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City Council

Regular Meeting

Martinsville, VA · July 26, 2016

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Minutes

July 26, 2016 The regular meeting of the Council of the City of Martinsville, Virginia was held on July 26, 2016, in Council Chambers, Municipal Building, at 7:30 PM with Mayor Danny Turner presiding. Council Members present included Danny Turner, Jennifer Bowles, Gene Teague, Mark Stroud and Sharon Brooks Hodge. Staff present included City Manager Leon Towarnicki, Assistant City Manager Wayne Knox, Finance Director Linda Conover, Clerk of Council Karen Roberts, Officer Coretha Gravely, Police Chief Sean Dunn, Animal Control Officer E.C. Stone and Community Planner Susan McCulloch. Mayor Turner called the meeting to order and advised Council would go into Closed Session beginning at 7:00 PM. In accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by Council Member Hodge, seconded by Vice Mayor Bowles, with the following 4-0 recorded vote: Vice Mayor Bowles, aye; Council Member Hodge, aye; Council Member Teague, aye; and Mayor Turner, aye. Council Member Stroud was not present during the vote. Council convened in Closed Session to discuss the following matters: (A) Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. At the conclusion of Closed Session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during the Session. A motion was made by Vice Mayor Bowles, seconded by Council Member Hodge, with the following 5-0 recorded vote in favor to return to Open Session: Council Member Stroud, aye; Mayor Turner, aye; Council Member Teague, aye; Vice Mayor Bowles, aye; and Council Member Hodge, aye. Following the invocation by Council Member Stroud and Pledge to the American Flag, Mayor Turner welcomed everyone to the meeting. Consider approval of minutes from the July 12, 2016 Council Meeting – Mayor Turner made a correction referring to the comments by City Manager. Vice Mayor Bowles made a motion to approve the minutes, motion was seconded by Council Member Hodge with a 5-0 Council vote in favor to approve the minutes as corrected. Present a proclamation to Jim Tobin on his retirement as Executive Director of Piedmont Community Services – Council Member Stroud read the proclamation then along with other Council Members, presented it to Mr. Tobin. Stroud thanked him for his dedication and service. Mr. Tobin said it had been an opportunity to represent Piedmont Community Services over the years and thanked the Council Members. Vice Mayor Bowles said Tobin was a valuable asset to the community. Council Member Teague also thanked him for his service. July 26, 2016 Presentation of Proclamation regarding Tuesday, August 2, 2016 National Night Out – Council Member Hodge read the proclamation. Police Chief Sean Dunn thanked the Council Members for the opportunity to be recognized and thanked the neighborhood captains for being present. He stated that Officer Coretha Gravely and the neighborhood captains are the Night Out Dream Team. Activities are being offered August 2, 2016 from 6:00-8:00pm and invited everyone to attend. Dunn said he hopes to see Council Members and citizens at all of the locations. Vice Mayor Bowles stated that the City Police Department has a great relationship with the community. Council Member Stroud said the City could not have the success it does without the participation by the neighborhood captains. July 26, 2016 Conduct a public hearing regarding rezoning property located at 925 Boden Street from R-9 Residential to C-3 Commercial – Susan McCulloch summarized previous meetings and a duly advertised public hearing held previously as well as requirements needed for rezoning approval. Staff recommends Council approve the request to rezone the property. Bowles asked about the guardrail on Boden Street. McCulloch said Chris Morris, City Engineer was following up on the guardrail concern. Hodge asked if McCulloch had received any correspondence from any other residents regarding the fencing. McCulloch said no one had contacted her with any real concerns for or against rezoning. Bowles asked for confirmation that signatures were not required, McCulloch confirmed that Mr. Wright obtained the signatures only as a show of support. Mr. Wright, property owner thanked Council for their time. Mayor Turner opened the public hearing. No one approached the podium so the public hearing was closed. Teague thanked Mr. Wright for reaching out to the area residents and said it showed that he was trying to be a good neighbor. Hodge echoed Teague’s comments and thanked Mr. Wright for his cooperation. Bowles made a motion to approve rezoning the property as requested, Hodge seconded the motion with all members voting in favor. July 26, 2016 July 26, 2016 Hear a presentation from Virginia First Cities – City Manager Leon Towarnicki introduced members of VFC. He said there was information provided at a previous meeting so he had asked those representatives to attend a Council meeting to share those details with Council Members. Kelly Harris-Braxton, Executive Director of Virginia First Cities presented a PowerPoint and printed information to Council regarding Virginia First Cities. She summarized what VFC represents and how it began. She pointed out that Council Member Stroud and City Manager Towarnicki are VFC board members. She detailed VFC membership and policy priorities. Vice Mayor Bowles and Council Member Hodge questioned VFC relationship with schools related to education. Teague asked if Towarnicki would be on the Brownsfield call Wednesday. VFC Legislative Director Laura Bateman explained VFC advocacy along