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City Council

Regular Meeting

Martinsville, VA · June 14, 2024

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Minutes

June 14, 2024 Budget Workshop A Work Session was held at 12:00 pm on June 14, 2024, in Room 208, Conference Room, Municipal Building. Mayor Jones, Vice Mayor Rawls, Council Member Lawson, Council Member Pearson, Council Member Mitchell, City Manager Aretha Ferrell-Benavides, Chief Operating Officer Edena Reese-Atmore, Public Information Officer Kendall Davis, Community Development Director Keith Holland, and MiNET Director Mike Scaffidi were in attendance. City staff liaison to present their board and recommendations including establishment by state law or charter, number and consistency of membership, and recommended number of board members June 14, 2024 Budget Workshop June 14, 2024 Budget Workshop June 14, 2024 Budget Workshop June 14, 2024 Budget Workshop Consent Agenda Items: Approval of Special Use Permit for 1048 Independence Drive – Community Director Keith Holland presented a PowerPoint and an explanation for the need of the SUP. June 14, 2024 Budget Workshop Arts & Cultural Committee membership requirements – Community Development Director Keith Holland explained the membership requirements and presented a PowerPoint. Budget Amendment – Staff discussed amendments to the previously approved budget as requested by Council. MiNET Quarterly Update – Director Mike Scaffidi provided an update on MiNET services. June 14, 2024 Budget Workshop Mayor Jones advised Council would go into Closed Session beginning at 1:30 PM. In accordance with the Code of Virginia, Title 2.2 Chapter 37, Freedom of Information Act and upon a motion by Council Member Lawson and seconded by Council Member Pearson with the following 5-0 recorded vote: Vice Mayor Rawls, aye; Council Member Pearson, aye; Mayor Jones, aye; Council Member Lawrence Mitchell, aye; and Council Member Lawson, aye. Council convened in Closed Session to discuss the following matters: (A) 2.2-3711.A.1: Discussion, June 14, 2024 Budget Workshop consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body, concerning Board and Commission interviews and a meeting with staff members, (B) 2.2-3711.A.3: Discussion or consideration of the acquisition of real property for a public purpose or disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, concerning the BB&T project and (3) 2.2-3711.A.8: Consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, pertaining to the Henry County PSA lawsuit. At 4:00pm, Mayor Jones explained that closed session would be recessed until after regular session. Those in attendance for the regular session included Clerk of Council Karen Roberts, Public Works Director Greg Fincher and Police Chief Rob Fincher. The regular session started at 4:00pm. Council Member Pearson led the pledge of allegiance and offered the invocation. Proclamations: Patrick and Henry Community College Softball National Champions – Council Member Lawson read the proclamation which was presented to coaches and players in attendance. Brian Henderson, Assistant VP Student Engagement and Athletic Director expressed his pride for the team and the coaches and thanked Council for their recognition. June 14, 2024 Budget Workshop Martinsville-Henry County Chamber of Commerce 65 Years Day – Mayor Jones read the proclamation which was presented to representatives of the Chamber in attendance who thanked Council for their support and recognition, stating that they look forward to a long- standing relationship with the City. Consent Agenda - Items Previously Discussed - Approval of Special Use Permit for 1048 Independence Drive was discussed and was recommended for approval by the Planning Commission on April 17 and a Public Hearing held May 28. Council Member Lawson made the motion to approve the Special Use Permit; Vice Mayor Rawls seconded the motion with all Council Members voting in favor. Board Appointments – Council Member Lawson made a motion to appoint the following Board members: ARB - Jess Jarrett and Jonathan Martin for terms ending 6/14/27, Pittsylvania County Community Action - Lydia Martin for a term ending 6/14/27, P&HCC Board – Pamela Allen for a term ending 6/14/28, Dan River ASAP - Steve Draper for a term ending 6/14/27, Children’s Service Act - Cindy Frank for a term ending 6/14/26 (Private Provider) and Billie White for a term ending 6/14/26, Planning Commission - Mack