Massena Electric Department

Approved by the MEUB 11/21/2024 Page 1 MASSENA ELECTRIC UTILITY BOARD MINUTES of Wednesday, October 21, 2024 Town of Massena Electric Department – 71 East Hatfield Street Present: James Shaw Andrew McMahon, Superintendent Richard Maginn Jeffrey Dobbins, Treasurer John Bogosian Matt Gray, Deputy Superintendent Charles Raiti Margo Rochefort, Deputy Treasurer Rene Hart Raymond Lancto, Town Liaison Mark Ryan Patrick Facteau, Town Liaison Eric Gustafson, Attorney Chairman Shaw opened the meeting at 1:00 pm Mr. Shaw called the meeting to order. He asked to begin with a resolution on John Bogosian, who was in attendance and had offered his resignation after the September meeting. Mr. Shaw read the following resolution. RESOLUTION: Whereas John Bogosian is a life-long resident of Massena; Whereas John is a proud husband and father, who, along with his wife Nancy, raised 3 sons in Massena; Whereas John has been a leader in Massena, serving in many roles as an active and prominent member of the community; Whereas John’s career path led him to begin and grow a business in Massena; Whereas John brought his passion for Massena and his business acumen to bear as a board member of the Massena Electric Utility Board for the last 11 years; Whereas John was an active member of the finance committee, where he was never hesitant to ask difficult questions; Whereas John served on the personnel committee, where he contributed to the completion of two Union contracts; and Whereas John has chosen to resign from the Massena Electric Utility Board to spend more time with his family; now therefore be it RESOLVED, the Massena Electric Utility Board hereby thanks John for his passionate service to our community and to this board, and be it further RESOLVED, that the Massena Electric Utility Board hereby wishes John a long, happy and healthy retirement. Moved by Charles Raiti- Seconded by Rene Hart - All in Favor Approved by the MEUB 11/21/2024 Page 2 After a unanimous vote, Mr. Shaw welcomed Mark Ryan, who had been appointed by the Massena Town Board at their meeting the previous week. Mr. Ryan is a lifelong resident of Massena and former General manager of Time Warner Cable’s Massena office which later became Charter Communications/Spectrum. 1) APPROVAL OF MINUTES: RESOLUTION: The Massena Electric Utility Board hereby approves the minutes of the regular meeting of September 18, 2024 as presented. Moved by Charles Raiti- Seconded by Rene Hart - All in Favor 2) OPERATIONS UPDATE: by Matt Gray, Deputy Superintendent A. Safety: MED has not had a lost time injury since June 8th, 2022. The number of consecutive days without a lost time accident now stands at 845 days. As of July 31st, 2024, MED has been 102 days without a reportable injury. MED experienced a reportable injury on June 20th when an Employee cut their forearm while stripping wire. The Employee is currently working with no lingering effects from the injury. Pete Crowley with NEPPA was onsite to present an OSHA mandated training on confined space and Lockout/Tagout. Also, Mike Hahn with Sauber was onsite to give a demonstration of the new wire trailer to the Line Crew. B. Customer Impact Chart: MED Customers experienced only 232 Customer Impact Minutes throughout the month of September. Given this low level of Customer Impact Minutes, the 12- month average has decreased to 13,690. C. Reliability: MED Crews responded to eight calls during the month of September. Of the calls received two calls affected no Customers, five calls affected only one Customer and one call affected more than one Customer. The largest CIM contributor was due to a squirrel contact on Ash Street. This issue affected 5 Customers for 20-miunutes. The longest duration outage was the result of a faulted secondary drop due to tree contact at the Pig & Moo Deli on State Highway 37. This outage affected one Customer for one hour twenty-seven minutes. D. Work Schedule: MED staff continue to work with representatives from Air Products to install a temporary feed to the site to support construction activities. This project will entail the installation of a three-phase primary line extension and primary metering arrangement. This project is currently in the design review phase. MED Crews have begun a pole replacement job on County Route 36 that calls for the replacement of 7 poles. The new poles will be relocated closer to the shoulder of the road to improve maintenance efforts in the future. 