with the General Assembly 2016 initiatives and outcomes regarding education and public safety. Mayor Turner asked if the City had Brownsfield money set aside, Assistant City Manager Wayne Knox explained that the money set aside is assessment money. Also present was Jim Regimbal of Fiscal Analytics, LTD who described state revenues under-performance in FY2016 and where budget cuts would take place. He explained theories for slowing Virginia Revenue Growth. Teague suggested that strategies should probably be put into place now for shortfalls expected next year. Turner asked about a measure for economic development success. Braxton said they are always willing to discuss changes to policies. Hear a presentation from Police Animal Control regarding a summer intern project related to pets, pet safety, and microchipping – City Manager Towarnicki introduced the Police Department’s summer intern Hunter Jennings, a rising senior at Virginia Tech and E.C. Stone, City Animal Control Officer. Jennings shared her education history and details on her major. She detailed her project including research involved in her internship. Her focus was on microchip usage including laws, regulations, usage, pros and cons. She says if an animal is lost to contact the SPCA or animal control and not the veterinarian office. She detailed some animal control laws including noise violations, registration, vaccination, and maximum July 26, 2016 number of animals allowed at a City residence. She detailed leash and chain laws. She summarized issues and concerns of abandonment, animals left in hot cars, dogs running at large, bites, and City ordinances regarding livestock and fowl. Bowles asked about electronic fencing, Stone explained underground fencing and wireless monitor systems. Jennings explained charges of impoundment and animal cruelty charges. Hodges asked about the number of animals within the City that are microchipped. Teague said the City contributes to the SPCA to ensure the City’s location is a no-kill shelter. Jennings thanked Chief Dunn, Police Captain Fincher and Stone for allowing her to participate in the internship this summer. Consider setting a public hearing for Council’s August 9, 2016 meeting for the purpose of receiving names of citizens interested in an appointment for one unexpired 3-year term on the Martinsville City School Board ending June 30, 2017 – City Manager Towarnicki said the hearing would be set for August 9 and any resident interested would need to present themselves at that meeting or have their name mentioned. Council Member Teague made a motion to set hearing for August 9, Vice Mayor Bowles seconded the motion with all Council Members voting in favor. Consider adoption of draft Firearms Ordinance on first reading – City Attorney Monday says the Commonwealth is specific about how localities can regulate firearms. A state code was changed that affected land that was over 5 acres or zoned agricultural and since the City does not have either then that change was never made. Vice Mayor Bowles made a motion to approve the adoption on first reading, Council Member Hodge seconded the motion. Roll call vote: Hodge, aye; Bowles, aye; Stroud, aye; Teague, aye; Turner, aye. July 26, 2016 Consider support of a grant application to provide funding for implementation of community based pre-trial and/or local probation services: City Manager Towarnicki asked for approval of the grant application letter provided to Council. He explained the map related to community-based probation and pretrial services and the grant information provided. One option for office space to manage the program would be the Housing office. The program is a popular and widespread program in the state and very unlikely that the grant money will diminish over time. Towarnicki said this could be the last opportunity to take advantage of the program. Martinsville City would partner with Henry County and Patrick County. Council Member Hodge made a motion to approve the letter, Vice Mayor Bowles seconded the motion with all Council Members voting in favor. July 26, 2016 Comments by members of City Council – Council Member Stroud appreciates prayers for his daughter-in-law who’s expecting her first child. Council Member Hodge said that in November the Governor would hold a Housing Summit including five regional forums. She July 26, 2016 thanked Martinsville, Henry and Patrick County Association of Realtors for participating. One main issue is the lack of quality affordable rental units due to age of properties and HUD standards. Virginia Housing provides a tool/calculator on the website with data that should be adjusted. Hodge also said a representative for Senator Tim Kaine contacted her to get input on the legislative agenda and the West Piedmont Planning legislative agenda including I73, brownsfield opportunities, affordable housing and potential impact of a reversion. Vice Mayor Bowles added that lowering the minimum income adjustment would be a good idea. She thanked former School Superintendent Pam Heath and Craig Deitrich on their service on the school board and congratulated Interim Superintendent Talley on his appointment. Mayor Turner announced that the last Mustangs fireworks show would be Friday, August 5 and there would be a movie premier titled The Dressmaker on August 4. Business from the Floor (not televised) – Hardin Edwards, local veteran is requesting the City to erect a sign on City bridges to honor local veteran Paul Shorter, the most decorated soldier during WWII, Korea and Vietnam and in memory of Pearl Harbor survivor Herbert Gibbs who passed away September 2015. Edwards asked that the City pay tribute to each of these veterans. Mayor Turner said this request would be referred to the Veterans Service Organization so action can be taken to recognize these two soldiers. Turner turned the information over to the City Manager to follow up. Ural Harris of 217 Stewart Street referred to a letter regarding a lottery refund suggesting the refund be split between the City and Henry County. There being no further business, a motion was made by Council Member Teague to adjourn the meeting, seconded by Council Member Hodge with all Council Members voting in favor. The meeting adjourned at 9:51pm. ______________________________________ ______________________________________ Karen Roberts Danny Turner Clerk of Council Mayor

