City Council

AGENDA--CITY COUNCIL CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 7:30pm Regular Session Tuesday October 27, 2020 7:30 pm - Regular Session Pledge to the American Flag and Invocation by Vice Mayor Martin 1. Approve minutes from the October 13, 2020 Council Meetings. (5 mins) 2. Hear an update from Boys and Girls Clubs of the Blue Ridge. (15 mins) 3. Consider allowing law enforcement to discharge firearms to kill coyotes. (10 mins) 4. Consider adoption on second reading, Ordinance 2020-4 increasing Courthouse security fee from $10 to $20. (10 mins) 5. Consider adoption of a resolution regarding Land Use Permits that may be occasionally required from VDOT related to City work on VDOT right of way. (10 mins) 6. Consider information related to the 2021 Comprehensive Economic Development Strategy (CEDS) list. (15 mins) 7. Hear a summary of the City’s quarterly financial report for the period ending September 30, 2020. (10 mins) 8. Consider approval of Consent Agenda. (5 mins) 9. Business from the Floor - CANCELLED As a result of COVID-19 issues, business from the floor will not occur at City Council meetings until further notice. Citizens desiring to present comments for Council’s consideration may do so by emailing the comments to Karen Roberts, Clerk of Council at kroberts@ci.martinsville.va.us, calling in the comments to 276-403-5182, faxing comments to 276-403-5280, or mailing comments to City of Martinsville, attn.: Karen Roberts, P.O. Drawer 1112, Martinsville, VA 24114. Comments must be received by noon, October 27 for consideration by Council at this meeting. 10. Comments by members of City Council. (5 minutes) 11. Comments by City Manager and City Attorney. (5 minutes)  City Council Agenda Summary Meeting Date: October 27, 2020 Item No: 1. Department: Clerk of Council Issue: Consider approval of minutes Summary: None Attachments: October 13, 2020 Council Meeting Recommendations: Motion to approve minutes as presented.  City Council Agenda Summary Meeting Date: October 27, 2020 Item No: 2. Department: City Manager Issue: Hear an update from Boys and Girls Clubs of the Blue Ridge. Summary: Joanie Petty, Executive Director of Boys and Girls Clubs of the Blue Ridge will be attending Council’s meeting and providing an update on various programs and activities being handled by the organization. Attachment: None Recommendation: No action needed – presented for information purposes.  City Council Agenda Summary Date: October 27, 2020 Item No: 3. Department: City Attorney Issue: Consider adoption on second reading, Ordinance 2020-4, increasing the Courthouse security fee from $10 to $20. Summary: Effective July 1, the General Assembly authorized localities to increase this fee, which is levied on anyone convicted of criminal or traffic offenses, and which helps fund courthouse security. The General District Court Clerk has requested this be enacted, and Henry County has already done so. The last increase occurred in 2007, from $5 to $10. Council approved adoption on first reading at the October 13th meeting. Attachments: Draft ordinance 2020-4 Recommendations: Discussion, possible amendment. Adoption on second reading at Council’s pleasure, by roll call vote.  CITY OF MARTINSVILLE, VIRGINIA ORDINANCE NO. 2020-4 INCREASING COURTHOUSE SECURITY ASSESMENT BE IT ORDAINED by the Council of the City of Martinsville, Virginia, in Regular Session held on October 27, 2020, that Section 1-16 of the City Code is hereby enacted, to read as follows: ______________________________________________________________________________ Sec. 1-16. - Special assessment for funding of courthouse security personnel as part of costs in criminal and traffic cases. Ten dollars ($10.00) Twenty dollars ($20.00) shall be assessed as part of the costs in each criminal and traffic case in the general district court of the city or in the circuit court of the city in which the defendant is convicted of a violation of any statute or ordinance, pursuant to the provisions of section 53.1-120D of the 1950 Code of Virginia, as amended. Such assessment shall be collected by