3) FINANCIAL REPORTS: by Jeff Dobbins, Treasurer A. Write-Offs: RESOLUTION: The Massena Electric Utility Board hereby authorizes the write-off of bad debt totaling $3,383.30 as audited by Mr. Rene Hart. Moved by Rene Hart - Seconded by Charles Raiti - All in Favor Approved by the MEUB 11/21/2024 Page 3 B. Power Comparison Graph: Power Costs were $425,750 for the month. September Peak Demand 29,400 kW, low end for Sept., typically set at the start of the month during warmer weather. Not as warm this year. Set Sept. 16 at 5:00. MWh purchased, 13,400 MWh. Overall a mild month. Supplemental Power costs were only $42,000 during September. 1,350 MWh of incremental energy purchased. Zone D Average Energy rate was $31.20/MWh. Transmission related expenditures totaled $183,000. UCAP (Unforced Capacity) was over $38,000 in Sept. Other, ISO charges reflect costs for Aug. and were over $68,800. Other Transmission charges were lower and totaled $76,200. CES totaled $45,800. Impact to Customers PPAC of 1¢/ kWh in Sept. CES remains at 0.3¢. C. Cash Flow: The Operating Fund decreased by $219,400. The Operating Fund balance as of 9/30/24 is less than 7.7 MM. September receipts were over $1 MM, $148,0000 less than budgeted. Sales remain less than budgeted. kWh sold are down compared to 2023. Interest revenue continues to be higher than budgeted, offsetting some of the lower sales. September expenditures totaled over $1.25 MM, $213,720 less than budgeted. RESOLUTION: The Massena Electric Utility Board hereby approves the bills as audited by Mr. Rene Hart totaling $814,729.33. Moved by Rene Hart – Seconded by Richard Maginn- All in Favor 4) COMMITTEE REPORTS: by Andrew McMahon, Superintendent A. Personnel 1. Staff Update: Mr. McMahon noted that we still have one staff member who has been out long- term who we expect to retire in the coming weeks. B. Finance & Economic Development 1. Energy Efficiency Programs: Treasurer Dobbins reported that there were no credit requests and no audits performed since the last meeting. He did report that two customers requested audits as part of the attic Insulation program. Their information was sent to Energy Answers so they can set up an audit with the customer. 2. S&S Software Upgrade (Cloud servicing etc.): Treasurer Dobbins indicated that testing of the new system had begun and all front office staff members are involved in the testing. The testing has gone a little slower than anticipated due to some errors found in the test environment. S&S has been addressing these errors and staff will continue to move forward as errors are fixed. He also noted that he would be visiting Freeport Electric while at the upcoming NYAPP meeting. Freeport also utilizes enQuesta and went through an upgrade to the new version last year. 3. KeyBank Credit Card Change: Treasurer Dobbins reported that the credit card application was approved by Key Bank and that the new credit cards should arrive in the next week. He and Deputy Treasurer Rochefort participated in a training session with Key personnel to learn the new portal for the credit cards. The portal allows for more control by Department staff as it relates to the cards. 4. Invoice Cloud: Treasurer Dobbins and Deputy Treasurer Rochefort updated the board regarding an upcoming change to the transaction limits with Invoice Cloud, the third-party used by the Department for the past 11 years to process on-line payments. Since the start, the maximum debit or credit card transaction was $300. This was a limit set by Invoice Cloud and Approved by the MEUB 11/21/2024 Page 4 for each of these transactions there is a $4.50 convenience fee paid to Invoice Cloud by the customer. Invoice Cloud will increase the per transaction maximum to $500 and that there would be no change to the convenience fee. Deputy Treasurer Rochefort reported that use of the on-line portal, and phone payment system, operated by Invoice Cloud has steadily increased and over 1/3 of the payments received come via Invoice Cloud. She also noted that several customers, especially during the winter months, have asked for a higher limit for debit and credit card transactions. It is common for heating bills, or bills with arrears, to exceed $300 during a month. This increase will allow these customers to pay the higher bills in one transaction, eliminating a second transaction fee to pay the bill in full. Staff also expect this to reduce arrears since some customers would only pay up to the payment maximum even though the total owed exceed $300. 5. 