City Council

AGENDA--CITY COUNCIL -- CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 7:30pm Regular Session Tuesday, May 9, 2017 7:30 - Regular Session Invocation & Pledge to the American Flag – Council Member Bowles 1. Consider approval of minutes of the April 24, 2017 Neighborhood Tour and Meeting and April 25, 2017 Council Meeting. (2 mins) 2. Consider approval of FY18 Budget Ordinance on second reading. (10 mins) 3. Read and present a proclamation recognizing Treylan Beamer for his accomplishments related to the recent Elks Lodge National Hoop Shoot competition. (10 mins) 4. Hear an update from West Piedmont Workforce Investment Board. (15 mins) 5. Consider presentation of a Proclamation recognizing May as Building Safety Month. (10 mins) 6. Consider presentation of a Proclamation regarding National Police Week 2017 and Peace Officers’ Memorial Day. (10 mins) 7. Hear an update from Martinsville Police Department staff regarding issues related to local opioid usage. (15 mins) 8. Read and present a proclamation recognizing May 7 – 13, 2017 as Public Service Recognition Week. (10 mins) 9. Consider sale of property located at 310 Hairston Street, Martinsville, Virginia. (10 mins) 10. Consider approval of consent agenda. (2 mins) 11. Business from the Floor This section of the Council meeting provides citizens the opportunity to discuss matters, which are not listed on the printed agenda. Thus, any person wishing to bring a matter to Council’s attention under this Section of the agenda should: (1) come to the podium and state name and address; (2) state the matter that they wish to discuss and what action they would like for Council to take; (3) limit remarks to five minutes; (4) refrain from making any personal references or accusations of a factually false and/or malicious nature. Persons who violate these guidelines will be ruled out of order by the presiding officer and will be asked to leave the podium. Persons who refuse to comply with the direction of the presiding officer may be removed from the chambers. 12. Comments by members of City Council. (5 minutes) 13. Comments by City Manager. (5 minutes)  City Council Agenda Summary Meeting Date: May 9, 2017 Item No: 1. Department: Clerk of Council Issue: Consider approval of minutes from the April 24, 2017 Neighborhood Tour & Meeting, and minutes from the April 25, 2017 Council Meeting Summary: None Attachments: April 24, 2017 Neighborhood Tour & Meeting minutes April 25, 2017 Council Meeting minutes Recommendations: Motion to approve minutes as presented. April 24, 2017 Neighborhood Tour and Meeting Martinsville City Council toured the Southside area on April 24, 2017 beginning at 5:30pm. Those present for the tour were Mayor Gene Teague, Council Member Kathy Lawson, and Council Member Jennifer Bowles. Vice Mayor Chad Martin and Council Member Sharon Hodge were not present. Staff present included City Manager Leon Towarnicki, Property Maintenance Inspector Andy Powers, Property Maintenance Inspector Mark Price, Assistant City Manager Wayne Knox, Assistant Police Chief Eddie Cassady, and Officer Coretha Gravely. Mickey Powell of the Martinsville Bulletin was also present for the tour. The van left the City Municipal Building at 5:30pm, traveled to Aaron Street and the site of the recent fire with discussion of what will be done for that area. A Brownfield grant or other grant options for possible site cleanup was discussed. The tour proceeded to Askin Street where they looked at signage concerns, possibly painting an arrow on the pavement and potentially moving the Do Not Enter sign for better visibility. It was documented that the Stop sign from Union Street was missing. The tour traveled several roads in the City’s Southside noting areas of high grass, vehicles parked the wrong direction on the street, a tractor cab illegally parked and a number of inoperative vehicles parked on the street. Notes of these locations were made for follow-up. Neighborhoods were generally clean, houses were well-kept and maintained. The tour attendees did notice several empty or abandoned houses needing attention. Tour concluded at approximately 6:30pm arriving back at the Municipal Building. The Southside Neighborhood Meeting was held at Wesley Memorial Methodist Church, 824 Starling Avenue, Martinsville, VA at 7:30 PM, with Mayor Gene Teague presiding. Other Council Members present included Council Member Kathy Lawson, and Council Member Jennifer Bowles. Vice Mayor Chad Martin and Council Member Sharon Hodge were not present. Staff present: City Manager Leon Towarnicki, Clerk of Council Karen Roberts, Assistant City Manager Wayne Knox, Assistant Police Chief Eddie Cassady, Police Chief Sean Dunn, Officer Coretha Gravely, Commonwealth Attorney Clay Gravely, Inspector Andy Powers, and Inspector Mark Price. Mayor Teague called the meeting to order. Mark Price provided an update on the property maintenance report and provided residents a contact number to reach him with any concerns. He thanked the Police Department for allowing officers to train and serve as nuisance officers which allows the department to address concerns quicker. Police Chief Dunn thanked everyone for coming. Eliza Penn, 1002 Paul Street, asked if there was an ordinance regarding barking dogs, stating her neighbor’s dog barked constantly. Chief Dunn advised that Officer Gravely