City Council

AGENDA--CITY COUNCIL -- CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 7:00 pm Closed Session 7:30 pm Regular Session Tuesday, October 23, 2018 7:00 pm --Closed Session Items to be considered in Closed Session, in accordance with the Code of Virginia, Title 2.2, Chapter 37—Freedom of Information Act, Section 2.2-3711(A)—Closed Meetings, the following: A. Appointments to Boards and Commissions as authorized by Subsection 1. B. Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. 7:30—Regular Session Pledge to the American Flag and Invocation by Council Member Teague 1. Hear an overview of the October 22, 2018 West End neighborhood tour and meeting (10 mins) 2. Read and present a proclamation to City Electric Department staff (5 mins) 3. Hear an update from Lisa Fultz of the M-HC Chamber of Commerce regarding activities related to the City/C-PEG Small Business Development contract (15 mins) 4. Presentation of proclamation regarding Extra Mile Day 2018 (5 mins) 5. Consider discussion of a draft rental property inspection ordinance (15 mins) 6. Consider discussion of the City’s 2019 Legislative Agenda. (15 mins) 7. Consider approval of the finance report covering the period from July 1 through September 30, 2018 (10 mins) 8. Consider approval of consent agenda. (2 mins.) 9. Business from the Floor This section of the Council meeting provides citizens the opportunity to discuss matters, which are not listed on the printed agenda. Thus, any person wishing to bring a matter to Council’s attention under this Section of the agenda should: (1) come to the podium and state name and address; (2) state the matter that they wish to discuss and what action they would like for Council to take; (3) limit remarks to five minutes; (4) refrain from making any personal references or accusations of a factually false and/or malicious nature. Persons who violate these guidelines will be ruled out of order by the presiding officer and will be asked to leave the podium. Persons who refuse to comply with the direction of the presiding officer may be removed from the chambers. 10. Comments by members of City Council. (5 minutes) 11. Comments by City Manager. (5 minutes)  City Council Agenda Summary Date: October 23, 2018 Item No: 1. Department: City Council Issue: Hear an overview of the October 22, 2018 West End neighborhood tour and meeting. Summary: A recap of the neighborhood tour and the West End neighborhood community meeting held at Albert Harris Elementary School on Monday, October 22nd will be given. Attachments: None Recommendations: This item is being presented for public information purposes – no action needed by Council.  City Council Agenda Summary Date: October 23, 2018 Item No: 2. Department: City Council Issue: Read and present a proclamation to City Electric Department staff. Summary: On Thursday, October 18, 2018, the City of Martinsville and surrounding areas were severely impacted by the remnants of Hurricane Michael as the storm passed through southern Virginia. Locally heavy rain exceeding in some locations, 6 inches over a several hour period on Thursday afternoon coupled with wind gusts in excess of 25 mph resulted in significant damage from flooding, fallen trees, broken limbs, and wind-blown debris. At the height of the storm’s impact to Martinsville, an estimated 75% of the City was without power and an estimated 30 trees were down, blocking streets and traffic, and in most cases pulling down utility lines and damaging poles. The City of Martinsville’s Electric Department responded to the emergency in an exemplary manner, restoring power to most City customers within a 24 to 48 hour period, working long shifts under difficult and dangerous conditions. Recognizing the outstanding effort, it is appropriate to recognize the Department’s employees –Director Durwin Joyce, Administrative Assistant Caitlin Westmoreland, Superintendent Daniel Morrison, and linemen Jimmy Rigney, Terry Martin, Brian Collins, Chase Cooper, Richard Penn, Bryar Turner, Austin Shumate, Curt Compton, Jimmy Blankenship, Tim Agee, Ryan Emberson, and Paul McCrickard. It should also be noted that the City’s Public Works Department was extensively involved with debris cleanup during and after the storm, along with assistance from City Police, Fire & EMS, and the Sheriff’s Department. Additionally, the City received much-needed and appreciated assistance from electric crews from Front Royal, VA, Tarboro, NC, and Rocky Mt., NC, along with assistance from local contractor Skyline Tree Service. The efforts of all involved contributed to the eventual restoration of power service. Attachments: Proclamation Recommendations: No action by Council needed - the Mayor will read the Proclamation.  