2025 Proposed Budget: Treasurer Dobbins reviewed the 2025 Proposed Budget included with the board packet. The budget includes a projected deficit for 2024 and 2025. He noted that the projected 2024 deficit was more than what was budgeted, even though expenditures are expected to be lower than budgeted for the year. 2024 Sales are also projected to be lower than budgeted due to lower kWh sold in 2024. Power costs are expected to be $7.3 million, a decrease of over $1.8 million compared to the 2024 budget. Capital expenditures for 2024 are also projected to be higher, contributing to the projected deficit. The software upgrade of the billing and financial management system, and expenditures related to the AMI, are both expected to be higher than originally budgeted for 2024. The Draft 2025 Budget distributed in September included a deficit of over $4 MM. Treasurer Dobbins noted that the Draft budget included an error in the projected revenue for 2025, specifically the PPAC revenue for 2025 was understated. The proposed budget reflects the correction to this calculation and estimates revenues of $15.8 million in 2025, a $1.3 million increase from the Draft budget. 2025 expenditures are expected to exceed $17 million. This includes projected increase to Salaries and Benefits, Power and ISO, and utility investment. Salaries and Benefits include the new wage scale agreed to with the union and projected increases to health insurance premiums. Power and ISO costs reflect a higher Zone D rate than in 2024 and for Transmission & ISO costs to be similar to 2024. The Zone D rate is projected at over $45/MWh during the winter months and closer to $35/MWh for the remainder of the year. The $35/MWh is slightly higher than the average for Zone D in 2024. Staff did reach out to NYPA for hedge pricing in Jan and Feb 2025. That pricing is closer to $60/MWh. Treasurer Dobbins noted that he and Superintendent McMahon both felt this was inflated and for budget purpose a lower rate was used. Significant capital expenditures are planned for 2025 and the primary reason a deficit is projected. This includes the bulk of the expenditures related to the AMI project, $1.7 MM, and the purchase of a new digger truck, $325,000. Treasurer Dobbins noted there is some grant funding out there that may be used to offset some of the capital expenditures noted. The budget does not reflect these grants. The Department continues to work with the entities administering these grants and since the final agreements have not been signed the budget does not reflect any grant funding. Treasurer Dobbins also referenced a graph showing the fund balance since 2015. The rates approved in 2015 were put in place to cover the costs of the Department and provide for additional income to fund future projects. The graph shows the new rates have resulted in an increase to the operating fund. The estimated deficits for 2024 and 2025 are also reflected in the graph. Even after these deficits, the fund balance is projected to be over $4.4 million, more than the fund balance at the end of 2015.  Approved by the MEUB 11/21/2024 Page 5 RESOLUTION: The Massena Electric Utility Board approves the Proposed 2025 Budget as presented. Moved by Charles Raiti – Seconded by Richard Maginn - All in Favor C. Engineering & Energy 1. Cybersecurity: Treasurer Dobbins reported there were no significant events or issues since the last meeting. Staff, with the assistance of Adirondack Techs, continue to monitor the network through the Dragos system. 2. EAB extra work: Mr. McMahon noted that there are some ash trees that we have needed to take down but we continue to wait for action from the New York State Department of Environmental Conservation on a grant we received. Mr. McMahon shared that he has reached out to Senator Stec’ office to see if they can elicit any updates from the DEC. 3. NYSERDA Projects: There is a system study project that NYSERDA had approved approximately two years ago that still hasn’t been formalized. In fact, recent correspondence indicates that the project may be cancelled because NYSERDA could not find a vendor interested in the project. Mr. McMahon noted that he has two vendors who would be happy to do the project. There is another project approved by NYSERDA that staff is beginning negotiations on. 4. Grant Funding, Federal and State: MED has been approved for a PACES grant for the AMI project. Details of how and when we will get the money have been complicated by the fact that our point of contact with Today’s Power, Derek Dyson (who was taking the lead in securing the grant for us) passed away unexpectedly. We are working with his staff to pull the grant together. Mr. McMahon noted his personal sorrow in Mr. Dyson’s passing as he was a kind gentleman, a smart businessman and had an infectious laugh that put people at ease with him. 5. AMI Procurement Update: Mr. McMahon said that he and Mr. Dobbins are working with Mr. Gustafson and Consultants from PSE to finalize a master agreement with the selected vendor on this project. We are also working through potential communication issues to determine the optimal way of transferring data. 6. Tree Power Program: Mr. McMahon said the trees would be delivered this week and noted that most of the trees planted this year would be in Louisville. 