would report that to the proper department. Ms. Penn asked about parked cars in yards and concern for pests. Andy Powers explained if there is no current tag or inspection sticker, April 24, 2017 Neighborhood Tour and Meeting please contact Property Maintenance with the location of the cars so they can inspect them and serve notices if needed. City Attorney Monday explained the noise ordinance regarding barking dogs, saying quiet time is 10pm-7am and the dog cannot bark continuously. It could help if the resident can record the barking dog then report to the Police Department. Penn asked what Council plans to do with the Paradise Inn. Wayne Knox explained that the City has been awarded a grant that could potentially benefit the Paradise, several people will visit Martinsville on May 2 and 3 to look at the Paradise as a possible office or food distribution operation. A public notice was advertised and residents are invited to attend. Penn asked what was being done with the house on Fayette near Paradise. Chief Dunn suggested they speak about this issue after the meeting Police Chief Dunn introduced Lt Dawn Vaughn and Officer Adam Parnell who were in attendance. Carol Pratt, 102 Park Court, asked if there any significance about a blue light on the porch, Chief Dunn explained it’s typically a sign of support for police officers. Pratt expressed her appreciation for the Fire Department for responding quickly to an emergency call she made a few weeks back regarding her husband and said Martinsville is a city with an aging population and she’s thankful for that service. Richard Toler, 114 Forest Street, expressed concern about crews patching one spot in the road but not others, specifically Smith Lake Road which is full of potholes. He also expressed concern about speeding issues and suggested larger speed limit signs. He thanked the Police for cleaning up the carwash. Toler asked about the City reversion to a town plan. Mayor Teague explained there is no active plan to merge although the topic is brought up occasionally. Toler suggested a phone tree in case of an emergency in the area. Chief Dunn explained that the reverse 911 calling system is used to contact those residents in the area. Toler commended the City on the tornado warning system. Nancy King, 210 Spring Street, mentioned speeding vehicles on Spring Street with numerous cars taking that road as a shortcut. King mentioned the house at 208 or 212 Spring Street is vacant and grass is getting very high. Inspections will look into that. King expressed concern for speeding motorcycles which increases when weather warms up. Emmett Street is also a speed problem especially in the afternoons. King shared that there are a lot of cats on Spring Street and Wilson Street and hopes animal control can set trap to minimalize the population. Howard Hairston, South Askin Street, expressed concern for cars on the left side of the road towards Union and if cars are parked on the right it narrows the street for traffic. He expressed concern regarding speeding cars on Fuller Street. He mentioned a play park in Durham, NC area which charges a fee and suggested something like that may be good for the City. April 24, 2017 Neighborhood Tour and Meeting Resident on Chalmers Street expressed concern about parking near the Chalmers /Forest Street intersection and general traffic flow at that location, presenting a map to Council members to point out the location. It was suggested that the police ghost car could help slow speeders down on her street. There being no further business, Council Member Bowles made a motion to adjourn the meeting, Council Member Lawson seconded the motion, all Council Members voted in favor. The meeting adjourned at 8:06pm ___________________________________ _______________________________ Karen Roberts Gene Teague Clerk of Council Mayor April 25, 2017 The regular meeting of the Council of the City of Martinsville, Virginia was held on April 25, 2017 in Council Chambers, Municipal Building, at 7:30 PM with Mayor Gene Teague presiding. Council Members present included Gene Teague, Sharon Hodge, Chad Martin, Jennifer Bowles, and Kathy Lawson. Staff present included City Manager Leon Towarnicki, Assistant City Manager Wayne Knox, City Attorney Eric Monday, Clerk of Council Karen Roberts, Finance Director Linda Conover, Police Chief Sean Dunn, Lieutenant Rob Fincher, Sheriff Steve Draper, Fire Chief Ted Anderson, and Commissioner of Revenue Ruth Easley. Mayor Teague called the meeting to order and advised Council would go into Closed Session beginning at 7:00 PM. In accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by Council Member Bowles, seconded by Council Member Lawson, with the following 5-0 recorded vote: Council Member Lawson, aye; Mayor Teague, aye; Vice Mayor Martin, aye; Council Member Bowles, aye; and Council Member Hodge, aye. Council convened in Closed Session to discuss the following matters: (A) Appointments to boards and commissions as authorized by Subsection 1, and (B) Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. At the conclusion of Closed Session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during the Session. A motion was made by Council Member Lawson, seconded by Council Member Hodge, with the following 5-0 recorded vote in favor to return to Open Session: Council Member Hodge, aye; Mayor