be a good community engagement project. There being no further business, a motion was made by Teague to adjourn the meeting, seconded by Hodge with all Council Members voting in favor. The meeting adjourned at 10:20pm. ______________________________________ ______________________________________ Karen Roberts Danny Turner Clerk of Council Mayor March 9, 2015 A closed work session meeting of the Council of the City of Martinsville, Virginia, was held on March 9, 2016, in Council Chambers, Municipal Building, beginning at 6:30 P.M., with Mayor Danny Turner presiding. Those present included: Council Member Gene Teague, Council Member Mark C. Stroud, Sr., Mayor Danny Turner, Council Member Sharon Brooks Hodge, Vice Mayor Jennifer Bowles, City Manager Leon Towarnicki, Assistant City Manager Wayne Knox and City Attorney Eric Monday. Mayor Turner called the meeting to order and advised Council will go into Closed Session. Pursuant to Chapter 2, Section 5 of the City Charter and at the request of the City Manager and a member of Council, the Martinsville City Council will conduct a special meeting, and Pursuant to Code of Virginia 2.2-3711(A), to convene in closed session for consideration of the following: A) Discussion or consideration of the investment of public funds where competition or bargaining is involved where, if made public initially, the financial interest of the governmental unit would be adversely affected, as authorized by Subsection 6., and B) Consultation with legal counsel and briefings by staff, pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection7. Upon motion by Council Member Hodge, seconded by Council Member Stroud with the following recorded 5-0 roll-call vote: Mayor Turner, aye; Vice Mayor Bowles, aye; Council Member Hodge, aye; Council Member Stroud, aye; and Council Member Teague, aye; Council convened in Closed Session for the purpose of discussing the matters listed above. At the conclusion of the Closed Session, each returning member of Council certified that (1) only public business matters exempt from opening meeting requirements were discussed in said Closed Session and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during the Session. On a motion by Vice Mayor Bowles and seconded by Council Member Hodge with the following 5-0 roll-call recorded vote: Turner, aye; Bowles, aye; Hodge, aye; Stroud, aye; Teague, aye; Council returned to Open Session. There being no further business, a motion was made to adjourn the meeting by Council Member Hodge, seconded by Vice Mayor Bowles followed by a 5-0 vote with all Council Members voting in favor. The meeting adjourned at 7:55 pm. ___________________________________ ___________________________________ Leon Towarnicki Danny Turner Deputy Clerk of Council Mayor  City Council Agenda Summary Date: March 22, 2016 Item No: 3. Department: City Council Issue: Hear an overview of the March 21, 2016 Northside/Chatham Heights area neighborhood tour and meeting. Summary: A recap of the neighborhood tour and Northside neighborhood community meeting held at Clearview Wesleyan Church at 925 Barrows Mill Road on Monday, March 21st will be given. Attachments: None Recommendations: This item is being presented for public information purposes – no action needed by Council.  City Council Agenda Summary Meeting Date: March 22, 2016 Item No: 4. Department: Community Development Issue: Consider adoption of a Resolution recognizing April as Fair Housing Month and expressing the City's pledge to provide equal housing opportunities for all citizens. Summary: Each year, the month of April is designated as Fair Housing Month. As a recipient of Community Development Block Grant funds for the Northside Community Improvement Project, we must perform a service of some sort. Each year as part of that service, we request City Council to pass a resolution declaring this particular month. Attachments: Resolution Recommendations: Motion to adopt Resolution  FAIR HOUSING RESOLUTION OF THE MARTINSVILLE CITY COUNCIL WHEREAS, the City of Martinsville strives to promote principles of Equal Housing Opportunity by prohibiting discrimination practices in the sale, rental and financing of housing and in implementing its housing and community development programs in a manner to affirmatively further the purposes of the fair housing laws; and WHEREAS, the basis for discrimination outlawed by the federal and state fair housing acts are race, color, sex, religion, national origin, handicap, age and familial status; and WHEREAS, the City of Martinsville believes persons of similar levels should have available to them a like range of housing opportunities and will work to promote equality and freedom of choice; now therefore, BE IT RESOLVED by the Martinsville City Council that, on this 22nd day of March 2016, in recognition of April as Fair Housing Month, it does hereby pledge to work with its citizens in pursuit of the shared goal and responsibility for providing equal housing opportunities for all persons. ******* Attest: _______________________________ Karen Roberts, Clerk of Council March 22, 2016 Date Adopted  City Council Agenda Summary Meeting Date: March 22, 2016 Item No: 5. Department: Community Development Issue: Consider setting a public hearing regarding a request from Gordon Metz for the abandonment of a section of Lester Lane and a remnant of a parcel acquired for the Liberty Street project. Summary: The applicant desires the City to abandon an approximate 3,738 sf section of right of way of Lester Lane along with a 1,149 