Evans and Deshanta Hariston for terms ending 6/14/28, Arts and Cultural Committee - Tracie Heavener, Shane Pinkston, and Karen Despot, Kathleen McEvoy and Jessica Dillon for a term ending 6/14/27. June 14, 2024 Budget Workshop Vice Mayor Rawls seconded the motion with all Council Members voting in favor. Future interviews are still scheduled for other applicants and boards Public Hearing - Accept names for upcoming School Board vacancies: Mayor Jones opened the public hearing to accept names for the School Board vacancies. Vice Mayor Rawls announced Yvonne Gibbons and Michael Kirby’s interest in being considered. Council Member Lawson read Tony Jones’ name, and Mayor Jones read Kathy Carter’s name to be considered for the school board vacancies. No one else approached the podium so the public hearing was closed. Interviews with Council will be held on June 25. Business from the Floor: no one approached the podium Council Comments: Council Member Mitchell shared that it is almost time for those interested in running for Council to apply for 3 vacancies on City Council and he encourages everyone to vote. The Port of Baltimore was previously closed, and repairs were expected to take years, but it was reopened in only 11 weeks; that is teamwork and cooperation. Council Member Lawson stated that today is Flag Day, and the flags will be displayed Uptown. Wednesday is Juneteenth and the flags will be out again. There is a Mustangs game tonight and next week on Monday, Thursday and Saturday. Saturday is Lou Whitaker Night, and he will be present. July 4 is on a Thursday; Lawson recommended employes be given Friday as an additional day off. Aretha said there will be a skeleton crew that day anyway. Vice Mayor Rawls made a motion to give city employees Friday, July 5 off as part of the July 4 holiday; Council Member Pearson seconded the motion with all Council Members voting in favor. Council Member Pearson thanked everyone for attending. City Council members spent a lot of time today on boards and commissions; at one time they were “pulling teeth” to get residents to serve on a board. Thank you to those who have already applied, and she encouraged residents to apply and volunteer. Vice Mayor Rawls shared that the deadline for paperwork for the City Council candidacy is Tuesday at 7:00pm. We need professionals to step up. It’s a remarkable job getting people interested in coming to Martinsville. There are areas in the city that seem stuck and there are concerns that the city is not moving forward; Rawls assures residents that their concerns are being heard and addressed, but solutions can take time. Rawls praised PIO Kendall Davis for connecting Martinsville with city residents. Mayor Jones thanked those for attending today’s meeting on a Friday. City Manager Ferrell-Benavides is looking at the July schedule and asked Council if the July 9 Council meeting could be moved to July 16 to allow for 2 meetings that month. Ferrell- Benavides recommended making it a full-day work session starting at noon with action items for July 23. She thanked the staff for stepping up while she was on vacation with her family. The Juneteenth event is Saturday with activities from 11:00 am-6:00 pm and she encouraged residents to attend. Also, with the high temperatures, please check on seniors and neighbors and drink lots of water and keep an eye on your animals June 14, 2024 Budget Workshop At 4:35pm Council Member Lawson made a motion to return to Closed Session; Vice Mayor Rawls seconded the motion. At the end of Closed session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during the meeting. A motion was made by Council Member Lawson; seconded by Council Member Pearson with the following 5-0 recorded vote in favor to return to Open Session: Vice Mayor Rawls, aye; Council Member Mitchell, aye; Council Member Pearson, aye; Council Member Lawson, aye; and Mayor Jones, aye. Adjournment – Council Member Lawson made a motion to adjourn the meeting at 5:30pm. ______________________________________ ______________________________________ Karen Roberts, Clerk of Council Mayor Jones

Agenda

