City Council

AGENDA--CITY COUNCIL -- CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 7:00 pm Closed Session 7:30 pm Regular Session Tuesday, November 14, 2017 7:00 pm --Closed Session Items to be considered in Closed Session, in accordance with the Code of Virginia, Title 2.2, Chapter 37—Freedom of Information Act, Section 2.2-3711(A)—Closed Meetings, the following: A. Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. 7:30—Regular Session Invocation & Pledge to the American Flag – Council Member Lawson 1. Consider approval of minutes of the October 23 Neighborhood Meeting and the October 24, 2017 Council Meeting. (2 mins) 2. Read and present a proclamation honoring Tony C. Davis. (5 mins) 3. Read and present a proclamation recognizing Saturday, November 25, 2017 as Small Business Saturday in the City of Martinsville. (10 mins) 4. Hear an update from Lisa Fultz of the M-HC Chamber of Commerce regarding activities related to the City/C-PEG Small Business Development contract. (10 mins) 5. Consider discussion of the City’s 2018 legislative agenda. (15 mins) 6. Consider information related to the 2018 Comprehensive Economic Development Strategy (CEDS) list. (10 mins) 7. Consider authorizing staff to execute an agreement with the Virginia Tobacco Commission regarding repayment of the grant awarded for the medical school project. (10 mins) 8. Consider approval of consent agenda (2 mins) 9. Business from the Floor This section of the Council meeting provides citizens the opportunity to discuss matters, which are not listed on the printed agenda. Thus, any person wishing to bring a matter to Council’s attention under this Section of the agenda should: (1) come to the podium and state name and address; (2) state the matter that they wish to discuss and what action they would like for Council to take; (3) limit remarks to five minutes; (4) refrain from making any personal references or accusations of a factually false and/or malicious nature. Persons who violate these guidelines will be ruled out of order by the presiding officer and will be asked to leave the podium. Persons who refuse to comply with the direction of the presiding officer may be removed from the chambers. 10. Comments by members of City Council. (5 minutes) 11. Comments by City Manager. (5 minutes)  City Council Agenda Summary Meeting Date: November 14, 2017 Item No: 1. Department: Clerk of Council Issue: Consider approval of minutes from the October 23, 2017 Neighborhood Meeting and October 24, 2017 Council Meeting Summary: None Attachments: October 23, 2017 Neighborhood Meeting minutes October 24, 2017 Council Meeting minutes Recommendations: Motion to approve minutes as presented. October 23, 2017 Neighborhood Tour and Meeting Martinsville City Council toured the West Side area on October 23, 2017 beginning at 5:30pm. Those present for the tour were Mayor Gene Teague, Council Member Kathy Lawson, and Council Member Jennifer Bowles. Staff present included Assistant City Manager Wayne Knox, Building Inspector Kris Bridges, Property Maintenance Inspector Mark Price, and Police Chief Eddie Cassady. Mickey Powell of the Martinsville Bulletin was also present for the tour. Council Member Sharon Hodge & Vice Mayor Chad Martin were not present. The tour began with a tour of Geter Street so Council Members could see the stakes that were installed to determine the curb and gutter locations. From there they traveled down Fayette Street looking at a vacant property at 502 Fayette then on to Paradise Inn where they discussion the Paradise and the adjoining lot. Council discussed the vision to make this location a food hub as part of Local Food, Local Places. The tour continued down Roundabout Road. Several property maintenance issues were noted along Pine Hall Road, Fayette Street and Roundabout Road. They toured Top Street, King’s Row and Pinehall Road where a potential CDBG project was discussed. Council rode by a home on Hickory Street that was recently demolished by fire. The tour then traveled by the Clearview Business park to view the site of the proposed new First Piedmont development. The West Side Neighborhood Meeting was held at Albert Harris, 710 Smith Road, Martinsville, VA at 7:30 PM, with Mayor Gene Teague presiding. Other Council Members present included Vice Mayor Chad Martin, Council Member Jennifer Bowles, and Council Member Kathy Lawson. Staff present: City Manager Leon Towarnicki, Assistant City Manager Wayne Knox, Police Chief Eddie Cassady, City Attorney Eric Monday, Officer Coretha Gravely, and Inspector Mark Price. Mayor Teague opened the meeting at 7:30 pm. Wayne Knox summarized the tour that occurred earlier in the evening. Mark Price summarized the property maintenance complaints for the West End area and noted most are related to overgrown grass, shrubs, etc. , and most of the grass complaints are related to vacant, abandoned, or for-sale properties. Several residents from the area spoke. Willa Mae Harris, 1010 D Street noted sight distance issues where D Street intersects Third Street, due to on-street parking on Third Street right up to the intersection. Chief Cassady said that the Police department would check this area and advise Public Works if signage is needed. Several residents spoke regarding rental property at 503 Third Street and suspicious activity observed at that address. It was noted that residents place trash containers or bags at the street continuously, even right after collection has occurred. Complaints regarding limbs falling from trees on the property were also heard. Public Works will visit the site and provide residents with a copy of the relevant section of the City Code regarding placement of trash at the street for pick up. October 23, 2017 Neighborhood Tour and Meeting Ruby Stultz, 108 Pony Place, thanked the City for help in resolving a recent issue at her residence. She also noted on the corner of Cardinal Lane and Pony Place, there are