Teague, aye; Council Member Lawson, aye; Council Member Bowles, aye; and Vice Mayor Martin, aye. Council Member Lawson made a motion to reappoint John Luther to the Dan River Alcohol Safety Action Program Policy Board for a 3-year term ending April 13, 2020. Council Member Hodge seconded the motion with all Council Members voting in favor. Following the invocation by Mayor Teague and Pledge to the American Flag, Teague welcomed everyone to the meeting. Consider presentation of a proclamation regarding National Correctional Officers and Employees Week – Mayor Teague read the proclamation which was presented to Sheriff Steve Draper and other officers present. Sheriff Draper described the history of National Correctional Officers and Employees Week as well as some history of correctional facilities. Mayor Teague thanked the department for what they do. April 25, 2017 Consider approval of minutes of the April 11, 2017 Council Meeting and the April 12, 13 and 17, 2017 Budget Work Sessions - Council Member Lawson made a motion to approve the minutes as presented; Council Member Hodge seconded the motion with all Council Members voting in favor. Hear an overview of the Southside Neighborhood Tour and Meeting – City Manager Towarnicki summarized the Southside tour and meeting, recognizing several concerns and action that will be taken to correct them. Towarnicki thanked the members of Wesley Memorial Methodist Church for hosting the meeting. Mayor Teague thanked those residents for attending the meeting and was pleased that there were fewer complaints on property maintenance concerns. Teague said the Police Department would help enforce the speeding concerns. Conduct a public hearing on the FY17-18 Budget and consider approval of FY18 Budget Ordinance on first reading – City Manager Towarnicki provided a brief summary of the proposed budget key points, work session overviews, conclusion of the School Board budget discussions, possibility of transferring from utilities, capital funding and other topics brought out during budget discussions for additional review. Council Member Bowles thanked the City Manger and Staff for reviewing the impact of allocating funds. Council Member Bowles made a motion to use funds from Refuse cash reserve to level fund the schools, the police department and the fire department; Council Member Lawson seconded the motion. City Attorney Monday pointed out that Council Member Bowles had signed a disclosure under the code of Virginia. Council Member Hodge is in support of the motion and appreciates Bowles recommendation. Bowles recognizes that this is not a long-term fix and this action cannot be April 25, 2017 taken each year. Lawson explained that it’s important that residents understand that Council spent many hours trying to make the best decisions related to the budget in the best interest of the residents and the departments. Vice Mayor Martin asked the City Manager to discuss with department heads how to save money in the future. All Council Members voted in favor. Mayor Teague opened the public hearing. Kathy Rogers, Piedmont Arts recognized several board members and staff present and thanked the City for their support in past years. Rogers expressed her concern of the 56% budget cut in the coming year and how it would affect the families and children that they serve. Over the past several years, Piedmont Arts has made numerous cuts and will have to look at cutting community programs next. Tanya Verlik and Bonnie Covington, representatives for the Social Services Department explained the fiscal impact on staffing and quality service to the City residents and the loss of state and federal funding. She updated Council on changes in staff since the last meeting and the amount of money Social Services paid into the City this past year. Social Services is one of the few organizations that provides a revenue back to the City by assisting the residents of Martinsville and asked that Council reconsider their decisions. Ural Harris, 217 Stewart Street explained that he is puzzled with the budget and concerned that the City does not believe they have the funds to investigate a large fire. He expressed concern about the sewer lost revenue and commented that there was no mention of repayment from the medical school. The City will have no money for incentives for new businesses to relocate to the City. Education is important but Harris does not feel that the City should level fund with no results and less students. James Roundtree, 1221 Mulberry Road expressed concern about the school budget. Education is a state function and each locality must share the funding to provide the best education. Less money means fewer teachers and larger classroom population resulting in lower testing and accreditation will suffer. Aaron Rawles, 214 Oakdale Street is new to the City, having moved here in 2013. The City is drawing new residents to a small community and not drawing in large business anytime soon. He asked that if cuts are required that those cuts be across the board and not focused on individual agencies. Mayor Teague closed the public hearing. Council Member Lawson made a motion to restore the $19,738 cut from the Social Services budget; Vice Mayor Martin seconded the motion. Council Member Bowles questioned why staff was being cut over programs. Tanya Verlik said that when