City Council

AGENDA--CITY COUNCIL -- CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 7:00 pm Closed Session 7:30 pm Regular Session Tuesday, April 9, 2019 7:00 pm --Closed Session Items to be considered in Closed Session, in accordance with the Code of Virginia, Title 2.2, Chapter 37—Freedom of Information Act, Section 2.2-3711(A)—Closed Meetings, the following: A. Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. 7:30—Regular Session Pledge to the American Flag and Invocation by Mayor Lawson 1. Read and present a proclamation acknowledging April 8 – 12, 2019 as National Boys & Girls Club Week. (5 mins) 2. Read and present a proclamation recognizing student members of the Martinsville/Henry County National Society of Black Engineers (5 mins) 3. Read and present a proclamation recognizing April 18, 2019 as National Lineman Appreciation Day (5 mins) 4. Consider a request by the Virginia Municipal League to submit nominations for membership on the VML 2019 Policy Committees (10 mins) 5. Hear a presentation of the Martinsville/Henry County Rivers & Trails Recreational Use Plan (15 mins) 6. Hear a presentation of the proposed FY20 City budget (30 mins) 7. Consider approval of consent agenda (2 mins) 8. Business from the Floor This section of the Council meeting provides citizens the opportunity to discuss matters, which are not listed on the printed agenda. Thus, any person wishing to bring a matter to Council’s attention under this Section of the agenda should: (1) come to the podium and state name and address; (2) state the matter that they wish to discuss and what action they would like for Council to take; (3) limit remarks to five minutes; (4) refrain from making any personal references or accusations of a factually false and/or malicious nature. Persons who violate these guidelines will be ruled out of order by the presiding officer and will be asked to leave the podium. Persons who refuse to comply with the direction of the presiding officer may be removed from the chambers. 9. Comments by members of City Council. (5 minutes) 10. Comments by City Manager. (5 minutes)  City Council Agenda Summary Date: April 9, 2019 Item No: 1. Department: City Council Issue: Read and present a proclamation acknowledging April 8 – 12, 2019 as National Boys & Girls Club Week. Summary: The week of April 8 – 12, 2019 is designated this year, as National Boys & Girls Club Week. Representatives from the B & G Club will be attending the meeting to accept the proclamation and to provide some brief information about activities and events regarding the local organization, Boys & Girls Clubs of the Blue Ridge. Attachments: Proclamation Recommendations: No action by Council needed - the Mayor will read the Proclamation.  PROCLAMATION RECOGNIZING APRIL 8 – 12, 2019 AS NATIONAL BOYS & GIRLS CLUB WEEK WHEREAS, the young people of Martinsville, Virginia are tomorrow’s leaders; and WHEREAS, many young people need professional youth services to help them achieve their full potential; and WHEREAS, there are 4 Boys & Girls Club organizations in Martinsville, Virginia – including Albert Harris Elementary School, Patrick Henry Elementary School, a Teen Club that serves Martinsville Middle and High Schools, and Clearview Early Learning Center – that serve more than 1279 Club Members and Affiliated Young people annually; and WHEREAS, Boys & Girls Clubs instill young people with the self-confidence to believe they can succeed at anything they put their mind to, and stand at the forefront of efforts in the areas of academic success, healthy lifestyles, good character, and citizenship and WHEREAS, Boys & Girls Club organizations in Virginia help ensure young people have a safe, supportive place to spend time and will provide them with quality youth development programs; and WHEREAS, the Boys & Girls Clubs of the Blue Ridge will celebrate National Boys & Girls Club Week with some 4,000 Clubs and over 2 million more children and teens nationwide; NOW THEREFORE, I Kathy Lawson, Mayor of Martinsville, Virginia, do hereby proclaim April 8-12, 2019, as Boys & Girls Club Week in Martinsville, Virginia. Furthermore, I encourage all citizens to join me in recognizing and commending Boys & Girls Clubs in Virginia for providing the young people of our communities with comprehensive and effective youth development services. __________________________ Kathy Lawson, Mayor  City Council Agenda Summary Meeting Date: April 9, 2019 Item No: 2. Department: City Council Issue: Read and present a proclamation recognizing student members of the Martinsville/Henry County National Society of Black Engineers. Summary: Over the weekend of March 27/31, 2019, students from Martinsville and Henry County attended NSBE’s 45th Annual Convention in Detroit, Michigan. A number of individual teams took home honors for finishing high in the competition, but in particular, the Kid Zone team brought home medals for first place in the Lego League Junior competition. Members of the first place Kid Zone team are Aaliyah Hitnariansingh, Anaya Maseko, Caroline Palmer, Cameron Talley, and Aniyah-Nicole Deskins. Representatives from NSBE and members of the team will be attending Council’s meeting on April 9th. Attachments: Proclamation Recommendations: Mayor to read and present the proclamation.  