several overgrown trees creating sight distance issues. A complaint was also received regarding dumping of trash, toys, and bottles in the vicinity of 1101 A Street. After noting that Public Works and Police will review the concerns expressed and determine what actions can be taken, and after no other concerns were expressed by those attending, the meeting adjourned at approximately 8:20 pm. ___________________________________ _______________________________ Karen Roberts Gene Teague Clerk of Council Mayor October 24, 2017 The regular meeting of the Council of the City of Martinsville, Virginia was held on October 24, 2017 in Council Chambers, Municipal Building, at 7:30 PM with Mayor Gene Teague presiding. Council Members present included Gene Teague, Chad Martin, Jennifer Bowles and Kathy Lawson. Sharon Hodge was not in attendance. Staff present included City Manager Leon Towarnicki, Assistant City Manager Wayne Knox, City Attorney Eric Monday, Clerk of Council Karen Roberts, Finance Director Linda Conover, Zoning Administrator Susan McCulloch, and Public Works Director Chris Morris. Mayor Teague called the meeting to order and advised Council would go into Closed Session beginning at 7:00 PM. City Attorney Monday explained that Council Member Hodge was unable to attend the meeting however requested that she be allowed to participate by telephone. Council Member Bowles made a motion to allow Hodge to participate telephonically; Council Member Lawson seconded the motion with all present Council Members voting in favor. In accordance with section 2.1-344 (A) Code of Virginia (1950, and as amended) and upon a motion by Council Member Lawson, seconded by Council Member Bowles, with the following 4-0 recorded vote: Council Member Bowles, aye; Council Member Lawson, aye; Mayor Teague, aye and Vice Mayor Martin, aye, Council convened in Closed Session to discuss the following matters: (A) appointments to boards and commissions as authorized by Subsection 1 and (B) Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. At the conclusion of Closed Session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during the Session. A motion was made by Council Member Lawson, seconded by Council Member Bowles, with the following 5- 0 recorded vote in favor to return to Open Session: Mayor Teague, aye; Vice Mayor Martin, aye; Council Member Bowles, aye; Council Member Hodge, aye; and Council Member Lawson, aye. Council Member Lawson made a motion to appoint Barry Broadnax to the Pittsylvania County Community Action Agency Board for a 3-year term ending August 31, 2020, motion was seconded by Council Member Bowles. Vice Mayor Martin abstained from the vote since he is employed by the agency. Other four Council Members voted in favor. Council Member Martin made a motion to appoint Johnathan Martin to the Planning Commission for an unexpired 4-year term ending June 30, 2020; Council Member Bowles seconded the motion with all members voting in favor. Following the invocation by Council Member Bowles and Pledge to the American Flag, Teague welcomed everyone to the meeting. October 24, 2017 Consider approval of minutes of the September 26, 2017 and October 10, 2017 Council Meeting – Council Member Lawson made a motion to approve minutes as presented; Council Member Bowles seconded the motion with all Council Members voting in favor. Hear an overview of the October 23, 2017 West Side area neighborhood tour and meeting – Assistant City Manager summarized the neighborhood tour explained that Geter Street was visited first to look at the potential widening of the street. Council then traveled to Fayette Street, King Road and Roundabout Road where they discussed property maintenance concerns. The tour visited the Paradise Inn as well as the property across the road that is being considered for redevelopment. Council discussed liter and potential block grants. The tour ended at the Clearview Business Park. City Manager Towarnicki said that the neighborhood meeting was at Albert Harris and thanked those for attending during bad weather. Inspector Mark Price detailed property maintenance concerns at the Neighborhood meeting. There were several concerns regarding Third Street and parking issues which the police department will start to monitor more closely. Residents thanked staff for helping resolve issues that were brought up previously. Concerns about site issues and dumping issues will be followed up on. Mayor Teague encouraged residents to attend the neighborhood meetings. Towarnicki explained there are four meetings scheduled throughout the year which will resume in March and April 2018. Council Member Bowles confirmed that any citizen could attend any meeting regardless if their concerns are in that specific neighborhood. Presentation of proclamation regarding Extra Mile Day 2017 – Council Member Bowles read the proclamation. City Manager Towarnicki explained that the approved Proclamation would be forwarded to the Extra Mile Foundation. October 24, 2017 Conduct a public hearing jointly with the Martinsville Planning Commission on a request from the City of Martinsville – Martinsville Redevelopment and Housing Authority for a Special Use Permit to allow the use of a Vehicle Terminal at 1 Progress Drive at Clearview Business Park – Mayor Teague explained that this item of the agenda would be a joint public hearing with the Planning Commission. Susan McCulloch summarized the special use permit, request details and procedure for approval. Planning Commission Chairman Joe Martin opened the Planning Commission hearing and thanked Council for filling the Board’s vacancy promptly. Mayor Teague declared the public hearing open and welcomed Mark Heath to the podium. Heath recapped the project including the potential building design, real estate value and estimated taxes that will be payable to the City. Heath answered Council Member Hodge’s questions by verifying there would no odor, stating