5) LEGAL ISSUES: by Eric Gustafson, Attorney: Mr. Gustafson had no remarks for open session. 6) UNFINISHED BUSINESS: History of MED Video: Mr. McMahon noted that we have been collecting raw footage from interviews with certain people. We will be doing more but having the footage is a key starting point. Multiple board members noted that they had watched the footage of Judge Eugene Nicandri and learned a great deal about the history of MED. There is still discussion among the staff and board about what the key messages are that we want to deliver and who are targeted audience is. 7) NEW BUSINESS: Boralex Mailings: Mr. Dobbins and Mrs. Rochefort discussed the mailings that Boralex has sent out in the community. The mailings have caused confusion and concern that this project would impact how MED operates. Treasurer Dobbins indicated that he has given talking points to front office staff to help dispel the confusion. Approved by the MEUB 11/21/2024 P a g e |Page 6 6 8) ARTICLES OF INTEREST: 9) SCHEDULE OF EVENTS: Next regular meeting scheduled November 21, 2024 10) PUBLIC COMMENT: 11) EXECUTIVE SESSION: Motion to move into executive session at 2:25 pm. Moved by Rene Hart – Seconded by Charles Raiti - All in Favor Motion to move out of executive session at 3:15 pm. Moved by Richard Maginn – Seconded by Rene Hart -All in Favor RESOLUTION: The Massena Electric Utility Board authorizes the adjustment to the salary of the Department’s management personnel as follows: Andrew McMahon $8,593 of retroactive compensation and $1,750 of supplemental compensation for 2024, Jeffrey Dobbins $5,679 of retroactive compensation and $1,750 of supplemental compensation for 2024, Matthew Gray $5,609 of retroactive compensation and $1,750 of supplemental compensation for 2024 and Margo Rochefort $5,679 of retroactive compensation and $1,750 of supplemental compensation for 2024. Moved by Charles Raiti – Seconded by Rene Hart - All in Favor RESOLUTION: The Massena Electric Utility Board motions to increase the salary of the MED Management personnel as follows effective October 21, 2024: Andrew McMahon to $189,109, Jeffrey Dobbins to $125,906, Matthew Gray to $124,371 and Margo Rochefort to $91,550. Moved by Charles Raiti – Seconded by Rene Hart - All in Favor RESOLUTION: The Massena Electric Utility Board authorizes the following changes to the Management Fringe Benefits effective October 21, 2024: 1. Change paid vacation schedule to reflect 25 days of paid vacation up completion of 240 months. 2. Modify the residence requirement to state that a manger must reside within a twenty (20) mile radius of the Department’s headquarters. 3. Increase the boot allowance for managers to $350.00. Moved by Charles Raiti – Seconded by Rene Hart - All in Favor Motion to adjourn at 3:25 pm Moved by Charles Raiti – Seconded by Rene Hart - All in Favor Approved by the MEUB 11/21/2024 Page 7 Massena Electric Utility Board RESOLUTION Re: Management Fringe Benefits It is Resolved, that the present management members of the Massena Electric Department shall be entitled to the following fringe benefits, subject to the restrictions applicable: Jury Duty Section 1 Any member of management who is required to serve as a juror and who provides the court’s certification of time served on a jury shall be paid the manager’s salary for time served. Sick Leave/Personal Leave Section 1 Members of management shall accumulate one and one-quarter days of sick leave for every one month worked. Sick leave may be accumulated up to a maximum of 400 days. (A “month worked” shall be defined as a calendar month in which a manager actually works at least 15 days). Section 2 Sick leave shall be compensated at management’s regular straight time hourly rate. Section 3 If a member of management is absent due to sickness for three (3) or more consecutive days, or if the Superintendent or his designee has a basis for suspecting an abuse of the sick leave policy, the Superintendent, his designee, or the MEUB may, in his discretion, require a doctor’s note certifying that the manager is unable to work due to a sickness. Section 4 A member of management shall be eligible to retire when he/she has thirty (30) years service with MED or reaches age 55 with at least ten (10) years of service. At retirement, there shall be a cash payment for accumulated sick leave as of the retirement date. Payment shall be based on a sliding scale using current hourly rates as of the date of retirement. A manager who retires shall be entitled to this benefit. 