the clerk of court in which the case is heard, remitted to the city treasurer and held by such treasurer subject to appropriation by this council to the sheriff's office for the funding of courthouse security personnel. This assessment shall be in addition to all other costs prescribed by law. (Ord. No. 2002-2, 5-14-2002; Ord. No. 2007-02, 6-5-2007) ********* Attest: ________________________________ Karen Roberts, Clerk of Council  City Council Agenda Summary Date: October 27, 2020 Item No: 4. Department: City Attorney Issue: Consider allowing law enforcement to discharge firearms to kill coyotes. Summary: A number of citizens have seen and heard coyotes in the City, and have expressed safety concerns, particularly for pets. Currently discharge of firearms is not allowed in the City, with an exception for law enforcement in the performance of official duties. The proposed amendment includes killing of coyotes in those duties, in a manner in accordance with polices adopted by the Chief of Police. Attachments: Draft ordinance. Recommendations: Discussion, possible amendment. Adoption on first reading at Council’s pleasure, by roll call vote.  CITY OF MARTINSVILLE, VIRGINIA ORDINANCE NO. 2020-5 POLICE DISCHARGE OF FIREARMS TO KILL COYOTES, ETC. BE IT ORDAINED by the Council of the City of Martinsville, Virginia, in Regular Session held on November 10, 2020, that Section 24-2 of the City Code is hereby amended, to read as follows: ______________________________________________________________________________ Sec. 24-2. - Discharging firearms—Generally. (a) No person shall fire or discharge any gun, cannon, pistol or other firearm at any place within the city. A violation of this section shall constitute a Class 1 misdemeanor. (b) This section shall not apply to: (1) any law-enforcement officer in the performance of his official duties, including the killing of coyotes or any other vicious or nuisance animal, as defined by the Virginia Department of Game and Inland fisheries; said discharge shall be as directed in policies and procedures adopted by the Chief of Police.;nor to (2) any other person whose willful act is otherwise justifiable or excusable at law in the protection of his life or property or is otherwise specifically authorized by section 24-3 or by state law; This section shall also not apply to (3) veterans' organizations, historical heritage organizations, honor guards and color guards discharging blank cartridges at funerals, burials, parades or other commemorative, celebratory or educational events, or during practice exercises prior to such events. (c) Pursuant to Code of Virginia, § 15.2-1113, this section shall not apply to any person discharging a firearm while killing a deer pursuant to Code of Virginia, § 29.1-529, on land of at least five (5) acres that is zoned for agricultural use. (Code 1971, § 11-42; Ord. No. 2016-1 , 8-9-2016) Charter reference— Authority of city to prohibit discharge of firearms, Ch. 1, § 2(22). Cross reference— Penalty for Class 1 misdemeanor, § 1-11. State Law reference— Authority of city to regulate or prohibit discharge of firearms, Code of Virginia, § 15.1-865; discharging firearms in streets or other public places, §§ 18.2-280, 18.2-286. ********* Attest: ________________________________ Karen Roberts, Clerk of Council  City Council Agenda Summary Date: October 27, 2020 Item No: 5. Department: City Manager Issue: Consider adoption of a resolution regarding Land Use Permits that may be occasionally required from VDOT related to City work on VDOT right of way. Summary: From time to time, the City does work, or contracts for such work along VDOT right of way, typically related to telecom installations. In such cases, a Land Use Permit from VDOT is generally required to provide assurance disturbed areas will be restored to original conditions. Additionally, some form of financial guarantee may be required to provide coverage in the event damages occur. The attached resolution is the template provided by VDOT for this purpose. Attachments: Resolution Recommendations: Adopt resolution (voice vote)  LAND USE PERMIT