that no trucks loaded with trash would be left on site and the wash bay would be on the far end of the building from the road. Arthur Gibbons lives near the proposed site and asked if the messy shrub barrier could be replaced by privacy fence or shrubbery as well as a drainage concern. Heath confirmed that extra landscaping would be done with the residents in mind to provide a nice appearance at the site. Ural Harris stated that he did vote no on the proposal originally, after speaking to City residents who did not believe this is the best use for the land and after doing more research he will not vote for or against it. Mayor Teague closed the public hearing. The Planning October 24, 2017 Commission voted 4-0-1 to move forward with the Special Use Permit then per Chairman Martin, Planning Commission adjourned. Council Member Lawson made a motion to approve the special use permit; Council Member Hodge seconded the motion with all in favor. Motion carries 5-0. Consider conveyance of property identified as Parcel 3 located at 1 Progress Drive in Clearview Business Park for development purposes - Lawson made a motion to reconvene as Martinsville Redevelopment Housing Authority, Hodge seconded the motion with all Council Members voting in favor. Authority Member Lawson made a motion to consider conveyance of the property at 1 Progress Drive for development purposes, Authority Member Bowles seconded the motion with the following roll call vote: Vice-Chairman Martin, aye; Authority Member Bowles, aye; Authority Member Hodge, aye; Chairman Teague, aye; and Authority Member Lawson, aye. Authority Member Lawson made a motion to reconvene as City Council; Authority Member Martin seconded the motion with the following roll call vote: Authority Member Hodge, aye; Authority Member Lawson, aye; Chairman Teague, aye; Authority Member Bowles, aye; and Vice-Chairman Martin, aye. Hear information related to a request for curb and gutter and street widening on Geter Street – Public Works Director Chris Morris explained that when construction was done years ago there were some issues related to widening the street. A resident has requested curb and October 24, 2017 gutter so that project is being revisited, costing $115,000 in addition to paving. The City is working with the resident on a compromise, which would reduce the construction cost down to $20,000, and they plan to add this to the list of project for spring, 2018. The project would not affect any electrical lines, phone lines or fire hydrants. Mayor Teague expressed concerns that there may be other locations in worse need of street construction and asked if a study could be done on the amount of travel on those streets. Morris said this is the final step in the Cherry Street neighborhood project and that Geter Street was the only street in that area that was not redeveloped. City Manager Towarnicki summarized how the streets and areas are prioritized for projects and redevelopment. Council Members expressed interest in seeing the traffic counts when available. Council Member Hodge requested a listing of paving locations be added to the City website, Morris said those area priorities can change throughout the year. Discussion of 2018 legislative agenda – City Attorney Monday explained that November would be the best time to adopt the attached version after elections and after changes to priorities are made. Council Members made several requests for changes and revisions. Monday said Council is welcome to communicate any additional changes to him prior to the next meeting. October 24, 2017 Consider information related to the 2018 Comprehensive Economic Development Strategy (CEDS) list – City Manager Towarnicki said this list is visited annually with the option of adding or changing products to accommodate changes in local needs or priorities. Assistant City Manager Wayne Knox explained that the report is not due until the end of March. However, the WPPDC had project deadlines at the end of 2017. Council Member Bowles asked that the top line of page A6 regarding the medial school be removed. Mayor Teague explained that additional review of the currant CEDS list would be added to the next Council meeting. Business from the Floor – Patrick H. Wright, 1201 Spruce Street wanted to know when the road construction would be completed. Public Works Director Morris said approximately 3 weeks for completion. Sophia Esdaile, 494 Stoney Mountain Road Axton shared an event being held by the Harvest Youth Board on November 22, 2017 Comments by members of City Council – Council Member Hodge thanked Council for accommodating her participation by phone. Council Member Lawson said MURA would host Halloween for families from 4:00-6:00pm. Lawson commends the Martinsville Bulletin for an article detailing safe alternatives for Halloween. Council Member Bowles attended the MLC Foundation Fundraiser, which has raised over $100,000 for breast cancer awareness and free mammograms. Bowles reminded residents that November 7 is election day and encouraged everyone to vote. Thursday at St Paul High Street Baptist Church is Meet the Candidate night. Vice Mayor Martin shared that the Martinsville Community Care Collaborative at has October 24, 2017 partnered with Liberty Medical School and other agencies to host free health, dental, medical, and vision clinics along with haircuts and other needs to benefit the area for free. Comments by City Manager – City Manager Towarnicki said the health fair is a comprehensive event including box lunches, dental, vision, health, etc and transportation services will be provided with stops at the Martinsville Senior Center, several churches, select apartment complexes and the library. There will be transportation routes in Henry County and a shuttle from Spencer Penn into Patrick County. Main Street will be blocked that day to accommodate this event. Next Council meeting is November 14 so there are three weeks