City Council

AGENDA--CITY COUNCIL -- CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 7:00 pm Closed Session 7:30 pm Regular Session Tuesday, October 9, 2018 7:00 pm --Closed Session Items to be considered in Closed Session, in accordance with the Code of Virginia, Title 2.2, Chapter 37—Freedom of Information Act, Section 2.2-3711(A)—Closed Meetings, the following: A. Appointments to Boards and Commissions as authorized by Subsection 1. B. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, as authorized by Subsection 3. C. Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. 7:30—Regular Session Pledge to the American Flag and Invocation by Council Member Woods 1. Consider approval of minutes from the September 11, 2018 Council Meeting and the September 24, 2018 Neighborhood Meeting. (2 mins) 2. Consider presentation of a proclamation honoring the late Fred Thomas Martin, Sr. (5 mins) 3. Hear a proclamation read designating October, 2018 as Breast Cancer Awareness Month in the City of Martinsville. (5 mins) 4. Hear a report from representatives of Johnson Controls on measurement and verification of the performance contract regarding the recently completed meter and lighting replacement project. (15 mins) 5. Consider approval on second reading, Ordinance 2018 Z-4, Zoning- Architectural Review Board membership. (5 mins) 6. Hear information from Fire/EMS regarding ambulance & emergency medical service coverage for the City (15 mins) 7. Consider additional information related to the reversion work session held by City Council on September 26, 2018. (15 mins) 8. Consider approval of consent agenda. (2 mins.) 9. Business from the Floor This section of the Council meeting provides citizens the opportunity to discuss matters, which are not listed on the printed agenda. Thus, any person wishing to bring a matter to Council’s attention under this Section of the agenda should: (1) come to the podium and state name and address; (2) state the matter that they wish to discuss and what action they would like for Council to take; (3) limit remarks to five minutes; (4) refrain from making any personal references or accusations of a factually false and/or malicious nature. Persons who violate these guidelines will be ruled out of order by the presiding officer and will be asked to leave the podium. Persons who refuse to comply with the direction of the presiding officer may be removed from the chambers. 10. Comments by members of City Council. (5 minutes) 11. Comments by City Manager. (5 minutes)  City Council Agenda Summary Meeting Date: October 9, 2018 Item No: 1. Department: Clerk of Council Issue: Consider approval of minutes Summary: None Attachments: September 11, 2018 Council Meeting September 24, 2018 Neighborhood Meeting Recommendations: Motion to approve minutes as presented. September 11, 2018 Council Meeting The regular meeting of the Council of the City of Martinsville, Virginia was held on September 11, 2018 in Council Chambers, Municipal Building, at 7:30 PM with Mayor Gene Teague presiding. Council Members present included Gene Teague, Jim Woods, Jennifer Bowles, Kathy Lawson and Chad Martin. Staff present included City Manager Leon Towarnicki, City Attorney Eric Monday, Clerk of Council Karen Roberts, Fire Chief Ted Anderson, Police Lieutenant Sandy Hines, Telecommunications Director Mike Scaffidi and Public Works Director Chris Morris. Mayor Teague called the meeting to order and advised Council would go into Closed Session beginning at 7:00 PM. In accordance with section 2.1-344 (A) Code of Virginia (1950, and as amended) and upon a motion by Council Member Lawson, seconded by Council Member Bowles with the following 5-0 recorded vote: Council Member Bowles, aye; Mayor Teague, aye; Council Member Woods, aye; Council Member Lawson, aye; and Vice Mayor Martin, aye, Council convened in Closed Session to discuss the following matters: (A) Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body as authorized by Subsection 3, and (B) Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. At the conclusion of Closed Session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during the Session. A motion was made by Council Member Lawson; seconded by Council Member Bowles, with the following 5-0 recorded vote in favor to return to Open Session: Council Member Bowles, aye; Mayor Teague, aye; Council Member Woods, aye; Vice Mayor Martin, aye; and Council Member Lawson, aye. No action was taken on either item from closed session. Following the Pledge to the American Flag and invocation by Council Member Lawson, Teague welcomed everyone to the meeting. Consider approval of minutes of August 28, 2018 Council Meeting – Council Member Lawson made a motion to approve the minutes as presented; Council Member Bowles seconded the motion with all Council Members voting in favor. Hear information regarding The Salvation