PROCLAMATION RECOGNIZING THE MARTINSVILLE ELECTRIC DEPARTMENT FOR OUTSTANDING WORK RELATED TO HURRICANE MICHAEL WHEREAS, on Thursday, October 18, 2018, remnants of Hurricane Michael passed through southern Virginia and Martinsville, pounding the City with close to 7 inches of rain over a several hour period coupled with wind gusts exceeding 25 mph; and WHEREAS, significant damage occurred in the City with an estimated 75% of the City without power at the height of the storm Thursday afternoon along with numerous downed trees and power lines; and WHEREAS, the City of Martinsville’s Electric Department responded in an exemplary manner working long shifts under difficult and dangerous conditions, restoring power to most City customers within 24 to 48 hours; and WHEREAS, the assistance of the City’s Public Works, Police, Sheriff, and Fire & EMS along with electric crews from Front Royal, VA; Tarboro, NC; Rocky Mt., NC, and local contractor Skyline Tree Service all played a critical role in restoring City services promptly; and WHEREAS, it is appropriate to recognize the employees of the City’s Electric Department for an outstanding job, and those employees are Director Durwin Joyce, Administrative Assistant Caitlin Westmoreland, Superintendent Daniel Morrison, and linemen Jimmy Rigney, Terry Martin, Brian Collins, Chase Cooper, Richard Penn, Bryar Turner, Austin Shumate, Curt Compton, Jimmy Blankenship, Tim Agee, Ryan Emberson, and Paul McCrickard; NOW THEREFORE, I, Gene Teague, Mayor of the City of Martinsville, along with other members of Council express on behalf of the City, a sincere “thank-you” for a job well-done to all involved, especially employees of Martinsville’s Electric Department. __________________________ Gene Teague, Mayor  City Council Agenda Summary Date: October 23, 2018 Item No: 3. Department: City Manager Issue: Hear an update from Lisa Fultz of the M-HC Chamber of Commerce regarding activities related to the City/C-PEG Small Business Development contract. Summary: Information will be provided regarding activities related to the City/C-PEG Small Business Development contract, West Piedmont Business Development Center (incubator), the Farmer’s Market, and other issues. Attachments: None Recommendations: No action needed - presented for information purposes only.  City Council Agenda Summary Meeting Date: October 23, 2018 Item No: 4. Department: City Council Issue: Presentation of proclamation regarding Extra Mile Day 2018. Summary: The Mayor will read the proclamation which will then be mailed to the Extra Mile Foundation. Attachments: Proclamation Recommendations: Presentation only  Extra Mile Day Proclamation November 1, 2018 WHEREAS, Martinsville, Virginia is a community which acknowledges that a special vibrancy exists within the entire community when its individual citizens collectively “go the extra mile” in personal effort, volunteerism, and service; and WHEREAS, Martinsville is a community which encourages its citizens to maximize their personal contribution to the community by giving of themselves wholeheartedly and with total effort, commitment, and conviction to their individual ambitions, family, friends, and community; and WHEREAS, Martinsville is a community which chooses to shine a light on and celebrate individuals and organizations within its community who “go the extra mile” in order to make a difference and lift up fellow members of their community; and WHEREAS, Martinsville acknowledges the mission of Extra Mile America to create 550 Extra Mile cities in America and is proud to support “Extra Mile Day” on November 1, 2018. NOW THEREFORE, I, Mayor Gene Teague do hereby proclaim November 1, 2018, to be Extra Mile Day. I urge each individual in the community to take time on this day to not only “go the extra mile” in his or her own life, but to also acknowledge all those who are inspirational in their efforts and commitment to make their organizations, families, community, country, or world a better place. __________________________________ Gene Teague Mayor  City Council Agenda Summary Date: October 23, 2018 Item No: 5. Department: City Attorney Issue: Consider discussion of a draft rental property inspection ordinance. Summary: Following several incidents of reported unsafe rental properties, Council requested a staff review of a proposed rental inspection program. Attached is a draft ordinance for consideration, modelled after an ordinance used successfully in Blacksburg, Va. for a number of years. Several meetings have been held with the local Property Managers Association and their input has been most helpful is moving this forward. Martinsville’s draft ordinance is complaint-driven. Changes requested by the Property Managers (Landlords) Association are shown in redline. Representatives of the Property Managers Association are expected at Council’s meeting and may desire to comment. Attachments: Draft rental property inspection ordinance. Recommendations: Discussion, possible amendment. Recommend that this be set for a public comment session prior to consideration of adoption. ARTICLE IV. - RENTAL PROPERTY INSPECTIONS • Section 6-400. - Findings. (a) The Council finds that, for each of the individual residential rental dwelling unit described in section 6-402 of this article, at least one of the following conditions