City Council

AGENDA--CITY COUNCIL -- CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 7:00 pm Closed Session 7:30 pm Regular Session Tuesday, August 13, 2019 7:00 - Closed Session Items to be considered in Closed Session, in accordance with the Code of Virginia, Title 2.2, Chapter 37—Freedom of Information Act, Section 2.2-3711(A)—Closed Meetings, the following: A. Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. 7:30 - Regular Session Pledge to the American Flag and Invocation by Council Member Woods 1. Consider approval of the minutes for April 10, April 15, 2019 and April 17, 2019 Work Sessions, April 22, 2019 Neighborhood Meeting, April 23, 2019 Council Meeting, April 26, 2019 Work Session, May 14, 2019 Council Meeting, and the May 28, 2019 Council Meeting. (5 mins) 1. Consider setting a schedule and location for FY20 Council neighborhood meetings. (10 mins) 2. Consider setting a public hearing for Council’s August 27, 2019 meeting for the purpose of receiving names of citizens interested in an appointment for one unexpired 3-year term ending June 30, 2021 on the Martinsville City School Board. (5 mins) 3. Consider adoption on first reading, Ordinance 2019-U-2 approving an updated permit fee schedule. (10 mins) 4. Hear an update on several ongoing projects. (15 mins) 5. Consider approval of consent agenda (2 mins) 6. Business from the Floor This section of the Council meeting provides citizens the opportunity to discuss matters, which are not listed on the printed agenda. Thus, any person wishing to bring a matter to Council’s attention under this Section of the agenda should: (1) come to the podium and state name and address; (2) state the matter that they wish to discuss and what action they would like for Council to take; (3) limit remarks to five minutes; (4) refrain from making any personal references or accusations of a factually false and/or malicious nature. Persons who violate these guidelines will be ruled out of order by the presiding officer and will be asked to leave the podium. Persons who refuse to comply with the direction of the presiding officer may be removed from the chambers. 7. Comments by members of City Council. (5 minutes) 8. Comments by City Manager and City Attorney. (5 minutes)  City Council Agenda Summary Meeting Date: August 13, 2019 Item No: 1. Department: Clerk of Council Issue: Consider approval of minutes Summary: None Attachments: April 10, 2019 Work Session April 15, 2019 Work Session April 17, 2019 Work Session April 22, 2019 Neighborhood Meeting April 23, 2019 Council Meeting April 26, 2019 Work Session May 14, 2019 Council Meeting May 28, 2019 Council Meeting Recommendations: Motion to approve minutes as presented. April 10, 2019 Budget Work Session A special meeting of the Council of the City of Martinsville, Virginia, was held on April 10, 2019, in Council Chambers, Municipal Building, at 6:00PM, to conduct a budget work session with Mayor Kathy Lawson presiding. Council Members present included Mayor Lawson, Vice Mayor Chad Martin, Council Member Jim Woods, Council Member Jennifer Bowles and Council Member Danny Turner. Staff present included City Manager Leon Towarnicki, Assistant City Manager Wayne Knox, City Attorney Eric Monday, and Finance Director Linda Conover. Mayor Lawson opened the Council meeting. City Manager Towarnicki thanked everyone for attending and detailed the schedule starting with constitutionals. Towarnicki explained there was very little change in the proposed budget per department from last year. Council began their review on page 14 of the printed budget beginning with City Council budget. Treasurer Cindy Dickerson explained the reason for requesting an additional full-time employee. If a fulltime position is not approved, she asked that the budget for the part-time position be increased. Finance Director Linda Conover explained that the Finance budget includes a full year of a Finance Director assistant, which is part of a succession plan for when the Director retires. Conover also explained the Workers Compensation budget and how the “pool” determines the cost and coverage. Registrar Cindy Barbour explained that there would be cost savings this budget since there is no June primary. New voting machines worked well and the residents appeared to be more comfortable with those. Barbour explained the service contract on the voting equipment. Police Chief Eddie Cassady and Deputy Chief Rob Fincher were present to answer any questions Council had related to the Police Department budget and how not having the JAG Grant would affect them. Towarnicki elaborated on the change in the Inspections budget and explained staff changes within the department. Towarnicki explained the Public Works Street Maintenance budget and how funds reimbursed from VDOT affect that. Chris Morris mentioned street line painting done by a contractor versus with City equipment. Council Members discussed the option of going Facebook LIVE during Council meetings instead of investing over $120,000 in a new camera system in Council Chambers. Towarnicki described the new addition of the Chief Tassel building uptown and how it affects the budget and various costs associated with that. Council discussed management and grounds maintenance responsibilities of the Martinsville Mustangs and Hooker Field. Also discussed were details on the I81 and I73 projects, the PART buses, Brownfield grants, the Planning and Zoning department, and April 10, 2019 Budget Work Session contributions to local organizations including 911, which will be discussed more in depth at the next work session. The Refuse Department and Landfill budgets were also discussed. MINet Manager Mike Scaffidi was present to explain an 8% budget increase related to adding two new employees for traffic signals and telecommunications to keep up with the growth of the department. Scaffidi explained there were new customers who would start service after the new fiscal year and many more interested in residential service. Revenue is expected to increase by $200,000. Water Resources Director Andy Lash answered questions related to Water and Wastewater budget. Durwin Joyce was present to answer questions about the Electric Department budget and AMP Ohio. Commissioner of Revenue Ruth Easley explained that Business Licenses were up to levels prior to the recession. Fleet Manager Lane Shively answered Council questions related to capital requests for an ambulance and a fire truck. There being no further business, Council Member Bowles made a motion to adjourn. Council Member Turner second the motion with all Council Members voting in favor. The meeting adjourned at 8:30 pm. ___________________________________ ___________________________________ Karen Roberts, Clerk of Council Kathy Lawson, Mayor April 15, 2019 Budget Work Session A special meeting of the Council of the City of Martinsville, Virginia, was held on April 15, 2019, in Council Chambers, Municipal Building, at 6:00PM, to conduct a budget work session with Mayor Kathy Lawson presiding. Council Members present included Mayor Lawson, Vice Mayor Chad Martin, Council Member Jim Woods, Council Member Jennifer Bowles and Council Member Danny Turner. Staff present included City Manager Leon Towarnicki, Assistant City Manager Wayne Knox, City Attorney Eric Monday, and Finance Director Linda Conover Mayor Lawson opened the Council meeting. Sheriff Steve Draper and Major Laura Hopkins addressed budget requests, specifically related to the overpopulation of the jail. Fire Chief Ted Anderson and Deputy Chief Kris Schrader highlighted the overtime and part-time budget increase request. This year, the required firefighter physicals and uniform costs increased. The cost related to EMS and the increased cost and calls related to the closure of Stone Ambulance was also discussed. A PowerPoint was presented by City Manager Towarnicki with information from the Martinsville EMS Review Committee. Anderson read a statement assuring the citizens that the Fire/EMS Departments are not in financial trouble and even if the requested budget increases are not approved, his department will continue to provide adequate