City Council
Regular MeetingMartinsville, VA · May 26, 2020
Minutes
May 26, 2020 Council Meeting
The regular meeting of the Council of the City of Martinsville, Virginia was held on May 26,
2020 in Council Chambers, Municipal Building, at 7:30 PM with Mayor Kathy Lawson
presiding. Other Council Members present included Jim Woods, Danny Turner, Jennifer
Bowles and Chad Martin. Staff present included City Manager Leon Towarnicki, Assistant
City Manager/City Attorney Eric Monday, Finance Director Linda Conover, Assistant Finance
Director Mandy McGhee, Community Development Director Mark McCaskill and Deputy Police
Chief Rob Fincher.
Mayor Lawson called the meeting to order and advised Council would go into Closed
Session beginning at 6:30 PM. In accordance with section 2.1-344 (A) Code of Virginia (1950,
and as amended) and upon a motion by Council Member Turner and seconded by Vice Mayor
Martin with the following 4-0 recorded vote: Vice Mayor Martin, aye; Council Member Turner,
aye; Council Member Woods, aye; and Mayor Lawson, aye. Council Member Bowles arrives for
closed session at 6:45pm. Council convened in Closed Session to discuss the following
matters: (A) Discussion of the award of a public contract involving the expenditure of public
funds, including interviews of bidders or offerors, and discussion of the terms or scope of such
contract, where discussion in an open session would adversely affect the bargaining position
or negotiating strategy of the public body, as authorized by Subsection 29, and (B)
Consultation with legal counsel and briefings by staff members, attorneys or consultants
pertaining to actual or probable litigation, or other specific legal matters requiring the
provision of legal advice by such counsel, as authorized by Subsection 7. At the conclusion of
Closed Session, each returning member of Council certified that (1) only public business
matters exempt from open meeting requirements were discussed in said Closed Session; and
(2) only those business matters identified in the motion convening the Closed Session were
heard, discussed, or considered during the A motion was made by Council Member Bowles;
seconded by Vice Mayor Martin, with the following 5-0 recorded vote in favor to return to Open
Session: Mayor Lawson, aye; Vice Mayor Martin, aye; Council Member Bowles, aye; Council
Member Turner, aye; and Council Member Woods.
Mayor Lawson called the meeting to order.
Out of Closed Session, Vice Mayor Martin made a motion to reappoint John Luther to the
Dan River Alcohol Safety Action Program Policy Board for a 3-year term ending April 13, 2023.
Council Member Turner seconded the motion with all Council voting in favor.
Council Member Woods made a motion to appoint Robert Vogler to the Patrick Henry
Community College Board for a 4-year term ending June 30, 2024. Vice Mayor Martin
seconded the motion with all Council voting in favor. There was no additional action taken in
Closed Session.
Following the Pledge to the American Flag and invocation by Council Member Woods,
Lawson welcomed everyone to the meeting. Mayor Lawson explained that the meeting would
May 26, 2020 Council Meeting
follow COVID guidelines, allowing Council Members plus ten others in attendance and
recognizing social distancing recommendations.
Consider approval of the minutes for May 12, 2020 Council Meeting – Council Member
Turner made a motion to approve the minutes as presented. Council Member Woods
seconded the motion with all council voting in favor.
Present awards to Martinsville Middle School students who recently participated in Virginia
Municipal League’s “If I Were Mayor” Contest – City Manager Towarnicki summarized the
contest that local student participate in each year. There were fifty-two essays submitted this
year. Ava Grant of Martinsville Middle School won an award at the state level. Council read
the essays and narrowed it down to the top 16 essays. Mayor Lawson thanked the residents
of Mulberry Creek Nursing and Rehab who made the final judging for the top three winners.
Lawson also thanked Uptown Pinball for donating gift certificates for prizes. Mayor Lawson
read the list of winners along with top thirteen honorable mentions.
Recognize City Employees who are eligible for Service Awards for the period April 1 – June
30, 2020 – City Manager Towarnicki thanked City employees for their continued service and
read the list of service award recipients.