before the next meeting. The City municipal building will be closed Friday November 10 for Veteran’s day and there will be an event at EMI to present awards to our local Veteran of the Year. City Attorney Monday confirmed that Halloween will be observed on October 31 and reminded residents that it is illegal to trick-or-treat over the age of 12 or after 9pm. There being no further business, Council Member Bowles made a motion to adjourn the meeting; the motion was seconded by Vice Mayor Martin with all Council Members voting in favor. The meeting adjourned at 9:14pm. ______________________________________ ______________________________________ Karen Roberts Gene Teague Clerk of Council Mayor  City Council Agenda Summary Meeting Date: November 14, 2017 Item No: 2. Department: City Council Issue: Consider presentation of a proclamation honoring Tony C. Davis. Summary: At the November 14 meeting, a proclamation will be read and presented to members of the Davis family honoring the late Tony C. Davis who passed away on Tuesday, September 26, 2017. Tony was a 27-year employee of the City of Martinsville in the Water Resources and Public Works Departments who tragically passed away on September 26th after sustaining injuries resulting from a falling tree while operating a City tractor mower. Attachments: Proclamation Recommendations: Mayor to read and present the proclamation. No formal action by Council is necessary.  PROCLAMATION HONORING TONY C. DAVIS WHEREAS, Tony Davis, a 27-year employee of the City of Martinsville in the Water Resources and Public Works Departments passed away on Tuesday, September 26, 2017 from injuries sustained in an accident; and WHEREAS, Tony was dedicated employee who was well- liked and highly- regarded among his co-workers at the City’s Shop and Garage Complex; and WHEREAS, Tony touched the lives of many of those he worked with through his quick smile, sense of humor, and warm friendship; NOW, THEREFORE, on this 14th day of November 2017, Martinsville City Council hereby honors the late Tony Davis for the contributions he made throughout his career with the City in the Water Resources and Public Works Departments, and we extend our since appreciation for his service and condolences to the entire Davis family. __________________________ M. Gene Teague, Mayor  City Council Agenda Summary Meeting Date: November 14, 2017 Item No: 3. Department: City Council Issue: Read and present a proclamation recognizing Saturday, November 25, 2017 as Small Business Saturday in the City of Martinsville. Summary: Women Impacting Public Policy (WIPP) and the Small Business Saturday Coalition have contacted the City seeking support for Small Business Saturday, the national effort to encourage consumers to shop at local independently owned businesses on the Saturday after Thanksgiving, November 25, 2017. Falling between Black Friday and Cyber Monday, Small Business Saturday is essential to the preservation of the neighborhoods that compose the landscape of local economies and enrich the unique cultures. In 2016, 650+ Mayors and City Officials joined together to support Small Business Saturday. Below are some highlights of the success created last year: • Consumers aware of Small Business Saturday spent a total of $15.4 billion with independent merchants on Small Business Saturday. • Over 485 organizations joined the Small Business Saturday Coalition. • More than 112 million consumers shopped at small businesses on Small Business Saturday. • More than 6,700 Neighborhood Champions around the country rallied local businesses and created events in their communities. • For the sixth consecutive year the U.S. Senate issued a proclamation supporting the day. Liz Secrest and Lisa Fultz of the MHC Chamber of Commerce will attend Council’s meeting to accept the proclamation and provide information about efforts locally to promote Small business Saturday. Attachments: Proclamation Recommendations: The Mayor will read and present the proclamation.  PROCLAMATION SMALL BUSINESS SATURDAY NOVEMBER 25, 2017 WHEREAS, the government of the City of Martinsville, Virginia celebrates our local small businesses and the contributions they make to our local economy and community; according to the United States Small Business Administration, there are currently 28.8 million small businesses in the United States, they represent 99.7 percent of all businesses with employees in the United States, are responsible for 63 percent of net new jobs created over the past 20 years; and WHEREAS, small businesses employ 48 percent of the employees in the private sector in the United States; and WHEREAS, on average, 33 percent of consumers’ holiday shopping will be done at small, independently-owned retailers and restaurants; and WHEREAS, 91 percent of all consumers believe that supporting small, independently- owned restaurants and bars is important; and WHEREAS, 76 percent of all consumers plan to go to one or more small businesses as part of their holiday shopping; and WHEREAS, the City of Martinsville supports our local businesses that create jobs, boost our local economy and preserve our neighborhoods; and WHEREAS, advocacy groups as well as public and private organizations across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday. NOW THEREFORE, I, Gene Teague, Mayor of the City of Martinsville do hereby proclaim, Saturday, November 25, 2017, as SMALL BUSINESS SATURDAY IN THE CITY OF MARTINSVILLE and urge the residents of our community, and communities across the country, to support small businesses and merchants on Small Business Saturday and throughout the year. _____________________________________ Gene Teague Mayor  City Council Agenda Summary Date: November 14, 2017 Item No: 4. Department: City Manager Issue: Hear an update from Lisa Fultz of the M-HC Chamber of Commerce regarding activities related to the City/C-PEG Small Business Development contract. Summary: Information will be provided regarding activities related to the City/C-PEG Small Business Development contract, West Piedmont Business Development Center (incubator), the Farmer’s Market, and other issues. Attachments: None Recommendations: No action needed - presented for information purposes only.  