AGENDA--CITY COUNCIL CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 12:00pm Work Session 2:00pm Executive Session 4:00pm Regular Session Friday June 14, 2024 12:00 pm – WORK SESSION 1. Boards & Commissions A. City Staff liaison to present their board and recommendations including establishment by state law or charter, number and consistency of membership, and recommended number of board members. 2. Discuss Consent Agenda Items A. Approval of Special Use Permit for 1048 Independence Drive B. Arts & Cultural Committee membership requirements C. Budget Amendment 3. Quarterly Department Updates: A. MiNET 2:00 pm – EXECUTIVE SESSION 1. 2.2-3711.A.1: Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body, concerning Board and Commission interviews and a meeting with staff members. 2. 2.2-3711.A.3: Discussion or consideration of the acquisition of real property for a public purpose or disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, concerning the BB&T project 3. 2.2-3711.A.8: Consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, pertaining to the Henry County PSA lawsuit. 4:00 pm – REGULAR SESSION 1. Call to Order 2. Pledge to the American Flag by Council Member Tammy Pearson. 3. Invocation – 4. Proclamations and Presentations A. National Police Week 2024 & Peace Officers Memorial Day B. Patrick & Henry Community College Softball National Champions C. Men’s Health Week D. National Flag Day 5. Consent Agenda A. Items Previously Discussed 1. Approval of Special Use Permit for 1048 Independence Drive - recommended for approval by the Planning Commission on April 17, Public Hearing was held May 28 2. Arts & Cultural Committee membership requirements 3. Budget Amendment B. Board Appointments 6. Public Hearing A. Accept names for upcoming School Board vacancies 7. Regular agenda or New business 8. Take any action necessary as a result of the Executive Session 9. Communications from Visitors / Business from the Floor The public comment portion of the Council meeting provides citizens with the opportunity to discuss matters relevant to the operation of the City, which are not listed on the printed agenda. Citizens who wish to participate in a meeting’s public comment period may do so by emailing their comments to Karen Roberts, Clerk of Council, at kroberts@ci.martinsville.va.us, calling in their comments to 276-403-5182, faxing comments to 276-403- 5280, or mailing comments to the City of Martinsville, attn.: Karen Roberts, P.O. Drawer 1112, Martinsville, VA 24114. Comments must be received by 12:00noon June 13, 2024. Citizens may also request to speak at the Council meeting in the same manner. Comments, or a request to speak, must be received by noon the day before a Council meeting for consideration by Council at the meeting. Any person submitting comments or requesting to speak must identify themselves by name and address, including zip code, limit their remarks to 3 minutes or less (as read aloud), address a topic of City business, and refrain from making any personal references or accusations of a factually false and/or malicious nature. Priority for comments AGENDA--CITY COUNCIL CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 5:00pm Work Session 7:00pm Regular Session DATE is given to City residents, taxpayers, and business owners. Speakers may not yield time. Groups of speakers on the same topic must designate a single representative. Comments violating these rules may not be presented at the Council meeting. Any speaker violating these rules may be removed from the podium or from the Council chamber. This policy does not apply to public hearings, at which any citizen of Martinsville may appear and speak on the subject of the public hearing. 10. Comments by Members of City Council (5 mins) 11. Communications A. City Manager B. City Attorney 12. Adjournment STAFF REPORT MEETINGS: June 14, 2024 TITLE: Special Use Permit Request – 1048 Independence Drive STAFF RESPONSIBLE Keith Holland, Community Development Director BACKGROUND/HISTORY Tony Williams, applicant and owner of property at 1048 Independence Drive has requested a Special Use Permit to allow for a live/work residence on this land. Mr. Williams, a native of Martinsville, is a professional woodworking artist who would like to retire in Martinsville, while still having the ability to woodwork in his spare time. In order to achieve this, Mr. Williams plans to construct a 40’ x 51’ metal building to work and reside in for the foreseeable future. Eventually, Mr. Williams will construct a permanent retirement home on the same property, and will then utilize the metal building as an accessory structure to the home. The property at 1048 Independence Drive (Tax Map ID: 47 (01)00/01A) is approximately 19.18 acres and zoned R-C, City Residential District. Live-work residences are a permitted use by issuance of a Special Use Permit in R-C districts (Section XI.