50 - 100 days pay for 15% of accumulated pay 101 - 125 days pay for 20% of accumulated pay 126 - 150 days pay for 25% of accumulated pay 151 - 175 days pay for 35% of accumulated pay Approved by the MEUB 11/21/2024 Page 8 176 - 200 days pay for 40% of accumulated pay 201-225 days pay for 45% of accumulated pay 226-325 days pay for 50% of accumulated pay Managers accumulating more than 325 sick days shall be reimbursed at a rate of 75% for sick days greater than 325. Further, accumulated earned sick time in accordance with the payment expressed, and accumulated earned vacation time, will be paid the beneficiary of a deceased member of management. Section 5 Sick leave in excess of 30 days for any one illness, or in a calendar year shall be subject to Superintendent’s or MEUB approval. Section 6 Members of management may use three (3) days per calendar year out of accumulated sick leave as personal leave days. Requests for such days must be made to the appropriate supervisor at least forty-eight (48) hours in advance, whenever possible. A manager need not reveal the reasons for the request. Operational needs of the Employer shall be a factor in deciding upon the request for personal leave. In addition, managers may use three (3) days per calendar year of accumulated sick leave for the illness of a spouse, child or parent living in the same home as manager. Bereavement Leave Section 1 In the event of a death in the manager’s immediate family, the manager is entitled to time off and will be compensated for scheduled time not worked at the regular straight time hourly rate of pay from the day of death through the day of the funeral and immediately following the funeral, for three days. Said three-day leave does not include Saturday, Sunday. or legal holidays. Section 2 The immediate family includes spouse, child, step-child, sibling, parent, parent-in-law, grandparent, brother-in-law, and sister-in-law and grandchildren. Section 3 In the event of the death of a manager’s aunt, uncle, or great grandparent, the manager will be compensated for scheduled time not worked on the day of the funeral at his/her regular straight time hourly rate of pay provided that the manager attends the funeral. Approved by the MEUB 11/21/2024 Page 9 Section 4 Additional paid bereavement leave days may be granted by the Superintendent or the Superintendent’s designee in the event of unusual circumstances. Section 5 A manager shall notify their immediate Supervisor, the Superintendent or the Superintendent’s designee as soon as possible of a need to take a leave pursuant to this Article. Section 6 A manager entitled to funeral leave while on vacation shall not lose vacation time. Holidays Section 1 Managers shall receive the following paid holidays: 1. New Years Day 2. President’s Day 3. Good Friday 4. Memorial Day 5. Independence Day 6. Labor Day 7. Columbus Day 8. Thanksgiving Day 9. Day after Thanksgiving 10. Christmas Eve Day 11. Christmas Day 12. Two Floating Holidays 13. Special Floating Holiday Whenever a holiday falls on a Saturday, the holiday will be observed on the preceding Friday. Whenever a holiday falls on a Sunday it will be observed on the following Monday. The “Special Floating Holiday” is to be assigned on an annual basis by the MED Labor/Management Committee to be used in conjunction with any other scheduled Tuesday or Thursday holiday. In the event that there are no scheduled Tuesday or Thursday holidays or if the Committee cannot agree, the special floating holiday will be used as a regular floating holiday. Approved by the MEUB 11/21/2024 Page 10 Section 2 Managers with less than one (1) year of service in the contract year will accrue regular floating Holidays as follows: Months of Service No. of Floating Holidays 0-4 0 4-8 1 8-12 2 Vacations Section 1 Unless otherwise agreed to between the Manager and the MEUB, Managers shall receive paid vacation days in accord with the following schedule and the conditions set forth below: (a) 10 days upon completion of 12 