Army’s plans to redevelop property at the corner of Broad Street and Memorial Boulevard, adjacent to their current facility at 603 S. Memorial Boulevard – City Manager Towarnicki detailed the announcement regarding the Salvation Army’s plans to develop the property next door to their existing facility. George and Ruby Keith manage the Salvation Army. Keith thanked Council for their support and September 11, 2018 Council Meeting explained their mission and the services they provide. The Salvation Army will work closely with the City regarding the possibility of Hurricane Florence affecting our area. Keith explained the plan for the property redevelopment and the Pathway of Hope Project, which fits in with the United Way’s Bridges Out of Poverty. The Pathway of Hope is intensive case management. Clients would be filtered through the Salvation Army programs or their partners. This would be a 6-18 week program depending on the needs of the client. The new building would have a retail location on the first floor and the Pathway of Hope housing on the second floor that will consist of four apartments. To be accepted into the program, there must be children involved since it is a family enrichment program. A caseworker with a Master’s Degree or above will be hired and will work from this location. There will be a shower and laundry area for visitors who may be homeless. The advisory board is looking to hire a consulting firm to help pinpoint the greatest needs in the community. There will be a feasibility study to determine how best to raise funds. The estimated building cost would be around $2.5 million so they hope to find an endowment to raise the money for the build as well as maintain the property. The complete project would be close to $4 million. Attitudes must change in the City for the progress to continue. The Salvation Army will be available as a shelter during the storm and volunteers are welcome. Consider adoption of a resolution declaring the conditions causing the opioid epidemic and the conditions caused by the opioid epidemic a public nuisance – City Attorney Monday explained the pending litigation against the pharmaceutical companies for contributing to the opioid problem. Martinsville has the highest overdoses per capita in the nation. In reviewing the potential lawsuit, the resolution was suggested for Council to move forward with the lawsuit. Council Member Woods read the resolution. Council Member Bowles made a motion to approve the resolution as presented; Vice Mayor Martin seconded the motion with all Council Members voting in favor. September 11, 2018 Council Meeting Hear a staff update regarding Hurricane Florence and expected impact to our area in the coming days – City Manager Towarnicki explained there is a massive hurricane moving toward the east coast. There will be another staff meeting Thursday morning to review emergency plans of action. The weather forecast continues to change daily but the Martinsville area will sustain heavy rains and strong winds of 20-40mph. Fire Chief Ted Anderson detailed steps the City is taking to prepare for the storm. The City departments and administration are working closely together with constant communication with government officials. The hospital Emergency Operations Center is ready as well. City Departments are on stand-by and plan to up-staff in preparation for necessary repairs and clean up. The Reservoir level has been reduced to accommodate for heavy rainfall. Tornado sirens have been tested. Emergency shelters are in place and ready if needed. Citizens are asked not to handle downed electrical lines or tree limbs without contacting the City Electric Department. Avoid flooded roadways. City officials ask resident to avoid driving around out of curiosity and to obey road closure signs. Be proactive by checking gutters and downspouts on your home. Have enough food and supplies for 3-days along with flashlights, batteries, umbrellas, rain gear, prescriptions, and pet care necessities. Report any outages to the City but please reserve 911 contacts for emergency cases only. Available emergency shelter information will be released as needed through local media. Updates will also be available on the City website and September 11, 2018 Council Meeting Facebook page. Anderson asked residents to look out for their neighbors especially the elderly or disabled. The City will be impacted but forecasts look like the impact will be minimal will some power outages and minimal flooding is expected. Staff in several departments will be working around the clock. Towarnicki explained that a declaration of local emergency is on hold at this time since the threat to our area appears to be lessening. If the storm turns and a major impact is expected, then Council can issue a declaration of local emergency at that time. Additional decisions will be made Thursday regarding any