-R-C, City Residential District, D. Uses Permitted by Special Use Permits). The Martinsville Planning Commission held a legally advertised public hearing on Wednesday, April 17, 2024, to hear comments or concerns. There was one (1) public comment received during the public hearing asking for clarification of the request. The Planning Commission unanimously recommended that City Council grant this Special Use Permit. City Council held a properly advertised public hearing on May 28, 2024, but took no action on the SUP request. POLICY EXPLANATION The Martinsville Planning Commission voted to recommend APPROVAL of the requested Special Use Permit by a vote of 4-0 (Watkins, Hairston absent), to allow for the issuance of a Special Use Permit for a live-work residence consisting of an art and woodworking shop at property located at 1048 Independence Drive. City Council holds the responsibility to approve or deny any Special Use Permit per our Zoning Ordinance. 1 STAFF REPORT FISCAL IMPACT/FUNDING SOURCE None AVAILABLE BUDGET PURCHASE AMOUNT NA NA ACTION REQUESTED/ALTERNATIVES 1. Approve the requested Special Use Permit. 2. Deny the requested Special Use Permit. ATTACHMENTS: 1. Staff Report to Planning Commission 2 MARTINSVILLE PLANNING COMMISSION MEETING AGENDA City Council Chambers, Municipal Building Wednesday, April 17, 2024 @ 4:00 PM I. Call to Order II. Roll Call III. Approval of Meeting Minutes: a. March 20, 2024 IV. New Business: Public Hearing a. Special Use Permit Application – 1048 Independence Drive i. Staff presentation ii. Public comment iii. Vote to recommend approval, denial, or to delay action V. Adjourn NOTE: Planning Commission meetings will require in-person attendance and will only be allowed by Zoom on a limited basis. Section 2.2-3708.2 of the Code of Virginia limits electronic means of attendance to two (2) meetings or 25% of the meetings in a calendar year. Please also note that per Section 15.2-2212 of the Code of Virginia, Planning Commission members can be removed from office by the local governing body if the member is absent for three (3) consecutive meetings of the Commission, or is absent from any four (4) meetings of the Commission within any 12-month period. Department of Community Development, 55 W. Church Street Martinsville VA 24112, 276-403-5156 Wednesday, March 20, 2024 The Martinsville Planning Commission met in regular session on Wednesday, March 20, 2024, beginning at 4:00 p.m. in Council Chambers of the Municipal Building. I. Joseph Martin, Chair, called the meeting to order at 4:00 p.m. II. Roll Call: MEMBERS PRESENT: Joseph Martin, Chair Riggs Roberson, Vice-Chair Jonathan Martin Nelson Evans DeShanta Hairston MEMBERS ABSENT: Lisa Watkins STAFF PRESENT: Kris Bridges, Building Official/Zoning Administrator Hannah Powell, Community Development Specialist III. Approval of Minutes: a. Next on the agenda was the approval of the minutes from the February 21, 2024 meeting. DeShanta Hairston made a motion to approve the minutes as written. Jonathan Martin seconded the motion. The minutes were approved by unanimous consent. IV. New Business: Public Hearing for Zoning Ordinance Amendments Hannah Powell presented proposed amendments to the Zoning Ordinance pertaining to building height requirements and handicap space requirements as discussed and verbally approved at the previous meeting. She explained that the draft had remained the same except for the previously determined change to the C-UB district. Chairman Martin opened the public hearing and asked if there was anyone present that would like to speak on the matter. There was none; he then closed the public hearing and discussion amongst the members ensued. Riggs Roberson made a motion to recommend approval, finding that the proposed amendments as presented on March 20, 2024 will promote the health, safety, and general welfare of the public and assist in the orderly development of city. Jonathan Martin seconded the motion. The motion to recommend approval of the proposed zoning amendments was approved by a vote of 5-0. V. Adjourn a. With no other business, the meeting was adjourned at 4.38 p.m. __________________________________ Joseph Martin, Chair Martinsville Planning Commission Hannah L. Powell March 28, 2024 Recording Secretary Date Date: April 7, 2024 To: Martinsville Planning Commission From: Hannah L. Powell, Community Development Specialist