exists: 1. There is a need to protect the public health, welfare and safety of the occupants of that individual dwelling unit; 2. The individual dwelling unit is either blighted or in the process of deteriorating; or 3. There is evidence of violations of the Building Code that affect the safe, decent and sanitary living conditions for tenants living in such individual dwelling unit. • Section 6-401. - Definitions. The following terms and phrases, when used in this article, shall have the meanings ascribed to them in this section: Building code means the Virginia Uniform Statewide Building Code. Day means a calendar day. Dwelling unit means a building or structure or part thereof that is used for a home or residence by one (1) or more persons who maintain a household. The term does not include a group home. Family means one (1) or more persons related by blood, marriage, or adoption, or under approved foster care. Founded complaint means any complaint concerning an individual rental dwelling unit received by the Building Inspector which, after having been duly investigated, results in the Building Inspector’s determination that any of the findings in section 6-400 of this Article apply. In instances where the complaint is made by the tenant, the tenant must be in compliance with the Virginia Landlord Tenant Act, if applicable, and must be current in rental payments in order for the complaint to be founded. Group home means a licensed residential facility in which no more than eight (8) mentally ill, mentally retarded, or developmentally disabled persons reside, with one (1) or more resident counselors or other staff persons. Mental illness and developmental disability shall not include current illegal use of or addiction to a controlled substance. A group home is licensed by the Commonwealth of Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services. 1 Managing agent means any person having the authority, singly or in combination with another, to enter into an agreement for the occupancy of property subject to this article. Multi-family dwelling unit means any single building, lot, or two (2) or more adjacent buildings or lots under common ownership, which contain(s) three (3) or more residential rental dwelling units. The term shall not include mobile homes under common ownership in a mobile home park or subdivision, and such term shall not include single-family dwellings, family homes with accessory apartments, two-family dwellings, or townhouses under common ownership. Occupant means a person who, on a regular basis, spends nights at a residence. A person is considered an occupant regardless of whether he or she spends the majority of nights at a residence, if the times he or she does stay overnight are regular and recurrent. In addition, a person shall be considered an occupant if his or her clothes or other daily living supplies are maintained at the residence. Owner means the person shown on the current real estate assessment books or current real estate assessment records, or the current fee simple title holder of the property if ownership has changed since tax assessment records were last updated. Rent means to lease, sublease, let or otherwise grant for consideration the right to occupy a dwelling unit. Residential rental dwelling unit means a dwelling unit that is leased or rented to one (1) or more tenants. • Sec. 6-402. - Applicability. (a) Any individual rental dwelling unit about which the Building Inspector makes a determination of three or more founded complaint in any period of twelve consecutive months is made subject to this Article. (b) The following individual rental dwelling units that are outside the rental inspection district are hereby made subject to this article: 1. ___________. 2. ___________. 3. ___________. (c) Council may designate additional rental inspection districts or make other individual residential rental dwelling units outside the inspection district subject to this article after notice and a public hearing thereon, as provided by Virginia Code § 36-105.1:1. (bd) Any property made subject to this Article shall remain so for a period of nom less than three years thereafter, unless subsequently granted a certificate of compliance or certificate of occupancy. 2 • Section 6-404. - Rental certificate of compliance required. No owner or managing agent shall rent or offer to rent a residential rental dwelling unit that is subject to this article without a rental certificate of compliance therefor, issued after a satisfactory inspection of the property by the building official or his or her designee. • Section 6-405. - Inspections, generally. (a) The building official is hereby authorized to establish schedules to accomplish the inspection of dwelling units subject to this article. The building official shall inspect any individual residential rental dwelling unit within ninety (90) days of the date the dwelling unit is made subject to this article. After such inspection, the owner and the managing agent, if any, will be provided