City Council Agenda Summary Date: November 14, 2017 Item No: 5. Department: City Attorney Issue: Consider discussion of the City’s 2018 legislative agenda. Summary: The City annually determines its legislative priorities. Attached is 2017’s legislative agenda, for your consideration for deletions, additions, and prioritizations for 2018. Pre-filing for specific legislation is the first week of December, 2017. Attachments: 2017 Legislative Agenda Recommendations: Discussion, possible amendment. Final adoption can occur either at the November 14 or November 28 meeting. The City of Martinsville appreciates the efforts its legislators undertake at both the state and federal level on behalf of its citizens. Listed below are the City’s priorities requested of its legislative delegation in 20172018. Virginia General Assembly Transportation 1. In the short term, upgrade those portions of Route 220 overlaying I-73 to interstate standards. Any construction or upgrades to the I-73 corridor should begin on those sections passing through Henry County. 2. Continue to place priority on Route 58 improvements, particularly the section between Stuart and Hillsville, Virginia. 3. Approve the concept of a transportation authority for southern Virginia, with a dedicated revenue stream for the construction of I-73 and other transportation priorities. Education 1. City Council endorses the agenda proposed by the Martinsville City School System and also endorses the educational priorities adopted by Henry County, on behalf of its school system. 2. Oppose the imposition of unaided education mandates and in the event of revenue cuts by the Commonwealth opposes targeted cuts by the Commonwealth, instead preferring local decision making authority on where to make any such cuts. 3. Recognizing its potential to promote economic development within our community and region, continue support for the development and funding of the New College Institute in its current location in Uptown Martinsville; urge that any funding reductions to New College Institute, if considered, be minimized to the greatest extent possible; and support the affiliation of The New College Institute as a branch of a four-year public university. 4. Request the Commonwealth to fully fund the expenditures imposed upon local school systems by implementing the Standards of Quality. 5. Encourage the Commonwealth to continue or increase the current levels of financial support provided to Patrick Henry Community College. 6. Encourage the Commonwealth to provide support for the concept of a medical school in Martinsville-Henry County. 7.6. Request the Commonwealth to provide incentives for consolidation of school systems. Economic Development 1. Maintain current levels of funding for economic development incentives, including but not limited to the Governor’s Opportunity Fund. 2. Enhance the authority granted to localities to address and eliminate blighted properties, and the formation of interstate compacts to allow expedited recourse against out-of-state property owners. 3. Continue currentIncrease funding levels of for the Virginia Museum of Natural History. 4. Request enhanced state and federal financial assistance for localities which exceed the average state unemployment rate by 150% for a period of five consecutive years. 5. Support continued tourism awareness initiatives in the Martinsville-Henry County region. 6. Expand local authority to designate Enterprise Zones and establish incentives. 7. Oppose efforts by Henry County PSA to reopen the Lower Smith River Wastewater Treatment Plant, absent a regional study concluding that such is in the best interests of Martinsville-Henry County taxpayers, customer base, economic needs and state environmental policy. 8. Expand grants and resources available to fiscally stressed localities, and to business development entities in such localities, to aid in the encouragement or development of small and entrepreneurial businesses.  Governance 1. Request the appointment of a joint gubernatorial/legislative commission to examine the structure of local government in Virginia, the commission’s mandate to include: a. Examination of local government in the other 49 states for potential adaptation to Virginia. b. Enable cities to expand their revenue base. c. Elimination of the “zero-sum” revenue base structure, which creates friction between cities and counties. d. Elimination of redundant services and programs between contiguous cities and counties. 2. Require full funding for HB 599 funds, in fulfillment of the Commonwealth’s commitment to cities in return for their acquiescence in the annexation moratorium. 3. Require that the Commonwealth fully fund its obligations to the Virginia Retirement System, and refrain from borrowing from VRS funds. 4. Request the elimination of “local aid to the Commonwealth” in the state budget; local aid artificially inflates state revenues by shifting responsibility for cuts in vital services onto localities. 5. Elimination of all unfunded mandates from the Commonwealth to localities. 6. Oppose any elimination or alteration of local revenue streams, and specifically oppose any amendment to the current manner in which the Business Occupation and Licensing Tax and the Machinery and Tools Tax are levied, unless a replacement revenue stream, not subject to biennial appropriation, is guaranteed by the Commonwealth. 7. Request at a minimum, level funding for operational requirements of the Henry-Martinsville Department of Social Services. 8. Request that the General Assembly leaves intact the fire programs fund and the rescue squad assistance funds and not use these funds as a way to balance the state budget. 