RESOLUTION OCTOBER 27, 2020 WHEREAS, it becomes necessary from time to time for the City of Martinsville, VA to obtain land use permits from the Virginia Department of Transportation to install, construct, maintain, and operate certain public works and public utilities projects along, across over and upon highway systems of the Commonwealth of Virginia; and, WHEREAS, expense, damage or injury may be sustained by the Commonwealth of Virginia growing out of granting to the City of Martinsville, VA by the Virginia Department of Transportation of said permits for the work aforesaid; NOW, THEREFORE, BE IT RESOLVED by Martinsville City Council this 27th day of October, 2020: Section 1: That in accordance with the provisions of Section 24VAC30-151-720 of the Land Use Permit Regulations of the Virginia Department of Transportation, the City of Martinsville does hereby grant assurances to the Virginia Department of Transportation (VDOT) that it shall in all respects comply with all of the conditions of the permit or permits that have been, or will be, granted to the City of Martinsville and guarantees the successful completion of the work, or, if appropriate, restoration of the right of way to its original condition. Section 2: That the City Manager or his designee, be, and hereby is authorized to execute on behalf of the City of Martinsville all land use permits and related documents of the Virginia Department of Transportation. Section 3: That this resolution shall be a continuing resolution and shall not be revoked unless and until sixty (60) days written notice of any proposed revocation be submitted to the Virginia Department of Transportation. Section 4: That the City of Martinsville shall, if requested by the Virginia Department of Transportation, provide a letter that commits to using the surety provided by its contractor or to have the contractor execute a dual obligation rider that adds the Virginia Department of Transportation as an additional obligee to the surety bond provided to the locality, with either of these options guaranteeing the work performed within state maintained right of way under the terms of the land use permit for that purpose. BE IT FURTHER RESOLVED that the City Manager or his designee, be, and hereby is authorized and directed to procure insurance required by Section 1 herein. The foregoing Resolution was adopted by the Council of the City of Martinsville at its regular meeting held on October 27, 2020 in Martinsville, Virginia. ________________________________________ ______________________________________ Kathy Lawson, Mayor Attest: Karen Roberts, Clerk of Council  City Council Agenda Summary Meeting Date: October 27, 2020 Item No: 6. Department: Community Development Issue: Consider information related to the 2021 Comprehensive Economic Development Strategy (CEDS) list. Summary: Each year, the City has the option of adding, modifying, or deleting projects on the CEDS list to reflect changing local needs and priorities. As with years past, the U.S. Department of Commerce, Economic Development Administration (EDA) requires that the WPPDC Regional Comprehensive Economic Development Strategy (CEDS) annual report be submitted by March 31 to align with the PDC’s planning grant. In light of this timeframe, WPPDC is requesting that each jurisdiction determine their respective project priority list in order to meet the necessary deadline for the 2021 document update. Attachment: Excerpt of 2020 CEDS document listing projects specific to Martinsville. Highlighted green is priority #1; yellow #2; and blue #3. Recommendation: No action needed at the October 27th meeting. This is being placed on Council’s agenda at this time simply for information and discussion purposes. Approval of the 2021 CEDS project list will occur at either the November 24 or December 8 Council meetings.  