with a list of any violations found and the date by which such violations must be corrected. Following the initial inspection of a residential rental dwelling unit subject to this article, the building official may inspect any residential rental dwelling unit in a rental inspection district, not otherwise exempted, annually.shall perform a re-inspection in a timely manner after the date given in the violations notice. (b) Upon a determination that a rental dwelling unit is in compliance with the provisions of the existing structures regulations of the Virginia Uniform Statewide Building Code, a rental certificate of compliance shall be issued to the owner. No certificate shall be issued until all inspection fees are paid. The certificate shall be valid for a term of four (4) years. Upon the initial or periodic inspection of a residential rental dwelling unit subject to this article for compliance with the building code, the property shall be exempt from this article's inspection requirements for four (4) years, provided there are no building code violations that affect the safe, decent and sanitary living conditions for the tenants of the residential rental dwelling unit. However, upon the sale of a residential rental dwelling unit, the building department may perform an inspection of the dwelling unit. Residential rental dwelling units shall be exempt from the inspection requirement of this article for four (4) years from the date of issuance of a certificate of occupancy for the unit by the department of planning and building. Any inspection exemption granted for a rental dwelling unit prior to July 1, 2005, shall be valid for the period as initially granted, unless revoked as provided by section 6-407. (c) There shall be no fee for the initial inspection required by this article or the first re-inspection. If all violations are not corrected at the time of the first re- inspection, then the fee for the second and any subsequent re-inspection for the original violation shall be one hundred dollars ($100.00). Comment [MS1]: Could subsequent or re- (d) The building official, or his or her duly authorized agent, shall have the right to inspections be $50.00? It only takes a few inspect any rental dwelling unit subject to this article at any reasonable time, in minutes to perform the re-inspection. order to carry out an inspection required by this section. The owner, managing agent, occupant, or other person in charge of the premises shall permit the building code official, or his or her duly authorized agent, access to any dwelling unit subject to this article for the purpose of conducting an inspection authorized by this article. In the event the building official or his or her authorized agent is 3  denied access to a dwelling unit, he or she may apply for an administrative search warrant in order to gain access to the premises. (e) Nothing in this article shall prohibit an inspection of any residential rental dwelling unit or individual residential dwelling unit subject to this article for a violation of the Virginia Uniform Statewide Building Code, pursuant to a complaint, as required by section 6-201 of this chapter. In the case of complaints made by the tenant of the individual rental dwelling unit, the tenant must be in compliance with the terms of the lease, including being current on all rent and having given written notice of the complaint to the owner or managing agent, as prerequisite for the inspection of the complaint, or for the final determination of a founded complaint. (f) The owner or managing agent shall be notified of the complaint, prior to any inspection to determine if there is a founded complaint, to assure tenant compliance with Sec. 6-405 (e) proper notice. The owner or managing agent may appeal the building official's determination of a violation of the building code to the Board of Appeals. • Section 6-406. - Initial and periodic inspections of multi-family dwelling units. (a) If a multi-family development has more than ten (10) dwelling units, in the initial and periodic inspections, the building official shall inspect not less than two (2) and not more than ten (10) percent of the dwelling units of that multi-family development, which includes all of the multi-family buildings which are part of that multi-family development. However, no inspection fee shall be charged for more than ten (10) dwelling units. Two (2) family dwellings and multi- family dwelling units with three (3) to nine (9) dwelling units are not exempt from the inspection requirements of this article. (b) The inspected dwelling units of a multi-family development shall be selected by the building official. At the time of inspection, no violations of the Virginia Uniform Statewide Building Code shall exist. If the building official determines upon inspection of the sampling of dwelling units that there are violations of the Building Code that affect the safe, decent and sanitary living conditions for the tenants of such multi-family dwelling unit, the building official