further action needed. Anderson asked residents to be respectful of their neighbors and not take advantage by over purchasing fuel or food. Lt. Sandy Hines confirmed that the Police Department would do wellness checks as requested. Towarnicki explained that typically when the City residents lose power, the Electric Department could have power restored in just a few hours as long as the main trunk into the City is not damaged. Anderson asked anyone using a generator to locate it properly, ensure that there is proper ventilation to prevent carbon monoxide poisoning and connect it to the home electric correctly to prevent fire. Resident in attendance suggested residents carry cash; in case of power outages, stores and gas stations may not be able to process credit cards. Hear an update on the local public bus system, PART – City Towarnicki detailed the three buses that travel three separate routes within the City and into the County hourly throughout the day, overlapping each hour at the Walmart parking lot. Towarnicki pointed out the increase in riders after the third bus was added, averaging about 1200 riders per bus. On September 11, 2018 Council Meeting average, 67% of the ridership comes from the City; the cost to operate the buses is split evenly with Henry County. The bus runs weekdays only, not on weekends. The PART bus system is clearly meeting a need in the community. Council Members agree that the bus system has been a very successful program. If there is a qualifying, handicap individual who lives within a fixed distance from a bus stop, the bus can deviate from the set route to accommodate that resident. Hear an update from the Public Works and Telecommunications Departments regarding various projects and operations – Telecommunications Director Mike Scaffidi updated Council on the telecommunications program. September 11, 2018 Council Meeting City Manager Towarnicki said that the City’s Telecommunication program is phenomenal and goes above what other communities can offer. Public Works Director Chris Morris detailed street maintenance projects. Morris summarized street paving and road repair projects, revitalization projects, road restriping project, pipe repairs and winter storm costs. Morris touched on the flooding concerns from the May storm and the repairs made from that. The City departments are cleaning drainage pipes and basins to prepare for the expected heavy rains. The street cleaning crews have been busy revitalizing the Uptown area. There are several special events throughout the year supported by the Public Works crews. Upcoming September 11, 2018 Council Meeting projects include the Spruce Street milling/repaving project and the Commonwealth Boulevard bridge repairs which the City will partial fund in addition to VDOT funding. Consider adoption of a resolution to approve the updated City of Martinsville Emergency Operations Plan – City Manager Towarnicki explained that this resolution is a requirement every four years and there are only minor changes to the plan this year. Fire Chief Ted Anderson explained the only major updates were contact information, position changes, private number listing and the timeframe to declare an emergency was adjusted by law to 45 days. Anderson praised Safety Coordinator John Turner for his work on the Emergency Operations Plan. Towarnicki explained that the plan would be made available on the City’s website. Mayor Teague read the resolution. Council Member Lawson made a motion to adopt the resolution; Council Member Bowles seconded the motion with all Council Members voting in favor. Business from the Floor – No one approached the podium Comments by members of City Council – Council Member Lawson reminded citizens that October 6 would be the next Hazardous Waste Day. Council Member Woods spoke to a reporter of the new Henry County Enterprise who did articles about Woods appointment to Council and about Mountain Brewery. When our neighbors in Henry County succeed, the City succeeds. Council Member Bowles wished Mayor Teague a happy belated birthday. The September 11, 2018 Council Meeting Neighborhood Tour will be at 7:30 September 24, 2018 at Patrick Henry School and is open to all residents. Friday’s football game has been rescheduled for Thursday due to the weather. Bowles recognized the anniversary of the September 11 attacks. Vice Mayor Martin thanked all first responders in light of the September 11 anniversary. Mayor Teague recognized Council Member Bowles’ birthday on Friday Comments by City Attorney – Monday recognized the Kiplinger Financial report which recognized Martinsville as one of the bottom 5 least expensive towns to live in with housing cost 28% below the national average and fuel costs 10% lower than average. There being no further business, Council Member Bowles made a motion to adjourn the meeting; the motion was seconded by Council