sf remnant of a parcel acquired by VDOT for the Liberty Street project. He proposes to combine this area of right-of-way with adjacent parcels which he owns (24, 25, 26, 27,27B), along with parcels owned jointly with a partner (27A, 13A). These combined parcels would be prepared for future commercial development. This portion of Lester Lane is permanently blocked and no longer utilized for ingress or egress by motor vehicles due to Liberty Street road widening project. At present, fill dirt has been stockpiled on the parcels owned by the applicant, for the purpose of grading in anticipation of future development. In order to make the area in question a more viable site for development, this additional street area and parcel remnant, if abandoned, will be combined with existing property to create additional space and frontage. After a duly advertised public hearing, Planning Commission voted unanimously (6-0) to approve the abandonment per staff recommendation. ATTACHMENTS: Letter from Planning Commission Photos Map STAFF RECOMMENDATION: The City staff, after several meetings with the applicant, some adjacent property owners, local utility agencies, and the Planning Commission, feels the abandonment of this street and parcel remnant will be beneficial. However, there are several requirements stipulated in this recommendation as follows: • Work with Southwest Virginia Gas to help them access the gas line or relocate the line at the applicant’s expense. • Purchase from the City the adjacent triangular parcel of land containing 1,149 sq. ft. which has been quitclaimed to the City by VDOT as per covenants within the deed. • Work with City Engineering on erosion and sediment issues and when finished, remove the excess dirt brought to the site and grade it to proper street level. • The applicant will be responsible for payment to the City based on assessed value of the two properties and subject to the filing of an appropriate map with – and the approval by – the Zoning Administrator, showing the area declared vacated, abandoned, and combined with the appropriate adjoining parcels, to be duly recorded in the office of the Clerk of Martinsville City Circuit Court. Therefore, with the abovementioned stipulations, staff recommends that the request to abandon the areas noted be approved. 2  City Council Agenda Summary Meeting Date: March 22, 2016 Item No: 6. Department: City Council Issue: Conduct a public hearing concerning the intention of City Council to propose for passage an Ordinance authorizing the issuance of not to exceed $10,000,000 principal amount of water and sewer revenue bonds of the City of Martinsville, Virginia related to the City’s sewer interceptor project. Summary: The City proposes to issue water and sewer revenue bonds for the purpose of assisting in the acquisition, construction, renovation, and equipping of sewer system repairs, replacements, and capital improvements, and for certain costs of issuance of the Bonds, all for municipal purposes not to exceed $10,000,000 in principal amount. Persons may appear and present their views at this hearing. Attachments: The text of the Ordinance is included as an attachment in the agenda item following this item. Recommendations: Conduct public hearing and accept comments or answer questions, as needed.  City Council Agenda Summary Meeting Date: March 22, 2016 Item No: 7. Department: Finance Issue: Consider approval on second reading of an ordinance authorizing the issuance of up to $10,000,000 principal amount of water and sewer revenue bonds of the City of Martinsville, Virginia and providing for the form, details, and payment thereof, related to the City’s sewer interceptor project. Summary: The City proposes to issue water and sewer revenue bonds for the purpose of assisting in the acquisition, construction, renovation, and equipping of sewer system repairs, replacements, and capital improvements, and for certain costs of issuance of the Bonds, all for municipal purposes not to exceed $10,000,000 in principal amount. Approval of this ordinance is required as an element of financing the project. Attachments: Copy of ordinance Recommendations: Motion to approve the ordinance on second reading with roll call vote.  CITY OF MARTINSVILLE, VIRGINIA AN ORDINANCE AUTHORIZING THE ISSUANCE OF UP TO $10,000,000 PRINCIPAL AMOUNT OF WATER AND SEWER REVENUE BONDS OF THE CITY OF MARTINSVILLE, VIRGINIA AND PROVIDING FOR THE FORM, DETAILS AND PAYMENT THEREOF Adopted on March 22, 2016 (second reading)  Be it Ordained by the Council of the City of Martinsville, Virginia: Section 1 Definitions Unless the context shall clearly indicate some other meaning, the following words and terms shall for all purposes of the Ordinance and of any certificate, resolution or other instrument amendatory thereof or supplemental thereto for all purposes of any opinion or instrument or other documents therein or herein mentioned, have the following meanings: “Act” shall mean the Public Finance Act, Chapter 26, Title 15.2 of the Code of Virginia of 1950, as amended. “Bond” or “Bonds” shall mean the City’s Water and Sewer Revenue Bond, Series 2016, in the aggregate principal amount of up to $10,000,000, authorized to be issued hereunder. “Bond Counsel” shall mean Sands Anderson PC or another attorney or firm of attorneys nationally recognized on the subject of municipal bonds selected by the City. “City” shall mean the City of Martinsville, Virginia. “City Charter” shall mean the City Charter of the City of Martinsville, Virginia, as amended. “Clerk” shall mean the Clerk of the Council or the Deputy Clerk of the Council. “Commonwealth” shall mean the Commonwealth of Virginia. “Council” shall mean the City Council of the City of Martinsville. “Financing Agreement” shall mean the Financing Agreement between VRA and the City related to issuance of the Bond for the financing of the Project. “Fund” shall mean the Virginia Water Facilities Revolving Fund. “Mayor” shall mean the Mayor or Vice Mayor of the City. “Paying Agent” shall mean the City Treasurer acting as Paying Agent for the Bond hereunder or the successors or assigns serving as such hereunder. “Project” shall mean specifically the acquisition, construction, renovation and equipping of sewer system repairs, replacements, and capital improvements, all for the City’s municipal purposes. 