May 26, 2020 Council Meeting
Conduct a public hearing on a request from The Lester Group, Inc. for a Special Use Permit
to allow for multi-family swellings on property along Fairy Street, northeast of the intersection
of Fairy and Watt Streets – Mark McCaskill provided a brief framework of the project. Council
Member Turner voiced concerns about the COVID restrictions affecting the public’s ability to
voice their opinions during the public hearing. Barry Fulcher, Vice President of
Lester Forestlands at The Lester Group, Inc. shared specifics on the townhome project and
answered Council questions. Mayor Lawson opened the floor to a public hearing. Lawson
read a comment received from Mrs. Zanatos regarding a dangerous intersection and the
increase in traffic related to the townhouses. No one else approached the podium and Mayor
Lawson closed the public hearing. Council Member Turner made a motion to approve the
special use permit. Council Member Woods seconded the motion with all Council voting in
favor. Turner and Police Chief Eddie Cassady expressed concern about the intersection as
well and Chief Cassady indicated he would pass this along to the Transportation Safety
Commission for review.
May 26, 2020 Council Meeting
Consider setting a public hearing as required under the exemption ordinance enacted in
January 2007 for consideration of an organization’s local tax exemption request –
Commissioner of Revenue Ruth Easley explained that this is a formality regarding an
organization requesting the exemption and the need for the public hearing. Council has
already granted Theater Works exemption for the personal property and the business license.
Council Member Bowles made a motion to set the public hearing for June 9, 2020. Council
Member Turner seconded the motion with all Council members voting in favor.
Consider setting a public hearing for Council’s June 9, 2020 meeting for the purpose of
receiving names of citizens interested in appointments for two 3-year terms ending June 30,
2023 on the Martinsville City School Board – City Manager Towarnicki explained the need for
the public hearing, stating that interested parties must attend the public hearing to express
their interest in being considered or they must have their name mentioned at the meeting.
Council Member Bowles made a motion to set a public hearing for receiving names on June 9,
2020. Vice Mayor Martin seconded the motion with all Council voting in favor.
May 26, 2020 Council Meeting
Consider approval on second reading of an ordinance reciting the expediency of the
issuance of up to $2,500,000 principal amount of bonds of the City of Martinsville, Virginia,
involving a pledge of water and sewer system revenues, or a general obligation of the City, or
both, and setting forth the purpose in general terms for which the bonds are to be issued, the
maximum amount of bonds to be issued, and the maximum length of time such bonds will be
outstanding – City Manager Towarnicki explained the need for the ordinance related to the
reservoir project and bond financing. Council Member Bowles made a motion to approve the
ordinance on second reading. Vice Mayor Martin seconded the motion with the following roll
call vote: Mayor Lawson, aye; Vice Mayor Martin, aye; Council Member Bowles, aye; Council
Member Turner, aye; and Council Member Woods, aye.
May 26, 2020 Council Meeting
Hear a presentation of the proposed FY21 City budget – City Manager Towarnicki
presented a PowerPoint presentation on the FY21 City budget and answered Council
questions.
May 26, 2020 Council Meeting
May 26, 2020 Council Meeting
May 26, 2020 Council Meeting
Following the budget presentation, a motion was made by Council Member Turner,
seconded by Council Member Bowles, to set the budget public hearing for June 9, 2020. All
Council Members voted in favor.
Consider approval of consent agenda – Council Member Woods made a motion to approve
the consent agenda as presented. Vice Mayor Martin seconded the motion with all Council
Members voting in favor.
May 26, 2020 Council Meeting
Business from the Floor – Council Member Turner read an email from Alexis Lee who
encourages the new owners of the Chief Tassel building to donate a wall hanging to a local
historical museum. The wall hanging is a print of a letter from Chief Tassel that was hanging
on the first floor.