PROCLAMATION RECOGNIZING MARTINSVILLE/HENRY COUNTY NSBE TEAM PARTICIPANTS WHEREAS, over the weekend of March 27 – 31, 2019, the National Society of Black Engineers held their 45th National Convention in Detroit, Michigan; and WHEREAS, our local community was well-represented at the event with eight teams comprised of Martinsville and Henry County students of the Martinsville/Henry County National Society of Black Engineers; and WHEREAS, of the eight local teams, seven teams finished in the top 5 in a variety of categories; and WHEREAS, one team in particular is being recognized for exceptional achievement – the Kid Zone team that took home first place in the Lego League Junior competition; and WHEREAS, Kid Zone team members are Aaliyah Hitnariansingh, Anaya Maseko, Caroline Palmer, Cameron Talley, and Aniyah-Nicole Deskins; and NOW, THEREFORE, I, Kathy Lawson, Mayor, and members of Martinsville City Council, on this 9th day of April, 2019 do hereby proclaim our congratulations to all team members the Martinsville Henry County National Society of Black Engineers who participated in NSBE’s 45th National Convention. We especially acknowledge members of the Kid Zone team for their first place finish in the Lego League Junior competition. We thank all team members for representing our community in an exemplary manner and congratulate you on your success. __________________________ Kathy Lawson, Mayor  City Council Agenda Summary Date: April 9, 2019 Item No: 3. Department: City Council Issue: Read and present a proclamation recognizing April 18, 2019 as National Lineman Appreciation Day. Summary: On April 10, 2013, the United State Senate considered and agreed to Senate Resolution 95 which designated April 18, 2013 as National Lineman Appreciation Day, recognizing the profession of linemen and the contribution made by electric line workers. Since then, April 18 has been observed annually for this recognition. The City of Martinsville owns, operates, and maintains its electric system consisting of both, electric generation and distribution. The City’s electric linemen are responsible for maintaining the distribution system and are often called upon to work around the clock under dangerous conditions to keep the system operating. The City’s electric linemen are Daniel Morrison, Jimmy Rigney, Terry Martin, Brian Collins, Chase Cooper, Kyle Fulkerson, Richard Penn, Bryar Turner, Austin Shumate, Curt Compton, Jimmy Blankenship, Tim Agee, Ryan Emberson, Paul McCrickard, and Blaine Meeks Attachments: Proclamation Recommendations: No action by Council needed - the Mayor will read the Proclamation.  PROCLAMATION NATIONAL LINEMAN APPRECIATION DAY APRIL 18, 2019 WHEREAS, on April 10, 2013, the United States Senate recognized linemen, the profession of linemen, and the contributions of the brave men and women of this profession who protect public safety by expressing support for the designation April 18, 2013 through Senate Resolution 95, as National Lineman Appreciation Day; and WHEREAS, linemen are often first responders during storms, emergencies, and other catastrophic events, working to make the scene safe for other public safety heroes; and WHEREAS, linemen must often work under dangerous conditions with thousands of volts of electricity in all weather conditions 24 hours a day, 365 days a year, to construct, repair, and maintain infrastructure to keep electricity flowing; and WHEREAS, linemen put their lives on the line every day with little recognition from the community regarding the danger of their work; and WHEREAS, the City of Martinsville’s electric linemen are Daniel Morrison, Jimmy Rigney, Terry Martin, Brian Collins, Chase Cooper, Kyle Fulkerson, Richard Penn, Bryar Turner, Austin Shumate, Curt Compton, Jimmy Blankenship, Tim Agee, Ryan Emberson, Paul McCrickard, and Blaine Meeks; NOW THEREFORE, I, Kathy Lawson, Mayor of the City of Martinsville, along with Martinsville City Council members, do hereby proclaim April 18, 2019, as National Lineman Appreciation Day and encourage residents to recognize and appreciate the work of the linemen of the City’s Electric Department in providing and maintaining electric service for the City of Martinsville. __________________________ Kathy Lawson, Mayor  City Council Agenda Summary Date: April 9, 2019 Item No: 4. Department: City Manager Issue: Consider a request by the Virginia Municipal League to submit nominations for membership on the VML 2019 Policy Committees. Summary: Annually, City Council submits nominations for membership to the 6 VML policy committees. The committees typically meet at least once during the summer (and other times as may be needed) for the purpose of developing broad policy statements in addition to submitting specific legislative recommendations for consideration by the Legislative Committee. The 2018 Policy Committee nominations were as follows: Community & Economic Development – Sharon Brooks Hodge Environmental Quality- Eric Monday Finance – Gene Teague, Leon Towarnicki General Laws – Chad Martin Human Development & Education –Jennifer Bowles Transportation- Kathy Lawson Attachments: Information from VML Recommendations: Motion to nominate members to VML for the 2019 Policy Committees. March 29, 2019 To: VML Full-Member Key Officials; Council and Board Clerks From: Michelle Gowdy, Executive Director Subject: 2019 VML Policy Committee Nominations The Virginia Municipal League welcomes your nominations for the 2019 policy committees. Accompanying this memo is a description of the committee process and a nominations form. Please return your locality’s nominations form by April 25. If your community has a May election, you may submit a revised form after your elections. Please observe the following guidelines with your nominations:  Only governing body members and appointed officials (i.e., employees of the local government) are eligible to serve.  