Member Lawson with all Council Members voting in favor. The meeting adjourned at 9:30pm. ______________________________________ ______________________________________ Karen Roberts Gene Teague Clerk of Council Mayor September 24, 2018 Neighborhood Tour and Meeting Martinsville City Council toured the Druid Hills/Uptown area on September 24, 2018 beginning at 5:30pm. Those present for the tour were Council Member Kathy Lawson, Council Member Jim Wood, Vice Mayor Chad Martin and Council Member Jennifer Bowles. Mayor Teague did not attend. Staff present included City Manager Leon Towarnicki, Building Inspector Kris Bridges, Property Maintenance Inspectors Andy Powers and Mark Price, and Police Chief Eddie Cassady. The van left the City Municipal Building at 5:30pm touring the neighborhood and properties of concern until returning to the Municipal Building at 6:30pm. The Druid Hills/Uptown Neighborhood Meeting was held at Patrick Henry School, 1810 East Church Street at 7:30 PM, with Mayor Gene Teague presiding. Other Council Members present included Council Member Kathy Lawson, Council Member Jim Wood, Vice Mayor Chad Martin and Council Member Jennifer Bowles. Staff present included City Manager Leon Towarnicki, Assistant City Manager Wayne Knox, City Attorney Eric Monday, Clerk of Council Karen Roberts, Building Inspector Kris Bridges, Property Maintenance Inspectors Andy Powers and Mark Price, Police Chief Eddie Cassady. Mayor Teague called the meeting to order. City Manager Towarnicki explained the route and concerns expressed during the tour. Towarnicki said the tour began at the City Municipal building and traveling to Piedmont Community Service’s apartments that had been damaged from a recent fire. Building Inspector Bridges updated the status of cleanup and plans to rebuild. Council looked at two properties on Zee Street then traveled to Spruce Street to Cougar Paws and the previous bowling alley. Council observed tree trimming on Indian Trail and properties on Susan Lane, traveled to Corn Tassel Trail, Country Club Drive and Sam Lions Trail. The tour went on to Meadowview Trail and looked at washout damage from the May flooding as well as a home that continues to be reported to property maintenance. The Mulberry area was also visited before returning to City Hall. Mark Price of the Inspections Department summarized property maintenance and inspection statistics and concerns. June 25, 2018 Neighborhood Tour and Meeting Mayor Teague opened the meeting up to residents to voice concerns. Suzanne Britt 1015 Indian Trail, said her home has flooded three times since May, 2018 and she cannot get anyone from the City to return her calls. Britt says there are hundreds of gallons of water coming down the hill to her home and she doesn’t know where to start to get this concern corrected. Towarnicki said he would ask someone from Public Works to look at the area the next day and get with her regarding findings. Britt says the home is 53 years old and this year is the first time it’s flooded. Ms. King expressed concern that Council did not tour Church Street, stating that she is disappointed in the condition of several houses near the Oakdale intersection and landscaping in that area. It does not give a good impression to visitors to the City. King said the City owns the station on the corner of Fayette Street and 220 and says it’s embarrassing that it looks so bad. Knox confirmed that the station is currently being used as a carwash and is a Brownfield project in the works. Towarnicki said there is no debris at the carwash but the building is run down and probably does need some cosmetic attention. King said the bushes around Hugo’s Restaurant parking lot are diseased and most are dead; Gateway said the bushes would be the responsibility of the property owners but since the City maintains the parking lot someone should get those removed. Towarnicki said he would reach out to the Martin family to see if the bushes could be removed. King said she emailed Public Works about repainting the lines entering and exiting the parking lot to Hugo’s Restaurant. She asked if there are any requirements that homes in a historic district must be painted and maintained. Bridges explained that painting is almost nit-picking in the grand scheme of property maintenance alongside homes that may be caving in; there is no distinction between homes that are in a historic district versus another area. September 24, 2018 Neighborhood Tour and Meeting Bill Moore, 508 Mulberry Road asked if mold in a home would be considered a property maintenance concern. Bridges explained they would need a right of entry into the home and once it’s confirmed that there is mold, lead, etc then action could be taken by the Inspections department. Moore expressed concern about the condition of the Globman house on Church Street. Dr. King said that one bad building can