Comments by City Council – Council Member Woods saw Jim Beard who asked him to
share with Council how pleased he is with the Martinsville School system and Dr. Talley,
Superintendent. Woods recognized Mayor Lawson, Ralph Lawson and other members of the
Exchange Club for showing their love of country by displaying flags uptown. Woods thanked
Mayor Lawson and Council Member Turner for their participation in the Memorial Day service
at Roselawn. Woods recognized the members of Council and others in Martinsville who are
running for Council seats this year and the difficulties to approach residents to get signatures
because of their fears of the COVID pandemic. Council Member Bowles thanked the Public
Works and Electric department for their quick response during the recent storm. Bowles
congratulated the Big M recipients. Vice Mayor Martin stressed the importance of residents
completing the Census 2020. City Attorney Monday explained why the deadline date for
Council candidate petitions could not be extended. Turner thanked Mayor Lawson and
Council Member Wood for presenting a local resident who has been making masks for
residents. Mayor Lawson thanked Council Member Woods for recognizing her and other
members of the Exchange Club. Lawson thanked Council Member Turner for helping
organizing the Memorial Day program. Lawson explained there will be no cut-off through
May 26, 2020 Council Meeting
June 14 and they have waived late fees for utilities. She has received numerous calls, emails
and text messages praising the Electric Department for restoring service in Sunday’s bad
weather. Lawson shared that RADAR was still doing free bus rides. City Attorney Monday
explained that new COVID restrictions would be added to the City website to update the
public. Lawson has received emails from residents who are concerned about COVID concerns.
She recommends that concerns residents contact the Henry County Public Safety officials.
Council discussed COVID testing options in Martinsville.
There being no further business, Council Member Turner made a motion to adjourn the
meeting; the motion was seconded by Council Member Bowles with all Council Members
voting in favor. The meeting adjourned at 9:15pm.
______________________________________ ______________________________________
Karen Roberts Kathy Lawson
Clerk of Council Mayor
Agenda
AGENDA--CITY COUNCIL -- CITY OF MARTINSVILLE, VIRGINIA
Council Chambers – Municipal Building
6:30pm Closed Session 7:30pm Regular Session
Tuesday May 26, 2020
6:30 pm - Closed Session
Items to be considered in Closed Session, in accordance with the Code of Virginia, Title 2.2, Chapter 37—
Freedom of Information Act, Section 2.2-3711(A)—Closed Meetings, the following:
A. Appointments to boards and commissions, as authorized by Subsection 1.
B. Discussion of the award of a public contract involving the expenditure of public funds, including
interviews of bidders or offerors, and discussion of the terms or scope of such contract, where
discussion in an open session would adversely affect the bargaining position or negotiating strategy of
the public body, as authorized by Subsection 29.
C. Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to
actual or probable litigation, or other specific legal matters requiring the provision of legal advice by
such counsel, as authorized by Subsection 7.
7:30 pm - Regular Session
Pledge to the American Flag and Invocation by Council Member Woods
1. Consider approval of the minutes for May 12, 2020 Council Meeting. (5 mins)
2. Present awards to Martinsville Middle School students who recently participated in Virginia Municipal
League’s “If I Were Mayor” Contest. (5 mins)
3. Recognize City Employees who are eligible for Service Awards for the period April 1 – June 30, 2020. ( (5
mins)
4. Conduct a public hearing on a request from The Lester Group, Inc. for a Special Use Permit to allow for
multi-family swellings on property along Fairy Street, northeast of the intersection of Fairy and Watt
Streets. (15 mins)
5. Consider setting a public hearing as required under the exemption ordinance enacted in January 2007
for consideration of an organization’s local tax exemption request. (5 mins)
6. Consider setting a public hearing for Council’s June 9, 2020 meeting for the purpose of receiving names
of citizens interested in appointments for two 3-year terms ending June 30, 2023 on the Martinsville
City School Board. (5 mins)
7. Consider approval on second reading of an ordinance reciting the expediency of the issuance of up to
$2,500,000 principal amount of bonds of the City of Martinsville, Virginia, involving a pledge of water
and sewer system revenues, or a general obligation of the City, or both, and setting forth the purpose in
general terms for which the bonds are to be issued, the maximum amount of bonds to be issued, and
the maximum length of time such bonds will be outstanding. (10 mins)
8. Hear a presentation of the proposed FY21 City budget. (45 mins)
9. Consider approval of consent agenda (2 mins)
10. Business from the Floor - CANCELLED
As a result of COVID-19 issues, business from the floor will not occur at City Council meetings until further notice. Citizens desiring to
present comments for Council’s consideration may do so by emailing the comments to Karen Roberts, Clerk of Council at
kroberts@ci.martinsville.va.us, calling in the comments to 276-403-5182, faxing comments to 276-403-5280, or mailing comments to City of
Martinsville, attn.: Karen Roberts, P.O. Drawer 1112, Martinsville, VA 24114. Comments must be received by noon, May 26 for consideration
by Council at this meeting.