1  “Registrar” shall mean the Paying Agent, or the successors or assigns serving as such hereunder. “System” shall mean the City’s water and sewer system. “VRA” shall mean the Virginia Resources Authority, as administrator of the Fund. Section 2 Findings and Determinations The Council hereby finds and determines that (i) the City is authorized to acquire, construct, operate and maintain water and sewer systems in the City (together, the “System”), which System is a revenue producing undertaking of the City (ii) the City is in need of funds to be used for the purposes of financing capital improvements, specifically the acquisition, construction, renovation and equipping of the Project, including payment of costs of issuance of the Bond; (iii) the obtaining of such funds will be for municipal purposes of the City, for the welfare of citizens of the City for purposes which will serve the City and its citizens pursuant to the authority of the City to provide funds for and otherwise support the activities of the City and the City’s municipal purposes; (iv) the most effective, efficient and expedient manner in which to provide such funds to the City is through the issuance of a water and sewer revenue bond, Series 2016, in an aggregate original principal amount not to exceed $10,000,000 to be issued by the City as further described herein to be sold to VRA as administrator of the Fund, which has offered to purchase the same on certain terms and conditions pursuant to a commitment letter dated as of February 18, 2016 and the Financing Agreement (as defined herein); (v) the issuance of the Bond is within the power of the City to contract debts, borrow money and make and issue evidence of indebtedness; (vi) the Project constitutes a water or waste system within the meaning of Title 15.2, Chapter 51, Section 15.2-5101, of the Code of Virginia, 1950, as amended (the “Virginia Code”) and a wastewater treatment (including sewage and wastewater collection) facility within the meaning of the term “Project” as defined in Section 62.1-224 of the Virginia Code, (vii) the Council desires to issue the Bonds under the provisions of the Act and the City Charter, and a duly advertised and conducted public hearing has been held with respect to the Bonds on March 22, 2016 and, (viii) the issuance of the Bond is in the best interests of the City and its citizens. The maximum length of time that the Bond will be outstanding is thirty years from the date of issuance of the Bond. The Council further hereby finds and determines that the probable useful life of the Project financed by the Bond is thirty years and that the Bond is payable and shall mature within the probable useful life of the Project. Section 3 Authorization, Form and Details of the Bond The Project, which shall constitute a part of the System, is hereby approved and the City is authorized to issue not more than $10,000,000 principal amount of water and sewer revenue bonds, Series 2016 (the “Bonds”) pursuant to the City Charter and under the Act. The Bonds shall mature no later than thirty (30) years from the date of their issuance and the Bonds shall not 2 bear interest. The Bonds shall be issued in fully registered form, shall mature or be subject to mandatory sinking fund redemption on such dates and in such amounts as the City Manager or Assistant City Manager may approve and shall be subject to such optional and other redemption provisions as the City Manager or Assistant City Manager may approve. The proceeds from the sale of the Bonds shall be used to finance the Project. The Bonds shall be issued to VRA, as administrator of the Fund, pursuant to the terms, conditions and provisions of this Ordinance and the Financing Agreement and upon such other terms as may be determined in the manner set forth in this Ordinance. The issuance and sale of the Bonds in one or more series from time to time in accordance with this Ordinance is authorized. The Bonds shall be in substantially the form herein, with such appropriate variations, omissions and insertions as are permitted or required by this Ordinance and by the VRA. The Bonds shall be executed, for and on behalf of the City, by the Mayor or the Vice- Mayor of the City, either of whom may act, and shall have the corporate seal of the City impressed thereon, attested by the Clerk or Deputy Clerk of the City. The manner of execution and affixation of the seal may be by facsimile, provided, however that if the signatures of the Mayor or Vice Mayor are by facsimile, the Bonds shall not be valid until signed by the manual signature of the Clerk or Deputy Clerk. The Bonds shall be in substantially the form herein, with such variations, insertions or deletions as may be approved by the