may inspect as many dwelling units as necessary to enforce the Building Code. (c) If the dwelling units that are inspected are in compliance with the provisions and all other applicable codes and ordinances, then a rental certificate of compliance shall be issued as provided by section 6-405(b). (d) Nothing in this section shall serve to exempt the owner, managing agent, or tenant of a multi-family dwelling unit from compliance with all applicable statutes, laws, and ordinances, including the Virginia Uniform Statewide Building Code. • Section 6-407. - Revocation of exemption from inspection. (a) The Building Inspector may revoke an inspection exemption granted pursuant to section 6-405(b) upon finding that the residential rental dwelling unit is in violation of the building code during the exemption period. 4  (b) Before revoking an exemption, the director shall notify the owner, managing agent, and tenant of the violation, in writing, via first class mail, specifying the nature of the violation; establishing a deadline for correction of the violation, which shall be no less than seven (7) and no greater than thirty (30) days; and stating that the exemption will be revoked on a date certain unless the building official's determination of the existence of a building code violation is appealed to the Board of Appeals. The notice shall also set forth the appeal process as herein established. • Sec. 6-408. - Appeal. (a) The owner, managing agent or tenant may appeal a notice of revocation based upon the Virginia Uniform Statewide Building Code to the Board of Appeals. Any such appeal shall be filed with the department of planning and building within twenty (20) days after the date the notice of violation was served upon the owner or manager, whichever was served first. Section PM-111.0 of the Virginia Uniform Statewide Building Code shall apply to any such appeal. (b) The inspection exemption shall remain in effect pending the resolution of the appeal by the Board of Appeals. • Section 6-409. - Violations. (a) It shall be unlawful for any owner or any other person, firm or corporation to violate any provision of this Article. Any violation shall be deemed a misdemeanor and any owner or any other person, firm or corporation convicted of a violation shall be punished by a fine of not more than two thousand five hundred dollars ($2,500.00). If the violation remains uncorrected at the time of the conviction, the court shall order the violator to abate or remedy the violation in order to comply with the code. Except as otherwise provided by the court for good cause shown, any such violator shall abate or remedy the violation within six (6) months of the date of conviction. Each day during which the violation continues after the court-ordered abatement period has ended shall constitute a separate offense. Any person convicted of a second offense committed within less than five (5) years after a first offense under this chapter shall be punished by a fine of not less than one thousand dollars ($1,000.00) nor more than two thousand five hundred dollars ($2,500.00). Any person convicted of a second offense committed within a period of five (5) to ten (10) years of a first offense under this chapter shall be punished by a fine of not less than five hundred dollars ($500.00) nor more than two thousand five hundred dollars ($2,500.00). Any person convicted of a third or subsequent offense involving the same property committed within ten (10) years of an offense under this chapter shall be punished by confinement in jail for not more than ten (10) days and a fine of not less than two thousand five hundred dollars ($2,500.00) nor more than five thousand dollars ($5,000.00), either or both. No portion of the fine imposed for such third or subsequent offense committed within ten (10) years of an offense under this chapter shall be suspended. 5 (b) Any prosecution under this section shall be commenced within two (2) years as provided in Virginia Code § 19.2-8. (c) In lieu of criminal prosecution, a civil penalty equal to the amounts set forth in subsection (a) hereof may be levied for a violation. 6  City Council Agenda Summary Date: October 23, 2018 Item No: 6. Department: City Attorney Issue: Consider discussion of the City’s 2019 Legislative Agenda. Summary: The City annually determines its legislative priorities. Attached is 2018’s legislative agenda, for your consideration for deletions, additions, and prioritizations for 2019. Pre-filing for specific legislation is the first week of December, 2018. Attachments: Draft 2019 Legislative Agenda, showing amendments from 2018. Recommendations: Discussion, possible amendment. Final adoption (voice vote) can occur either at the November 13 or November 27 meeting. The City of Martinsville appreciates the efforts its legislators undertake at both the state and federal level on behalf of its citizens. Listed below are the City’s priorities requested of its legislative delegation in 2019. Virginia General Assembly Transportation 1. In the short term, upgrade those portions of Route 220 overlaying I-73 to interstate standards. Any construction or upgrades to the I-73 corridor should begin on those sections passing through Henry County. 