Agenda

AGENDA--CITY COUNCIL -- CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 7:00 pm Closed Session 7:30 pm Regular Session Tuesday, July 26, 2016 7:00 pm --Closed Session 1. Items to be considered in Closed Session, in accordance with the Code of Virginia, Title 2.2, Chapter 37—Freedom of Information Act, Section 2.2-3711(A)—Closed Meetings, the following: a. Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7 7:30—Regular Session Invocation & Pledge to the American Flag- Council Member Mark Stroud 1. Consider approval of minutes of the July 12, 2016 Meeting. (2 mins) 2. Present a proclamation to Jim Tobin on his retirement as Executive Director of Piedmont Community Services. (5 mins) 3. Presentation of Proclamation regarding Tuesday, August 2, 2016 National Night Out (5 mins) 4. Conduct a public hearing regarding rezoning property located at 925 Boden Street from R- 9 Residential to C-3 Commercial. (10 mins) 5. Hear a presentation from Virginia First Cities. (30 mins) 6. Hear a presentation from Police Animal Control regarding a summer intern project related to pets, pet safety, and microchipping. (15 mins) 7. Consider setting a public hearing for Council’s August 9, 2016 meeting for the purpose of receiving names of citizens interested in an appointment for one unexpired 3-year term on the Martinsville City School Board ending June 30, 2017. (5 mins) 8. Consider adoption of draft Firearms Ordinance on first reading. (10 mins) 9. Comments by members of City Council. (5 minutes) 10. Comments by City Manager. (5 minutes) 11. Business from the Floor (not televised) This section of the Council meeting provides citizens the opportunity to discuss matters, which are not listed on the printed agenda. Thus, any person wishing to bring a matter to Council’s attention under this Section of the agenda should: (1) come to the podium and state name and address; (2) state the matter that they wish to discuss and what action they would like for Council to take; (3) limit remarks to five minutes; (4) refrain from making any personal references or accusations of a factually false and/or malicious nature. Persons who violate these guidelines will be ruled out of order by the presiding officer and will be asked to leave the podium. Persons who refuse to comply with the direction of the presiding officer may be removed from the chambers. City Council Agenda Summary Meeting Date: July 26, 2016 Item No: 1. Department: Clerk of Council Issue: Consider approval of minutes from July 12, 2016 Council Meeting Council Meeting. Summary: None Attachments: July 12, 2016 Council Meeting minutes Recommendations: Motion to approve minutes as presented. July 12, 2016 The regular meeting of the Council of the City of Martinsville, Virginia was held on July 12, 2016, in Council Chambers, Municipal Building, at 7:30 PM with Mayor Danny Turner presiding. Council Members present included: Danny Turner, Jennifer Bowles, Gene Teague, Mark Stroud and Sharon Brooks Hodge. Staff present included: Assistant City Manager Wayne Knox, City Attorney Eric Monday, Clerk of Council Karen Roberts, Community Planner Susan McCulloch, Police Chief Sean Dunn and Finance Director Linda Conover. Mayor Turner called the meeting to order. Following the invocation by Vice Mayor Bowles and Pledge to the American Flag, Mayor Turner welcomed everyone to the meeting. Consider approval of minutes from the June 28, 2016 Council Meeting – Vice Mayor Bowles corrected the name of her intern Sophia Esdaile, which was listed incorrectly on the minutes. A motion was made by Vice Mayor Bowles to approve the minutes as edited, seconded by Council Member Hodge, with a 5-0 Council vote in favor to approve the minutes as presented. Hear a presentation regarding a possible project involving changes and upgrades to the City’s wastewater treatment plant – City Manager Towarnicki reminded Council of previous discussions with Johnson Controls involving sludge disposal including improvements to the lagoon aeration process and sludge handling. He said there is a possibility of receiving interest free financing to fund this project. Whit Blake of Johnson Controls detailed the project summary for phase 1, which includes bio-solids sludge handling disposal, dewatering savings summary including cost of disposal which is $541,000, project financials for phase 1, financials with 15% reuse, and financials with 3% interest 15% reuse. Towarnicki said the first step would be to apply for the clean water revolving loan program to receive financing options. Mayor Turner asked about the run-off regulations, Blake stated that waste product fertilizer is managed more closely than synthetic fertilizer. Council Member Teague made a motion approving the City Manager to apply for the Clean Water Revolving Loan Program financing, Council Member Hodge seconded the motion and all Council Members voted in favor. Hear an update on the City’s 2016 Strategic Plan – Towarnicki