WEST PIEDMONT COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY 2020 REGIONAL SPOTLIGHT COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY Serving the Counties of Franklin, Henry, Patrick, & Pittsylvania; Cities of Danville and Martinsville; and the Town of Rocky Mount  What is a CEDS and Goals/Strategies Top CEDS Projects for 2020-2021 why is it necessary? Project Description Estimated The Comprehensive Economic Development Strategy Cost (CEDS) serves as an economic development blueprint for Summit View Business Park— Development of new business park near Rocky Mount, $39,700,000 the region. It reflects the economic needs, goals, and priorities of the region in support of projects and initiatives Franklin County including utilities, site grading, and other amenities to improve or enhance our communities. The CEDS is required in order to receive funding assistance from the Last-Mile Broadband Expansion-- Study and implement a last-mile solution to provide County $17,000,000 U.S. Department of Commerce, Economic Development Franklin County businesses and consumers fast, accessible, and affordable Administration (EDA) for various projects. telecommunications service The CEDS provides an economic overview of the West Franklin County / Rocky Mount Development of industrial sites, water and sewer, site $2,400,000 Piedmont District, along with historical information, current Industrial Park--Franklin County/ improvements, and rail spur to serve expansion of existing projects, and demographic data. Goals and strategies are developed to address needs and barriers. A Comprehen- Rocky Mount heavy industrial site (This project is ready to bid.) sive Economic Development Strategy Committee was established with representation from the private sector, Interconnection with Western VA Connect the Town of Rocky Mount's water system with the $1,500,000 government, higher educational institutions, economic Regional Water Authority--Town of Western VA Regional Water Authority lines via a 1.4-mile development, workforce development, and other key stake- Rocky Mount extension of the Town's water system holders. The Committee is responsible for the review and revision of the CEDS annually. Commonwealth Crossing Business Additional expansion of regional industrial park including $26,000,000 Centre Phase II—Henry County/ environmental measures, grading, utility installation, AEP Regional Vision Martinsville substation, natural gas extended to site, stormwater man- As a region, we envision a diverse, business-friendly environment to agement, and road construction encourage new and expanding businesses; to promote an Lower Smith River Treatment Facility Renovation of the Lower Smith River Treatment Facility to $24,000,000 entrepreneurial ecosystem; to ensure a well-educated, highly skilled workforce; and to provide an all-encompassing infrastructure to Renovations--Henry County provide service to industries, businesses, and residents facilitate development including transportation, water and sewer Revitalization of Uptown Business Construct/retrofit condos/apartments in Uptown $2,000,000 services, utilities, and state-of-the-art telecommunications. We District—City of Martinsville advocate regional collaboration to create significant partnerships building upon regional strengths and opportunities. We treasure our Neighborhood Revitalization Project Housing rehab; creation of community space $1,250,000 natural resources and cultural heritage and welcome a robust West End/Pine Hall Rd Neighbor- tourism market to share these precious assets. We support vibrant hood--City of Martinsville communities, cultural diversity, equitable opportunities for all, and an enhanced quality of life. We serve to highlight the positive attributes Broadband Expansion Project— Broadband infrastructure to serve Patrick Springs, $1,300,000 of the region, defining our image as an extraordinary place to live, Phase I—Patrick County Meadows of Dan, and Woolwine learn, work, play, invest, and do business. Rich Creek Corporate Park Site Perform all due diligence, site and building design for $300,000 Identified targeted industries in the region include Engineering--Patrick County development of public owned property healthcare; manufacturing; construction; trans- portation/logistics/distribution/warehousing; and Southern Virginia Megasite at Berry Extension