officer executing the Bonds on the City’s behalf. The City Treasurer is hereby appointed as the Registrar for the Bonds. “FORM OF BOND” ISSUE DATE: __________ _____, 2016 UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA $10,000,000 Water and Sewer Revenue Bond, Series 2016 THE CITY OF MARTINSVILLE (the “Borrower”), a public body politic and corporate of the Commonwealth of Virginia, acknowledges itself indebted and for value received, hereby promises to pay, solely from the revenues and other property hereinafter described and pledged to the payment of this Bond, to the order of Virginia Resources Authority (VRA), as Administrator of the Virginia Water Facilities Revolving Fund (the “Fund”), Richmond, Virginia, or registered assigns or legal representatives, the sum equal to the amount of principal advances made hereunder but not to exceed Ten Million and 00/100 Dollars ($10,000,000.00), with interest on the disbursed and unpaid principal balance from the date of each disbursement until payment of the entire principal sum. This Bond shall not bear interest. 3  Commencing on ________ __, 20__, and continuing semi-annually thereafter on ________ 1 and __________ 1 in each year, principal due under this Bond shall be due and payable in equal installments of $178,571.43, with a final installment of $178,571.35 due and payable on ____________, 20__, when, if not sooner paid, all amounts due hereunder shall be due and payable in full provided however, that if principal advances up to the maximum authorized amount are not made, the principal amount due on this Bond shall not include such undisbursed amount. However, unless the Borrower and VRA agree otherwise in writing, until all amounts due hereunder shall have been paid in full, less than the full disbursement of the maximum authorized amount hereunder shall not postpone the due date of any semi-annual installment due hereon, or change the amount of such installment. In addition, if any installment of principal is not received by the holder of this Bond within ten (10) days from its due date, the Borrower shall pay into the Fund, a late payment charge in an amount equal to five percent (5.0%) of such overdue installment. Principal is payable in lawful money of the United States. No notation is required to be made on this Bond of the payment of any principal on normal installment dates. HENCE, THE FACE AMOUNT OF THIS BOND MAY EXCEED THE PRINCIPAL SUM REMAINING OUTSTANDING. THIS BOND IS A LIMITED OBLIGATION OF THE BORROWER AND IS PAYABLE SOLELY FROM CERTAIN REVENUES TO BE DERIVED FROM THE OWNERSHIP OR OPERATION OF THE BORROWER’S WATER AND WASTEWATER SYSTEM AS THE SAME MAY FROM TIME TO TIME EXIST, WHICH REVENUES HAVE BEEN PLEDGED PURSUANT TO THE FINANCING AGREEMENT (HEREINAFTER DEFINED) TO SECURE THE PAYMENT THEREOF. NEITHER THE COMMONWEALTH OF VIRGINIA NOR ANY POLITICAL SUBDIVISION THEREOF, INCLUDING THE BORROWER, SHALL BE OBLIGATED TO PAY THE PRINCIPAL OF THIS BOND OR OTHER COSTS INCIDENT THERETO EXCEPT FROM THE REVENUES PLEDGED THEREFOR, AND NEITHER THE FAITH AND CREDIT NOR THE TAXING POWER OF THE COMMONWEALTH OF VIRGINIA OR ANY POLITICAL SUBDIVISION THEREOF, INCLUDING THE BORROWER, IS PLEDGED TO THE PAYMENT OF PRINCIPAL OF THIS BOND OR OTHER COSTS INCIDENT THERETO. This Bond is issued pursuant to the terms of the Financing Agreement between the Borrower and VRA dated as of March 1, 2016 (the “Financing Agreement”) to evidence a loan by VRA to the Borrower to finance the Project Costs (as defined in the Financing Agreement). The obligations of the Borrower under this Bond and the Financing Agreement shall terminate when all amounts due and to become due pursuant to this Bond and Financing Agreement have been paid in full. Reference is hereby made to the Financing Agreement and any amendments thereto for the definitions and provisions, among others, describing the pledge and covenants 4 securing this Bond, the nature and extent of the security, the terms and conditions upon which this Bond is issued, and the rights and obligations of the Borrower and the holders of this Bond. The pledge of Revenues, as defined in the Financing Agreement, toward payment of the Bond in accordance with the terms of the Financing Agreement shall be on parity with the pledge of Revenues securing the Existing Parity Bonds, if any, as defined in the Financing Agreement and set forth on Exhibit F thereto. The Borrower may incur additional indebtedness secured by a pledge of the Revenues pursuant to the terms of the Financing Agreement. Transfer of this Bond may be registered upon the registration books of the Bond Registrar. Prior to due presentment for registration of transfer, the Bond Registrar shall treat the registered owner as the person exclusively entitled to payment of principal and the exercise of all other rights and powers of the owner. This Bond is subject to optional prepayment to the extent and on the terms set forth in the Financing Agreement. If an Event of Default (as defined in the Financing Agreement) occurs, the principal of this Bond may be declared immediately due and payable by the holder by written notice to the Borrower. Notwithstanding anything in this Bond to the contrary, in addition to the payments of the principal provided by this Bond, the Borrower shall also pay such additional amounts, if any, which may be necessary to provide for payment in full of all amounts due under the Financing Agreement. All acts, conditions and things required by the Constitution and statutes of the Commonwealth of Virginia to