the budget impacts staffing then it overall affects services provided. Council Member Hodge said that it disturbs her that more money is given to Social Services and not education and this is not where she wants to see her tax money used. Council Member Lawson, Mayor Teague and Vice Mayor Martin voted in favor to restore the $19,738 to April 25, 2017 Social Services, Council Member Hodge and Council Member Bowles voted against the motion. Council Member Bowles thanked Piedmont Arts for understanding the situation and she has fond memories of visiting Piedmont Arts. Bowles made a motion to level fund and add back $10,740 to the Piedmont Arts budget; Vice Mayor Martin seconded the motion. Council Member Hodge said it is her feeling that three things: infrastructure, public safety and education should be the primary focus of government. Council Member Bowles, Council Member Lawson, Mayor Teague and Vice Mayor Martin voted in favor to support level funding for Piedmont Arts; Council Member Hodge voted against the motion. Council Member Bowles made a motion to pull funds from cash reserve to provide increased funding of $340,000 to the schools. No one seconded the motion; motion died for lack of second. Bowles withdrew the motion. Council Member Hodge made a motion to eliminate the real estate tax increase; Council Member Lawson seconded the motion with all Council Members voting in favor. Council Member Lawson made a motion to approve the budget Ordinance No. 2017-U-B as amended on first reading, Council Member Hodge seconded the motion on first reading with all Council Members voting in favor: Council Member Lawson, aye; Mayor Teague, aye; Vice Mayor Martin, aye; Council Member Hodge, aye; and Council Member Bowles, aye. Council Member Hodge made a motion to approve the meals tax Ordinance No. 2017-1; Council Member Lawson seconded the motion with all Council Members voting in favor: Council Member Hodge, aye; Mayor Teague, aye; Council Member Lawson, aye; Council Member Bowles, aye; and Vice Mayor Martin, aye. Council Member Hodge made a motion to approve the cigarette tax Ordinance No. 2017-2; Council Member Bowles seconded the motion with all Council Members voting in favor: Council Member Bowles, aye; Vice Mayor Martin, aye; Mayor Teague, aye; Council Member Lawson, aye; and Council Member Hodge, aye. April 25, 2017 April 25, 2017 Consider presentation of a proclamation recognizing Friday, April 28, 2017 as National Arbor Day – Council Member Lawson read the proclamation which was presented to Wayne Knox representing the Tree Board. Knox said there would be a ceremonial planting of a tree at the Depot Street Trailhead, which is an annual event and invited any citizen with the love of trees to please apply as a volunteer for the Tree Board. April 25, 2017 Mayor Teague welcomed Logan Peters, 515 Dickerson Drive Axton who was present working on his Citizen and Community Boy Scout badge. City Attorney also recognized Colin Walsh who left the meeting previously. Consider approval on second reading of an ordinance reciting the expediency of the issuance of up to $11,740,000 principal amount of water and sewer revenue bonds for the City’s sewer interceptor project – City Manager summarized the financing steps for the sewer interceptor project. Council Member Lawson made a motion to approve the ordinance; Council Member Hodge seconded the motion with all Council Members voting in favor: Council Member Lawson, aye; Mayor Teague, aye; Council Member Hodge, aye; Council Member Bowles, aye; and Vice Mayor Martin, aye. April 25, 2017 Consider approval of ordinance on second reading for an organization requesting a local tax exemption – City Manager Towarnicki summarized the request by the organization to become tax exempt. Council Member Hodge made the motion to approve tax exemption status for Life Stages Enrichment Services, Inc.; Council Member Lawson seconded the motion with all Council Members voting in favor: Vice Mayor Martin, aye; Council Member Hodge, aye; Mayor Teague, aye; Council Member Bowles, aye; and Council Member Lawson, aye. April 25, 2017 April 25, 2017 Consider approval of consent agenda – Council Member Lawson made a motion to approve the consent agenda as presented; Vice Mayor Martin seconded the motion with all Members voting in favor. Business from the Floor – Wayne Knox explained that next Tuesday, May 2 from 5:30- 9:00 there will be a community meeting at NCI pertaining to Healthy Living and a technical assistance grant. Brittany White, 671 Chatmoss Court quoted Joe Biden “show me your budget and I’ll show you your values”. White explained that education should be a top priority for the City. The students are the future and the school system affects the community. April 25, 2017 Fire Chief Ted Anderson updated Council on the weekend fire and thanked the citizens and media for their support. It was a significant fire but luckily, there were no injuries. He asks the public to stay out of the area since there are still dangers. The investigation is ongoing however neither the building owner nor business owner had insurance. He is reaching out to the public and requesting any information no matter how insignificant it may seem. Lt. Rob Fincher explained that Law Enforcement Explorer Post 438 and Fire/EMS Explorer Post 439 would return this year. There will be an Open House