11. Comments by members of City Council. (5 minutes)
12. Comments by City Manager and City Attorney. (5 minutes)
City Council
Agenda Summary
Meeting Date: May 26, 2020
Item No: 1.
Department: Clerk of Council
Issue: Consider approval of minutes
Summary: None
Attachments: May 12, 2020 Council Meeting
Recommendations: Motion to approve minutes as presented.
City Council
Agenda Summary
Date: May 26, 2020
Item No: 2.
Department: City Council
Issue: Present awards to Martinsville Middle School students who
recently participated in Virginia Municipal League’s “If I Were Mayor Contest.”
Summary: Each fall the Virginia Municipal League (VML) invites all
Virginia 7th grade students to participate in its “If I Were Mayor” essay contest.
The essays describe what the student would do as mayor to make their cities,
towns, and counties great places to live.
Martinsville Middle School’s 7th grade class submitted entries to this contest
with the eventual winning essay from this region coming from Martinsville
Middle School student Eva Grant.
To recognize others who participated, City Council reviewed the essays
submitted by local students and as a group, selected their top 13 from the 50+
essays that were submitted, and from that group a 1st, 2nd, and 3rd place
winner was selected. Council will recognize the students at the May 26th
meeting.
Attachments: None
Recommendation: Read the names of students selected for the finalist pool,
and announce winners.
City Council
Agenda Summary
Meeting Date: May 26, 2020
Item No: 3.
Department: Human Resources
Issue: Recognize City Employees who are eligible for Service Awards for the
period April 1 – June 30, 2020.
Summary: The Service Award Program is designed to build individual morale and
show appreciation to the long-service employee for their faithful service to the City
of Martinsville.
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Recommendation: The Mayor will read the list.
City Council
Agenda Summary
Meeting Date: May 26, 2020
Item No: 4.
Department: Community Development
Issue: Conduct a public hearing on a request from The Lester Group,
Inc. for a Special Use Permit to allow for multi-family dwellings on property along
Fairy Street, northeast of the intersection of Fairy and Watt Streets.
Summary: On Thursday, March 19, 2020, the Planning Commission
conducted a duly advertised public hearing on a request from The Lester Group for
a Special Use Permit to allow multi-family dwellings on lots 1 - 9 located on the
east side of Fairy Street, northeast of the intersection of Watt and Fairy Street.
Following the hearing, the Planning Commission voted to forward the request
along to City Council with the recommendation that the Special Use Permit be
granted.
Attachments: Project information, Planning Commission letter, staff report
Recommendations: Conduct the public hearing. Staff recommends approval
of the special use permit subject to any changes or modifications arising from
input received at the public hearing.
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City Council
Agenda Summary
Meeting Date: May 26, 2020
Item No: 5.
Department: City Manager, Commissioner of the Revenue
Issue: Consider setting a public hearing as required under the
exemption ordinance enacted in January 2007 for consideration of an
organization’s local tax exemption request.