You may nominate two people to a committee; if two are nominated, at least one should be a governing body member.  Individuals may serve on only one committee a year. Please return your nominations form by April 25. Policy committees traditionally meet in late July in the Richmond area; committee meeting dates and times will be forwarded to you once they are confirmed. Please call or email Janet Areson at VML (804-523-8522; jareson@vml.org) if you have any questions about the appointment process. Attachments  VML 2019 Policy Committee Nominations Please return this form by April 25 to Joni Terry at VML, P.O. Box 12164, Richmond, VA 23241; Fax 804/343-3758; email: jterry@vml.org Community & Economic Development Name & Title: ______________________________________________________________________________ Name & Title: ______________________________________________________________________________ Environmental Quality Name & Title: ______________________________________________________________________________ Name & Title: ______________________________________________________________________________ Finance Name & Title: ______________________________________________________________________________ Name & Title: ______________________________________________________________________________ General Laws Name & Title: ______________________________________________________________________________ Name & Title: ______________________________________________________________________________ Human Development & Education Name & Title: ______________________________________________________________________________ Name & Title: ______________________________________________________________________________ Transportation Name & Title: ______________________________________________________________________________ Name & Title: ______________________________________________________________________________ Signed: _______________________________________Locality:____________________________________ (Mayor/Chair, or Manager/Administrator)  VML’s Legislative and Policy Committee Process Each year the Virginia Municipal League develops two separate documents -- a legislative program and a compilation of policy statements -- through a process that involves the Legislative Committee and six separate policy committees. The Legislative Committee is responsible for developing the legislative program, but it may also rely on input from the policy committees to do so. The policy committees develop broad policy statements, in addition to submitting specific legislative recommendations for consideration by the Legislative Committee. Legislative Committee What is the role of the Legislative Committee? The Legislative Committee is responsible for considering and developing positions on existing or proposed state and federal legislation or regulations, and urging the enactment or amendment of, or opposition to, such legislation or regulations. How is the Legislative Committee appointed? VML’s Constitution spells out the composition of the Legislative Committee. The committee consists of 24 individuals holding local elective or appointed positions, all appointed by VML’s President. Of the 24 members, 12 must be representatives of cities and urban counties with populations in excess of 35,000, six must be representatives of cities and urban counties with populations of 35,000 or less, and six must represent towns. What is included in VML’s Legislative Program? The legislative program adopted by the Legislative Committee reflects specific legislative objectives that VML hopes to achieve during the upcoming legislative session. It is subject to the approval of VML’s membership at the annual conference. What is the relationship between the legislative committee and VML’s policy committees? The Legislative Committee meets prior to the policy committees to identify issues that it would like the committees to consider for potential inclusion in the league’s legislative program. It meets again after the policy committees have met to consider their recommendations. Policy Committees What is the role of the policy committees? Policy committees receive briefings on select statewide issues, consider possible changes to the policy statement, and develop legislative recommendations for the Legislative Committee to consider. How are policy committees appointed? Policy committee membership consists of elected and appointed officials of full-member local governments. Nomination information is sent in the spring to each locality, and each local government determines which of its officials will be nominated for each of the six policy committees. Each local government may nominate up to two people per policy committee, at least one of whom must be an elected official. 1 What are the benefits of serving on a policy committee? VML policy committees offer members an opportunity to learn about current and emerging statewide issues that affect local governments, to develop through policy statements the broad philosophical framework that guides the league, and to network with local officials with similar policy interests. How many policy committees are there? There are six policy committees: community and economic development, environmental quality, finance, general laws, human development and education, and transportation. What issues does each policy committee cover?  