ruin the appearance of an entire neighborhood block, speaking specifically about Courthouse Square. The Martinsville workforce needs attention; so many people are being fed and receive assistance but don’t want to work. There are 1200 jobs and no one skilled or willing to fill those positions. The City needs to save money and be efficient and cost effective in maintenance and repairs. King said cost savings needs to start with the school system. There being no further business, Council Member Bowles made a motion to adjourn the meeting, all Council Members voted in favor. The meeting adjourned at 8:12 pm ___________________________________ _______________________________ Karen Roberts Gene Teague Clerk of Council Mayor  City Council Agenda Summary Meeting Date: October 9, 2018 Item No: 2. Department: City Council Issue: Consider presentation of a proclamation honoring the late Fred Thomas Martin, Sr. Summary: At the October 9 meeting, a proclamation will be read and presented to members of the Martin family honoring the late Fred Thomas Martin, Sr. who passed away on Thursday, September 13, 2018. Attachments: Proclamation Recommendations: Mayor to read and present the proclamation. No formal action by Council is necessary.  Proclamation HONORING FRED THOMAS MARTIN, SR. WHEREAS, longtime community businessman and entrepreneur Fred Thomas Martin, Sr. passed away on September 13, 2018, at the age of 85; and WHEREAS, Fred Thomas Martin, Sr. was born in Bedford County, Virginia on October 27, 1932, and moved to Martinsville at a young age, living near the former American Furniture Company. He grew up with a strong work ethic, working with cattle and horses on his father’s farm and later working at American Furniture until joining the Army Signal Corps during the Korean War; and WHEREAS, upon his return from military service he resumed his work at American, and eventually worked independently representing a number of different companies selling furniture components to the furniture industry; and WHEREAS, in the early 1990s, Martin began acquiring properties in and around the Martinsville Uptown business area, often renovating properties and attracting new tenants, generating new uses for older buildings and playing a large part in the continuing redevelopment of the Uptown business district. He was genuinely interested in seeing Martinsville succeed and was always willing to talk about ideas and possible projects toward that end; NOW, THEREFORE, on this 9th day of October, 2018, Martinsville City Council hereby honors the late Fred Thomas Martin, Sr. for the contributions he made to our community, for his dedicated service to others, and for helping make our community and especially the City of Martinsville a much better place for all. We extend our sincere condolences to the entire Martin family. ____________________________ M. Gene Teague, Mayor  City Council Agenda Summary Date: October 9, 2018 Item No: 3. Department: Mayor/City Council Issue: Read a proclamation designating October 2018 as Breast Cancer Awareness Month in the City of Martinsville. Summary: Recognizing efforts both nationally and locally to bring awareness to breast cancer, and to honor and recognize those who have lost their life to this terrible disease as well as those who continue to fight it, a proclamation will be read designating the month of October 2018 as Breast Cancer Awareness Month in the City of Martinsville A copy of the proclamation will be made available as requested to those groups and organizations involved in increasing awareness of breast cancer and the benefits of early testing, detection, and treatment. Attachments: Proclamation Recommendations: The proclamation will be read by a Council member.  Proclamation RECOGNIZING THE MONTH OF OCTOBER, 2018 AS BREAST CANCER AWARENESS MONTH WHEREAS , every year, too many people are touched by the pain and hardship caused by breast cancer – a disease that, among women, is not only one of the most common cancers, but also one of the leading causes of cancer-related deaths ; and WHEREAS , statistics indicate that in the United States, about 1 in 8 women born today will get breast cancer at some point ; and WHEREAS , early detection and treatment are essential; critical research efforts over time have yielded great progress in how breast cancer is diagnosed and treated and has produced a steady increase in survival rates for those suffering from this disease ; and WHEREAS , all women are encouraged to consider participating in preventive services including screening tests such as mammograms and/or genetic testing; NOW , THEREFORE , I Gene Teague, Mayor of the City of Martinsville, Virginia, do herby proclaim the month of October, 2018 as BREAST CANCER AWARENESS MONTH in the City of Martinsville and we acknowledge our appreciation of local awareness groups and efforts such as the MLC Cancer