detailed the Strategic Plan program that has been created by Andy Lash and Esther Artis and stated that the report had been added to the City’s website for residents to view status updates. Hodge requested that the mobile application be reviewed since it varies from the desktop version. Towarnicki demonstrated how actions taken could be added to individual line items of the plan and viewed by the public. Hodge asked about adding analytics to the program to see how often the program is being updated. Mayor Turner asked if there could be some kind of notification when updates are added. Vice Mayor Bowles suggested that a notice be added to the What’s Happening section to alert residents of status updates. Hodge asked if Towarnicki had noticed any specific element of the plan that has been neglected. Towarnicki replied that there are July 12, 2016 several elements that still need to be updated since the program was recently launched. He welcomed Council’s suggestions on the program. Consider approval of consent agenda - A motion was made by Council Member Teague and seconded by Council Member Hodge to approve the consent agenda as presented, all Council Members voted in favor. Comments by members of City Council – Council Member Hodge congratulated Joan Montgomery and Lawrence Mitchell for being elected Chairperson and Vice-Chairperson for the School Board. She thanked the Electric Department for providing aid to Danville after the recent storms and power outages. Council Member Stroud also thanked the Electric Department and stated they are very capable and the City should be proud of those workers. Council Member Teague was impressed with the tour of the airport and Medivac program and suggested airport personnel come to Council to make a presentation to the public of what they offer. Vice Mayor Bowles thanked Officer JC White for attending the community prayer and mentioned the National Summer Learning Day event to be held at Frank Wilson Park. Mayor Turner commented on the youth basketball tournament where local 15-18year olds will compete against a team from Roanoke on August 20. He shared that the People’s Cemetery July 12, 2016 was cleaned by City employees and a permanent flagpole was added with a flag provided by Congressman Morgan Griffith. Comments by Assistant City Manager – Towarnicki identified there may have been an issue with some electric bills in the Highland Ridge area, stating that the Electric Department is already working to resolve that and has contacted those customers affected. He mentioned the Chamber’s Annual Business Appreciation luncheon and requested that Council RSVP if they plan to attend. Council was notified a few weeks ago about potential grant money available for probation and pretrial situations. This service is not currently available in the Martinsville area but he has made contact with Ms. Holliday about the program, stating that service may be brought back to Council for approval at the next meeting Business from the Floor (not televised) – Joe Martin, 617 East Church Street regarding a Facebook conversation by a local business owner regarding a 1974 ordinance forbidding men to dress like women. He says lawyers have been contacted and are willing to take the case pro-bono. City Attorney Monday gave the background of the ordinance and said he feels the ordinance is unconstitutional and unenforceable. Hodge suggested that it is time to review other potentially outdated ordinances to see which ones need updated action. Sophia Esdaile questioned the lack of a glass recycling program for bottles and containers. Towarnicki said originally the City did offer glass recycling but those bottles need to be separated by color and if the colors were mixed, the load would be disposed of at the landfill. He said there is no market for glass recycling in this area and it became cost prohibitive to maintain. The City continues to look at additional options. Bowles says that a household program could be costly to the citizens. Patrick Wright, 1201 Spruce Street made a comment about the airport being in Spencer. A motion was made by Council Member Teague to adjourn the meeting at 8:46pm; motion was seconded by Council Member Hodge with all Council Members voting in favor. ______________________________________ ______________________________________ Karen Roberts Danny Turner Clerk of Council Mayor City Council Agenda Summary Date: July 26, 2016 Item No: 2. Department: City Council Issue: Present a proclamation to Jim Tobin on his retirement as Executive Director of Piedmont Community Services. Summary: Effective July 1, 2016, Jim Tobin has retired as Executive Director of Piedmont Community Services after more than 40 years of service to the community in the areas of mental health and substance abuse. In recognition of his long-standing service to the community, a proclamation will be read and presented to Jim Tobin. Attachments: Proclamation recognizing Jim Tobin Recommendations: No action needed PROCLAMATION RECOGNIZING JIM TOBIN UPON HIS RETIREMENT AS EXECUTIVE DIRECTOR OF PIEDMONT COMMUNITY SERVICES WHEREAS, Jim Tobin has served as Executive Director of Piedmont Community Services since 1990, and also served as Executive Director of the Patrick-Henry Drug and Alcohol Council from 1974 to 1990; and WHEREAS, Jim Tobin has retired as Executive Director effective July 1, 2016 after serving the needs of our community for more than 40 years in the areas of planning, coordinating, and operating a comprehensive community system of mental health and substance abuse services; and WHEREAS, During his tenure, Jim Tobin served our community in an exemplary manner providing the