at the Police Department and Fire Department along with details on how to participate in the explorer programs. Fincher touched on the growing concern of opioid abuse and said there would be a joint drug takeback for prescription drugs the coming weekend. The public is invited to bring prescription drugs to the fire department for disposal; a drive through will be set up from Moss Street to Church Street Saturday 10:00am-2:00pm. Julian May, Cornerstone Apartments was present to support the Piedmont Arts Board and thanked Council for their support. For visitors who are looking to purchase a home in the City, one of the first questions is what activities are there in the community. Art and culture should not be one of the first things on the chopping block. He encourages residents to move back and support the growth of the community. Vice Mayor Martin suggested that May volunteer for a Board vacancy. Aaron Rawles, 214 Oakdale Street, suggested that Council should look at what makes the city valuable to the potential citizens and how to promote those topics. Comments by Members of City Council – Council Member Bowles is a member of the Southside Tennis Association and if City children are interested in participating in clinics or tournaments outside of school, please contact her or visit the Facebook page for more information. She is also a member of the Museum Foundation Board and congratulated them on another successful Earth Day event and said there will be a Teacher Appreciation event on May 4th. Congratulations to Don’t Count Me Out on their third annual basketball event. Bowles attended the Martinsville Employee Appreciation Banquet and congratulations to the Teacher of the Year in each school and the retirees. She also wanted to recognize her father on his retirement. Vice Mayor Martin thanked the fire, police and other departments for handling the fire on Aaron Street. Martin reminded the public of the May 2 and 3 community meeting regarding the Paradise and how important it is to hear what people want done with the property. Council Member Hodge expressed the importance of that meeting also and thanked Mr. Knox for looking at a variety of options for the Paradise. Hodge said it is encouraging where the plan is going but the key is community involvement. Council Member Lawson reminded the public that Saturday is Hazardous Waste Day at the Henry County PSA shop in Bassett, which is open to County and City residents. Bowles said that she would not be able to attend the paradise event. April 25, 2017 Comments by City Manager – City Manager Towarnicki explained that strategic planning notes have been incorporated in a draft that will be sent to Council members soon. He asked that they please look over that information to ensure all changes discussed were reflected in those notes. Towarnicki said there is a new City website and encourages residents to look it over and make suggestions, confirming that the website is mobile friendly. There being no further business, Council Member Bowles made a motion to adjourn the meeting; the motion was seconded by Council Member Hodge with all Council Members voting in favor. The meeting adjourned at 9:35pm. ______________________________________ ______________________________________ Karen Roberts Gene Teague Clerk of Council Mayor  City Council Agenda Summary Date: May 9, 2017 Item No: 2. Department: City Manager Issue: Consider approval of the FY18 Budget Ordinance on second reading. Summary: Attached is a current summary of the FY18 Budget in ordinance form, with all changes made by Council included. Attachments: FY17 Budget Ordinance Recommendations: Approval on second reading, with roll call vote.  CITY OF MARTINSVILLE, VIRGINIA ORDINANCE No. 2017-U-B The Budget for Fiscal 2017-2018 BE IT ORDAINED by the Council of the City of Martinsville, Virginia, in regular session assembled May 9, 2017, that the following sums of money be and hereby are appropriated – by specified Fund – for the City’s fiscal year ending June 30, 2018, from the following Fund sources of estimated revenue: SUMMARY STATEMENT OF BUDGET ESTIMATES 2017-2018 Changes Fund Projected Budgeted in Fund Revenues Expenditures Balance General $ 30,017,250 $ 30,017,250 - Meals Tax $ 2,187,978 $ 1,973,373 $ 214,605 Capital Reserve $ 1,100,638 $ 1,100,638 - Refuse $ 2,468,625 $ 2,934,362 $ (465,737) Telecommunications $ 1,772,761 $ 1,724,736 $ 48,025 Water $ 3,854,065 $ 4,129,701 $ (275,636) Sewer $ 4,428,512 $ 5,450,167 $(1,021,655) Electric $ 20,491,707 $ 21,366,005 $ (874,298) Cafeteria $ 1,532,483 $ 1,532,483 - Schools $ 22,262,669 $ 22,643,403 $ (380,734) CDBG $ 12,380 $ 800 $ 11,580 Totals $ 90,129,068 $ 92,872,918 $ (2,743,850) Tax Rates (unchanged): Real Estate: $1.0621 per $100 assessed value Personal Property: $2.30 per $100 assessed value Machinery & Tools: $1.85 per $100 assessed value BE IT FURTHER ORDAINED by the Council that this Ordinance shall be effective on and after July 1, 2017. ****** Attest: ___________________________ Karen Roberts, Clerk of Council ___________________________ _____________________ Date Adopted Date Effective  City Council Agenda Summary Date: May 9, 2017 Item No: 3. Department: City Council Issue: Read and present a proclamation recognizing Treylan Beamer for his accomplishments related to the recent Elks Lodge National Hoop Shoot competition. Summary: Treylan Beamer, a student at Patrick Henry Elementary School, recently participated the Elks Lodge National Hoop Shoot competition, wining local, district, state, and regional competitions to advance to the national competition held in Chicago at the end of April. Treylan finished in fourth place at the national event, a remarkable achievement considering over 40,000 players participated in the competition nationwide. Attachments: Proclamation Recommendations: No action by Council needed - the Mayor will read the Proclamation.  