9. Request that the Commonwealth fully fund its obligations to constitutional officers. 10. Oppose any attempt to curtail the doctrine of sovereign immunity for localities. 11. Oppose any attempt to permit collective bargaining for state and local government employees. 12. Oppose any amendment of the existing burden of proof or process in local tax appeals cases. 13. Request authority to refund erroneously paid taxes at an interest rate which differs from that imposed on delinquencies, and to refund taxes erroneously paid through the fault of the taxpayer at no interest. 14. Support VML’s endorsement of a JLARC study of assigning a proportional share of lottery sales revenue to the localities generating such sales. 15. Require the Commonwealth to fund 100% of the per-diem costs of housing state inmates in local jails. 16. Support all state efforts to provide aid and support services to fiscally stressed localities, but oppose any attempts to interfere with localities’ right to solve their own financial problems locally. 17. Support the alteration of award criteria in the “REACH Virginia” and all other VHDA programs to a per-capita income-based model. United States Congress 1. Oppose any effort to impose additional taxation or regulation of electrical power generation by coal or natural gas. 2. Urge the Federal Highway Commission to adopt the CTB’s designated route for I-73, or alternatively to preserve the current record of decision in the event the CTB’s route is rejected. 3. In the short term, upgrade those portions of Route 220 overlaying I-73 to interstate standards. 4. Request $3.72M in funds for the redevelopment of brownfields extending from the former American Furniture and Sara Lee sites, along Aaron Street, to Rives Road. 5. Request $6.25M in funds for the elimination and redevelopment of blighted areas in the city. 2 6. Request legislation to provide special federal incentives to businesses locating in regions which have experienced job losses in excess of 5% of the total workforce and/or declines in median incomes since the adoption of NAFTA, WTO or GATT. Target such areas for increased federal funding in education or workforce retraining. 7. Extend high speed broadband service throughout southern Virginia. 8. Request enhanced state and federal financial assistance for localities which exceed the average state unemployment rate by 150% for a period of five consecutive years. 9. Oppose the EPA’s proposed expansion of the definition of “waters of the United States” in 40 CFR 230.3. Comment [EM1]: The Trump Administration has done this. Staff Designations City Council empowers the following staff members to speak on its behalf and in its best interests to the Virginia General Assembly and United States Congress, its members and committees: City Attorney Eric Monday City Manager Leon Towarnicki Other department heads as appointed by the City Manager 3  City Council Agenda Summary Meeting Date: November 14, 2017 Item No: 6. Department: Community Development Issue: Consider information related to the 2018 Comprehensive Economic Development Strategy (CEDS) list. Summary: Each year, the City has the option of adding, modifying, or deleting projects on the CEDS list to reflect changing local needs and priorities. As with years past, the U.S. Department of Commerce, Economic Development Administration (EDA) requires that the WPPDC Regional Comprehensive Economic Development Strategy (CEDS) annual report be submitted by March 31 (2018), to align with the PDC’s planning grant. In light of this timeframe, WPPDC is requesting that each jurisdiction determine their respective project priority list in order to meet the necessary deadline for the 2018 document update. In the 2017 CEDS document, projects specific to Martinsville are listed beginning mid-way of page A-3, ending at the top page A-6. Attachment: Portion of CEDS document outlining Martinsville projects. Recommendation: No action needed at the November 14 meeting. This is being placed on Council’s agenda at this time simply for information, discussion, and amendments. Approval of the 2018 CEDS project list will occur at a later meeting. Revitalization of Uptown Business 1/III Incentivize small businesses (interior makeover/elevator) EDA $900,000 $900,000 Positive 80 District--City of Martinsville Revitalization of Uptown Business 1/II Construct/ retrofit condos in Uptown EDA $1,000,000 $2,000,000 Positive 15 District--City of Martinsville DHCD $300,000 VHDA $500,000 City $200,000 Smith River Interceptor Project-- 1/I Reline/repair/replace approximately 20,000 linear feet of EDA $1,000,000 $18,000,000 Positive 200/Indirect City of Martinsville corrugated metal pipe for the sanitary sewer interceptor line ARC $500,000 that extends generally along Smith River to the City Waste- Local $16,500,000 water Treatment Plant Smith River Interceptor Project-- 1/II Repair and reline approximately 10,500 linear feet of reinforced EDA $1,000,000 $8,000,000 Positive 100/Indirect City of Martinsville concrete pipe for the sanitary sewer interceptor line that extends ARC $500,000 generally along Smith River to City Wastewater Treatment Plant Local $6,500,000 Community Development Project - 1/II Purchase blighted properties on Starling Avenue and HUD/NSP $700,000 $1,000,000 Positive 20/Indirect CDBG - Martinsville Area & Central adaptively reuse HTC $300,000 Business District--City of Martinsville Southside Community Park 1/III Upgrade existing four (4) fields to accommodate youth and DCR $200,000 $3,000,000 Positive N/A Upgrading--City of Martinsville collegiate softball and baseball tournaments. This would include EDA $600,000 new lighting where necessary, upgrade concession stand and ARC $150,000 new sports surfaces. VTC $750,000 Other $1,300,000 Community Development Project - 1/IV Purchase blighted properties, prepare site for development Brownfield $400,000 $825,000 Unknown 