RE: Application for Special Use Permit – 1048 Independence Drive SUBJECT: APPLICATION for SPECIAL USE PERMIT - Application of Tony Williams, Applicant and Owner, requesting a Special Use Permit with possible conditions, to allow for a live-work residence consisting of an art and woodworking studio, on property located at 1048 Independence Drive and currently zoned R-C, City Residential District. Live-work residences are permitted uses in R-C zoning districts by issuance of a Special Use Permit by Martinsville City Council. BACKGROUND: Mr. Williams, a native of Martinsville, recently purchased the 19- acre property at 1048 Independence Drive with the intent of building a retirement home in the future. He has spent the last twenty-five years in Pennsylvania pursuing a career in art and wood sculpture, where his current art studio is located. Mr. Williams would like to spend his retirement years in Martinsville, while still having the ability to create art and wood sculptures in his spare time. Mr. Williams plans to initially construct a 40’ x 51’metal building to be used as a residence and art/woodworking studio on the property at 1048 Independence Drive (see SBSI Design Drawing). He intends to both reside and work on the property while still being able to maintain plenty of acreage and open space. The property at 1048 Independence Drive is approximately 19.18 acres and is zoned R-C, City Residential. Live-work residences are a permitted use in R-C zoning districts with the issuance of a Special Use Permit. The property is currently vacant and not being utilized in any way. Department of Community Development, 55 W. Church Street Martinsville VA 24112, 276-403-5156 ZONING ORDINANCE: Section XI.-R-C, City Residential District. D.- Uses Permitted by Special Use Permit. 13.- Live-Work Residence. STAFF RECOMMENDATION: The applicant will be required to submit a site plan for staff review and approval to ensure zoning requirements, such as sufficient parking, are met. Staff respectively recommends that the Planning Commission consider and recommend approval of the Special Use Permit request to allow for a live-work residence, consisting of an art and woodworking studio and residential home, at property located at 1048 Independence Drive. NEXT STEPS: Planning Commission will hold a public hearing to consider the Special Use Permit request and make a recommendation to City Council. The Planning Commission will either recommend approval, denial, or to delay action. Once the Planning Commission makes a recommendation of approval or denial, a public hearing will be held before City Council the following month for their final decision of approval or denial of the request. SUGGESTED MOTIONS: (APPROVE) I make a motion to recommend APPROVAL of the special use permit request, finding that the request as presented on April 17, 2024 will promote the health, safety, and general welfare of the public and assist in the implementation of the City’s adopted Comprehensive Plan for the orderly future development of the City. OR (DENY) I make a motion to recommend DENIAL of the special use permit request, finding that the request as presented on April 17, 2024 will NOT promote the health, safety, and general welfare of the public and assist in the implementation of the City’s adopted Comprehensive Plan for the orderly future development of the City. OR (DELAY ACTION) I make a motion to delay action on this request until the Planning Commission can be provided with more information to effectively make a recommendation. Attachments: Special Use Permit Application Applicant Letter SBSI Design Drawing Vicinity Map/Aerial Map GIS Property Card Department of Community Development, 55 W. Church Street Martinsville VA 24112, 276-403-5156 1048 Independence Drive 1048 Independence Drive Property Location 1048 LOT INDEPENDENCE DR Map ID 47 (01 )00 /01A Account # 000167500 Vision ID 6075 City of Martinsville Print Date 10-16-2023 11:14:47 CURRENT OWNER RECORD OF OWNERSHIP DEED BOOK SALE DATE Q/U SALE PRICE VC KAK GROUP INC KAK GROUP INC LR14/00269 03-27-2014 Q 40,000 2 INDEPENDENCE MEMORIAL GARDENS LR04/01678 09-10-2004 Q 30,000 2 SCOTT CLIFTON M LR04/01671 09-09-2004 U 0 0 PO BOX 4468 MARTINSVILLE VA 24115 ASSESSMENT EFFECTIVE 7/1/2023 LEGAL DESCRIPTION PREVIOUS ASSESSMENTS EFFECTIVE JULY 1st OF ASSESSMENT YEAR Description Code Appraised Assessed "RECUT OF TRACT 1, L&H ENTERPRISES, NOW Year Code Assessed Year Code Assessed Year Code Assessed Land 