Proclamation RECOGNIZING TREYLAN BEAMER FOR HIS ACCOMPLISHMENTS REGARDING THE ELKS LODGE NATIONAL HOOP SHOOT COMPETITION WHEREAS, Treylan Beamer is a student at Patrick Henry Elementary School in the City of Martinsville and recently competed in the Elks Lodge National Hoop Shoot free throw competition; and WHEREAS, Treylan first won the local contest in the 8 to 9 year-old boys division on January 14th; and WHEREAS, Treylan advanced to the district competition held in Bedford, VA on January 21st, winning again in his age group; and WHEREAS, Treylan moved on to the state competition held on February 11th in Charlottesville, VA, again winning his age group ; and WHEREAS, Treylan then advanced to the regional competition held in Frederick, MD, once again winnng in his age group; and WHEREAS, Treylan then proceeded to the national competition event at the end of April in Chicago, Illinois, where he finished in fourth place in his age bracket, a remarkable achievement considering over 40,000 players participated nationwide in the competition, NOW, THEREFORE, on this 9th day of May, 2017, I, Gene Teague, Mayor, along with members of Martinsville City Council hereby recognize and commend Treylan Beamer for his extraordinary achievement in the Elks National Hoop Shoot competition and for representing our entire community in an outstanding manner. _____________________________ M. Gene Teague, Mayor  City Council Agenda Summary Meeting Date: May 9, 2017 Item No: 4. Department: City Manager Issue: Hear an update from West Piedmont Workforce Investment Board. Summary: Workforce Investment Board Executive Director Lisa Fultz will provide an update on WIB activities and related work. Attachments: None Recommendations: No action by Council is needed – this item is presented for information purposes.  City Council Agenda Summary Meeting Date: May 9, 2017 Item # 5. Department: Fire & EMS/Inspections Issue: Every year, May is Building Safety Month. Building Safety Month is a public awareness campaign to help individuals, families and businesses understand what it takes to create safe and sustainable structures. The campaign reinforces the need for adoption of modern, model building codes, a strong and efficient system of code enforcement and a well-trained, professional workforce to maintain the system. The campaign is presented by the ICC and its 57,000 members worldwide along with a diverse partnership of professionals from the building construction, design and safety community. Corporations, government agencies, professional associations, nonprofits and more come together to support Building Safety Month because they understand the need for safe and sustainable structures where we live, work and play. Attachments: Proclamation Recommendation: Approve and sign Proclamation  Proclamation Building Safety Month Proclamation – May 2017 WHEREAS, the City of Martinsville, Virginia is committed to recognizing our growth and strength depends on the safety and economic value of the homes, buildings and infrastructure that serve our citizens, both in everyday life and in times of natural disaster, and; WHEREAS, our confidence in the structural integrity of these buildings that make up our community is achieved through the devotion of vigilant guardians––building safety and fire prevention officials, architects, engineers, builders, tradespeople, design professionals, laborers and others in the construction industry––who work year- round to ensure the safe construction of buildings, and; WHEREAS, these guardians are dedicated members of the International Code Council, a U.S. based organization, that brings together local, state and federal officials that are experts in the built environment to create and implement the highest-quality codes to protect us in the buildings where we live, learn, work, worship, play, and; WHEREAS, our nation benefits economically and technologically from using the International Codes® that are developed by a national, voluntary consensus codes and standards developing organization, our government is able to avoid the high cost and complexity of developing and maintaining these codes, which are the most widely adopted building safety and fire prevention codes in the nation; these modern building codes include safeguards to protect the public from natural disasters such as hurricanes, snowstorms, tornadoes, wildland fires, floods and earthquake; and; WHEREAS, Building Safety Month is sponsored by the International Code Council to remind the public about the critical role of our communities’ largely unknown guardians of public safety––our local code officials––who assure us of safe, efficient and livable buildings that are essential to keep America great, and; WHEREAS, “Code Officials—Partners in Community Safety and Economic Growth” the theme for Building