assistance to the City. Gene Teague, Michelle Stone-Agee and Sheriff Draper of the EMS Review Committee attended to discuss the increased cost to cover EMS needs. April 15, 2019 Budget Work Session April 15, 2019 Budget Work Session Safety Coordinator John Turner was present to answer questions about the safety budget, FEMA and Fire/EMS grants. There being no further business, Council Member Bowles made a motion to adjourn. Vice Mayor Martin seconded the motion with all Council Members voting in favor. The meeting adjourned at 7:30 pm. ___________________________________ ___________________________________ Karen Roberts, Clerk of Council Kathy Lawson, Mayor April 17, 2019 Budget Work Session A special meeting of the Council of the City of Martinsville, Virginia, was held on April 17, 2019, in Council Chambers, Municipal Building, at 6:00PM, to conduct a budget work session with Mayor Kathy Lawson presiding. Council Members present included Mayor Lawson, Vice Mayor Chad Martin, Council Member Jim Woods, Council Member Jennifer Bowles and Council Member Danny Turner. Staff present included City Manager Leon Towarnicki, Assistant City Manager Wayne Knox, City Attorney Eric Monday, and Finance Director Linda Conover Mayor Lawson opened the Council meeting. City Manager Towarnicki recognized City Attorney Monday for his recent presentation on Martinsville’s history, stating everyone in attendance thoroughly enjoyed it. Rick Ward, Director of the Blue Ridge Regional Library system introduced additional staff including Martinsville Branch Manager Cecil Holland, Board Chairperson Nancy Haskins and Program Coordinator Leander Gravely in attendance. Ward thanked Council for considering approval of level funding. Gravely detailed some of the new programs being offered through the library system as well as upcoming events. JR Powell, Director of the Martinsville-Henry County 911 Center summarized the call load, statistics from this past year for the center and detailed projects they are working on. Amy Rice, Social Services Director and Bonnie Covington, Administrative Services Manager, Lisa Thompson and April Evans, representatives of the Martinsville-Henry County Social Services Department attended and provided a local agency profile report for Council’s review. Rice explained that there has been an increase in residents needing assistance through Social Service’s programs. Ricky Walker, Director of Operations at ANCHOR thanked Council for considering his request for level funding and detailed what to expect from the Martinsville group home this next year. Walker described improvements and renovations. City Manager Towarnicki encouraged Council to look through additional outside agencies proposed budgets, pointing out that they were asking for level funding. Towarnicki discussed and answered questions on the capital budget and department requests. Council discussed the school budget. City Attorney Monday stated that the budget would need approval before the schools start back so awarding the funds based on student enrollment could be tricky. City Manager Towarnicki recommended that Council allocate what the proposed budget lists with the option to award an additional amount after school enrollment in September. Council agreed that they do not want to increase utility rates; however, Council Member Bowles wants to consider an increase in real estate and/or personal property taxes to raise revenue in general. Council requests City Manager Towarnicki to research figures for an increase in personal property tax. April 17, 2019 Budget Work Session There being no further business, Council Member Bowles made a motion to adjourn. Council Member Turner second the motion with all Council Members voting in favor. The meeting adjourned at 8:30 pm. ___________________________________ ___________________________________ Karen Roberts, Clerk of Council Kathy Lawson, Mayor April 22, 2019 Southside Neighborhood Meeting Martinsville City Council toured the Southside area on April 22, 2019 beginning at 5:30pm. Those present for the tour were Mayor Lawson, Vice Mayor Martin, Council Member Bowles and Council Member Woods. Council Member Turner did not attend the tour. Staff participating included City Manager Leon Towarnicki, Police Chief Eddie Cassady, Officer Coretha Gravely, Inspector Andy Powers, Inspector Mark Price, and Building Inspector Kris Bridges, IT Director Esther Artis and a Channel 13 reporter. The tour began at 5:30 from the rear of the Municipal Building. Attendees left the municipal building traveling to Broad Street, Church Street then to Roanoke Street. Some houses were noted with tall grass or property of disrepair, those locations had already been documented. A house on Wingfield with dogs, which is known to the Police Department, was discussed. The tour traveled south to Askin Street and Knoll Street where vacant homes were noted. Back to Askin Street, Overland, then Birch to the DuPont Complex where the new jail is being built. Council Members traveled to Memorial, Starling, Cliff, Paul, Chalmers, Highland, and Forest, on to Village Street where several properties were noted in disrepair or tall grass and had been posted previously. Attendees discussed paving on Village Street then traveled to Smith Lake, Childress, Forest Lake, and Starling then to Wilson Street where a residential lot is used to store vehicles. The tour continued to Memorial, across the Fayette Street intersection, West Church Street, Barton, Preston, Cole and on to Moss Street. The tour concluded at City Hall at 6:30pm. Towarnicki said this year, conditions seemed to be a lot better than years past with no significant problems. The Inspections department and police department have been working diligently to monitor and post residences of concern. The Southside Neighborhood meeting was held at Wesley Memorial Methodist Church, 824 Starling Avenue in Martinsville beginning at 7:30pm. Those present for the tour attended the meeting along with Assistant City Manager Wayne Knox and Clerk of Council Karen Roberts. Mayor Lawson called the meeting to order. City Manager Towarnicki summarized the tour. Mark Price, Property Inspector summarized inspections, notices and recognized those properties that required action. Price explained that all complaints are posted to the City website, follow-up is documented if the complaint is valid or invalid, and if any action is taken or needed. Price provided the contact number to the Inspections department and welcomed residents to contact them with any reports and concerns. April 22, 2019 Southside Neighborhood Meeting Phillip Johnson, 206 Wilson Street said the property at 216 Wilson Street has been abandoned and is in bad shape with weeds, trash outside, windows have been open for months and and the property is an eyesore and needs attention. Johnson expressed concern about speeders on Wilson Street and cars sitting on Woodrow Street that are obstructing the intersection. Council Member Bowles asked Chief Cassady about speed limit signs and parking the speed trailer or ghost car to help correct those concerns. Betty Cannaday, 230 Park Street is having trouble with people walking through her yard, leaving a trail from the road and some of her property has been stolen. If she catches them on camera, can she require them to pay to have grass resewed? Police Chief Cassady asked her to contact the police the next time she saw someone trespassing. April 22, 2019 Southside Neighborhood Meeting Annie Martin 1005 Hall Street says 1006 Hall Street has been abandoned with no trespassing signs but owner does nothing to maintain the property and it needs several repairs. Another residence had multiple trash bags sitting on their steps for days with no one picking those up. Ms. Bowers, 1042 Oak Street explained that her neighbor at 1040 Oak Street has a dog chained up and junk in the yard. The animal warden did require them to build a doghouse but nothing else has been done. Bowers said the dog was moved earlier today when the tenants heard about the neighborhood tour. Ms Royal, 210 Emmett Street mentioned a car detailing business on Memorial and expressed concerns