100/Indirect CDBG - Martinsville Area & Central (Draper - West Church Street) - City of Martinsville EDA $325,000 Business District--City of City $100,000 Martinsville Community Development Project - 1/III Rives Road Site Development- full site development EDA $1,400,000 $1,400,000 Positive 400 CDBG - Martinsville Area & Central including A & E, site grading Business District--City of Martinsville Community Development Projects-- 1/III Further develop 20 acre lots- at Clearview Business Park EDA $750,000 $750,000 Positive 200+ City of Martinsville to prepare for companies- Parcels 2 & 5 Community Development Project - 1/I Adaptive reuse of historic building on Fayette Street- VHDA $800,000 $3,800,000 Positive 100 CDBG - Martinsville Area & Central Paradise Inn and lots surrounding it EDA $1,000,000 Business District--City of CDBG $1,000,000 Martinsville Grants $1,000,000 Community Development Develop- 1/V Recruit manufacturers of Clean Energy Components to EDA $100,000 $100,000 Positive Indirect ment Projects--City of Martinsville Martinsville Area and Enterprise Zone Community Development Project - 1/III Upgrade, widen, and landscape Beaver Street from MAP-21 $800,000 $850,000 Positive Indirect CDBG - Martinsville Area & Central Fayette Street to Memorial Blvd - City of Martinsville VHDA $50,000 Business District--City of Martinsville Community Development Project - 1/I Prepare City-owned site at corner of Fayette & Beaver Sts EDA $300,000 $3,500,000 Positive Indirect CDBG - Martinsville Area & Central for residential, educational or commercial development - Local $200,000 Business District--City of Martinsville Area and Central Business District CDBG $1,000,000 Martinsville Grants $2,000,000 Community Development Project - 1/II Write arts & cultural plan for Arts & Cultural District NEA $25,000 $82,000 Positive Indirect CDBG - Martinsville Area & Central City $25,000 Business District--City of ARC $32,000 Martinsville Community Development Project - 1/II Enhance Fayette Area Business District CDBG $1,000,000 $2,045,000 Positive Indirect CDBG - Martinsville Area & Central facades/greenscape/economic revitaliation - Fayette Street from Local $1,000,000 Business District--City of Moss Street to Memorial Blvd CIRD $35,000 Martinsville Planning stipend for Citizens Design - CIRD Match - Ink $10,000 Community Development Project - 1/IV Purchase blighted properties - prepare site for redevelop- Brownfield $900,000 $1,900,000 Unknown 150 - Indirect CDBG - Martinsville Area & Central ment (202 Cleveland Avenue) - City of Martinsville EDA $500,000 Business District--City of City $500,000 Martinsville Community Development Project - 1/IV Purchase blighted properties - prepare for redevelopment Brownfield $1,500,000 $2,750,000 Unknown 150 - Indirect CDBG - Martinsville Area & Central (820 Roy Street) - City of Martinsville EDA $750,000 Business District--City of City $500,000 Martinsville Community Development Project - 1/IV Purchase blighted properties - prepare for redevelopment Brownfield $200,000 $500,000 Positive 50 - indirect CDBG - Martinsville Area & Central (Lot - Cleveland Avenue)- City of Martinsville EDA $200,000 Business District--City of City $100,000 Martinsville Community Development Project - 1/IV Purchase blighted properties - prepare for redevelopment Brownfield $300,000 $600,000 Positive 50 - indirect CDBG - Martinsville Area & Central (307 W. Market Street)- City of Martinsville EDA $200,000 Business District--City of City $100,000 Martinsville Community Development Project - 1/I Support adaptive reuse project of blighted vacant warehouse LIHTC $500,000 $6,900,000 Positive 20/Indirect CDBG - Martinsville Area & Central in Uptown Martinsville HTC $1,000,000 Business District--City of EZ $250,000 Martinsville Private $5,150,000 Community Development Project - 1/III Purchase blighted building on Fayette Street in Uptown, IRF $600,000 $5,500,000 Positive 10/Indirect CDBG - Martinsville Area & Central complete feasibility study, adaptive reuse HTC $500,000 Business District--City of EZ $100,000 Martinsville Private $4,300,000 Community Development Project - 1/III Work with partners to develop an amphitheater on Depot NEA $50,000 $100,000 Positive 5/Indirect CDBG - Martinsville Area & Central Street ARC $50,000 Business District--City of Martinsville Community Development Project - 1/I Northside Neighborhood Revitalization Project CDBG $943,904 $1,176,904 Positive 5/Indirect CDBG - Martinsville Area & Central City $233,000 Business District--City of Martinsville Community Development Project - 1/IV Rives Theatre renovations IRF $600,000 $1,100,000 Positive 5/indirect CDBG - Martinsville Area & Central ARC $200,000 Business District--City of HTC $300,000 Martinsville Community Development Project - 1/III Commonwealth Corridor Enhancement & Pedestrian VDOT $1,000,000 $1,500,000 Positive Indirect CDBG - Martinsville Area & Central linkages to Uptown & Fayette Street CDBG $500,000 Business District--City of Martinsville Community Development Project - 1/III Purchase of West Church Street property, complete IRF $500,000 $1,000,000 Positive 20/Indirect CDBG - Martinsville Area & Central feasibility study, adaptive reuse CDBG $500,000 Business District--City of Martinsville Community Development Project - 1/III Purchase of Main Street property, complete feasibility study, IRF $500,000 $1,000,000 Positive 20/Indirect CDBG - Martinsville Area & Central adaptive reuse CDBG $500,000 Business District--City of Martinsville MINet Fiber Optic Expansion-- 1/III Citywide expansion of MINet Martinsville fiber optic EDA $2,000,000 $20,500,000 NA NA City of Martinsville system to reach businesses and homes Other $11,000,000 Local $7,500,000 Integrative Centers for Science & 1/I Renovate 20,000-SF building on Fayette Street for VTC $800,000 $1,450,000 Positive NA Medicine--City of Martinsville Shackelford Medical Education Building NSF $50,000 Local $15,000 Other $585,000  City Council Agenda Summary Date: November 14, 2017 Item No: 7. Department: City Manager Issue: Consider authorizing staff to execute an agreement with the Virginia Tobacco Commission regarding repayment of the grant awarded for the medical school project. Summary: The Virginia Tobacco Commission has presented a repayment agreement outlining the details of a 5 year repayment plan regarding the Tobacco Regional Opportunity Fund (TROF) grant (#2994) awarded in 2014 to the City of Martinsville for the Integrative Centers for Science and Medicine & College of Henricopolis School of Medicine. Repayment of $780,000 of the original $800,000 grant is required with 5 annual payments of $156,000 beginning in July, 2018, stipulated in the agreement. Attachments: None Recommendations: Authorize the City Manager to execute the agreement on behalf of the City.  