happen, exist or be performed precedent to and in the issuance of this Bond have happened, exist and have been performed. IN WITNESS WHEREOF, the Borrower has caused this Bond to be signed by its Mayor or Vice-Mayor, to be attested by the Clerk of the City Council, its seal to be affixed hereto and to be dated as of _______ __, 2016. CITY OF MARTINSVILLE, VIRGINIA SEAL By: ___________________________ Name: ________________________ Title: Mayor ATTEST: ________________________________ 5 Clerk of the City Council ASSIGNMENT FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto ____________________ whose address for registration purposes is _______________________ _____________________________________ the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints _______________________ to transfer the within Bond on the books kept for registration thereof, with full power of substitution in the premises. Tax I.D. No. Dated:_______________________________ Transferee: _______________ Signature Guaranteed _____________________________ _____________________________ (NOTE: the signature above must correspond with the name of the Registered Owner as it appears on the front of this Bond in every particular, without alteration or enlargement or any change whatsoever.) 6  SCHEDULE OF PRINCIPAL ADVANCES The amount and date of principal advances not to exceed the face amount hereof shall be entered hereon by an authorized representative of the Virginia Resources Authority, as Administrator of the Fund, when the proceeds of each such advance are delivered to the Borrower. Amount Date Authorized Signatures If any Bond has been mutilated, lost, stolen, or destroyed, the City shall execute and deliver a new Bond of like date and tenor in exchange and substitution for, and upon delivery to the Registrar and cancellation of, such mutilated Bond, or in lieu of and in substitution for such lost, stolen, or destroyed Bond; provided, however, that the City shall execute, authenticate, and deliver a new Bond only if its registered owner has paid the reasonable expenses and charges of the City in connection therewith and, in the case of a lost, stolen, or destroyed Bond (i) has filed with the Registrar evidence satisfactory to him or her that such Bond was lost, stolen, or destroyed and that the holder of the Bond was its registered owner and (ii) has furnished to the City indemnity satisfactory to the Registrar. If the Bond has matured, instead of issuing a new Bond, the City may pay the Bond without surrender upon receipt of the aforesaid evidence and indemnity. Section 4 Pledge of Water and Sewer Revenues The Bond shall be a limited obligation of the City and, except to the extent payable from the proceeds of the sale of the Bond or the income, if any, derived from the investment thereof, is payable exclusively from the Revenues (as defined in the Financing Agreement) of the City’s System which the City hereby pledges to the payment of the Bond pursuant to the terms of the Financing Agreement. The pledge of the Revenues securing the Bond shall be on parity with any Parity Bonds (as defined in the Financing Agreement) secured by such Revenues. 7 Section 5 Application of Proceeds; Sale of Bond Proceeds derived from the sale of the Bond together with other monies available therefor shall be used to pay the costs of issuance and for the purposes specified in Section 2 of this Ordinance and otherwise used in accordance with the provisions of this Ordinance or an opinion of Bond Counsel. Section 6 Further Actions Authorized; Approval of Documents The Financing Agreement will be in substantially the form presented to and filed with the minutes of the meeting of this City Council at which this Ordinance is being adopted. The form of the Financing Agreement and the terms, conditions and provisions thereof are hereby approved by this City Council, and the Mayor, or City Manager, any of whom may act, are hereby authorized and directed to execute and deliver to the VRA the Financing Agreement in substantially such form, with such changes and amendments as the officer executing the same shall approve or as shall be necessary to satisfy VRA requirements, such approval to be conclusively evidenced by his execution and delivery thereof. The Mayor, City Manager, City Finance Director, City Treasurer, City Clerk, bond counsel for the City and all other appropriate officers and employees of the City shall take all actions and execute all certificates and documents as shall be necessary to carry out the provisions of this Ordinance. All other actions of City officials in conformity with the purposes and intent of this Ordinance and in furtherance of the issuance and sale of the Bonds as authorized herein are ratified, approved and confirmed. City officials are authorized and directed to execute and deliver all certificates and other instruments considered necessary or desirable in connection with the issuance, sale and delivery of the Bonds pursuant to this Ordinance and the Financing Agreement and to do all acts and things necessary or convenient to carry out the terms and provisions of such documents. All ordinances, resolutions and proceedings in conflict herewith are, to the extent of such conflict, repealed. This Ordinance shall constitute the “Local Resolution” as such term is defined in Section 1.1 of the Financing Agreement. Section 7 Invalidity of Sections If any section, paragraph, clause or provision of this Ordinance shall be held invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining portions of this Ordinance. 