Foundation and Ladies First MHC Community Breast Health Initiative. We honor all those who have lost their lives to breast cancer and we recognize the courageous survivors who are still fighting it. We encourage all citizens to promote awareness of breast cancer and the benefits of early screening and testing. ___________________________________ Gene Teague, Mayor  City Council Agenda Summary Meeting Date: October 9, 2018 Item No: 4. Department: City Manager Issue: Hear a report from representatives of Johnson Controls on measurement and verification of the performance contract regarding the recently completed meter and lighting replacement project. Summary: A major element of the recently completed project replacing water and electric meters and change-out of street lighting to LEDs includes measurement and verification of savings achieved compared to the guaranteed level of savings that formed the basis for the project’s financials. Representatives from Johnson Controls will present a brief summary of their findings covering the first complete year. Attachments: None - information will be presented at the meeting. Recommendation: No action by Council is needed – the report is being presented for information purposes.  City Council Agenda Summary Meeting Date: October 9, 2018 Item No: 5. Department: Community Development Issue: Consider approval on second reading, Ordinance 2018 Z-4, Zoning- Architectural Review Board membership. Summary: According to the City of Martinsville’s Zoning Ordinance, Chapter 21, Paragraph G, “ARB Membership and Organization”, item #3 “Membership and Terms of ARB” the Architectural Review Board is allowed seven (7) members that are City residents, with one residency exception which is a licensed architect. The Board has never reached its full membership, nor has a licensed architect been a member. On May 17, 2018, Planning Commission discussed the membership requirement and developed recommendations for a Zoning Text Amendment representing 3 changes to the current language – (1) reducing membership on the ARB from 7 to 5 members; (2) including language that will allow members to serve 3 consecutive terms on the ARB, a provision allowing reappointment for a 4th term if a vacancy occurs and no one qualified applies, and a provision allowing a member to serve the remainder of a term if the member moves from the City, subject to Council approval; and (3) removal of the provision allowing a waiver of the membership requirements. After conducting a duly advertised public hearing on June 5, 2018, Planning Commission unanimously approved the proposed Zoning Text Amendment and voted to send it to City Council for its consideration. At Council’s August 28th meeting, a public hearing was set for the September 25th meeting. On September 25, Council conducted a public hearing and afterwards, voted to approve on first reading, Ordinance 2018 Z-4 as recommended, with the exception of not removing the provision allowing a waiver of the membership requirements. Attachments: Ordinance 2018 Z-4, Proposed Zoning Text Amendment, Historic Preservation Overlay (HP-O), Chapter 21 Recommendation: Approve (roll call vote) on second reading, Ordinance 2018 Z-4, copy attached.  ORDINANCE 2018-Z-4 Zoning, Architectural Review Board Membership BE IT ORDAINED by the Council of the City of Martinsville, Virginia, in regular session held on October 9, 2018 that Chapter 21, HP-O Historic Preservation Overlay District, Paragraph G “ARB Membership and Organization”, Item 3 “Membership and Terms of ARB, of the Zoning Ordinance, be amended as follows: a. The Architectural Review Board shall consist of seven (7) five (5) citizens, all of whom shall be residents of the City of Martinsville, except that one member may be a licensed architect or landscape architect who is not a resident of the City. The members shall be appointed by the City Council and serve without compensation. b. The Architectural Review Board members shall serve a term of three (3) years, except that original appointments shall be made such that terms expire on a staggered basis. A member of the Board may serve three (3) consecutive terms. City Council may reappoint the board member for a fourth term if no one qualified has applied. If a Board member moves from the City during his/her term of appointment, he/she may continue to serve as a member with approval of the City Council. c. At the first meeting of the Architectural Review Board, the members, by majority vote, shall elect one member to serve as chairman. Thereafter, a chairman shall be elected to a two year term at the first meeting to be held on or after July 1, in such year. Similarly, the members shall elect a vice-chairman and secretary who will also serve for a term of two years. The secretary may or may not be a member of the board. d. Appointments to the Architectural Review Board to fill