Safety Month 2017, encourages all Americans to raise awareness of the importance of building safe and resilient construction; fire prevention; disaster mitigation, and new technologies in the construction industry. Building Safety Month 2017 encourages appropriate steps everyone can take to ensure that the places where we live, learn, work, worship and play are safe, and recognizes that countless lives have been saved due to the implementation of safety codes by local and state agencies, and, WHEREAS, each year, in observance of Building Safety Month, Americans are asked to consider the commitment to improve building safety and economic investment at home and in the community, and to acknowledge the essential service provided to all of us by local and state building departments, fire prevention bureaus and federal agencies in protecting lives and property. NOW, THEREFORE, I, Gene Teague, Mayor of the City of Martinsville, Virginia, do hereby proclaim the month of May 2017 as Building Safety Month. Accordingly, I encourage our citizens to join with their communities in participation in Building Safety Month activities. ____________________________________ Gene Teague, Mayor  City Council Agenda Summary Meeting Date: May 9, 2017 Item No: 6. Department: City Council Issue: Consider presentation of a Proclamation regarding National Police Week 2017 and Peace Officers’ Memorial Day. Summary: Martinsville City Police Department representatives will be present to accept the Proclamation Attachments: Proclamation Recommendations: Mayor to read the Proclamation and present to Police Department representatives. No formal action by Council is necessary.  PROCLAMATION NATIONAL POLICE WEEK 2017 & PEACE OFFICERS’ MEMORIAL DAY WHEREAS, the Congress and President of the United States have designated May 15 as Peace Officers’ Memorial Day, and the week in which it falls as National Police Week; and WHEREAS, the men and women of the Police Department and the Sheriff’s Department of the City of Martinsville are instrumental in creating peace of mind to all the citizenry through their many efforts to enhance public safety; and WHEREAS, it is incumbent on all our citizens to recognize, know and understand the duties, responsibilities, hazards, dedication, and sacrifices of the men and women of the Police Department and the Sheriff’s Department of the City of Martinsville, and it is also incumbent upon each law enforcement officer to serve the people by safeguarding life and property, by protecting against violence and disorder, and by protecting the innocent against deception and the weak against oppression; and WHEREAS, the Police and Sheriff Departments of the City of Martinsville are professional organizations that remain abreast in the latest scientific applications of criminalistics; WHEREAS, I call upon all citizens of the City of Martinsville to observe May 15th as Peace Officers’ Memorial Day to honor those men and women who, through their dedicated service and courageous deeds, have lost their lives or been disabled in the performance of their duties. I especially want to recognize Martinsville Policeman George F. Carter, who lost his life in the performance of his duty on June 14, 1919 while he was attempting to apprehend gamblers. I would also like to recognize Martinsville Police Officer Jonathan Bowling who lost his life on January 26, 2005 while fighting in Iraq during Operation Iraqi Freedom. NOW THEREFORE, I, Gene Teague, Mayor of Martinsville, call upon all citizens of the City of Martinsville and upon all patriotic, civic and educational organizations to observe the week of May 14 through May 20, 2017, as National Police Week with appropriate ceremonies in which all our people may join in recognizing the women and men, both past and present, who by their faithful and loyal service and devotion to their charge have rendered a dedicated service to our community and the citizens within it, and in performing these duties have established an enduring reputation for preserving the rights and security of all the citizens of Martinsville. _________________________________ M. Gene Teague Mayor  City Council Agenda Summary Date: May 9, 2017 Item No: 7. Department: Police Issue: Hear an update from Martinsville Police Department staff regarding issues related to local opioid usage. Summary: The Martinsville Police Department will provide a brief update regarding this matter at the May 9th Council meeting. Attachments: None. Information will be presented at the meeting. Recommendations: This item is being presented for Council and public information purposes. No Council action is required.  City Council Agenda Summary Date: May 9, 2017 Item No: 8. Department: City Council Issue: Read and present a proclamation recognizing May 7 – 13, 2017 as Public Service Recognition Week. Summary: Celebrated the first week of May since 1985 (beginning on the first Sunday of the month), Public Service Recognition Week (PSRW) is organized annually by the Public Employees Roundtable (PER) and its member organizations to honor the men and women who serve our nation as federal, state, county and local government employees. Attachments: Proclamation Recommendations: No action by Council needed - the Mayor will read and present the proclamation.  