of electric service to the Mega Park through $4,300,000 information technology. Hill--Danville & Pittsylvania County AEP. Relocation of an existing 69kV line on Lot 4 and grade pad. Conduct a routing analysis, acquire permit and ROW for new electric service to the park. Southern Virginia Megasite at Berry Natural gas engineering and infrastructure development $6,000,000 This project was supported by a grant from the Hill--Danville & Pittsylvania County U.S. Economic Development Administration Southern Virginia Megasite at Berry Extend force main, sewer main, and pumping station to $3,500,000 This publication was prepared by the West Piedmont Planning District Commission, an EDA-designated Economic Development Hill--Danville & Pittsylvania County serve all lots in the industrial park District, under the Federal Planning Investment Award #ED19PHI3020042 from the Economic Development Southern Virginia Megasite at Berry Extend water mains and water tanks (3 MG) to serve $8,000,000 Administration, U.S. Department of Commerce. The content is that of the authors and does not necessarily reflect the views of the Hill--Danville & Pittsylvania County industrial park Economic Development Administration. Revitalization of Uptown Business 1/III Incentivize small businesses (interior makeover/elevator) EDA $900,000 $900,000 Positive 80 District--City of Martinsville Revitalization of Uptown Business 1/II Construct/ retrofit condos/apartments in Uptown EDA $1,000,000 $2,000,000 Positive 15 District--City of Martinsville DHCD $300,000 VHDA $500,000 City $200,000 Neighborhood Revitalization Project 1/IV Housing rehab; creation of community space CDBG $1,000,000 $1,250,000 Positive Indirect West End/Pine Hall Rd Neighborhood-- Local $250,000 Martinsville Community Development Project - 1/II Purchase blighted properties on Starling Avenue and HUD/NSP $700,000 $1,000,000 Positive 20/Indirect CDBG - Martinsville Area & Central adaptively reuse HTC $300,000 Business District--City of Martinsville Southside Community Park 1/III Upgrade existing four (4) fields to accommodate youth and DCR $200,000 $3,000,000 Positive N/A Upgrading--City of Martinsville collegiate softball and baseball tournaments. This would include EDA $600,000 new lighting where necessary, upgrade concession stand and ARC $150,000 new sports surfaces. VTC $750,000 Other $1,300,000 Community Development Project - 1/IV Purchase blighted properties, prepare site for development Brownfield $400,000 $825,000 Unknown 100/Indirect CDBG - Martinsville Area & Central (Draper - West Church Street) - City of Martinsville EDA $325,000 Business District--City of City $100,000 Martinsville Community Development Project - 1/III Rives Road Site Development- full site development EDA $1,400,000 $1,400,000 Positive 400 CDBG - Martinsville Area & Central including A & E, site grading Business District--City of Martinsville Community Development Projects-- 1/III Further develop lots- at Clearview Business Park EDA $750,000 $750,000 Positive 200+ City of Martinsville to prepare for companies- Parcels 2 & 4 Community Development Project 1/V Recruit manufacturers of Clean Energy Components to EDA $100,000 $100,000 Positive Indirect City of Martinsville Martinsville Area and Enterprise Zone Community Development Project - 1/III Upgrade, widen, and landscape Beaver Street from MAP-21 $800,000 $850,000 Positive Indirect CDBG - Martinsville Area & Central Fayette Street to Memorial Blvd - City of Martinsville VHDA $50,000 Business District--City of Martinsville Community Development Project - 1/I Prepare City-owned site at corner of Fayette & Beaver Sts EDA $300,000 $3,500,000 Positive Indirect CDBG - Martinsville Area & Central for residential, educational or commercial development - Local $200,000 Business District--City of Martinsville Area and Central Business District CDBG $1,000,000 Martinsville Grants $2,000,000 Community Development Project - 1/II Write arts & cultural plan for Arts & Cultural District NEA $25,000 $82,000 Positive Indirect CDBG - Martinsville Area & Central City $25,000 Business District--City of ARC $32,000 