about the workers speeding on Spring Street to dry off the cars. Royal mentioned a vacant house at 200 Emmett Street that has tall grass and rats. Inspections is aware of the property and will follow up. Lee Bowers, 1042 Oak Street said the grass at 1040 Oak Street is very tall. There is a parked car and lots of trash at the fence line to her property and multiple rat holes. Gene Cardwell of 1038 Oak Street says the neighbors on Graves Street are throwing the garbage down the hill and it is only visible when the leaves are off the trees. Claudia Spencer of 1047 Oak Street said someone has been messing around her house at night, knocking on her door and on the side of her house. She says no one shows up when she calls the police. She has a camera outside her house now with hopes of finding out who it is. Shirley Cockram of 212 Wilson Street complained that residents of 800 Starling Avenue throw trash out the back door and it blows down the street. Council Member Turner asked City Manager Towarnicki about the Aaron Street properties. Towarnicki stated that the Hiatt property has been secured. The City has met with the Martin Family about getting that property secured. Towarnicki explained that they are almost ready to reopen Aaron Street to thru traffic. There will be a new ordinance adopted which will give the City Attorney more permission to require the property be demolished and/or safely secured. Betty Sloan of 218 Grayson Street thanked the Police Department for trying to clean up her street. She says she had to sneak out of her home to attend the meeting today. Her neighbors at 216 Grayson Street sit in their car all day and all night playing music continuously. They wait until trash truck runs before they put their bags outside then leave them out all week. She feels like she is a prisoner in her home and that she cannot say anything to those who are hanging around. Police Chief Cassady said sometimes officers are busy but they will send another officer to check into the report and asked Sloan to please call if there are concerns or loud music to report. Even if they do not catch them the first time, Cassady asked her to keep reporting so they could catch them next time. Cassady said drug investigations take time but the police department is working on those concerns. Officer Gravely asked that the residents not approach the problem residents, but to call the Police and let them do their job to resolve the concerns. April 22, 2019 Southside Neighborhood Meeting Mayor Lawson asked residents not to assist or donate to panhandlers in the city; panhandling is illegal in Martinsville. Faye Deshazo of 1022 Oak Street asked how long it takes abandoned homes to be repaired or demolished. Kris Bridges said there are a lot of homes that look bad but a lot more that are structurally dangerous which get more of the Inspection’s attention. As those properties are demolished or repaired, then the next level of homes will take priority. It is the property owner’s responsibility to repair those properties. Deshazo said she complains so often that she feels the police department does not take her seriously. She asked what the roll of a resource officer is and why there is not one available on Oak Street, stating that she only saw him during the surveys. Cassady said there is an officer assigned to that area and that Cassady has patrolled the street personally. Cassady said he would check to see which officer was assigned to her neighborhood. Deshazo says she is the neighborhood watch captain and wants a face-to-face with the resource officer so she can communicate better with him. Mayor Lawson confirmed that there is an ordinance making property owners responsible for tenant actions, however, there is a process before action can be taken. Officer Gravely explained that is what neighborhood watch is about – neighbors watching out for neighbors. Officers cannot do this alone; they need the help of the residents to work together. With no further questions, the meeting adjourned at 8:45pm. ______________________________________ ______________________________________ Karen Roberts Kathy Lawson Clerk of Council Mayor April 23, 2019 Council Meeting The regular meeting of the Council of the City of Martinsville, Virginia was held on April 23, 2019 in Council Chambers, Municipal Building, at 7:30 PM with Mayor Kathy Lawson presiding. Other Council Members present included Jennifer Bowles, Chad Martin, Jim Woods and Danny Turner. Staff present included City Manager Leon Towarnicki, City Attorney Eric Monday, Assistant City Manager Wayne Knox, Clerk of Council Karen Roberts, Finance Director Linda Conover, Fire Chief Ted Anderson, Safety Director John Turner, and Human Resources Director Kathy Vernon. Mayor Lawson called the meeting to order. Following the Pledge to the American Flag and invocation by Vice Mayor Martin, Lawson welcomed everyone to the meeting. Consider approval of the minutes from the February 26, 2019 Council Meeting, March 12, 2019 Council Meeting, and the March 25, 2019 Neighborhood Meeting – Council Member Bowles made a motion to approve minutes as presented; Vice Mayor Martin seconded the motion with all Council voting in favor. Hear an update on the Interstate 73 project – City Manager welcomed Rob Catron, Co- Executive Director for the I-73 Coalition. Catron presented a PowerPoint regarding the General Assembly passage of the New I-81 and “other interstates” funding, three projects underway at this time, the Martinsville southern connector study and preservation corridor study, and the Route 220 safety improvement. A tax increase would affect everyone from the West Virginia state line to the Tennessee state line. Catron explained that the local project and fixing 220 is a priority to make the roads safer and more easily traveled. Catron explained the importance of having the coalition fighting for local projects. Catron explained EIS, the Environmental Impact Statement and its purpose. April 23, 2019 Council Meeting Hear an overview of the April 22, 2019 Southside neighborhood tour and meeting – City Manager Towarnicki summarized the Southside neighborhood tour, the locations visited and concerns discussed. Towarnicki shared residential concerns expressed at the neighborhood meeting held Monday April 22 at Wesley Memorial Methodist Church and how those concerns are being addressed by the City. The meeting was well attended. Council stayed after the meeting to talk with those in attendance. Towarnicki thanked the church for hosting the meeting. Consider presentation of a proclamation recognizing Friday, April 26, 2019 as National Arbor Day – Mayor Lawson read the proclamation which will be presented to a representative of the City’s Tree Board. Lawson explained that Martinsville is honored to be a Tree City. April 23, 2019 Council Meeting Read and present a proclamation recognizing the week of May 5 through 11, 2019 as National Correctional Officers and Employees Week in the City of Martinsville – Council Member Bowles read the proclamation that was presented to Lt. Walker of the City Sheriff’s Department. April 23, 2019 Council Meeting Consider adoption on second reading, Ordinance 2019-4 amending Chapter 21 “Taxation” of the Martinsville City Code by adding new Section 21-13 to provide for an abatement of tax levies on buildings that are razed, destroyed or damaged by a fortuitous happening beyond the control of the owner – Commissioner of Revenue Ruth Easley explained this is a housekeeping measure which needs approval on second reading to allow the Commissioner of Revenue to abate the tax levies as needed. Council Member Turner made the motion to adopt the ordinance on second reading. Council Member Bowles seconded the motion with the following roll call vote: Council Member Bowles, aye; Council Member Woods, aye; Vice Mayor Martin, aye; Council Member Turner, aye; and Mayor Lawson, aye. The Ordinance was adopted on a 5-0 vote. April 23, 2019 Council Meeting Consider adoption of Ordinance 2019-5 requiring removal of unsafe structures – City Attorney Monday explained the need for the ordinance which will directly assist with the cleanup of