Summary: Under the provisions of the exemption ordinance enacted by Council
in January 2007, any entity that does not clearly fall into any exemption category
granted by the Code of Virginia must request an exemption approval from the City
Council in the form of an exemption ordinance. In order for the exemption request
to be considered by Council as part of the annual budget deliberations, the
requesting entity must have submitted an exemption application to the
Commissioner of the Revenue by November 1, 2019. The Commissioner of the
Revenue received one such application and referred it to the City Manager along
with a report of the revenue impact that an possible exemption may have. The
City Manager appointed a review committee consisting of himself, Mayor Kathy
Lawson, Commissioner of the Revenue Ruth Easley, Community Development
Director Mark McCaskill, and Finance Department Staff Accountant Mary Kay
Washington, to review the application.
The review committee met on February 10, 2020. The next step in the process is
to set a public hearing regarding the exemption request.
Attachments: Exemption Review Committee Report
Recommendations: Motion to set a Public Hearing for Council’s June 9, 2020
meeting.
City Council
Agenda Summary
Meeting Date: May 26, 2020
Item No: 6.
Department: City Manager
Issue: Consider setting a public hearing for Council’s June 9, 2020
meeting for the purpose of receiving names of citizens interested in appointments
for two 3-year terms ending June 30, 2023 on the Martinsville City School Board.
Summary: Only those citizens whose names are brought up during the Public
Hearing can be considered for appointment, and appointments cannot be made
until seven days after the Public Hearing. Citizens may appear in person, stating
their name, address, and interest in the position; or their name, address, and
interest may be offered by another individual. Council typically conducts
interviews with candidates after this meeting, with the appointments to be
announced at or after Council’s second meeting in June.
Attachments: Martinsville School Board current listing.
Recommendations: Set the Public Hearing for June 9, 2020
City Council
Agenda Summary
Meeting Date: May 26, 2020
Item No: 7.
Department: Finance
Issue: Consider approval on second reading the preliminary financing
ordinance for the City’s Reservoir Dam project. The ordinance recites the
expediency of the issuance of up to $2,500,000 principal amount of bonds of the
City of Martinsville, Virginia, involving a pledge of water and sewer system
revenues, or a general obligation of the City, or both, and setting forth the purpose
in general terms for which the bonds are to be issued, the maximum amount of
bonds to be issued, and the maximum length of time such bonds will be
outstanding.
Summary: The City proposes to issue bonds for the purpose of assisting in
the acquisition, construction, renovation, and equipping of repairs, replacements,
and capital improvements at the City’s Beaver Creek Reservoir Dam, including
repairs and renovations to the Dam’s spillway, all for municipal purposes, not to
exceed $2,500,000 in principal amount. Approval of this ordinance is required for
the City to initiate financing of the project. Additional financing documents will be
considered at future Council meetings.
Attachments: Copy of ordinance
Recommendations: Motion to approve the ordinance on second reading with
roll call vote.
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City Council
Agenda Summary
Date: May 26, 2020
Item No: 8.
Department: City Manager
Issue: Hear a presentation of the proposed FY21 City budget.
Summary: The proposed FY21 budget for the City will be presented.
Budget work sessions will be held on Wednesday, May 27 with Schools and any
outside agencies Council desires to hear from; Tuesday, June 2nd with City
departments, constitutionals, and capital ; and Thursday, June 4 as a
continuation of any remaining business, discussion, resolve questions as may
be needed, and to wrap up. Sessions will begin at 6 pm and will last until
approximately 9 pm in Council Chambers.
The proposed schedule calls for the budget public hearing on Tuesday, June
9th along with adoption of the budget ordinance on first reading, followed by
approval/adoption of the budget ordinance on second reading at Council’s
June 23rd meeting.
Attachments: None. The FY21 budget document will be presented at
the May 26 meeting.
Recommendations: Set the FY21 budget public hearing for June 9, 2020.
City Council
Agenda Summary
Meeting Date May 26, 2020
Item No: 9.
Department: Finance
Issue: Consider approval of the consent agenda
Summary:
The attachment amends the FY20 budget with appropriations in the following
fund:
General: $ 75,975 – Grants, Reimbursements
Attachments: Consent Agenda – 5-26-20
Recommendations: Approve.
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