highest level of care and services; and WHEREAS, Through his leadership, Piedmont Community Services is well-positioned to continue serving the needs of our community for years to come; NOW THEREFORE, on this 26th day of July, 2016, the Martinsville City Council hereby proclaims their thanks and appreciation to Jim Tobin for his dedication and service to our community, and offer our best wishes for a long and happy retirement _____________________ Danny Turner, Mayor City Council Agenda Summary Meeting Date: July 26, 2016 Item No: 3. Department: City Council Issue: Presentation of proclamation regarding Tuesday, August 2, 2016 National Night Out. Summary: Officer Coretha Gravely and captains of several City Neighborhood Watch Groups will be present to accept the proclamation. Attachments: Proclamation Recommendations: Presentation only PROCLAMATION NATIONAL NIGHT OUT August 2, 2016 WHEREAS, the National Association of Town Watch (NATW) is sponsoring a unique, nationwide crime, drug and violence prevention program on August 2, 2016 entitled “National Night Out”; and WHEREAS, the Annual National Night Out provides a unique opportunity for the City of Martinsville to join forces with thousands of other communities across the country in promoting cooperative, police-community crime prevention efforts; and WHEREAS, Martinsville City Council plays a vital role in assisting the Martinsville Police Department and Sheriff’s Office through joint crime, drug and violence prevention efforts in the City of Martinsville and is supporting “National Night Out 2016” locally; and WHEREAS, it is essential that all citizens of Martinsville be aware of the importance of crime prevention programs and impact that their participation in Neighborhood Watch groups and their community can have on reducing crime, drugs and violence in Martinsville; and WHEREAS, police-community partnerships, neighborhood safety, awareness and cooperation are important themes of the “National Night Out” and Neighborhood Watch programs; now, therefore I, Danny Turner, Mayor of the City of Martinsville, Virginia, do hereby call upon all citizens of Martinsville to join City Council and the National Association of Town Watch in supporting the “Annual National Night Out” and do hereby proclaim Tuesday, August 2, 2016 as NATIONAL NIGHT OUT AGAINST CRIME in the City of Martinsville. ___________________________ Danny Turner Mayor City Council Agenda Summary Meeting Date: July 26, 2016 Item No: 4. Department: Community Development Issue: Conduct a public hearing regarding rezoning property located at 925 Boden Street from R-9 Residential to C-3 Commercial. Summary: At the May 19, 2016, Planning Commission meeting, a duly advertised public hearing was held on a request to rezone property owned by Mr. Sammy Wright located at 925 Boden Street from R-9 Residential to C-3 Commercial. The City has been working with Mr. Wright for some time in an effort to resolve parking, screening, and storage issues related to the operation of his business, Church Street Automotive. The attached letter from the Planning Commission dated June 13, 2016 describes details related to this request, noting the Planning Commission’s recommendation to approve the rezoning subject these conditions: 1) That a 7 ft. high screening fence be installed around 925 Boden Street and with 90 percent obscurity within 60 days after final approval should it be given 2) That the property owner continue to keep vehicles off of city right-of way, which should be understood, but needs to be added for the record, 3) That 925 Boden Street remain free of vehicles until a fence is built Attachments: Letter from Planning Commission dated June 13, 2016, photos, and map. Recommendation: Staff recommends that Council vote to approve the rezoning request and let the official Zoning Map reflect this change. May 17, 2016 To: City of Martinsville Zoning Department City of Martinsville Planning Commission City of Martinsville City Council • » or to Whom It May Concern I/we the undersigned understand that Sammy Wright, operator of Church Street Auto, has applied for rezoning of Lot 25 Boden Street adjacent to Church Street Auto from R-9 Residential to C-3 Commercial to be used for overflow parking of road ready vehicles for sale and for employee daily parking. Inoperable vehicles will not be stored on this lot and that screening fence will be erected as recently fence has been erected, once zoning is approved. Therefore, with this being said and agreed upon I/we do not object to this property being rezoned as applied for. NAME , ADDRESS DATE 925 Boden Street June 13, 2016 Mayor Danny Turner City of Martinsville 55 W Church Street Martinsville, VA 24112 Dear Mayor Turner, On Thursday, May 19, 2016 at 2 PM in Council Chambers, the Planning Commission held a duly advertised Public Hearing to consider a request from Sammy Wright to rezone Lot 925 Boden Street from R-9 Residential to C-3 Commercial. Currently, the property owner is operating Church Street Automotive, a use allowed by-right. The property owner is requesting a rezoning of lot 925 Boden Street to use it for egress, to access adjoining property, and for overflow parking for his business. Due to requests from neighbors and later the City, the applicant has erected a fence on a portion of the rear property line to buffer the inoperable vehicles from view on Boden Street. As requested by the City, the applicant has moved vehicles off of the residential lot and City right- of-way. Should the rezoning be approved, the applicant will install a fence around the lot to shield it from the residential neighbor. Approximately 12 people were in attendance at