months of service; (b) 15 days upon completion of 60 months of service; (c) 20 days upon completion of 120 months of service; and (d) 25 days upon completion of 300 240 months of service Section 2 Vacation pay shall be computed on the manager’s straight time hourly rate of pay. Section 3 If, through no fault of his/her own, a manager does not receive annual vacation entitlement, the manager may choose to be paid for the time not taken or may choose to use the entitlement in the subsequent year. If a manager elects compensation, he/she will be paid based on the rate of pay in effect on December 31 of the year the entitlement was earned. Section 4 Vacations of one week or more should be requested at least three (3) weeks in advance. When less than one week vacation is desired, 48 hours notice of the request is required. Vacation requests are subject to the approval of the manager’s Department Head, who shall consider, among other things, the operational needs of the Employer. Section 5 Upon permanent separation from employment, other than retirement, a manager shall be paid for vacation time on an anniversary/eligibility basis and not on an accrued/pro-rated basis. Upon retirement, manager shall earn vacation time, subject to Approved by the MEUB 11/21/2024 Page 11 compensation, on an accrued/pro-rated basis for the year of retirement. The vacation days accrued shall be equal to the product of the number of vacation days earned for the years of service for an entire year times a fraction the numerator of which is the number of days since the manager’s anniversary date and the denominator of which is the number 365. A manager shall be eligible to retire when he/she has thirty (30) years of service with MED or reaches age 55 with at least ten (10) years of service. Section 6 If a regular payday falls during a manager’s vacation, upon request at least one week in advance, the manager shall receive his/her paycheck before the commencement of the vacation, provided that the manager is taking at least one week’s vacation. EDUCATION & TRAINING Section 1 The Tuition Reimbursement Plan provides eligible managers with the opportunity to obtain, maintain, or improve job-related capabilities through participation in courses of study at accredited colleges and universities and organizations specializing in job and career-related education and training. Section 2 The academic courses or training seminars or workshops must be job- related and should provide the manager with skills, knowledge, and competencies applicable to the manager’s current position. Section 3 Managers may request reimbursement for tuition actually incurred and not reimbursable through another source. Requests must contain: College, University or Organization Name, Course Title, Detailed Course Description, Length of Course and Tuition Amount. Section 4 Requests must be submitted to the Superintendent or MEUB Personnel Committee at least two weeks before commencement of the course in question. In deciding whether to grant requests, the Superintendent or Personnel Committee will consider, among other factors, the relationship between the course of study and necessary job skills. Section 5 Upon successful completion of an approved course, Manager must submit a receipt for tuition paid and a certificate of successful completion or transcript. Approved by the MEUB 11/21/2024 Page 12 Section 6 Upon receipt of all necessary documentation, Employer shall make reimbursement. Health Insurance Section 1 Present Managers - The Employer will maintain health insurance coverage for each full-time manager and his/her family, if applicable, presently employed by MED. - Each manager shall contribute to health insurance coverage by making a co- payment equal to 10% of the premium. - The MED manager’s health insurance coverage will be carried by Excellus Blue Cross-Blue Shield Simply Blue Plus Platinum 2, being the specified plans in use or a policy providing equal coverage. - Managers will be entitled to utilize a medical flexible spending plan. - The Employer shall make appropriate arrangements that this benefit is a pre-tax contribution for the manager. Section 2 Retired Members of Management A.) Managers hired by MED before January 1, 1994. - The Employer shall maintain full family health insurance coverage for each manager hired before January 1, 1994 who retires on the terms stated below. - The Employer will make all premium payments without any retiree co-pay contribution. - To be eligible for family health insurance coverage, the management retiree must have