the Aaron Street properties. Council Member Bowles made a motion to adopt the ordinace on first reading; Council Member Turner seconded the motion with the following roll call vote: Mayor Lawson, aye; Council Member Woods, aye; Council Member Turner, aye; Council Member Bowles, aye; and Vice Mayor Martin. April 23, 2019 Council Meeting Consider authorizing execution of an agreement with the Virginia Retirement System allowing VRS to offer a Voluntary Long Term Care Insurance Program to City and School employees – Human Resources Director Kathy Vernon explained the agreement. There is no cost to the City and employees will be contacted directly. Council Member Bowles made a motion to authorize the execution of the agreement, Vice Mayor Martin second the motion with all Council Members voting in favor. April 23, 2019 Council Meeting Conduct a public hearing on the FY19-20 Budget and consider approval of Budget Ordinance 2019-U-1 on first reading – City Manager Towarnicki provided a summary of the presented budget and suggested adjustments for FY19-20. Fire Chief Ted Anderson presented a handout detailing current data and actions that the Fire Department expects to take this coming year. John Turner, Emergency Management Director summarized the amount of calls received and how often multiple calls were received at the same time. Anderson provided department steps, positive changes made and the reassurance of what the department has been doing when multiple calls are received by prioritizing life before property. Council Member Bowles thanked the Fire Department for being receptive to their requests and stated that she would like to see additional data and results. Bowles asked about the discrepancy of the EMS report vs the 911 report and asked for clarification. April 23, 2019 Council Meeting Dr. Zeb Talley, Martinsville School Superintendent stated that one of the top concerns in the community is the education of the youth. The School had already made a cut in the budget prior to the proposed reduction, putting the school budget below level funding. Talley does not want to see the students in crowded classes; he feels that would cause a distraction and cause students to not learn as well. The students are entitled to all necessary resources and to the education they deserve. Talley does not agree with the proposed cut in the school budget. Talley asks Council to restore the school budget back to level funding. He notices that the schools are the only department to take such a drastic cut in budget. Mayor Lawson clarified the per-child amount was not skewed, it was determined by the numbers provided by the school to Council for the previous years and the upcoming year. Council approves the funds per student which has continued to decrease over the years while Dr. Talley’s view of level funding would be to award the same amount as the previous year even with the decrease in student enrollment. City Attorney Monday explained that no one knows what enrollment will be when schools reopen, but suggests that Council consider awarding more money after April 23, 2019 Council Meeting enrollment if the enrollment of students is more than expected. Talley explained that Council has a budget timeline while the school has a contract timeline and suggests that Council provide level funding then take it back if enrollment is less than projected. Mayor Lawson opened the public hearing, instructing attendees that they will be limited to 5 minutes each. Bobby Phillips of 810 Parkview Avenue and retired City Emergency Management Coordinator expressed his concern when he heard that Stone Ambulance had closed. Phillips said residents do not care who responds but when calls are missed or delayed, it could mean life or death of the patient. The last thing callers want to hear during an emergency is about cost restrictions or that there may not be a crew or ambulance available to respond to them. Phillips shared his opinion of the suggested options to resolve the loss of coverage. The suggestions and practice changes being made by the Fire Department now are great and helpful but they won’t fix the issue. James Roundtree, 1221 Mulberry Road states that the school system does most of the work to prepare people to fill positions of fire or police. Roundtree asked about level funding for outside agencies. Towarnicki explained that the City is required to provide level funding to several of those agencies while other agencies are able to take that level funding and apply for grants and receive additional money. Roundtree questioned how the City can level fund outside agencies but not the school and said that it was a very unfair decision. All children deserve to receive the best education. The schools have come a long way with all schools being accredited and currently have great, qualified personnel and they deserve to be treated fairly. Roundtree asked Council to reconsider and provide level funding for the schools. Giles Smith, 1101 Country Club Drive came to Council regarding a tower that would increase the efficiency of the 911 communications. Residents are encouraged to call 911 and there will be someone there to help them. Smith says there have been many statistics presented related to the shortage of emergency vehicles and personnel since Stone Ambulance called and from his perspective, the most important thing is to be able to provide the help needed to someone experiencing a heart attack or house fire. Residents deserve to feel safe and know that the City departments are working to keep them safe. Tim Jamison, 815 Hazelwood Lane and Captain of the Fire Department explains that the City does not promote their services as they should and he firmly believes that you cannot find better staff. He is concerned for possible mandates and the possibility that they will not be able to provide necessary service. The Fire Department is doing everything they can, with excellent leadership and top fire fighters. Early this month there was a record 23-call shift with six fire calls where firefighters on staff only received 1-hour sleep. He asked that Council keep it in mind that the department does everything they can to ensure residents are safe. If the City provides mutual aid to the County, they could take hours on a single call since transport could go to Morehead or Franklin County or other hospital. Ural Harris, 217 Stuart Street says the sewer increase should be addressed. The residents are burdened by this April 23, 2019 Council Meeting increase because Henry County is not paying their share. Harris feels that this is a failure of the City to pursue compensation from the County. Mayor Lawson explained that was being addressed but that it is a process that takes time. Mayor Lawson closed the public hearing Vice Mayor Martin explained there is a timeline that the schools are waiting for and he feels the schools need assurance to be able to hire the staff needed. Talley said they are in the process of negotiating with teachers now. Talley explained that with Council’s proposed budget, they would lose 17 positions. Bowles would like to see if Travis Clemons could provide a total of what those 17 positions would cost. Bowles experienced a family health scare recently and was concerned about the delay that could have been caused by the lack of emergency services. Bowles agrees that the school system is what trains all positions. She feels that the City is in a difficult budget year and in such financial distress. Bowles says that she has spoken to residents who are agreeable to an increase in real estate tax. Mayor Lawson asked to schedule another work session to discuss the budget recommendations. Council Member Turner made the motion to approve the budget on first reading with the option to amend the budget in 3 weeks before Council’s next meeting. Council Member Woods seconded the motion with the following roll call: Council Member Turner, aye; Vice Mayor Martin, nay; Council Member Woods, aye; Mayor Lawson, aye; and Council Member Bowles, nay. A Work Session will scheduled for Friday at 5:30pm to accommodate all Council members. Mayor Lawson said if Council were to consider