the meeting. A person who has interest in the neighborhood spoke, stating that Mr. Wright should be a good neighbor and that he needs to maintain the lot and that the neighbors he spoke to prefer the shielding offered by the fence. Another person (non adjacent), asked about the parking on the street, indicated concern about Jordan Street Parking and asked about a guard rail. An adjacent property owner spoke, but didn’t speak for or against the rezoning. In order to assure compliance with Virginia Code 15.2 – 2200, it is stated that the purpose for which this resolution is initiated is to fulfill the requirements of public necessity, convenience, general welfare and good zoning practice. The Planning Commission voted unanimously (6-0) to approve the rezoning with three conditions. They are as follows: 55 W Church Street ⦁ Martinsville, VA 24112 ⦁ PO Box 1112 ⦁ Martinsville, VA 24114 ⦁ 276/403-5156 1) That the fence be built on the lot according to zoning requirements within 60 days after final approval should it be given 2) That the property owner continue to keep vehicles off of city right-of way, which should be understood, but needs to be added for the record, 3) That 925 Boden Street remain free of vehicles until a fence is built If approved, the official Zoning Map needs to reflect this change. The Commission requests Council to schedule a public hearing to consider the rezoning of 925 Boden Street. Regards, Timothy Martin Tim Martin Chair, City of Martinsville Planning Commission TDM/sm 55 W Church Street ⦁ Martinsville, VA 24112 ⦁ PO Box 1112 ⦁ Martinsville, VA 24114 ⦁ 276/403-5156 City Council Agenda Summary Meeting Date: July 26, 2016 Item No: 5. Department: City Manager Issue: Hear a presentation from Virginia First Cities. Summary: Kelly Harris-Braxton, Executive Director of Virginia First Cities, will present information regarding VFC and how membership in the organization benefits the City of Martinsville and other cities of the Commonwealth. Virginia First Cities is the state advocacy coalition comprised of many of the state's oldest and most historic cities - the core communities of the Commonwealth. VFC advocates for increased support and better policies from the state while sharing best practices among members. Additionally, Jim Regimbal of Fiscal Analytics, LTD, and VFC Legislative Director Laura Bateman will provide updates on state budget and legislative issues. Attachments: None Recommendations: No action by Council is needed – this item is presented for information purposes and Council is encouraged to ask questions and participate in the discussion. City Council Agenda Summary Meeting Date: July 26, 2016 Item No: 6. Department: Police Issue: Hear a presentation from Police Animal Control regarding a summer intern project related to pets, pet safety, and microchipping. Summary: This summer, the Police Department’s Animal Control operation has the assistance of Hunter Jennings, an intern from Virginia Tech. Hunter, along with the City’s Animal Control Officer, E. C. Stone, will provide a brief presentation on a project they have worked on involving pets, pet safety, and microchipping. Attachments: None Recommendations: No action by Council is needed – this item is presented for information purposes. City Council Agenda Summary Meeting Date: July 26, 2016 Item No: 7. Department: City Manager Issue: Consider setting a public hearing for Council’s August 9, 2016 meeting for the purpose of receiving names of citizens interested in an appointment for an unexpired term on the Martinsville City School Board ending June 30, 2017. Summary: Only those citizens whose names are brought up during the Public Hearing can be considered for appointment, and appointments cannot be made until seven days after the Public Hearing. Citizens may appear in person, stating their name, address, and interest in the position; or their name, address, and interest may be offered by another individual. Council typically conducts interviews with candidates after this meeting, with the appointment to be announced at a later Council meeting. Attachments: Martinsville School Board current listing. Recommendations: Set the Public Hearing for August 9, 2016 and interview applicants in closed session after the Council meeting. City Council Agenda Summary Date: July 26, 2016 Item No: 8. Department: City Attorney Issue: Firearms Ordinance Summary: This amendment addressed a need for more specificity in accordance with state code, arising from a recent ruling from our General District Court. Attachments: Draft ordinance Recommended Action: Adopt on first reading. ORDINANCE NO. 2010-_______ BE IT ORDAINED by the Council of the City of Martinsville, Virginia, in regular session held on January 24, 2011 and pursuant to Section 15.2- 1812.2 of the Code of Virginia, that Section 13-28 of the City Code be repealed and reenacted, and that Sections 13-28.1 through 13-28.5 be enacted, as follows: Sec. 13.28. Defacement of property prohibited; criminal penalty. (a) It shall be unlawful for any person to apply graffiti upon or to willfully and maliciously deface or damage in any other manner any public buildings, facilities or other property, or any private buildings, facilities or other property. In any case where the defacement is (i) more than 20 feet off the ground, (ii) on a railroad or highway overpass, or (iii) committed for the benefit of, at the direction of, or in association with any criminal street gang, as that term is defined by section 18.2-46.1 of the Virginia Code, there shall be a mandatory minimum fine of $500.00. Any fine imposed pursuant to conviction of a minor for violations of this section shall