thirty (30) years of service with MED or reach age 55 with at least ten (10) years of service with MED. Approved by the MEUB 11/21/2024 Page 13 - Family health insurance coverage shall be made by MED any time after a MED manager reaches his/her 55th birthday with at least ten (10) years of service and retires; and coverage shall be for life. - The health insurance coverage shall be no less than the actual coverage available to all other current active members of management of the Employer. B.) Managers hired by MED after January 1, 1994. MED shall maintain full family health insurance coverage without a co-payment for each manager hired after January 1, 1994 as follows: To be eligible, manager must retire with thirty (30) years of service with MED or at age 55 with at least ten (10) years of service. - The earned entitlement scale for coverage is as follows: YEARS OF SERVICE YEARS OF COVERAGE 10 3 14 4 18 5 22 7 26 10 30 12 - The health insurance coverage shall be no less than the coverage available to all other current active managers of the Employer. Health Insurance Buy Out Option Eligibility - any manager employed at the time period designated by the employer as an open enrollment period and who has health insurance available from a source other than Employer is eligible to participate in this program. Open enrollment period notices will be posted by the employer in a conspicuous place. Approved by the MEUB 11/21/2024 Page 14 Managers planning to retire need to discontinue the insurance buy out option and enroll in the Employer’s health care insurance during the open enrollment period prior to the manager’s planned retirement date. Section 1 A manager may choose to accept buyout options only during an employer designated open enrollment period. Section 2 A manager may choose to discontinue participation in buyout options only during an employer designated open enrollment period, or in the event of one of the following documentable lifestyle changes: death of a spouse or child, birth or legal adoption of a child, divorce, or marriage. Section 3 A manager eligible for family health care insurance that opts to be provided with only single health care insurance coverage by the employer will receive from the employer a payment equal to 50% of the single health care insurance premium. Section 4 A manager eligible for single health care insurance that opts to be provided with no health care insurance coverage by the employer will receive from the employer a payment equal to 25% of the single health care insurance premium. Section 5 A manager eligible for family health care insurance that opts to be provided with no health care insurance coverage by the employer will receive from the employer a payment equal to 75% of the single health care insurance premium. Section 6 Buyout option payouts by the employer will be made within thirty (30) days following the due date for which the employer premium payment to the insurance provider(s) is due. Section 7 In the event of a documentable lifestyle change as listed above, or in the event that a manager discontinues employment with the employer for any reason, the manager, if partaking in any health care insurance buyout option, will receive a prorated health care insurance buyout option payout. This prorated payout will be calculated based on the ratio of number of days the eligible manager worked during a health care insurance billing cycle to the total number of days in the health care insurance billing cycle. Example: a manager leaving employment after working 15 days of a 30 day health care insurance billing cycle would receive a payout of 50% of the payout they would have received if they had continued employment through the remainder of the health care insurance billing cycle. Approved by the MEUB 11/21/2024 Page 15 Section 8 In order to opt for the above described health care insurance buyout options, a manager must annually sign a written waiver and provide written documentation that they have secured health care insurance elsewhere. Payouts by the employer to the manager for any of the above described health care insurance buyout options may be taxable income. Managers assume all responsibilities for tax of participation in the health care insurance buy out option program. Approved by the MEUB 11/21/2024 Page 16 Disability Insurance Section 1 Massena Electric Department will obtain and bear the premium cost of disability insurance coverage for its manager’s that is comparable in coverage and benefits to the disability coverage required of private sector employers