Martinsville Community Development Project - 1/II Enhance Fayette Area Business District facades/greenscape/ CDBG $1,000,000 $2,045,000 Positive Indirect CDBG - Martinsville Area & Central economic revitalization - Fayette Street from Moss Street to Local $1,000,000 Business District--City of Memorial Blvd. Planning stipend for Citizens Design - CIRD CIRD $35,000 Martinsville Match - Ink $10,000 Community Development Project - 1/IV Purchase blighted properties - prepare site for redevelop- Brownfield $900,000 $1,900,000 Unknown 150 - Indirect CDBG - Martinsville Area & Central ment (202 Cleveland Avenue) - City of Martinsville EDA $500,000 Business District--City of City $500,000 Martinsville Community Development Project - 1/III Work with partners to develop an amphitheater on Depot NEA $50,000 $100,000 Positive 5/Indirect CDBG - Martinsville Area & Central Street ARC $50,000 Business District--City of Martinsville Community Development Project - 1/III Acquire and redevelop properties along commercial corridor ARC $250,000 $3,250,000 Positive 50 CDBG - Martinsville Area & Central for reuse CDBG $2,000,000 Business District--City of EDA $1,000,000 Martinsville Community Development Project - 1/IV Develop new (or redevelop existing) location in Uptown IRF $600,000 $1,100,000 Positive 5/indirect CDBG - Martinsville Area & Central Martinsville to serve as community music venue. ARC $200,000 Business District--City of HTC $300,000 Martinsville Community Development Project - 1/III Commonwealth Corridor Enhancement & Pedestrian VDOT $1,000,000 $1,500,000 Positive Indirect CDBG - Martinsville Area & Central linkages to Uptown & Fayette Street CDBG $500,000 Business District--City of Martinsville Community Development Project - 1/III Purchase of West Church Street and/or Fayette Street property, IRF $500,000 $1,000,000 Positive 20/Indirect CDBG - Martinsville Area & Central complete feasibility study, adaptive reuse CDBG $500,000 Business District--City of Martinsville Community Development Project - 1/III Purchase of Main Street property, complete feasibility study, IRF $500,000 $1,000,000 Positive 20/Indirect CDBG - Martinsville Area & Central adaptive reuse CDBG $500,000 Business District--City of Martinsville MINet Fiber Optic Expansion-- 1/III Citywide expansion of MINet Martinsville fiber optic EDA $2,000,000 $20,500,000 NA NA City of Martinsville system to reach businesses and homes Other $11,000,000 Local $7,500,000 Community Development Project - 1/III Upgrades to the concession, seating, and restroom areas at ARC $200,000 $1,700,000 Positive N/A Hooker Field Upgrades-- City of Hooker Field - covered seating, ADA compliant restrooms DRC $500,000 Martinsville expanded press box/concession/office space OTHER $1,000,000 Virginia Museum of Natural History-- 1/II Construct Outdoor Education Pavilion in rear of VMNH, to EDA $50,000 $150,000 Positive NA City of Martinsville include exhibits interpreting eastern North American DCR $50,000 forest ecology Local $50,000 Wilson Park Upgrading-- 1/IV Connection of outdoor education pavilion in rear of VMNH with EDA $600,000 $2,000,000 Positive NA City of Martinsville a bridge, crossing over Oakdale Avenue, along with a 1,000 ARC $800,000 foot canopy loop into the grand old trees in the park. Other $600,000 Community Parks Upgrading-- 1/IV Upgrade nine (9) existing parks (Baldwin, Beaver Creek, DCR $200,000 $1,500,000 Positive NA City of Martinsville Jackson Street, West End, J. Russel Mason, Chatham Heights, ARC $200,000 Cole & Carol St, Victor A. Lester, Spruce St.) to improve EDA $300,000 accessibility and safety. This would include new lighting where Local $800,000 necessary, concession stands, age-appropriate playground equipment and new playing surfaces.  