an increase tax rate, it would need to be advertised again legally. Mayor Lawson, Council Member Turner and Vice Mayor Martin made it clear that they would not support the tax increase; Martin questioned the number of residents that had expressed support on the increase. April 23, 2019 Council Meeting Business from the Floor – Ural Harris, 217 Stuart Street questioned which residents would be willing to pay more taxes and asked Council to release details about the medical school and legal action against Dr. Boaz. City Attorney Monday said the Commonwealth Attorney has access to the file on Dr. Boaz and recommended Harris contact that department. Harris questioned why the electric rates are so high and said that it is ridiculous to suggest an electric or water increase. Harris requests that Council find a way to get out of the AMP Ohio contract since residents are threatening to move out of the City. Comments by Members of City Council – Council Member Bowles thanked the City Manager, Linda Conover and other departments who worked hard on the budget. Council member Turner has an event at Wild Magnolias Thursday with Congressman Goode and Mr. Law of the Discovery Channel regarding the history of moonshine in Franklin County. Vice Mayor Martin wishes Council could give the schools and the fire department everything they need and it is frustrating that the City does not have the funds to do that. Mayor Lawson reminds residents that it is against the law to mow grass into the street. The Mustangs are looking for host families for their players. There will be a drug takeback on Saturday from 10:00am to 2:00pm at the Fire Department drive thru. Lawson reminds senior citizens that when you turn 65, you can enroll for a utilities discount through utility billing. April 23, 2019 Council Meeting Comments by City Manager – City Manager Towarnicki asked Council to email him with information they need for the work session on Friday. May 10 and 11 there is an event at the Virginia Museum of Natural History from 9:00am to 5:00pm; there will be a World War I / World War II mobile museum on site free of charge and they ask residents to bring pictures, documents, letters, post cards and other memorabilia to be scanned and permanently archived. There being no further business, Council Member Bowles made a motion to adjourn the meeting; the motion was seconded by Vice Mayor Martin with all Council Members voting in favor. The meeting adjourned at 9:45pm. ______________________________________ ______________________________________ Karen Roberts Kathy Lawson Clerk of Council Mayor April 26, 2019 Budget Work Session A special meeting of the Council of the City of Martinsville, Virginia, was held on April 26, 2019, in Council Chambers, Municipal Building, at 6:00PM, to conduct a budget work session with Mayor Kathy Lawson presiding. Council Members present included Mayor Lawson, Vice Mayor Chad Martin, Council Member Jim Woods, Council Member Jennifer Bowles and Council Member Danny Turner. Staff present included City Manager Leon Towarnicki, Assistant City Manager Wayne Knox, and Finance Director Linda Conover Mayor Lawson opened the Council meeting. Mayor Lawson said that the Fire Department has made some changes per Council’s recommendations and will move forward with the proposed budget, coming back to Council if they run into financial concerns. Mayor Lawson polled Council to see if three or more were in favor of increases taxes; majority of Council was not in favor so the proposed tax increase was removed from the table. Council moved forward to the School budget. City Manager Towarnicki explained that if Council wanted to designate $200,000 then the money would come from the fund balance. It would be up to Council to attach any restrictions to those additional funds. Towarnicki explained there are a variety of ways to handle approval of the schools budget request. Towarnicki provided information from the Department of Education website for Council to compare to the City school request and pointed out that the school population had decreased by 500 students in the past decade. Council discussed the repercussions if the money is pulled from the fund balance and how it would affect the City in the upcoming year and for future year budgets. Council Member Turner asked Towarnicki to check on FEMA reimbursement. Linda Conover, Finance Director stated that this year is the tightest expenditure budget she is ever worked with. Council is willing to designate up to $200,000 to the school budget but will not allocate the funds with the proposed budget. Council members agree to revisit school funding after the enrollment period and based on enrollment, can award additional money at that time if necessary. No changes were made during the Work session to affect the approval on second reading of the original presented budget. There being no further business, Council Member Bowles made a motion to adjourn. Council Member Turner second the motion with all Council Members voting in favor. The meeting adjourned at 7:00 pm. ___________________________________ ___________________________________ Karen Roberts, Clerk of Council Kathy Lawson, Mayor May 14, 2019 Council Meeting The regular meeting of the Council of the City of Martinsville, Virginia was held on May 14, 2019 in Council Chambers, Municipal Building, at 7:30 PM with Mayor Kathy Lawson presiding. Other Council Members present included Jennifer Bowles, Chad Martin, Jim Woods and Danny Turner. Staff present included City Manager Leon Towarnicki, City Attorney Eric Monday, Assistant City Manager Wayne Knox, Clerk of Council Karen Roberts, Finance Director Linda Conover, Commissioner of Revenue Ruth Easley, and Police Chief Eddie Cassady. Mayor Lawson called the meeting to order and advised Council would go into Closed Session beginning at 7:00 PM. In accordance with section 2.1-344 (A) Code of Virginia (1950, and as amended) and upon a motion by Council Vice Mayor Martin with the following 5-0 recorded vote: Mayor Lawson, aye; Council Member Woods, aye; Council Member Bowles, aye; Vice Mayor Martin, aye; and Council Member Turner, aye. Council convened in Closed Session to discuss the following matters: (A) appointments to boards and commissions, as authorized by Subsection 1, and (B) Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. At the conclusion of Closed Session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during the Session. Mayor Lawson explained that no action was taken out of Closed Session on either item. A motion was made by Council Member Bowles; seconded by Vice Mayor Martin, with the following 5-0 recorded vote in favor to return to Open Session: Vice Mayor Martin, aye; Council Member Bowles, aye; Mayor Lawson, aye; Council Member Woods, aye; and Council Member Turner, aye. No action was taken out of Closed Session. Following the Pledge to the American Flag and invocation by Council Member Bowles, Lawson welcomed everyone to the meeting. Hear comments from Virginia House of Delegates member Les Adams – Delegate Adams thanked Council for their service to Martinsville and the residents. Adams is pleased to report that House Bill 2405 and House Bill 2406 both passed and are set to become law in July 2019. It is his privilege to represent the residents of Martinsville and welcomes the opportunity to pursue this type of legislation in the future. May 14, 2019 Council Meeting Present awards to Martinsville Middle School students who recently participated in Virginia Municipal League’s “If I Were Mayor Contest” – Mayor Lawson asked those students in attendance to approach the bench, take a seat and introduce themselves. Lawson thanked May 14, 2019 Council Meeting them for participating in the contest and stated they had 76 participants from the City. Lawson explained that the prize money was contributed by Council Members from their pocket and then upgraded by Mike Haley of Uptown Pinball. Lawson announced first place was Nayti Patel, second place was John Ratliff II and third place was to CJ Talley. Consider presentation of a Proclamation regarding National Police Week 2019 and Peace Officers’ Memorial