vacancies shall be only for the unexpired term of the departing member. e. Members of the Architectural Review Board may be reappointed to succeed themselves. A member whose term expires may continue to serve until a successor is appointed and qualifies. f. A waiver of the membership constituency of the ARB may be provided in the event that the City Council cannot fulfill the membership requirements as outlined hereinabove. g. The Architectural Review Board shall adopt rules of procedure and keep written minutes of its meetings. ****** Attest: ________________________________ Karen D. Roberts, Clerk of Council ____________________ ___________________ Date Adopted Date Effective  City Council Agenda Summary Date: October 9, 2018 Item No: 6. Department: Fire/EMS Issue: Hear information from Fire/EMS regarding ambulance & emergency medical service coverage for the City. Summary: With the recent closure of a local ambulance service that provided backup coverage for the City’s EMS operation, discussion has occurred regarding possible options to ensure sufficient backup service continues. Fire/EMS staff will be attending Council’s meeting on October 9th to present information and possible options. Attachments: None. Additional information will be presented at the meeting. Recommendations: After hearing and discussing the information, a path forward will be established.  City Council Agenda Summary Date: October 9, 2018 Item No: 7. Department: City Council Issue: Consider additional information related to the reversion work session held by City Council on September 26, 2018. Summary: At Council’s reversion work session on September 26th, information was presented that compared the financial projections outlined in the November, 2013 document titled “Financial Forecast for the Period FY2014 to FY2019” to actual information outlined in the City’s annual audits, or current budget documents. Following discussion of that information, Council requested additional information to provide explanations where significant deviations occurred between projections and actuals. Staff will present and review that information at the October 9 Council meeting. Attachments: None. Additional information will be presented at the meeting. Recommendations: Information is being provided as requested by Council. After hearing and discussing the information, additional action regarding this matter will be considered.  City Council Agenda Summary Meeting Date: October 9, 2018 Item No: 8. Department: Finance Issue: Appropriation Approvals Summary: Re-appropriation of Funds from FY18 to FY19 Budget by fund as follows: General Fund: $ 612,612 Refuse Fund: $ 563,700 Telecom Fund: $ 31,008 Water Fund: $ 26,687 Sewer Fund: $ 200,000 Electric Fund: $ 766,375 Capital Reserve Fund: $ 553,272 CDBG Fund: $ 34,536 School Funds: $ 197,728 Total Requests: $ 2,985,918 Attachments: Re-appropriations FY18 into FY19 Recommendations: Approve  RE-APPROPRIATIONS FY18 TO FY19 DEPARTMENTAL REQUESTS ORG CODE OBJECT DEPARTMENT ACCOUNT DESCRIPTION DEBIT CREDIT GENERAL FUND 01103938 462101 Contribution From Fund Balance $ 612,612 01122022 502815 Employee Services/Dev/Recog Wellness $ 5,000 continuing program 01124042 501300 Treasurer Part-time & Temporary $ 9,289 excess debt set-off funds to ease staffing issue 01124042 502100 Treasurer Social Security $ 576 excess debt set-off funds to ease staffing issue 01124042 502110 Treasurer Medicare $ 135 excess debt set-off funds to ease staffing issue 01125047 501300 Accounting Part-time & Temporary $ 1,400 incomplete project - remainder of intern wages 01217078 506047 Sheriff - Courts Project Life Saver $ 7,921 rollover of prior years' appropriated donations 01221082 506105 Commonwealth's Attorney State - Confiscated Assets $ 6,917 forfeiture funds - carry-over 01221082 506118 Commonwealth's Attorney Local - Confiscated Assets $ 715 forfeiture funds - carry-over 01311085 506078 Police State - Confiscated Assets $ 25,695 forfeiture funds - carry-over 01311085 506079 Police Federal - Confiscated Assets $ 122,742 forfeiture funds - carry-over 01311085 506118 Police Local - Confiscated Assets $ 41 forfeiture funds - carry-over 01311085 506139 Police E-Summons Equipment $ 29,503 dedicated e-summons funding (33,288 coll since 2015 - less exp's) 01321102 506110 Fire Fire Programs $ 47,337 grant funding 01321102 506115 Fire SCBA Maintenance $ 3,348 remainder of funds - to be used toward 5% matching funds for grant 01321102 506130 Fire Maintenance for Burn Building $ 2,902 ongoing project - funded through reimbursements 01331108 506010 Sheriff - Corrections Radios/Weapons $ 3,991 remainder of funds - high turnover-related costs 01331108 506011 Sheriff - Corrections Uniforms $ 5,783 remainder of funds - high turnover-related costs 01331108 506104 Sheriff - Corrections Non-Capital Equipment $ 8,000 postponed projects - shower floors/heat pump