2. Continue to place priority on Route 58 improvements, particularly the section between Stuart and Hillsville, Virginia. 3. Increase VDOT funding for road construction and repaving. Education 1. City Council endorses the agenda proposed by the Martinsville City School System and also endorses the educational priorities adopted by Henry County, on behalf of its school system. 2. Oppose the imposition of unaided education mandates and in the event of revenue cuts by the Commonwealth opposes targeted cuts by the Commonwealth, instead preferring local decision making authority on where to make any such cuts. 3. Recognizing its potential to promote economic development within our community and region, continue support for the development and funding of the New College Institute in its current location in Uptown Martinsville; urge that any funding reductions to New College Institute, if considered, be minimized to the greatest extent possible; and support the affiliation of The New College Institute as a branch of a four-year public university. 4. Request the Commonwealth to fully fund the expenditures imposed upon local school systems by implementing the Standards of Quality. 5. Encourage the Commonwealth to continue or increase the current levels of financial support provided to Patrick Henry Community College. 6. Request the Commonwealth to provide incentives for consolidation of school systems. Economic Development 1. Maintain current levels of funding for economic development incentives, including but not limited to the Governor’s Opportunity Fund. 2. Enhance the authority granted to localities to address and eliminate blighted properties, and the formation of interstate compacts to allow expedited recourse against out-of-state property owners. 3. Increase funding levels for the Virginia Museum of Natural History. 4. Request enhanced state and federal financial assistance for localities which exceed the average state unemployment rate by 150% for a period of five consecutive years. 5. Support continued tourism awareness initiatives in the Martinsville-Henry County region. 6. Expand local authority to designate Enterprise Zones and establish incentives. 7. Oppose efforts by Henry County PSA to reopen the Lower Smith River Wastewater Treatment Plant, absent a regional study concluding that such is in the best interests of Martinsville-Henry County taxpayers, customer base, economic needs and state environmental policy. 8. Expand grants and resources available to fiscally stressed localities, and to business development entities in such localities, to aid in the encouragement or development of small and entrepreneurial businesses. 9. Support the Virginia Grocery Investment Fund, as a public-private initiative to improve nutrition and access to quality food, and enhance economic development by encouraging the development of grocery stores in neighborhoods where none exist.  Governance 1. Request the appointment of a joint gubernatorial/legislative commission to examine the structure of local government in Virginia, the commission’s mandate to include: a. Examination of local government in the other 49 states for potential adaptation to Virginia. b. Enable cities to expand their revenue base. c. Elimination of the “zero-sum” revenue base structure, which creates friction between cities and counties. d. Elimination of redundant services and programs between contiguous cities and counties. Comment [EM1]: This has been largely addressed by the COLG stusy due for 2. Add Martinsville to Code of Virginia 58.1-3970.1(B), allowing for transfer of title to the City of certain submission in December 2018. Suggest delinquent or blighted properties. replacing with “Adopt the recommendations made in the 2018 COLG Annexation 2.3. Require full funding for HB 599 funds, in fulfillment of the Commonwealth’s commitment to cities in return for Moratorium Study. their acquiescence in the annexation moratorium. 3.4. Require that the Commonwealth fully fund its obligations to the Virginia Retirement System, and refrain from borrowing from VRS funds. 4.5. Request the elimination of “local aid to the Commonwealth” in the state budget; local aid artificially inflates state revenues by shifting responsibility for cuts in vital services onto localities. 5.6. Elimination of all unfunded mandates from the Commonwealth to localities. 6.7. Oppose any elimination or alteration of local revenue streams, and specifically oppose any amendment to the current manner in which the Business Occupation and Licensing Tax and the Machinery and Tools Tax are levied, unless a replacement revenue stream, not subject to biennial appropriation, is guaranteed by the Commonwealth. 7.8. Preserve intact local authority to regulate zoning, land use, and regulation of the installation of wireless communication equipment. 