8 Section 8 Headings of Sections, Table of Contents The headings of the sections of this Ordinance and the Table of Contents appended hereto or to copies hereof shall be solely for convenience of reference and shall not affect the meaning, construction, interpretation or effect of such sections of this Ordinance. Section 9 Effectiveness and Filing of Ordinance This Ordinance was presented to the Council and a public hearing concerning this Ordinance was held in accordance with applicable law by the Council at its meeting on March 23, 2016. The Council hereby declares that this Ordinance shall become effective upon its passage as provided for in the Act and pursuant to Section 3 of Chapter 3 of the City Charter. A certified copy of this Ordinance shall be filed by the Clerk with the Clerk of the Circuit Court of the City of Martinsville, Virginia. The filing of this Ordinance with the Clerk of the Circuit Court of the City of Martinsville, Virginia shall be deemed to be the filing of an initial resolution or ordinance with such Court for all purposes of the Act. 9  The Members of the Council voted as follows: Ayes Nays Absent Abstentions Adopted this 22nd day of March, 2016. The undersigned Clerk of the City Council of the City of Martinsville, Virginia hereby certifies that the foregoing constitutes a true and correct extract from the minutes of a meeting of the City Council held on March 22, 2016, and of the whole thereof so far as applicable to the matters referred to in such extract. I hereby further certify that such meeting was a regularly called meeting and that, during the consideration of the foregoing ordinance, a quorum was present. Dated this ___ day of March, 2016. ________________________________________ Clerk, City Council of City of Martinsville, Virginia 10  TABLE OF CONTENTS Page Section 1 Definitions................................................................................................................1 Section 2 Findings and Determinations ...................................................................................2 Section 3 Authorization, Form and Details of the Bond ..........................................................2 Section 4 Pledge of Water and Sewer Revenues .....................................................................7 Section 5 Application of Proceeds; Sale of Bond ....................................................................8 Section 6 Further Actions Authorized; Approval of Documents.............................................8 Section 7 Invalidity of Sections ...............................................................................................8 Section 8 Headings of Sections, Table of Contents .................................................................9 Section 9 Effectiveness and Filing of Ordinance .....................................................................9  City Council Agenda Summary Date: March 22, 2016 Item No: 8. Department: City Manager Issue: Consider a request by the Virginia Municipal League to submit nominations for membership on the VML 2016 Policy Committees. Summary: Annually, City Council submits nominations for membership to the six VML policy committees. The committees typically meet at least once during the summer (and other times as may be needed) for the purpose of developing broad policy statements, in addition to submitting specific legislative recommendations for consideration by the Legislative Committee. The 2015 Policy Committee City members were as follows: Community & Economic Development – Sharon Brooks Hodge Environmental Quality- Jennifer Bowles Finance – Leon Towarnicki General Laws – Gene Teague Human Development & Education –Mark Stroud Transportation- Eric Monday Attachments: Information from VML Recommendations: Motion to nominate members to VML for the 2016 Policy Committees March 15, 2016 To: Key Officials of Full Member Local Governments Council and Board Clerks of Full Member Local Governments From: Kim Winn, Executive Director Subject: 2016 VML Policy Committee Nominations The Virginia Municipal League is now accepting nominations for its 2016 policy committees. Accompanying this document is a description of the policy committee process, along with a nomination form. Please complete the nominations form and return it to VML by April 15. If your community has an election in May, please return this form by the requested date even if you must revise it later. Please observe the following guidelines when making your policy nominations: • Only full-member local governments may participate. • You may nominate two individuals to a committee; if two are nominated, at least one nominee must be a governing body member. • Only governing body members and appointed officials (i.e., employees of the local government) are eligible to serve. • Individuals may serve on only one committee a year. • The chief administrative officer or mayor/board chairman must sign the nomination form. • Please return nomination forms by April 15. We will forward information about policy committee meeting times and location as soon as they are confirmed. Policy committee recommendations that emerge from the July meeting will be forwarded to the Legislative Committee for consideration at its September meeting. Please call/email Janet Areson (804/523-8522, jareson@vml.org) if you have any questions about the appointment process. Attachments  VML 2016 Policy Committee Nominations Please return this form by April 15 to Joni Terry at