City Council Agenda Summary Meeting Date: October 27, 2020 Item No: 7. Department: Finance Issue: Hear a summary of the City’s quarterly finance report for the period ending September 30, 2020. Summary: FY21 – 09/30/2020 Consolidated Revenue & Expenditure Report Exclusive of School and Special Revenue Funds, the total of actual revenues was $13,935,268, which is 5.9% greater than of the amount anticipated through September 30. Both Local Sales & Use Taxes and Meals taxes collected in the first quarter were greater than anticipated, by $92,124 and $117,230 respectively. Both of these taxes are recorded a month in arrears, covering June, July and August. During June and July, the supplemental unemployment of $600 per month was in effect, and most likely played a large part in the continued activity in sales of all types. Actual expenditures during this time period were $17,650,602, including encumbrances, was slightly greater than anticipated by $78,476, only .4%. With regard to Utility Funds, total actual revenues were $8,510,753, greater than anticipated by $549,365. Total actual expenses, including encumbrances, were $7,575,302, greater than anticipated by $485,383. The available cash-on-hand for all City Funds was $14,612,292 an increase of $2,366,673 over the same time period last year. Needless to say, this was due in large part to the infusion of CARES Act funds received in June and August. CARES Act Fund Update As of the end of September, total funds received were $2,190,576, total funds expensed were $1,724,100.20, and total funds committed were $295,671.10, leaving an available balance of $170,804.70. We anticipate expending the remaining funds by the December 30 deadline. Attachments: Revenue-Expense 1st Qtr. FY21; CARES Act Fund Activities Recommendations: Motion to approve financial report.  City of Martinsville Consolidated Revenues and Expenditures FY21 - 9/30/20 Actual Remaining Difference Budget Anticipated YTD Balance Ant vs. Actual General Fund Revenues $ 31,451,205 $ 4,665,144 $ 4,770,901 $ 26,680,304 102.3% Expenditures 33,057,460 8,998,000 8,591,092 24,466,368 95.5% Excess (deficiency) of revenues over expenditures $ (1,606,255) $ (4,332,856) $ (3,820,191) (Fund Bal contrib) Actual Remaining Difference Budget Anticipated YTD Balance Ant vs. Actual Capital Funds Meals Tax Revenues $ 2,081,930 $ 411,255 $ 528,485 $ 1,553,445 128.5% Expenditures 2,081,930 649,415 649,415 1,432,515 100.0% Excess (deficiency) of revenues over expenditures $ - $ (238,160) $ (120,930) (Fund Bal contrib) Capital Reserve Revenues $ 500,488 $ 125,129 $ 125,129 $ 375,359 100.0% Expenditures 501,095 834,793 834,793 (333,698) 100.0% Excess (deficiency) of revenues over expenditures $ (607) $ (709,664) $ (709,664) TOTAL CAPITAL FUNDS: $ (607) $ (947,824) $ (830,594) (Fund Bal contrib) Actual Remaining Difference Budget Anticipated YTD Balance Ant vs. Actual Refuse Fund Revenues $ 2,266,600 $ 430,600 $ 430,863 $ 1,835,737 100.1% Expenditures 4,328,401 920,930 900,893 3,427,508 97.8% Excess (deficiency) of revenues over expenditures $ (2,061,801) $ (490,330) $ (470,030) MINet/Fiber Optic Fund Revenues $ 2,298,152 $ 415,670 $ 446,135 $ 1,852,017 107.3% Expenditures 2,258,098 469,736 634,947 1,623,151 135.2% Excess (deficiency) of revenues over expenditures $ 40,054 $ (54,066) $ (188,812) Water Fund Revenues $ 3,766,165 $ 941,079 $ 950,048 $ 2,816,117 101.0% Expenditures 4,091,165 567,198 588,859 3,502,306 103.8% Excess (deficiency) of revenues over expenditures $ (325,000) $ 373,881 $ 361,189 Sewer Fund Revenues $ 4,569,012 $ 1,142,253 $ 1,226,544 $ 3,342,468 107.4% Expenditures 5,241,248 1,037,576 1,070,469 4,170,779 103.2% Excess (deficiency) of revenues over expenditures $ (672,236) $ 104,677 $ 156,076 Electric Fund Revenues $ 20,132,524 $ 5,031,786 $ 5,457,162 $ 14,675,362 108.5% Expenditures 21,150,059 4,094,479 4,380,134 16,769,925 107.0% Excess (deficiency) of revenues over expenditures $ (1,017,535) $ 937,307 $ 1,077,028 GRAND TOTAL - UTILITIES: Budget Anticipated Actual YTD Balance Ant vs. Actual Total Utility Revenues: $ 33,032,453 $ 7,961,388 $ 8,510,753 $ 24,521,700 106.9% Total Utility Expenditures: 37,068,971 7,089,919 7,575,302 29,493,669 106.8% Excess (deficiency) $ (4,036,518) $ 871,469 $ 935,451  Consolidated Revenues and Expenditures FY21 - 9/30/20 Actual Remaining Difference Budget YTD Balance Budg vs. Actual Cafeteria Revenues $ 1,627,447 $ $ 53,334 $ 1,574,113 3.3% Expenditures 1,714,660 185,164 