PROCLAMATION PUBLIC SERVICE RECOGNITION WEEK MAY 7 – 13, 2017 In honor of the millions of public employees at the federal, state, county, and city levels: WHEREAS, Americans are served every single day by public servants at the federal, state, county and city levels. These unsung heroes do the work that keeps our nation working; and WHEREAS, Public employees take not only jobs, but oaths; and WHEREAS, Many public servants, including military personnel, police officers, firefighters, border patrol officers, embassy employees, health care professionals and others, risk their lives each day in service to the people of the United States and around the world; and WHEREAS, Public servants include teachers, doctors and scientists . . .train conductors and astronauts . . . nurses and safety inspectors . . . laborers, computer technicians and social workers . . and countless other occupations. Day in and day out they provide the diverse services demanded by the American people of their government with efficiency and integrity; and WHEREAS, Without these public servants at every level, continuity would be impossible in a democracy that regularly changes its leaders and elected officials; NOW THEREFORE, I, Gene Teague, Mayor of the City of Martinsville do hereby acknowledge and proclaim May 7 – 13, 2017 as Public Service Recognition Week and I call upon all citizens to recognize the accomplishments and contributions of government employees at all levels — federal, state, county and city. _________________________________ M. Gene Teague Mayor  City Council Agenda Summary Meeting Date: May 9, 2017 Item No: 9. Department: City Attorney Issue: Consider sale of property located at 310 Hairston Street, Martinsville, Virginia. Summary: City records indicate around 1945, a house was constructed on property located at 310 Hairston Street. Records are unavailable to outline specific circumstances of the construction, but it was later discovered the house was constructed over an 8 inch City sewer line. The line collapsed under the house, resulting in an accumulation of wastewater in the basement of the house and requiring the installation of a new sewer line. After reviewing cost options related to damages to the house and sewer repair costs, at that time it determined the most cost-effective option for the City was to acquire the property, demolish the house, and then re-install the line in place. The property was purchased and fortunately City workers devised a plan to route the sewer line around the house, and that work has been completed. The basement of the house was cleaned and the property advertised for sale. One bid in the amount of $15,000 was received for the property, with the bidder’s intention to renovate the house and live there. Attachment: GIS map showing location of the house and property. Recommendation: Staff recommends sale of the property for the bid amount of $15,000. In order to move ahead with the property sale, it is recommended that Martinsville City Council recess as Council and reconvene as Martinsville Redevelopment Housing Authority (one motion & second), approve sale of the property by the MRHA for the amount of $15,000 (one motion & second), and then recess as MRHA and reconvene as City Council (one motion & second).  X > - ooari oo m Nna 4 o11M v o aMo m 2 ( o ° a n -N0 ' - 0 I O OD C +O O+ r N iiil o c. - m Ca N m DZcO m m cn 0- ' g6 13 0 13 13 LH L 13 13 scl O w n co N U O ID G O W co G7 () 0< 7 - N C- y N I N U N ] LU I3 13 T 0 4- f • W k c. W co (, N gj, `. i 3 A 1) ain 0 ( 1- O N O N Cr) O a fl. b" 00 -' A A au r ,' p r N 7 $$ A O `. L 7 fTl d N N N m m in m 4J au O a o A O j r] W o < 3 v n - y o 0 v, -' co ci) i ( D O N Ij: i libwh1r $. 00 O v O O O v) O- '''° N ° 3 o _' c n 7 O y CD o r A ZO O D 0 o n oo Z D cD. < ND D v, v, A r Q° v 7 Co m m Z Z 0 T< O CD 1 ' TO v• CD a ••, oil o + I 6, f] 0 aQ ,® rT1F 47. 0 g741/ 0 P) 41:-" 81 ik s.. 4 off--: 417 vç ; 45 I''-;. al ' vi, . 4* we l" \ C 00 i • 0 flo, • 0 r i 1) 14,: •..//, . ` cie, • 9 0, • tr, ti, 4,=... a. i• Y i m\ 0 t , _4/ 4. 151. i b. r, r. to, tO fi 4 ›.•<) c,- . i• i F. 0 i ti --- ir- 11% vlV' r%--, CD cl t 0 1 C,. 4:: 25j. ei:: ' Of e 49\ dro AZ 14 7. 1 ..•‘- fe 4 N\ 1 --) 1 G j r• v N. c 0___ ow r o co  City Council Agenda Summary Meeting Date: May 9, 2017 Item No: 10. Department: Finance Issue: Appropriation Approval Summary: The attachment amends the FY17 Budget with appropriations in the following funds: FY17: General Fund: $ 16,846 – Reimbursements Water Fund: $ 7,751 – Sale of Surplus Attachments: Consent Agenda 5-9-17 Recommendations: Approve  BUDGET ADDITIONS FOR 05/09/17 ORG OBJECT DESCRIPTION DEBIT CREDIT FY17 General Fund: 01100909 490104 Advance/Recovered Costs 13,499 01438169 506007 Warehouse/Garage Complex - Rep & Maint Supplies 13,499 Insurance reimb due to lightning strike 01100909 490137 Recovered Costs - Public Safety 3,347 01331108 501200 Sheriff/Corrections - Overtime 3,012 01331108 502100 Sheriff/Corrections - Social Security 186 01331108 502110 Sheriff/Corrections - Medicare 44 01311085 501200 Police Department - Overtime 98 01311085 502100 Police Department - Social Security 6 01311085 502110 Police Department - Medicare 1 Off Duty Security reimbursements Total General Fund: 16,846 16,846 Water Fund: 12100905 412209 Sale of Salvage Materials 7,751 12543313 506010 Water Maintenance - Materials & Supplies 7,751 Sale of old meters Total Water Fund: 7,751 7,751