Day – Council Member Bowles read the proclamation, which was presented to Police Chief Cassady. Cassady thanked council for recognizing the police department. Read and present a proclamation recognizing May 2019 as National Bike Month, May 13- 19, 2019 as National Bike week and Friday May 17, 2019 as Bike to Work Day – Vice Mayor Martin read the proclamation which was presented to Ellen Jessie, representative of the Martinsville Bike Club. Jessie thanked the City for the support they give the Bike Club and their activities. Jessie shared details about club events, stating a calendar of events can be found on their website. May 14, 2019 Council Meeting Consider presentation of a proclamation recognizing May 2019 as Building Safety Month – Kris Bridges, Martinsville Building Inspector explained the importance of what his department to maintain the safety of the residents and the City structures. Mayor Lawson read the proclamation, which was presented to Bridges. May 14, 2019 Council Meeting Consider adoption on second reading of Ordinance 2019-5 requiring removal of unsafe structures – City Attorney Monday explained the ordinance builds off a state code section. This ordinance enables the City to undertake mediation of the property if the owner fails to do so. This ordinance is a prerequisite to the next agenda item. Council Member Bowles made a motion to approve Ordinance 2019-5. Council Member Turner seconded the ordinance with the following roll call vote: Council Member Bowles, aye; Council Member Turner, aye; Vice Mayor Martin, aye; Council Member Woods, aye; and Mayor Lawson, aye. May 14, 2019 Council Meeting Consider adoption of a Resolution directing cleanup of 200 Aaron Street – City Attorney Monday explained that the property in question burned 2 years ago and has yet to be cleaned up or secured. The Building Inspector has been very accommodating to the owners but the required action has not been taken. The cleanup must be completed by the summer otherwise; the City will take action on the property and apply a lien to cover the cost. Monday explained when the other Aaron Street property burned, there was an insurance policy and there were issues with the insurance company and payout, which caused a delay in clean up. This property in question now was not insured so there was no coverage to cover the cost of cleanup. Monday explained there are many moving parts to both properties and the City has been very accommodating to both parties. Council Member Bowles made a motion to adopt the resolution. Council Member Turner seconded the motion with the following roll call vote: Vice Mayor Martin, aye; Council Member Woods, aye; Council Member Bowles, aye; Council Member Turner, aye and Mayor Lawson, aye. May 14, 2019 Council Meeting Consider adoption of Budget Ordinance 2019-U-1 on second reading – City Manager Towarnicki reviewed the steps taken related to the process and approval of the budget including work sessions and a public hearing with approval of the ordinance on first reading. Mayor Lawson detailed changes to the school budget with Dr. Talley’s request for a revised approval. Lawson would like to entertain a motion by council to give the schools $250,000 in addition to what was agreed on originally, allowing them to do the contracts and maintain their teaching staff. Council Member Turner said this budget is not sustainable in future years. Vice Mayor Martin said the schools are one of the most important resources in the community; it is not an issue that Council does not want to provide the money requested, it is that there is no money to give and it is not a good practice to take from the fund balance. Vice Mayor Martin made a motion to approve the amended ordinance to include the additional $250,000. Council Member Bowles seconded the motion with the following roll call: Mayor Lawson, aye; Council Member Woods, aye; Council Member Turner, aye; Council Member Bowles, aye; and Vice Mayor Martin, aye. Towarnicki said the city has always been successful to keep the fund balance and reserves at the correct amount as required. The City is not financially in trouble; the issue is that revenue is less than the expenses year after year. There must be a change in the budget picture when Council begins to discuss reversion again since the money awarded to the schools is borrowing from the FY21 Budget. May 14, 2019 Council Meeting Consider approval of the FY19 March 31, 2019 finance report – Finance Director Linda Conover summarized the Quarterly Financial Report. Council Member Bowles made a motion to approve the finance report. Vice Mayor Martin seconded the motion with all Council Members voting in favor. May 14, 2019 Council Meeting May 14, 2019 Council Meeting May 14, 2019 Council Meeting Consider approval of consent agenda – Council Member Bowles made a motion to approve the consent agenda as presented; Council Member Turner seconded the motion with all Council Members voting in favor. May 14, 2019 Council Meeting Business from the Floor – Patrick H. Wright of 1201 Spruce Village would like to know if there are any programs related to available summer jobs. Mayor Lawson suggested that he check with the Work Force office. Comments by Members of City Council – Council Member Bowles shared that the month of May is Mental Health Awareness month and she hopes that residents realize their mental health is important. She hopes everyone enjoyed Mother’s Day and congratulations to New Heights Community Support for their small business award. Council Member Woods congratulated the “If I Were Mayor” essay contest winners and said he enjoys seeing students who want to be engaged in the community. Woods invited the public to the Moon Over Buffalo production at the BlackBox Theater. PHCC Patriot Players will be having auditions soon for Beauty and the Beast. Council Member Turner said there is a group of 14-year olds invited to an NBA sponsored event, their coach Tony Jones is fundraising to help with costs. Vice Mayor Martin also congratulated the students in the essay contest. Martin asked all mothers in attendance to stand so Council could honor them for Mother’s Day. Martin asked Kris Bridges to come back to the podium and explain why the building codes are so important. Bridges said there is more to occupying a building than just the rent. Building codes have been around for centuries and are in place to protect the people. Building to code is the minimal safety requirement to occupy a structure. Mayor Lawson attended the Chamber Awards banquet where her employer received Uptown business of the year. Lawson congratulated tonight’s essay winners and the Martinsville City graduates including 24 who earned their Associates Degree at PHCC prior to their high May 14, 2019 Council Meeting school graduation. Lawson thanked all of the department heads, City Manager, City Attorney and Finance Director for all of their work on providing a workable budget. Comments by City Manager – City Manager Towarnicki shared details on the Profile of Honor event this past weekend where several residents attended, many with documents that were scanned for historical record. Towarnicki said that School Board Chair Dr. Montgomery would resign her position the end of May; there will be one more term expiring in June leaving two vacancies on the school board. Council will need to set a public hearing May 28 and will receive names and applications for anyone wishing to be considered for these vacancies. City Attorney Monday referenced a billboard in Martinsville that was causing some debate, Monday stated that there is nothing the City can do about the billboard since it is on private property and paid for by a private party. The City cannot censor an individual for expressing their opinion or determine what they do with their money. It is a freedom enshrined in the first amendment. There being no further business, Council Member Bowles made a motion to adjourn the meeting; the motion was seconded by Council Member Turner with all Council Members voting in favor. The meeting adjourned at 8:45pm. ______________________________________ ______________________________________ Karen Roberts Kathy Lawson Clerk of Council Mayor May 28, 2019 Council Meeting The regular meeting of the Council of the City of Martinsville, Virginia was held on May 28, 2019 in Council Chambers, Municipal Building, at 7:30 PM with Mayor Kathy Lawson presiding. Other Council Members present included Jennifer Bowles, Chad Martin, Jim Woods and Danny Turner. Staff present included City Manager Leon Towarnicki, City Attorney Eric Monday, Assistant City Manager Wayne Knox, Clerk of Council Karen Roberts, Finance Director Linda Conover, Building Inspector Kris Bridges, Property Maintenance Inspector Mark Price and Deputy Police Chief Rob Fincher. Mayor Lawson opened the meeting at 6:00pm, introducing City Attorney Eric Monday who provided a presentation related to the History of Martinsville and Henry County. Following the Pledge to the American Flag and invocation by Council Member Woods, Lawson welcomed everyone to the meeting. Consider approval of minutes of March 26, 2019 and April 9, 2019 Council Meetings – Council Member Bowles made a motion to approve the minutes as presented. Vice Mayor Martin seconded the motion with all Council Members voting in favor. Recognize City Employees who are eligible for Service Awards for the period April 1-June 30, 2019 – City Manager Towarnicki read the list, thanking those employees for their service and dedication to the City. SERVICE AWARD RECIPIENTS FOURTH QUARTER - FISCAL YEAR 18-19 FOR THE PERIOD OF APRIL 1 – JUNE 30, 2019 Name Department Years of Service JOEL MEEKS ELECTRIC DEPT 5 JOSEPH WLODARCZYK PUBLIC WORKS 5 JOAN JOYCE TREASURER 10 TERRY MARTIN ELECTRIC DEPT 10 JASON BIGGS PUBLIC WORKS 15 JAMES LOVELL POLICE DEPT 20 CYNTHIA DICKERSON TREASURER 25 EDDIE FLOOD PUBLIC WORKS 40 Consider presentation of a proclamation recognizing June 2 - 8, 2019 as “RELAY FOR LIFE DAYS” in Martinsville and Henry County – Mayor Lawson read the proclamation and presented it to Emma Gurley, American Cancer Society Community Development Manager for the Martinsville area. Gurley shared details about upcoming events. May 28, 2019 Council Meeting Consider setting a public hearing for Council’s June 11, 2019 meeting for the purpose of receiving names of citizens interested in appointments for one unexpired 3-year term ending June 30, 2021, and one full 3-year term ending June 30, 2022, on the Martinsville City School Board – City Manager Towarnicki said the hearing would be held on June 11. Anyone who would like to be considered for either School Board vacancy would need to either attend the meeting, make their request known to a Council Member or contact someone in the City Manager’s office to have their name read at the meeting. Council Member Bowles made a motion to set the public hearing for June 11. Council Member Turner seconded the motion with all Council voting in favor. May 28, 2019 Council Meeting Consider adoption of a joint Resolution with Henry County requesting the Commonwealth Transportation Board and Virginia Department of Transportation to consider action to relocate a potential route for Interstate 73 to the western side of U.S. Route 220 and to the western side of the City of Martinsville – City Manager Towarnicki explained that Henry County approved this resolution earlier today for a western route. Council Member Turner made a motion to adopt the joint resolution. Council Member Bowles seconded the motion, which was approved by all Council Members. May 28, 2019 Council Meeting Hear information from Building Inspections regarding demolition of structures within the City – Kris Bridges, Building Inspector provided Council property maintenance and demolition updates, properties added and additional information related to 48 vacant lots for potential land bank opportunities. Business from the Floor – No one approached the podium. Comments by Members of City Council – Council Member Bowles hopes everyone had a wonderful Memorial Day. Bowles invited the public to the Food Truck Rodeo uptown on June 2 from 12:00noon-6:00pm on Broad Street. Council Member Woods attended the Memorial Day event at The People’s Cemetery, stating that it was a moving experience and well presented. Council Member Turner discussed the event at The People’s Cemetery and hopes to move that event to November 11; they feel that would be a more appropriate holiday to commemorate those buried there. June 6 is the 75th Anniversary of D-Day; there are Martinsville residents killed on that day and he hopes that Council can join him in placing wreaths on veteran monuments. Vice Mayor Martin also attended The People’s Day event and commended City Attorney Monday for his presentation. Mayor Lawson attended the Roselawn service with Council Member Turner and stated that it was very well presented. Joan Montgomery resigned her position on the school board; Lawson thanked Montgomery for her service to the schools and her time on the school board. May 28, 2019 Council Meeting Comments by City Manager – City Manager Towarnicki shared that the Martinsville Mustangs first home game will open the season this Friday. June 6 is also the Chamber’s Annual Luncheon and Leadership award; he asked that Council let him know if they plan to attend so that reservations can be made. Towarnicki thanked City Attorney Monday for speaking at The People’s Cemetery event as well as tonight’s presentation. Towarnicki acknowledged Larry Wayne Caudill who worked for the City 27 years. Caudill passed away last week and Towarnicki offered condolences to the family. Comments by City Attorney – City Attorney Monday thanked Council for allowing him to make the presentations about Martinsville’s history. Monday said he is disappointed that the schools do not currently teach Virginia and local history like they did when he was in school. If you do not know where you are from, it is hard to know where you are going. The Grandin Theater in conjunction with New College Institute is offering all-day camps for high school students interested in film June 10-14 and June 17-21. He hopes more students will enroll so that the camps are not cancelled. There being no further business, Council Member Bowles made a motion to adjourn the meeting; the motion was seconded by Council Member Turner with all Council Members voting in favor. The meeting adjourned at 8:15pm. ______________________________________ ______________________________________ Karen Roberts Kathy Lawson Clerk of Council Mayor  City Council Agenda Summary Date: August 13, 2019 Item No: 2. Department: City Manager Issue: Consider setting a schedule and location for FY20 Council neighborhood meetings. Summary: Council meetings in various neighborhoods throughout the City have been held for a number of years, giving citizens an opportunity to meet with Council in an informal setting and to discuss issues/concerns in their areas. Typically four meetings are held throughout the year at 7:30 pm (preceded by a neighborhood tour) on the Monday prior to Council’s second monthly meeting The following is last year’s schedule with options for other locations for FY20 neighborhood meetings: DRUID HILLS / UPTOWN Tour 5:30pm/Meeting 7:30pm FY19 meeting was held September 24, 2018 at Patrick Henry School FY20 Suggestions – September 23, 2019 at NCI, Library, Forest Hill Presbyterian Church, or Patrick Henry School WESTSIDE AREA Tour 5:00pm/Meeting 7:30pm FY19 meeting was held October 22, 2018 at Albert Harris School FY20 Suggestions – October 21, 2019 at Albert Harris School or High Street Baptist NORTHSIDE / CHATHAM HEIGHTS Tour 5:30pm/Meeting 7:30pm FY19 meeting was held March 25, 2019 at McCabe Church FY20 Suggestions - March 23, 2020 at McCabe Church, Chatham Heights Baptist or Clearview Wesleyan Church SOUTHSIDE Tour 5:30pm/Meeting 7:30pm FY19 meeting was held April 22, 2019 at Wesley Memorial Methodist FY20 Suggestions – April 27, 2020 at Wesley Memorial Methodist or Fuller Memorial Attachments: None Recommended Action: Direct staff to coordinate meetings and locations  City Council Agenda Summary Meeting Date: August 13, 2019 Item No: 3. Department: Community Development Issue: Consider setting a public hearing on a request from T-Mobile for a Special Use Permit to allow placement of roof-mounted antennas at The Henry located at 50 East Church Street. Summary: T-Mobile is requesting a Special Use Permit to allow the placement of communication antennas on the roof of The Henry located at 50 East Church Street. The Planning Commission will be conducting their public hearing on this request at their August 15th meeting and the Architectural Review Board will be considering the matter at their August 16th meeting. Recommendations from these meetings will be discussed at Council’s public hearing. Attachments: None Recommendations: Set the Public Hearing for the August 27, 2019 meeting.  