be assessed against the minor and such minor's parents or legal guardian. (b) Upon a finding of guilt in a case tried before the court without a jury where the violation constitutes a first offense that results in property damage or loss, the court, without entering a judgment of guilt, upon motion of defendant, may defer further proceedings and place defendant on probation pending completion of a plan of community service work. If the defendant fails or refuses to complete the community service as ordered by the court, the court may make final disposition of the case and proceed as otherwise provided. If the community service work is completed as the court prescribes, the court may discharge the defendant and dismiss the proceedings. Such discharge and dismissal procedure under this section shall be without adjudication of guilt and operates as a conviction only for the purposes of applying this article in subsequent proceedings. (c) Community service work prescribed by the court under subsection (b) shall include, to the extent feasible, the repair, restoration, or replacement of any damage or defacement to property within the city, and may include clean-up, beautification, landscaping or other appropriate community service within the city. (d) Community service work prescribed by the court under subsection (b) shall be performed under the supervision of the city manager or his/her designee, who shall report on such work to the court imposing the community service work requirement at such times and in such manner as the court may direct. (e) At or before the time of sentencing under this section, the court shall receive and consider any plan for making restitution or performing community service submitted by the defendant, as well as the recommendations of the city manager or the manager's designee concerning the plan. (f) As provided in Code of Virginia § 15.2-908, the court may order any person convicted of unlawfully defacing property to pay full or partial restitution to the city for costs incurred by the city in removing or repairing the defacement. No person convicted of a violation of this article shall be placed on probation or have his/her sentence suspended unless such person shall make at least partial restitution for such property damage or is compelled to perform community services, or both, as is more particularly set forth in Code of Virginia, § 19.2- 305.1. The court's order of restitution shall be docketed as provided in Code of Virginia § 8.01-446 when so ordered by the court upon written request of the city and may be enforced by the city in the same manner as a judgment in a civil action. Sec. 13.28.1. Parental liability for cost of repair of damage to property. (a) In accordance with § 8.01-44 of the Code of Virginia the city may institute an action and recover from the parents or either of them of any minor living with such parents or either of them for damages suffered by reason of the willful or malicious destruction of, or damage to, public property by such minor. No more than $2,500.00 may be recovered from such parents or either of them as a result of any incident or occurrence on which such action is based. 2 (b) The owner of any property in the city may institute an action and recover from the parents, or either of them, of any minor living with such parents, or either of them, for damages suffered by reason of the willful or malicious destruction of, or damage to, such property by such minor. No more than $2,500.00 may be recovered from such parents, or either of them, as a result of any incident or occurrence on which such action is based. Any recovery from the parent or parents of such minor shall not preclude full recovery from such minor except to the amount of the recovery from such parent or parents. The provisions of this section shall be in addition to, and not in lieu of, any other law imposing upon a parent liability for the acts of his minor child. Sec. 13-28.2 Definition of "graffiti." "Graffiti" shall mean the unauthorized application by any means of any writing, painting, drawing, etching, scratching or marking of an inscription, word, mark, figure or design of any type on any public or private building or other real or personal property owned, operated or maintained by a governmental entity or agency or instrumentality thereof or by any private person. Sec. 13-28.3. Graffiti declared a public nuisance. The existence of graffiti within the city limits in violation of this article is expressly declared a public nuisance, and is subject to the removal and abatement procedures specified in this article. Sec. 13-28.4. Removal of graffiti. (a) The city manager or his/her designated representative is authorized to undertake or contract for the removal or repair of the defacement of any public building, wall, fence or other structure, by the application of graffiti. Further the city manager or his/her designated representative may also undertake or contract for the removal or repair of the defacement by graffiti of any private building, wall, fence or other structure where such defacement is visible from any public right-of-way, but only in accordance with the following procedures: (1) Prior to such removal of graffiti from private property, the city manager or his/her designated representative shall send to the property owner, by regular mail sent to the last address listed for the owner in city property assessment records, a notice stating: the street address and legal description of the property; that the property has been determined by the city to constitute a graffiti public nuisance; that the owner must take corrective action to abate the public