100 38400 38,400 2022 100 100 100 0 2021 0 2020 0 BLDG DESCRIPTION 38400 38400 38400 Total 38,400 38,400 Total 38400 Total 38400 Total 38400 SUPPLEMENTAL DATA BUILDING SUB-AREA SUMMARY SECTION COST / MARKET VALUATION SUB Description LIVING GROSS EFF AREA Unit C Undeprec Val Base Rate 0.00 # Of Parcels 1 Year Built 0 Rcn Plat Ref GM 1300012 Classification 01:Single Family- Net Other Adj Land Acres 19.185 Zoning R-C AYB Land SF 835,698 Prop Use 02-A:Residential Effective Year Built 0 Assoc. Parcel District 4L-A:Eastend Land Ac Condition Remodel Rating CONSTRUCTION DETAIL Year Remodeled Element Cd Description Eyb Dpr Style 02-A Functional Obsol Model 00 Vacant Economic Obsol Grade Ttl Gross Liv / Lease Area 0 0 0 Cost Trend Factor 1 Stories OB - OUTBUILDING & YARD ITEMS(L) / EF - BUILDING EXTRA FEATURES(B) Adjustment Foundation Typ Code Description La Size Rate % Dep Qu Adj Apprais Val Percent Exterior Wall 1 Percent Good Roof Structure RCNLD 0 Roof Cover % Good Ovrd Interior Wall 1 % Good Ovrd Comment Interior Floor 1 Misc Imp Ovr Exterior Cond Misc Imp Ovr Comment Central Heat Cost to Cure Ovr Central AC Cost to Cure Ovr Comm. Bedrooms Total Rooms Full Baths Half Baths Chimneys Fireplaces Exterior Wall 2 Interior Wall 2 Sketch Factor Basement Type Living Area Split Foyer Split Level PROPERTY FACTORS PUB WATE UG UTILITI TOPO SIDEWALK Y Yes N No 0 Rolling N No PUB SEWE CURB & GU SOIL Y Yes N No C Clay SEPTIC VIEW LOCATION N No N No G Good No Sketch City of Martinsville Special Use Permit for 1048 Independence Drive June 14, 2024 A CITY WITHOUT LIMITS Purpose • Under the City Zoning Ordinance, City Council has the authority to approve or deny a request for a Special Use Permit. • The property at 1048 Independence Drive (Tax Map ID: 47 (01)00/01A) is approximately 19.18 acres and zoned R-C, City Residential District. • The owner of the property has requested a SUP for a live/work residence permitted under City Zoning, but only by issuance of a Special Use Permit. • The Planning Commission held a public hearing on April 17, 2024 and unanimously recommended that City Council approve the SUP. • City Council held a public hearing on May 28, 2024, but tabled a decision on approval or denial of the SUP. Questions? STAFF REPORT MEETINGS: June 14, 2024 TITLE: Arts & Cultural Committee Membership Requirements STAFF RESPONSIBLE Keith Holland, Community Development Director BACKGROUND/HISTORY The Arts & Cultural Committee was established by City Council in 2010, where membership requirements were also established. Since that time, some of the organizations included in the membership criteria have dispersed while new organizations have been created. Recruiting qualified members for the Arts & Cultural Committee has proven difficult with the current membership requirements. In an effort to expand the impact that arts and culture can play in community revitalization, the ACC thought it would be advisable to change the make up of the organizations sought as partners to serve on the ACC. At the City Council meeting on May 28, the consensus of Council members was to reduce the committee number from 11 to 7 to address the difficulty of recruiting new members for approval. For several reasons, the ACC and city staff respectfully asks City Council to reconsidered their decision to reduce ACC membership and approve the new criteria for membership as presented during the May 28 meeting. POLICY EXPLANATION Staff and the Arts & Cultural Committee feels that updating the membership requirements will result in a larger pool of qualified committee members, allowing the committee to reach full membership and be a more effective positive force in the community. FISCAL IMPACT/FUNDING SOURCE AVAILABLE BUDGET PURCHASE AMOUNT None NA NA 1 STAFF REPORT ACTION REQUESTED/ALTERNATIVES 1. Adopt the attached ACC membership requirements and rescind the reduction of the ACC from 11 to 7. ATTACHMENTS: 1. Updated ACC membership requirements 2. Existing ACC membership requirements 2 Arts & Cultural Committee Updated Membership Requirements (If possible, members shall be selected based on the following requirements) ▪ (1) Representative from Piedmont Arts Association ▪ (1) Representative from Studio 107 ▪ (1) Representative from Virginia Museum of Natural History ▪ (1) Representative from MHC Historical Society ▪ (1) Representative from Ray Hollingsworth’s Dance Studio ▪ (1) Representative from FAHI Museum ▪ (1) Representative from RoosterWalk ▪ (1) Local