VML, P.O. Box 12164, Richmond, VA 23241; Fax 804/343-3758; email: jterry@vml.org Community & Economic Development Name & Title: ______________________________________________________________________________ Name & Title: ______________________________________________________________________________ Environmental Quality Name & Title: ______________________________________________________________________________ Name & Title: ______________________________________________________________________________ Finance Name & Title: ______________________________________________________________________________ Name & Title: ______________________________________________________________________________ General Laws Name & Title: ______________________________________________________________________________ Name & Title: ______________________________________________________________________________ Human Development & Education Name & Title: ______________________________________________________________________________ Name & Title: ______________________________________________________________________________ Transportation Name & Title: ______________________________________________________________________________ Name & Title: ______________________________________________________________________________ Signed: _______________________________________Locality:____________________________________ (Mayor/Chair, or Manager/Administrator)  VML’s Legislative and Policy Committee Process Each year the Virginia Municipal League develops two separate documents -- a legislative program and a compilation of policy statements -- through a process that involves the Legislative Committee and six separate policy committees. The Legislative Committee is responsible for developing the legislative program, but it may also rely on input from the policy committees to do so. The policy committees develop broad policy statements, in addition to submitting specific legislative recommendations for consideration by the Legislative Committee. Legislative Committee What is the role of the Legislative Committee? The Legislative Committee is responsible for considering and developing positions on existing or proposed state and federal legislation or regulations, and urging the enactment or amendment of, or opposition to, such legislation or regulations. How is the Legislative Committee appointed? VML’s Constitution spells out the composition of the Legislative Committee. The committee consists of 24 individuals holding local elective or appointed positions, all appointed by VML’s President. Of the 24 members, 12 must be representatives of cities and urban counties with populations in excess of 35,000, six must be representatives of cities and urban counties with populations of 35,000 or less, and six must represent towns. What is included in VML’s Legislative Program? The legislative program adopted by the Legislative Committee reflects specific legislative objectives that VML hopes to achieve during the upcoming legislative session. It is subject to the approval of VML’s membership at the annual conference. What is the relationship between the legislative committee and VML’s policy committees? The Legislative Committee meets prior to the policy committees to identify issues that it would like the committees to consider for potential inclusion in the league’s legislative program. It meets again after the policy committees have met to consider their recommendations. Policy Committees What is the role of the policy committees? Policy committees receive briefings on select statewide issues, consider possible changes to the policy statement, and develop legislative recommendations for the Legislative Committee to consider. How are policy committees appointed? Policy committee membership consists of elected and appointed officials of full-member local governments. Nomination information is sent in the spring to each locality, and each local government determines which of its officials will be nominated for each of the six policy committees. Each local government may nominate up to two people per policy committee, at least one of whom must be an elected official. 1 What are the benefits of serving on a policy committee? VML policy committees offer members an opportunity to learn about current and emerging statewide issues that affect local governments, to develop through policy statements the broad philosophical framework that guides the league, and to network with local officials with similar policy interests. How many policy committees are there? There are six policy committees: community and economic development, environmental quality, finance, general laws, human development and education, and transportation. What issues does each policy committee cover? • Community & Economic Development: Authority, administration, and funding of local governments to manage a full range of community and economic development issues, including business development and retention, international competitiveness, infrastructure development and investment, planning, land use and zoning, blight, enterprise zones, housing, workforce development and historic preservation. • Environmental Quality: Natural resources and the authority of local governments to manage the environment, including water resources and quality, solid and hazardous waste management, air quality and the Chesapeake Bay. • Finance: Powers, organization and administration of local government financing, including taxing authority, debt financing, state aid to