8.9. Request at a minimum, level funding for operational requirements of the Henry-Martinsville Department of Social Services. 9.10. Request that the General Assembly leaves intact the fire programs fund and the rescue squad assistance funds and not use these funds as a way to balance the state budget. 10.11. Request that the Commonwealth fully fund its obligations to constitutional officers. 11.12. Oppose any attempt to curtail the doctrine of sovereign immunity for localities. 12.13. Oppose any attempt to permit collective bargaining for state and local government employees. 13.14. Oppose any amendment of the existing burden of proof or process in local tax appeals cases. 14.15. Request authority to refund erroneously paid taxes at an interest rate which differs from that imposed on delinquencies, and to refund taxes erroneously paid through the fault of the taxpayer at no interest. 15.16. Support VML’s endorsement of a JLARC study of assigning a proportional share of lottery sales revenue to the localities generating such sales. 16.17. Require the Commonwealth to fund 100% of the per-diem costs of housing state inmates in local jails. 17.18. Support all state efforts to provide aid and support services to fiscally stressed localities, but oppose any attempts to interfere with localities’ right to solve their own financial problems locally. 18.19. Support the alteration of award criteria in the “REACH Virginia” and all other VHDA programs to a per- capita income-based model. United States Congress 1. Requiest the addition of the urban center of micropolitan statistical areas to the eligibility lkist of “Entitlement Cities.” 1.2. Oppose any effort to impose additional taxation or regulation of electrical power generation by coal or natural gas. 2.3. Urge the Federal Highway Commission to adopt the CTB’s designated route for I-73, or alternatively to preserve the current record of decision in the event the CTB’s route is rejected. 2 3.4. In the short term, upgrade those portions of Route 220 overlaying I-73 to interstate standards. 4.5. Request $3.72M in funds for the redevelopment of brownfields extending from the former American Furniture and Sara Lee sites, along Aaron Street, to Rives Road. 5.6. Request $6.25M in funds for the elimination and redevelopment of blighted areas in the city. 6.7. Request legislation to provide special federal incentives to businesses locating in regions which have experienced job losses in excess of 5% of the total workforce and/or declines in median incomes since the adoption of NAFTA, WTO or GATT. Target such areas for increased federal funding in education or workforce retraining. 7.8. Extend high speed broadband service throughout southern Virginia. 8.9. Request enhanced state and federal financial assistance for localities which exceed the average state unemployment rate by 150% for a period of five consecutive years. 9.10. Oppose the elimination or reduction of the federal Historic Rehabilitation Tax Credit. Staff Designations City Council empowers the following staff members to speak on its behalf and in its best interests to the Virginia General Assembly and United States Congress, its members and committees: City Attorney Eric Monday City Manager Leon Towarnicki Other department heads as appointed by the City Manager 3  City Council Agenda Summary Meeting Date: October 23, 2018 Item No: 7. Department: Finance Issue: Consider approval of the finance report covering the period from July 1 through September 30, 2018. Summary: Exclusive of School and Special Revenue Funds, actual revenues were $13,533,394, greater than the amount anticipated through September 30. Local Sales & Use Taxes collected were slightly greater than anticipated by $2,862 for total receipts of $309,662 to date; Meals Taxes collected were also greater than expected by $29,612, for total receipts of $467,322. Total Utility Fund revenues were $8,707,809, greater than anticipated by $729,432, due in large part to an unanticipated receipt of EDA funding for the ongoing Sewer Project in the amount of $333,542. This amount will appear on a future consent agenda for Council’s approval. Total actual expenditures were $18,715,437, including encumbrances, which is $982,553 greater than the amount anticipated for this time period, typical for new year start-up purchasing of supplies and new projects. Total Utility Fund expenses were $7,216,226, less than anticipated by $84,877. The available cash-on-hand for all City Funds was $13,415,250, a slight increase of $7,495 over the same time period last year. Attachments: Revenue-Expense 1st Qtr FY19 Recommendations: Motion to approve the first quarter financial report.  