Artist ▪ (3) City Residents/Business Owners/Local Artists How Current Membership Compares and Vacancies Remaining: 1) Piedmont Arts Association – Vacant 2) Studio 107 – Vacant 3) Virginia Museum of Natural History - Vacant 4) MHC Historical Society - Vacant 5) Ray Hollingsworth Dance Studio – Mandy Gordon 6) FAHI Museum – Vacant 7) RoosterWalk – Vacant 8) Local Artist – Julian Mei 9) City Resident – Jennifer Nease 10)City Resident – Kathleen McEvoy 11)City Resident – Shawn Mitchell City of Martinsville Arts & Cultural Committee Membership Requirements June 14, 2024 A CITY WITHOUT LIMITS Purpose • The Arts & Culture Committee respectfully asks that the City Council reconsider the decision to scale back membership limits from 11 to 7 and request to appoint volunteers from the organizations listed in the proposed criteria developed by the ACC membership as presented during the May 28 Council meeting. • Unlike other appointed boards and commissions, the ACC relies heavily on its members to lead and volunteer for projects, so a larger and more engaged membership net is better. • The recommended restructured membership criteria expands the circle of arts organizations and local practicing artists that could be involved in the community and lead to more opportunities to collaborate among the artisan network in Martinsville/Henry County. • Other organizations can be added to the membership to recruit talented and qualified individuals in various disciplines of the local arts and cultural community. • Arts and cultural enrichment can be a cornerstone for community revitalization, economic opportunities, and increased tourism and visits to Martinsville. Comparison of Requirements UPDATED REQUIREMENTS CURRENT REQUIREMENTS • (1) Representative from Piedmont Arts Association • (1) Representative from Piedmont Arts or Studio 107 • (1) Representative from Studio 107 • (1) Representative from Virginia Museum of Natural • (1) Representative from Virginia Museum of Natural History History • (1) Representative from Southern VA Artisan Center • (1) Representative from MHC Historical Society • (1) Representative from MHC Historical Society • (1) Representative from Ray Hollingsworth’s Dance Studio • (1) Representative from FAHI Museum • (1) Representative from Architectural Review Board • (1) Representative from Rooster Walk • (1) Representative from West Piedmont Planning District Commission • (1) Local Artist • (3) City Residents or Business Owners or Local Artists • (1) City Business Owner • (4) Citizens Questions? PROCLAMATION NATIONAL POLICE WEEK 2024 & PEACE OFFICERS’ MEMORIAL DAY WHEREAS, the Congress and President of the United States have designated May 15 as Peace Officers’ Memorial Day, and the week in which it falls as National Police Week; and WHEREAS, the men and women of the Police Department and the Sheriff’s Department of the City of Martinsville are instrumental in creating peace of mind to all the citizenry through their many efforts to enhance public safety; and WHEREAS, it is incumbent on all our citizens to recognize, know and understand the duties, responsibilities, hazards, dedication, and sacrifices of the men and women of the Police Department and the Sheriff’s Department of the City of Martinsville, and it is also incumbent upon each law enforcement officer to serve the people by safeguarding life and property, by protecting against violence and disorder, and by protecting the innocent against deception and the weak against oppression; and WHEREAS, the Police and Sheriff Departments of the City of Martinsville are professional organizations that remain abreast in the latest scientific applications of criminalistics; WHEREAS, I call upon all citizens of the City of Martinsville to observe May 15th as Peace Officers’ Memorial Day to honor those men and women who, through their dedicated service and courageous deeds, have lost their lives or been disabled in the performance of their duties. I especially want to recognize Martinsville Policeman George F. Carter, who lost his life in the performance of his duty on June 14, 1919 while he was attempting to apprehend gamblers. I would also like to recognize Martinsville Police Officer Jonathan Bowling who lost his life on January 26, 2005 while fighting in Iraq during Operation Iraqi Freedom. NOW THEREFORE, I, LC Jones, Mayor of Martinsville, call upon all citizens of the City of Martinsville and upon all patriotic, civic and educational organizations to