local governments and federal policies affecting local finance issues. • General Laws: Powers, duties, responsibilities, organization and administration of local governments, including state-local and inter-local relations, conflicts-of-interest, freedom-of- information, information management and personnel, telecommunications, utilities and law enforcement, jails and courts issues. • Human Development and Education: Management and funding of social services, prek-12 education, health, behavioral health, juvenile justice, recreation, rehabilitation and aging. • Transportation: Development, maintenance, and funding of a comprehensive land, sea and air transportation system for the Commonwealth, and federal, state and local roles in the provision and regulation of transportation. What is a policy statement? Each policy committee develops a policy statement that covers issues in its respective area. The policy statement expresses the agreement of VML’s membership on matters of interest to local governments. The statement generally addresses broad, long-term, philosophical positions. The VML membership approves the policy statements at its annual meeting. How do policy statements differ from VML’s legislative program? Policy statements are general in nature. They reflect local governments’ positions on a range of issues. The Legislative Program is more specific and immediate. It is limited to legislative positions that VML expects to lobby on during the upcoming legislative session. 2  City Council Agenda Summary Date: March 22, 2016 Item No: 9. Department: City Manager Issue: Hear information regarding GO Virginia and the designation of regional councils across the state. Summary: The Virginia Initiative for Growth and Opportunity in Each Region (GO Virginia) was initiated by the Virginia Business Higher Education Council (VBHEC) and the Council on Virginia’s Future to foster private-sector growth and job creation through state incentives for regional collaboration by business, education, and government. Recognizing the harsh effect of deep federal budget cuts on a Virginia economy that is overly dependent on public-sector jobs, business leaders formed the GO Virginia campaign to work for regional cooperation on private-sector growth, job creation, and career readiness. The coalition favors state incentives to encourage effective collaboration among business, education, and government in each region, providing a framework for implementation of the private sector-focused strategies of leading business organizations and political leaders. The GO Virginia coalition is waging a statewide grassroots campaign to mobilize business and community leaders, partners in education and government, and interested citizens to work for state policies that will help secure a future of expanding opportunity for all Virginians. An important element of GO Virginia is the formation of 8 to 10 regional councils across the state, ideally grouped along similarities in transportation, economy, demographics, and other key regional interests. At the WPPDC Board meeting on February 25, the Board discussed the alignment of localities within the West Piedmont Planning District with possible options related to regional council formation. The matter was placed on Council’s agenda for March 8, and again on the agenda for March 22nd, should Council desire to continue the discussion. Attachments: None Recommendations: No action required although it would be appropriate for Council to communicate to WPPDC its preferred regional council alignment.  City Council Agenda Summary Meeting Date: March 22, 2016 Item No: 10. Department: Finance Issue: Appropriation Approvals Summary: The attachment amends the FY16 Budget with appropriations in the following funds: General: $ 48,872 – Recovered Costs; Asset Forfeiture Funds; Project Funds Telecommunications: $ 22,072 – Recovered Costs Attachments: Consent Agenda 3-22-16 Recommendations: Approve  BUDGET ADDITIONS FOR 03/22/16 ORG OBJECT DESCRIPTION DEBIT CREDIT FY16 General Fund: 01100909 490137 Recovered Costs - Public Safety 4,620 01331108 501207 Sheriff Corrections - Overtime-Maplewood 4,292 01331108 502100 Sheriff Corrections - Social Security 266 01331108 502110 Sheriff Corrections - Medicare 62 Recovery of Off-duty Coverage Law Enforcement 01100909 490104 Advance/Recovered Costs 1,846 01331108 501300 Sheriff/Corrections - Part-time & Temporary Wages 1,380 01331108 502100 Sheriff/Corrections - Social Security 86 01331108 502110 Sheriff/Corrections - Medicare 20 01331108 506008 Sheriff/Corrections - Vehicle Equipment & Maint. 276 01331110 506200 Sheriff/Annex - Prisoner Allowance 84 Reimbursement from Henry County for litter pickup-February 01102926 436401 Categorical Federal - Federal Confiscated Assets 11,196 01311085 506079 Police Department - Federal Asset Forfeitures 11,196 Federal Asset Forfeiture funds 01101917 442811 Categorical Other State - VDOT Crosswalk Project 30,160 01413151 508220 Thorofare - Physical Plant Expansion 30,160 Crosswalk Project funding 01101917 442402 Categorical Other State - Confiscated Assets - C Atty 270 01221082 506105 Comm Atty - Conf Assets State 270 01101917 442401 Categorical Other State - Confiscated Assets - Police 780 01311085 506078 Police Dept - Conf Assets State 780 State Asset Forfeiture Proceeds Total General Fund: 48,872 48,872 Telecommunications Fund: 111100909 490104 Advance/Recovered Costs 22,072 11315308 505233 Telecom-Outside Customers 22,072 Customer Reimbursements Total Telecommunications Fund: 22,072 22,072