nuisance created by such graffiti within 10 days of the date of the notice; and that if the graffiti is not removed within the 10-day period, the city will begin removal procedures. In the case of unimproved property, the notice shall also state that the cost of such corrective action shall be charged to the property owner. The notice shall further advise the owner of the right to challenge the city's determination and proposed action by requesting a meeting with a city official identified in the notice within 10 days of the date of the notice. The city shall initiate no corrective actions while a request for such a meeting or the outcome of such a meeting is pending. The determination of the designated city official following the requested meeting shall be final. (2) If no corrective action is taken by the property owner within the 10-day period provided above and there is no request to challenge the city's determination within that period, the city manager or his/her designee shall send to the property owner by regular mail an additional notice that shall conform to the requirements of the first notice as set forth in subsection (a)(1) above and shall also state the date on which the city will commence 3 corrective action to remove the graffiti on the property, which date shall be no earlier than 10 days from the date of mailing the second notice. Such additional notice shall also reasonably describe the corrective action contemplated to be taken by the city. Where the property owner fails to abate the public nuisance within 10 days after issuance of the second notice, the city manager or his/her designated representative is authorized to proceed with removal efforts forthwith. (3) Before entering upon private property for the purpose of graffiti removal, the city shall attempt to obtain the consent of the property owner, occupant or other responsible party. (b) Where a structure defaced by graffiti is owned by a public entity other than the city, the removal of the graffiti by the city is conditioned upon securing the consent of an authorized representative of the public entity having jurisdiction over the structure. (c) If the city manager or his/her designee determines that any graffiti is an immediate danger to public health, safety or welfare and is unable to provide notice by personal service after at least two attempts to do so, then 48 hours after the later of (1) mailing notice to the property owner or other responsible party and (2) posting notice in a conspicuous place on the property, the city may remove or cause the graffiti to be removed. Sec. 13-28.5. Assessment of costs against property for removal of graffiti. (a) If the city undertakes corrective action to remove graffiti from private property after complying with the notice provisions of subsection 13-28.4(a)(1), and if the property was unoccupied when such graffiti was applied, the actual cost or expenses for such removal and related repairs shall be chargeable to and paid by the property owner, and may be collected as a special assessment against the respective lot or parcel of land to which it relates in the manner in which city taxes and levies are collected. (b) Every charge authorized by this section with which the owner of any such property has been assessed and which remains unpaid shall constitute a lien against such property with the same priority as liens for unpaid local taxes and enforceable in the same manner as such liens. The city manager may, with the consent of the city council, waive and release such liens in order to facilitate the sale of the property. Such liens may be waived only as to a purchaser who is unrelated by blood or marriage to the owner and who has no business association with the owner. All such liens shall remain a personal obligation of the owner of the property at the time the liens were imposed. Attest: __________________________________ Karen Roberts Clerk of Council __________________________________ Date Adopted __________________________________ Date Effective 4 CITY OF MARTINSVILLE, VIRGINIA ORDINANCE NO. 2016-1 FIREARMS ORDINANCE BE IT ORDAINED by the Council of the City of Martinsville, Virginia, in regular session assembled on August 9, 2016 that subsection (3) of section 24-2 of the Code of the City of Martinsville be amended to add a new subsection (c), as follows: Sec. 24-2. - Discharging firearms—Generally. (a) No person shall fire or discharge any gun, cannon, pistol or other firearm at any place within the city. A violation of this section shall constitute a Class 1 misdemeanor. (b) This section shall not apply to any law-enforcement officer in the performance of his official duties nor to any other person whose willful act is otherwise justifiable or excusable at law in the protection of his life or property or is otherwise specifically authorized by section 24-3 or by state law. (c) Pursuant to Code of Virginia § 15.2-1113, this section shall not apply to any person discharging a firearm while killing a deer pursuant to Code of Virginia § 29.1-529, on land of at least five acres that is zoned for agricultural use. (Code 1971, § 11-42) Charter reference— Authority of city to prohibit discharge of firearms, Ch. 1, § 2(22). Cross reference— Penalty for Class 1 misdemeanor, § 1-11. State Law reference— Authority of city to regulate or prohibit discharge of firearms, Code of Virginia, § 15.1-865; discharging firearms in streets or other public places, §§ 18.2-280, 18.2-286. ********* Attest: ________________________________ Karen Roberts, Clerk of Council _______________ _______________ Date Adopted Date Effective

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