observe the week of May 12 through May 18, 2024, as National Police Week with appropriate ceremonies in which all our people may join in recognizing the women and men, both past and present, who by their faithful and loyal service and devotion to their charge have rendered a dedicated service to our community and the citizens within it, and in performing these duties have established an enduring reputation for preserving the rights and security of all the citizens of Martinsville. _________________________________ LC Jones Mayor Proclamation HONORING THE PATRICK & HENRY COMMUNITY COLLEGE VARSITY WOMEN’S SOFTBALL TEAM June 14, 2024 WHEREAS, The Patrick & Henry Community College Lady Patriots are the National Junior College Athletic Association, Division III Softball World Series Champions of the 2024 season; and WHEREAS, This national championship is the first of any Patrick & Henry Community College sports program; and WHEREAS, The Patrick & Henry Community College Women's Softball team claimed the 2024 NJCAA Division III Softball World Series National Championship over defending champion North Dakota SCS; and WHEREAS, Freshman shortstop Laila Rodriguez was named the tournament's most valuable player after finishing with a .500 batting average and having a significant impact defensively; and WHEREAS, Head Coach Robbi Campbell was named Appalachian District Coach of the Year; and WHEREAS, Pitcher Morgan Strickland tossed 38.2 out of 39 innings for the Patriots and was named the Pitcher of the Tournament; and WHEREAS, Greenly Elliott and Kyndal Hopkins were recognized on the All- Tournament team. NOW, THEREFORE, I, LC Jones, Mayor of the City of Martinsville, Virginia on this 14th day of June, 2024, do hereby recognize, embrace and commend the Patrick & Henry Community College Women’s Softball team for their extraordinary achievement in winning the National Junior College Athletic Association, Division III, Softball World Series Championship of 2024 and for being a source of pride for our entire community. ________________________ LC Jones, Mayor MEN’S HEALTH WEEK JUNE 10-16, 2024 WHEREAS, Men’s Health Month is part of an ongoing international effort to educate men, boys and their families about receiving regular disease prevention screening and living healthier lifestyles; and WHEREAS, Nationwide, life expectancy for men averages five years less than that of women, with men experiencing higher rates of health rates of health problems such as diabetes, obesity, cancer, heart disease and premature mortality; and WHEREAS, The COVID-19 pandemic has had a devastating impact on men’s health in the United States, dropping men’s life expectancy by two years; and WHEREAS, Men’s Health Month is a time for the public to recognize the mental and physical health needs of men and boys while encouraging fathers to be role models for their children through preventative health screenings, healthy living and seeking needed help; and WHEREAS, The growing epidemic of suicide and substance abuse requires special effort to raise awareness of unrecognized and undiagnosed depression and mental stress in boys and men; and WHEREAS, the centerpiece of Men’s Health Month is National Men's Week, a special awareness period passed by Congress and signed by President Bill Clinton on May 31, 1994. NOW, THEREFORE, I, Mayor LC Jones, do hereby recognize June 10th-16th, 2024 as Men’s Health WEEK in the City of Martinsville, Virginia and I call this observance to the attention of all our citizens. ____________________ LC Jones, Mayor P R O C L A M A T I O N NATIONAL FLAG DAY JUNE 14, 2024 WHEREAS, by Act of the Congress of the United States, dated June 14, 1777, the first official flag of the United States was adopted; and WHEREAS, by Act of Congress, June 14 of each year has been designated "National Flag Day"; and WHEREAS, the Patrick Henry Chapter of the Daughters of the American Revolution, Martinsville Uptown, and Woodmen Life will be the official sponsors of National Flag Day; and WHEREAS, Flag Day celebrates our nation's symbol of unity and stands for our country's devotion to freedom and the equal rights of all; now, therefore, I, L. C. Jones, Mayor of the City of Martinsville, Virginia, do hereby proclaim June 14, 2024, as FLAG DAY in the City and urge all citizens to pause on this day and recite, with all Americans, the Pledge of Allegiance to our Flag and Nation. L. C. Jones Mayor

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