Community & Economic Development: Authority, administration, and funding of local governments to manage a full range of community and economic development issues, including business development and retention, international competitiveness, infrastructure development and investment, planning, land use and zoning, blight, enterprise zones, housing, workforce development and historic preservation.  Environmental Quality: Natural resources and the authority of local governments to manage the environment, including water resources and quality, solid and hazardous waste management, air quality and the Chesapeake Bay.  Finance: Powers, organization and administration of local government financing, including taxing authority, debt financing, state aid to local governments and federal policies affecting local finance issues.  General Laws: Powers, duties, responsibilities, organization and administration of local governments, including state-local and inter-local relations, conflicts-of-interest, freedom-of- information, information management and personnel, telecommunications, utilities and law enforcement, jails and courts issues.  Human Development and Education: Management and funding of social services, prek-12 education, health, behavioral health, juvenile justice, recreation, rehabilitation and aging.  Transportation: Development, maintenance, and funding of a comprehensive land, sea and air transportation system for the Commonwealth, and federal, state and local roles in the provision and regulation of transportation. What is a policy statement? Each policy committee develops a policy statement that covers issues in its respective area. The policy statement expresses the agreement of VML’s membership on matters of interest to local governments. The statement generally addresses broad, long-term, philosophical positions. The VML membership approves the policy statements at its annual meeting. How do policy statements differ from VML’s legislative program? Policy statements are general in nature. They reflect local governments’ positions on a range of issues. The Legislative Program is more specific and immediate. It is limited to legislative positions that VML expects to lobby on during the upcoming legislative session. 2  City Council Agenda Summary Date: April 9, 2019 Item No: 5. Department: Community Development Issue: Hear a presentation of the Martinsville/Henry County Rivers & Trails Recreational Use Plan Summary: Brian Williams of Dan River Basin Association will present information on the Martinsville/Henry County Rivers & Trails Recreational Use Plan. This plan has been previously presented to the Henry County Board of Supervisors and the Martinsville Planning Commission. Attachments: None, information will be presented at the meeting. Recommendations: No action by Council needed – this is presented for information purposes.  City Council Agenda Summary Date: April 9, 2019 Item No: 6. Department: City Manager Issue: Hear a presentation of the proposed FY20 City budget. Summary: The proposed FY20 budget for the City will be presented. Budget work sessions will be held on Wednesday, April 10 with City departments, constitutionals, and capital ; Monday, April 15 with Schools, a continuation of departments unable to attend on April 10, and resume capital if not finished; and Wednesday, April 17 to review outside agencies and to continue discussion or resolve questions as may be needed, and to wrap up. Additional sessions may be scheduled as needed. Sessions will begin at 6 pm and will last until approximately 9 pm in Council Chambers. The proposed schedule calls for the budget public hearing on Tuesday, April 23 along with adoption of the budget ordinance on first reading, followed by approval/adoption of the budget ordinance on second reading at Council’s May 14th meeting. Attachments: None. The FY20 budget document will be presented at the April 9 meeting. Recommendations: Set the FY20 budget public hearing for April 23, 2019.  City Council Agenda Summary Meeting Date: April 9, 2019 Item No: 7. Department: Finance Issue: Consent Agenda Summary: The attachment amends the FY19 Budget with appropriations in the following funds: General: $69,374 – Reimbursements, Forfeitures, and Grants Attachments: Consent Agenda 4-9-19 Recommendations: Approve  BUDGET ADDITIONS FOR 4/9/19 ORG OBJECT DESCRIPTION DEBIT CREDIT BUDGET ADDITIONS General Fund: 01101917 442810 Categorical Other State ‐ Highway Projects 6,066 01420152 508220 VDOT Reserve ‐ Physical Plant Expansion 6,066 Reimbursement for Commonwealth Blvd. bridge repairs 01100909 490125 Recovered Costs ‐ Traffic Reimbursement 1,081 01311085 501200 Police Department ‐ Overtime 1,081 Reimbursement for overtime 01102926 436427 Categorical Federal ‐ Org Crime/Drug Enf Task Force 3,721 01311085 501219 Police Department ‐ Overtime/OCDETF 3,721 Reimbursement for overtime 01102926 436401 Categorical Federal ‐ Confiscated Assets/Police 8,506 01311085 506079 Police Department ‐ Federal Asset Forfeitures 8,506 Confiscated Asset Forfeitures received 01101917 405555 Categorical Other State - Brownfields - VBAF 50,000 01812247 503165 Brownfields - Prof. Services, Consultant 50,000 Grant appropriation Total General Fund: 69,374 69,374