1,529,496 10.8% Excess (deficiency) of revenues over expenditures $ (87,213) $ $ (131,830) (Fund Bal contrib) School Operations Revenues $ 22,997,737 $ $ 4,901,842 $ 18,095,895 21.3% Expenditures 22,997,737 5,219,432 17,778,305 22.7% Excess (deficiency) of revenues over expenditures $ - $ $ (317,590) Federal Programs Revenues $ - $ $ 184,226 $ (184,226) #DIV/0! Expenditures - 444,549 (444,549) #DIV/0! Excess (deficiency) of revenues over expenditures $ - $ $ (260,323) TOTAL SCHOOL FUNDS: $ (87,213) $ - $ (709,743) (fund bal contrib) Actual Remaining Budget YTD Balance Special Revenue Funds CDBG Fund Revenues $ 22,666 $ 6,597 $ 16,069 29.1% Expenditures 1,436 5 1,431 0.3% Excess (deficiency) of revenues over expenditures $ 21,230 $ 6,592 TOTAL SPECIAL REVENUE FUNDS: $ 21,230 $ 6,592 Actual Remaining Difference Budget Anticipated YTD Balance Ant vs. Actual GRAND TOTALS: (excluding Schools & Special Revenues) Revenues: $ 67,066,076 13,162,916 $ 13,935,268 $ 53,130,808 105.9% Expenditures 72,709,456 17,572,127 17,650,602 55,058,854 100.4% Excess (deficiency) of revenues over expenditures $ (5,643,380) (4,409,211) $ (3,715,334) Local Sales/Use Taxes $ 1,800,000 $ 276,120 $ 368,244 $ 1,431,756 133.4% Meals Taxes $ 1,710,000 411,255 $ 528,485 $ 1,181,515 128.5% The Budgeted Revenue amounts do not include any contributions from Fund Balance.  CARES Act Fund Activities (as reported to VA Dept. of Accounts) Expenditure Categories FY20 FY21 -1st Q FY21 - 2nd Q Total per category Administrative Expenses 0.00 0.00 0.00 Budgeted Personnel & Services Diverted to a Substantially Different Use 0.00 1,124.11 1,124.11 COVID-19 Testing & Contact Tracing 0.00 0.00 0.00 Economic Support (Other than Small Bus., Housing, & Food Assistance) 0.00 54,000.00 54,000.00 Expenses Associated with the Issuance of Tax Anticipation Notes 0.00 0.00 0.00 Facilitating Distance Learning 0.00 0.00 0.00 Food Programs 0.00 0.00 0.00 Housing Support 15,000.00 185,000.00 200,000.00 Improve Telework Capabilities of Public Employees 51,082.23 174,636.44 225,718.67 Medical Expenses 0.00 0.00 0.00 Nursing Home Assistances 0.00 0.00 0.00 Payroll - Public Health & Safety Employees 138,339.60 474,145.46 612,485.06 Personal Protective Equipment 9,539.34 7,456.79 16,996.13 Public Health Expenses 52,216.91 118,984.57 171,201.48 Small Business Assistance 117,498.53 321,493.22 438,991.75 Unemployment Benefits 3,583.00 0.00 3,583.00 Workers' Compensation 0.00 0.00 Other (item not listed) 0.00 0.00 Total Expenditures: 387,259.61 1,336,840.59 0.00 1,724,100.20 Encumbered/Estimated/Pledged: 295,671.10 295,671.10 Total Expensed & Committed: 2,019,771.30 Revenues Received: 1,095,288.00 1,095,288.00 2,190,576.00 Remaining Balance: 170,804.70 Updated:10/21/20  City Council Agenda Summary Meeting Date: October 27, 2020 Item No: 8. Department: Finance Issue: Consent Agenda Summary: ITEM #1: The attachment amends the FY21 budget with appropriations in the following funds: FY21 General Fund: $ 36,684 – Recovered Cost, Sale of Surplus School Operations: $ 135,030 – Donations/Contributions/Gifts Attachments: Consent Agenda 10-27-20 Recommendations: Approve  BUDGET ADDITIONS FOR 10/27/20 ORG OBJECT DESCRIPTION DEBIT CREDIT BUDGET ADDITIONS FY2021 General Fund: 01100909 490104 Advance/Recovered Costs 10,020 01321102 505240 Fire Dept. - Radio Maintenance 10,020 Insurance Payment-storm damage 01100905 450209 Revenue from Use of Property - Sale of Surplus 26,664 01413149 506008 Street Construction - Vehicle Equip. & Maint. 26,664 GovDeals sales of vehicles Total General Fund: 36,684 36,684 School Operating Fund: 18103919 489904 Donations/Contrib/Gifts 135,030 81621310 561120 Instructional S & W 9,705 81621310 561520 Substitute S & W 718 81621310 563000 Purchased Services 25,038 81621310 563142 Professional Development 12,422 81621313 566013 Instructional Materials 33,135 81631310 561120 Instructional S & W 6,470 81631310 561520 Substitute S & W 479 81631310 563000 Purchased Services 16,692 81631310 563142 Professional Development 8,281 81631310 566013 Instructional Materials 22,090 Total School Operating Fund: 135,030 135,030