replacement 01322105 506114 EMS Four for Life $ 9,025 grant funding 01334122 506133 Safety Siren Supplies $ 4,487 incomplete projects - repairs 01341135 506300 Inspections Demolition $ 4,585 continuing program to clean-up more properties 01413145 503185 Street Maintenance Prof.Service-Street Resurfacing $ 147,157 continuing program - paving 01413145 506905 Street Maintenance Disaster Recovery - Road Repairs $ 97,340 incomplete project 01435167 503190 WPBDC Building Prof. Service - Bldg & Ground Maint $ 3,760 incomplete project - roof repairs 01812242 503600 Misc Exp Grant Program-Misc Business Dev $ 61,560 ongoing program for local small businesses 01814248 503140 Healthy Hub Prof. Serv. - Eng & Arch - Paradise $ 3,403 incomplete project - Healthy Hub Planning Grant REFUSE FUND 09103938 462101 Contribution From Fund Balance $ 563,700 09424301 503128 Refuse Collection Disposal/Waste Handling $ 13,700 incomplete project - dispose of brush/chip pile 09425302 508220 Landfill Physical Plant Expansion $ 550,000 continuing project - ISTD project - funded over 3 yrs - FY18, FY19, FY20 TELECOMMUNICATIONS FUND 11103938 462101 Contribution From Fund Balance $ 31,008 11315308 508205 Telecommunications Motor Vehicles/Equipment $ 31,008 Incomplete project - vehicle delivered in July WATER FUND 12103938 462101 Contribution From Fund Balance $ 26,687 12541311 506007 Water Plant Plant Repairs & Maintenance $ 9,824 incomplete project - sludge press multi-year project 12541311 508220 Water Plant Physical Plant Expansion $ 16,863 incomplete project - chemical tanks - delivery in new year SEWER FUND 13103938 462101 Contribution From Fund Balance $ 200,000 13550325 508201 Wastewater Plant Machinery & Equipment $ 200,000 incomplete project - sludge press multi-year project ELECTRIC FUND Page 1 of 2  14103938 462101 Contribution From Fund Balance $ 766,375 14563338 508205 Electric Maintenance Motor Vehicles/Equipment $ 65,000 Year 2 of 2-yr project - truck replacement 14563338 508223 Electric Maintenance AMI Project - Physical Plant Exp $ 1,375 incomplete project - AMI project - additional meters 14561336 508220 Electric Generation Physical Plant Expansion $ 100,000 incomplete project - trash rake/gunite repair of dam projects 14563338 508236 Electric Maintenance SCADA System $ 300,000 incomplete project - upgrade of SCADA system 14563338 503210 Electric Maintenance Tree Trimming Service $ 50,000 continuing project - tree trimming throughout city 14564339 508220 Electric Construction Physical Plant Expansion $ 250,000 multi-year project - transformer replacement CAPITAL RESERVE FUND 16103938 462101 Contribution From Fund Balance $ 553,272 16575365 408080 Vehicles Fire Dept $ 7,071 funding from sale of surplus for FY19 purchase 16575365 508085 Vehicles Sheriff - Jail $ 25,051 incomplete project - vehicles 16575365 508110 Vehicles Street Maintenance $ 25,994 incomplete project - cab & chassis 16576366 508035 Computer Software/Hardware Commissioner of Revenue $ 10,852 incomplete project - new assessment software 16576366 508055 Computer Software/Hardware Information Services $ 79,442 continuation/replacement hardware 16577367 508080 Physical Plant Expansion Fire Dept $ 9,995 incomplete project - station updating 16577367 508085 Physical Plant Expansion Sheriff - Jail $ 202,588 incomplete project - security upgrade 16577367 508140 Physical Plant Expansion City Hall $ 4,116 incomplete project - city hall updating 16577367 508670 Physical Plant Expansion Warehouse Complex $ 18,000 incomplete project - fuel system upgrade 16579369 508209 School Projects Reserve School Projects $ 170,163 funding reserved for school capital projects CDBG FUND 47103938 462101 Contribution From Fund Balance $ 34,536 47835526 505371 Northside Program Income Acquisition $ 6,023 accumulating program income 47825516 503195 Moss/Barton Program Income Construction $ 2,050 accumulating program income 47827516 503195 Cherry St Program Income Construction $ 22,377 accumulating program income 47826516 503195 South Side Program Incom Construction $ 4,085 accumulating program income TOTAL CITY FUNDS: $ 2,788,190 SCHOOL FUNDS 18100938 410510 Ops/Contrib from Fund Balance $ 197,728 71001300 565503 High School - Support Staff Travel $ 8,646 BTSS/PBIS $25K Grant Balance 80002220 566056 Division Wide - Health Services Non-Capital Equipment $ 10,000 UBA Grant - E-Backpack 80003400 568100 Division Wide - Vehicle Maint Serv Capital Outlay Replacement $ 30,935 Replace 2 vehicles, including one previously totalled 81021310 566020 Elementary Instr - Support Staff Textbooks & Workbooks $ 96,369 Unexpended State & LRM 81031310 566020 Secondary Instr - Support Staff Textbooks & Workbooks $ 43,773 Unexpended State & LRM 81621310 565503 Division Wide - Support Staff Travel $ 8,005 Harvest Grant Balance TOTAL SCHOOL FUNDS: $ 197,728 TOTAL RE-APPROPRIATIONS FROM FY17 TO FY18 $ 2,985,918 Page 2 of 2