City of Martinsville Consolidated Revenues and Expenditures FY19 - 9/30/18 Actual Remaining Difference Budget Anticipated YTD Balance Ant vs. Actual General Fund Revenues $ 29,327,228 $ 3,905,138 $ 4,134,581 $ 25,192,647 105.9% Expenditures 30,970,576 8,235,559 9,302,989 21,667,587 113.0% Excess (deficiency) of revenues over expenditures $ (1,643,348) $ (4,330,421) $ (5,168,408) (Fund Bal contrib) Actual Remaining Difference Budget Anticipated YTD Balance Ant vs. Actual Capital Funds Meals Tax Revenues $ 2,187,978 $ 437,710 $ 467,322 $ 1,720,656 106.8% Expenditures 2,287,978 876,125 876,125 1,411,853 100.0% Excess (deficiency) of revenues over expenditures $ (100,000) $ (438,415) $ (408,803) (Fund Bal contrib) Capital Reserve Revenues $ 1,175,781 $ 223,681 $ 223,681 $ 952,100 100.0% Expenditures 1,275,781 1,320,097 1,320,097 (44,316) 100.0% Excess (deficiency) of revenues over expenditures $ (100,000) $ (1,096,416) $ (1,096,416) TOTAL CAPITAL FUNDS: $ (200,000) $ (1,534,831) $ (1,505,218) (Fund Bal contrib) Actual Remaining Difference Budget Anticipated YTD Balance Ant vs. Actual Refuse Fund Revenues $ 2,242,000 $ 422,550 $ 425,753 $ 1,816,247 100.8% Expenditures 2,442,000 345,594 372,495 2,069,505 107.8% Excess (deficiency) of revenues over expenditures $ (200,000) $ 76,956 $ 53,258 MINet/Fiber Optic Fund Revenues $ 1,931,728 $ 364,824 $ 495,504 $ 1,436,224 135.8% Expenditures 1,931,728 672,725 657,318 1,274,410 97.7% Excess (deficiency) of revenues over expenditures $ - $ (307,901) $ (161,814) Water Fund Revenues $ 3,599,279 $ 899,435 $ 915,349 $ 2,683,930 101.8% Expenditures 4,223,949 785,285 805,252 3,418,697 102.5% Excess (deficiency) of revenues over expenditures $ (624,670) $ 114,150 $ 110,097 Sewer Fund Revenues $ 4,154,512 $ 1,038,628 $ 1,386,030 $ 2,768,482 133.4% Expenditures 4,814,210 893,700 732,136 4,082,074 81.9% Excess (deficiency) of revenues over expenditures $ (659,698) $ 144,928 $ 653,894 Electric Fund Revenues $ 21,018,640 $ 5,252,940 $ 5,485,173 $ 15,533,467 104.4% Expenditures 21,453,640 4,603,799 4,649,025 16,804,615 101.0% Excess (deficiency) of revenues over expenditures $ (435,000) $ 649,141 $ 836,148 TOTAL UTILITY FUNDS: $ (1,919,368) $ 985,175 $ 1,653,397 (Fund Bal contrib)  Consolidated Revenues and Expenditures FY19 - 9/30/18 Actual Remaining Difference Budget YTD Balance Budg vs. Actual Cafeteria Revenues $ 1,501,862 $ $ 67,246 $ 1,434,616 4.5% Expenditures 1,680,362 393,047 1,287,315 23.4% Excess (deficiency) of revenues over expenditures $ (178,500) $ $ (325,802) (Fund Bal contrib) Schools Revenues $ 22,753,464 $ $ 4,831,832 $ 17,921,632 21.2% Expenditures 22,753,464 5,116,059 17,637,405 22.5% Excess (deficiency) of revenues over expenditures $ - $ $ (284,227) Federal Programs Revenues $ - $ $ 160,664 $ (160,664) #DIV/0! Expenditures - 573,083 (573,083) #DIV/0! Excess (deficiency) of revenues over expenditures $ - $ $ (412,420) TOTAL SCHOOL FUNDS: $ (178,500) $ - $ (1,022,449) (fund bal contrib) Actual Remaining Budget YTD Balance Special Revenue Funds CDBG Fund Revenues $ 40,930 $ 5,793 $ 35,137 14.2% Expenditures 40,930 16,533 24,397 40.4% Excess (deficiency) of revenues over expenditures $ - $ (10,740) TOTAL SPECIAL REVENUE FUNDS: $ - $ (10,740) Actual Remaining Difference Budget Anticipated YTD Balance Ant vs. Actual GRAND TOTALS: (excluding Schools & Special Revenues) Revenues: $ 65,637,146 12,544,906 $ 13,533,394 $ 52,103,752 107.9% Expenditures 69,399,862 17,732,884 18,715,437 50,684,425 105.5% Excess (deficiency) of revenues over expenditures $ (3,762,716) (5,187,978) $ (5,182,043) Local Sales/Use Taxes $ 2,000,000 $ 306,800 $ 309,662 $ 1,690,338 100.9% Meals Taxes $ 1,820,000 437,710 $ 467,322 $ 1,352,678 106.8% The Budgeted Revenue amounts do not include any contributions from Fund Balance.  City Council Agenda Summary Meeting Date: October 23, 2018 Item No: 8. Department: Finance Issue: Consider approval of the Consent Agenda Summary: Item #1: The attachment amends the FY19 Budget with appropriations in the following funds: General Fund: $ 8,954 – Grants, Donations Item #2: Allocation of School Capital Improvement budget for purchase of a short, 28 passenger, SPED equipped bus. Capital Reserve Fund: $ 55,470 – School Capital Projects Attachments: Consent Agenda 10-8-18 Capital Request 10-18 Recommendations: Approve  BUDGET ADDITIONS FOR 10/8/18 ORG OBJECT DESCRIPTION DEBIT CREDIT FY19 BUDGET ADDITIONS General Fund: 01101917 442701 Categorical Other State - Fire Programs Fund 8,839 1321102 506110 Fire Dept - State Grant-Fire Programs 8,839 Additional funds received over budget 01100908 480401 Miscellaneous - Donations/Police 90 01311085 506070 Police Department - Pound Supplies 90 Donations for Dog Pound Costs 01100908 480401 Miscellaneous - Donations/Police 25 01313090 506100 Transportation Safety Committee 25 Donation for purchase of car seats Total General Fund: 8,954 8,954  746lndionTroilop.O.Box554go Mortinsville, Virginio24115o 276.403.5g20o www.morlinsviile.kl2,vo.us 10/16/18 TO: Mortinsville CityCouncil RE:Useof copitolfunds/purchose I short,2gseotbus,spEDequipped It isrequestedthot $55,470lbid quoteottoched)be ollocotedfromthe school,s copitolimprovement budgetfor the purposeof oddingI spEDbusdue to increoses in the quontityof severecosesin students beingtronsportedto out of district plocements, osdictotedby lEpplons. 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