City Council Agenda Summary Meeting Date: November 14, 2017 Item No: 8. Department: Finance Issue: Appropriation Approval Summary: The attachment amends FY18 Budgets with appropriations in the following funds: General: $ 61,606 – Reimbursements, Grant, Donations, Reappropriation Capital Reserve: $ 11,816 – Insurance Payment School Operations: $ 383,233 – State Funds, Grants School Fed. Programs: $ 614,376 – Federal Funds Attachments: Consent Agenda 11-14-17 Recommendations: Approve  BUDGET ADDITIONS FOR 11/14/17 ORG OBJECT DESCRIPTION DEBIT CREDIT FY18 General Fund: 01100909 490104 Advanced/Recovered Costs 300 01217078 506011 Sheriff-Courts - Uniforms & Apparel 300 Moose Lodge donation to Honor Guard 01100909 490104 Advanced/Recovered Costs 1,480 01321102 506130 Fire Dept - Rep/Maint - Burn Building 1,000 01321102 505230 Fire Dept - Telecommunications 480 Reimbursement for training a volunteer fire dept. 01102926 405555 Federal Categorical - Brownfields Grant - EPA 9,037 01812247 503136 Brownfields - Professional Services - Consultant 9,037 Project reimbursement 01101917 405555 State Categorical - Brownfields Grant - VRA 50,000 01812247 503165 Brownfields - Grant - Consultant 50,000 VRA - VEDPA grant funds 01103938 462101 Contribution from Fund Balance 789 01221082 506105 Commonwealth's Attorney - State Confisc. Assets 789 Funds left over from FY17 - left off the re-appropriations list in error. Total General Fund: 61,606 61,606 Capital Reserve Fund: 16100909 490104 Advance/Recovered Costs 11,816 16575365 508110 Vehicles - Street Maintenance 11,816 Insurance payment for damaged vehicle Total Capital Reserve Fund: 11,816 11,816 School Operations Fund: 18101917 404002 Categorical State - Other Funds 25,000 71001100 561620 High School - Secondary - Supplemental S&W 15,000 71001100 562100 High School - Secondary - Social Security 930 71001100 562150 High School - Secondary - Medicare 218 71001100 563000 High School - Secondary - Purchased Services 7,852 71001100 566000 High School - Secondary - Materials & Supplies 1,000 18101918 402032 State Grant - ISAEP 870 72201100 561620 High School - Alternative Ed - Supplemental S&W 808 72201100 562100 High School - Alternative Ed - Social Security 50 72201100 562150 High School - Alternative Ed - Medicare 12 18101918 404074 State Grant - Security Equipment Grant 69,448 80004600 566056 Division Wide Security - Non-capital Equipment 69,448 18103919 489904 Private Grants - Donations/Contributions/Gifts 9,535 87301310 561300 Adult Ed - Nurse Assist Program - Part-time S&W 4,800 87301310 562100 Adult Ed - Nurse Assist Program - Social Security 298 87301310 562150 Adult Ed - Nurse Assist Program - Medicare 70 87301310 565503 Adult Ed - Nurse Assist Program - Travel 100 87301310 566013 Adult Ed - Nurse Assist Program - Instruct Materials 4,267 18103919 489904 Private Grants - Donations/Contributions/Gifts 124,380 81621310 561520 Harvest Elementary - Substitute S&W 3,570 81621310 562100 Harvest Elementary - Social Security 222 81621310 562150 Harvest Elementary - Medicare 52  81621310 563000 Harvest Elementary - Purchased Services 11,023 81621310 563142 Harvest Elementary - Professional Development 6,600 81621310 565503 Harvest Elementary - Travel 49,861 81621310 566000 Harvest Elementary - Materials & Supplies 3,300 81631310 561520 Harvest Secondary - Substitute S&W 2,380 81631310 562100 Harvest Secondary - Social Security 148 81631310 562150 Harvest Secondary - Medicare 34 81631310 563000 Harvest Secondary - Purchased Services 7,349 81631310 563142 Harvest Secondary - Professional Development 4,400 81631310 565503 Harvest Secondary - Travel 33,241 81631310 566000 Harvest Secondary - Materials & Supplies 2,200 18101918 410405 Grant - State - VPSA Technology Grants 154,000 80008110 566050 VPSA Ed Tech Grant - Non-Capital Equipment 154,000 Total School Operations Fund: 383,233 383,233 School Federal Programs Fund: 20102926 417388 Categorical Federal - Title VIB IDEA Pre-School 6,297 86611100 561120 Title VIB Pre-School - Instructional S&W 5,000 86611100 562100 Title VIB Pre-School - Social Security 383 86611100 566013 Title VIB Pre-School - Materials & Supplies 914 20102926 402788 Categorical Federal - Title VIB Flow-Through 547,979 86511100 561120 Title VIB - Instructional S&W 121,437 86511100 561151 Title VIB - Instructional Aides S&W 210,998 86511100 562100 Title VIB - Social Security 20,611 86511100 562150 Title VIB - Medicare 4,820 86511100 562210 Title VIB - Retirement 48,203 86511100 562300 Title VIB - Insurance 55,964 86511100 562400 Title VIB - Life Insurance 3,956 86511100 562520 Title VIB - Disability 383 86511100 562750 Title VIB - Retirement Credit 3,524 86511100 563140 Title VIB - Purchased Services 26,491 86511100 565503 Title VIB - Travel 22,741 86511100 566013 Title VIB - Materials & Supplies 28,851 20102926 404888 Categorical Federal - Perkins Voc Ed FY18 60,100 86721100 563000 Perkins Voc Ed - Purchased Services 17,723 86721100 565503 Perkins Voc Ed - Travel 6,000 86721100 566013 Perkins Voc Ed - Materials 36,377 Total School Federal Programs Fund: 614,376 614,376