City Council Agenda Summary Meeting Date: August 13, 2019 Item No: 4. Department: City Attorney & Building Inspections Issue: Consider adoption on first reading, Ordinance 2019-U-2 approving an updated permit fee schedule. Summary: The Office of Building Inspections has proposed a new permit fee schedule reflecting fees in similarly situated localities around the state. The current schedule has been unchanged since 2009. Attachments: Draft ordinance 2019-U-2, showing proposed changes. Recommendations: Adopt on first reading by roll call vote.  City of Martinsville, Virginia Ordinance No. 2019-U-2 (uncodified) Amending the FY 2019-2020 City Budget BE IT ORDAINED by the Council of the City of Martinsville, Virginia, in Regular Session held on August 27, 2019, that the Fiscal 2019-2020 Budget for the City of Martinsville, be, and hereby is, amended to repeal and reenact certain permit fees as follows: City of Martinsville Permit Fee Schedule Permit fee schedule Building fees Fee Rate Minimum Charge New Residential Construction $.08 per square foot $40.80 New Commercial $.08 psf $40.80 New Retail $.08 psf $40.80 New Manufacturing/Warehouse $.08 psf $40.80 Alteration/Renovations $.08 psf $40.80 Demolitions $.06 psf $40.80 Moving of Buildings or Structures 1. Not on public street or right of way $76.50 2. On public street or right of way $153.00 Electrical fees Fee Rate Minimum Charge Issuance of permit (all permits) $40.00 $40.80 100 amp single phase new service $10.00 $10.20 200 amp single phase new service $20.00 $20.40 200 amp three phase new service $25.00 $25.50 400 amp single phase new service $40.00 $40.80 400 amp three phase new service $50.00 $51.00 600 amp single phase new service $75.00 $76.50 Over 600 amp new service $125.00 $127.50 Rewiring or additional wiring $40.00 $40.80 Service upgrades/changes are ½ the fee of the new fee listed above Sign Inspection if New Service $40.00 $40.80 Billboards, etc… Mechanical Fees Fee Rate Minimum Charge Issuance of permit (all permits) $40.00 $40.80 Installation of new/repair or replacement $2.00 per $1,000 of job cost $10.20 HVAC, Gas, Boilers, Duct Work Boilers 33,000 to 165, 000 BHP $5.00 $5.10 Boilers 165,001 to 330,000 BHP $10.00 $10.20 Boilers 330,001 to 1,165,000 BHP $15.00 $15.30 Boilers 1,165,000 to 3,300,000 BHP $25.00 $25.50 Boilers Over 3,300,000 BHP $35.00 $35.70 Plumbing fees Fee Rate Minimum Charge Issuance of permit (all permits) $40.00 $40.80 Fixtures $4.00 per fixture $4.08 Includes int drains, water, vents Water/sewer lines (new) exterior $2.00 per line $2.04 Water sewer lines (replace repair) (exterior) $2.00 per line $2.04 Vacuum breakers/backflow devices $1.00 per device $1.02 Fire Protection/Sprinkler Systems Fee Rate Minimum Charge Issuance of permit (all permits) $40.00 $40.80 Installation of new/repair or replacement $2.00 per $1,000.00 of job cost $10.20 Sign Installation Fees Fee Rate Minimum Charge Ground $50.00 $51.00 Building permit also required Wall $25.00 $25.50 Other $25.00 $25.50 Re-Inspection and Misc Fees Fee Rate Minimum Charge Each re-inspection $25.00 $25.00 Working without a permit $50.00 $50.00 Temporary/Permanent Certificate of Occupancy $25.00 $25.00  City of Martinsville Permit Fee Schedule Permit fee schedule – (add state levy of 2%) Building Fee with levy Residential: o New single family or duplex $400.00(includes all trade permits) $432.00 o New addition, remodel or alteration $200.00(includes all trade permits) $216.00 o New or replace deck $50.00 $51.00 o Building only $40.00 + $0.08 per square foot over 500 square feet $40.80 New Commercial (includes alterations/renovations) $40.00 + $0.08 per square foot over 500 square feet $40.80 Other o Demolition $50.00 $51.00 o Moving structures $100.00 $102.00 Electrical Fee with levy New electrical fixtures/components $50.00 $51.00 New or upgrade service (up to 600 amps) $50.00 $51.00 New or upgrade service (over 600 amps) $100.00 $102.00 New or rewiring not associated with other work $50.00 $51.00 Mechanical Fee with levy New mechanical system (includes alterations/renovations) $40.00 + $2 per $1000 over $20,000 $40.80 Gas piping $40.00 $40.80 Plumbing Fee with levy New plumbing system (includes alterations/renovations) $40.00 + $4 per fixture over 10 $40.80 Water/sewer line (new, repair or replace over ½) $40.00 $40.80 Pool (includes barrier) $50.00 $51.00 Fire protection Fee with levy New sprinkler system (includes alterations/renovations) $50.00 + $2 per $1000 over $20,000 $51.00 New exhaust hood with suppression $50.00 $51.00 New alarm system (includes alterations/renovations) $50.00 $51.00 Sign Fee with levy Ground $50.00 $51.00 Wall $50.00 + $25 per location over 2 $51.00 Temporary $25.00 $25.50 Inspection fees Fee with levy Re-inspection $50.00 N/A Working without a permit $100.00 N/A Certificate of Occupancy $25.00 N/A Fire Prevention (through Fire Marshal’s Office) Fee with levy Tank removal $50.00 N/A Tent (over 900 square feet) $50.00 N/A Open burn $50.00 N/A Fireworks $50.00 N/A Dance Hall (through City Manager’s office) Fee with levy Per location $50.00 ` N/A BE IT FURTHER ORDAINED by said Council that this Ordinance shall be effective on and after October 1, 2019. ******* Attest: ________________________________ Karen Roberts, Clerk of Council August 27, 2019 October 1, 2019 Date Adopted Date Effective  City Council Agenda Summary Meeting Date: August 13, 2019 Item No: 5. Department: City Manager Issue: Hear an update on several ongoing projects. Summary: City staff will be present a brief update on several ongoing projects related to housing and child care. Attachments: None Recommendations: Presented for information purposes – no action by Council needed.  City Council Agenda Summary Meeting Date: August 13, 2019 Item No: 6. Department: Finance Issue: Consider approval of the Consent Agenda Summary: The attachment amends the FY19 Budget with appropriations in the following fund: General: $ 6,046 – Donations, Forfeitures, and Grants The attachment amends the FY20 Budget with appropriations in the following funds: General: $ 575 – Recovered Cost Capital: $ 21,181 – Recovered Cost Telecom: $ 2,733 – Recovered Cost Attachments: Consent Agenda 8-13-19 Recommendations: Approve  BUDGET ADDITIONS FOR 8/13/19 ORG OBJECT DESCRIPTION DEBIT CREDIT BUDGET ADDITIONS FY2019 General Fund: 01101917 442401 Categorical Other State ‐ Confiscated Assets ‐ PD 2,041 01311085 506078 Police Dept ‐ State Asset Forfeitures 2,041 Forfeited assets from Commonwealth 01100909 490801 Recovered Costs ‐ Senior Services 3,270 01714212 501300 Senior Services ‐ Part‐time Wages 2,271 01714212 502100 Senior Services ‐ Social Security 141 01714212 502110 Senior Services ‐ Medicare 33 01714212 506049 Senior Services - Vehicle Fuels 825 Transportation Grant - April, May, & June 01100908 480420 Miscellaneous - Donations/Sr. Citizens 735 01714212 506016 Senior Services - Program Supplies 735 Donation for Sr. Health Fair Total General Fund: 6,046 6,046 FY20 General Fund: 01100909 490104 Adv/Recovered Cost 575 01430160 506010 Uptown Maint ‐ Tree Replacement 575 Shared cost to replace trees ‐ Fayette St Total General Fund: 575 575 Capital Fund: 16100909 490104 Adv/Recovered Cost 21,181 16575365 508075 Vehicles ‐ Police Dept 21,181 Insurance payment for damaged vehicle Total Capital Fund: 21,181 21,181 Telecom Fund: 11100909 490104 Adv/Recovered Cost 2,733 11315308 506008 Telecom/Vehicle Equipment & Maintenance 2,733 Insurance payment for damaged vehicle Total Telecom Fund: 2,733 2,733