by the State of New York. Section 2 Managers absent due to disability shall be required to comply with notice and filing requirements imposed by the Employer’s disability insurance carrier. Managers may be required to provide medical verification of the existence or continuation of a disability. Life & Long Term Disability Section 1 Manager’s may apply for a Basic Term Life Insurance Policy and a Long Term Disability Policy currently provided by Guardian Life Insurance Co. The employer will bear the premium cost. Section 2 The benefit is subject to application approval by Guardian. Section 3 The Life Insurance premium described above is a taxable benefit and will be added to the manager’s taxable income annually. Workers Compensation and Disability Supplement Section 1 A manager collecting Workers’ Compensation payments or disability benefits payments may elect, by written notification to the Department Head, to supplement such payments from his or her accrued sick leave up to the level of the manager’s regular weekly straight time hourly pay. If necessary, sick days shall be rounded to the nearest quarter day. Section 2 A manager absent from work due to an employment related injury will not be dismissed from employment with M.E.D. for a minimum period of one year from the commencement of the injury. Approved by the MEUB 11/21/2024 Page 17 RESIDENCE REQUIREMENT Section 1 All managers shall reside within a twenty (20) mile radius from the Massena Electric Department's headquarters at 71 E Hatfield St, Massena, NY 13662within the Massena Electric Department Service Area. This residency requirement shall be deemed a condition of employment and a failure to meet or maintain this qualification shall be grounds for immediate termination. Section 2 Managers who reside outside of the twenty (20) mile radius from the Massena Electric Department's headquarters Massena Electric Department Service Area shall have one year from their date of permanent appointment to move within the twenty (20) mile radiusService Area. A Manager’s failure to move within the Service Area within the one year period shall be a matter to be reviewed by the Employer. FOUL WEATHER GEAR Section 1 The Employer shall maintain its current practice of providing the following foul weather gear: rain suits; rubber boots; hard hat liners; and rubber glove liners. TOOLS Section 1 The Employer shall reimburse Management employees for the cost of one pair of MED-approved safety shoes or linemen’s boots with a receipt of purchase to a maximum of $200350.00 on an contract yearannual basis between January 1st and December 31st. Section 2 The Employer will provide one pair of “regular” non-metallic safety glasses and one pair of non-metallic safety sunglasses when they are hired. Every two years, MED will provide all of the Management employees with a pair of “regular” non- metallic safety glasses and a pair of non-metallic safety sunglasses. The Employer may, at its discretion, provide “regular” safety glasses or safety sunglasses to management employees more frequently than every two years. The Employer shall replace a Management employee’s “regular” safety glasses or safety sunglasses if there is work- Approved by the MEUB 11/21/2024 Page 18 related damage to the glasses or a change in prescription. Where there is a change in prescription, the employee shall, if possible, use the existing frame. Conditions and Restrictions Concerning Management Fringe Benefits Section 1 Fringe benefits adopted by this Resolution shall be retroactive to January 1, 2018effective October 21, 2024 unless otherwise noted herein. The benefits will automatically renew as of January 1st of each successive year, unless the MEUB, in its sole discretion, votes at any MED Board Meeting to amend, modify, increase, decrease or terminate any benefit(s). Section 2 Any Matters involving the fringe benefits provided to the MED Superintendent shall generally be referred to the MEUB for review. Motion made by: John Bogosian Motion seconded: Richard Maginn Vote for: All in Favor  Approved by the MEUB 11/21/2024 Page 19 MASSENA ELECTRIC DEPARTMENT 2025 Budget Approved 10/21/2024 2023 Actual 2024 Budget Projected 2024 2025 Budget % Change % Change 1 REVENUES from Budget Projected 2 RECEIPTS FROM CUSTOMERS $ 13,110,347 $ 15,853,200 $ 13,518,500 $ 15,114,600 3 REIMBURSED PROJECTS 461,152 45,000 75,000 45,000 4 RVRDA CONSULTING FEE 30,000 30,000 30,000 30,000 5 INTEREST INCOME 262,514 237,600 304,300 217,200 6 TOTAL REVENUES $ 13,864,013 $ 16,165,800 $ 13,927,800 -13.8% $ 15,406,800 10.6% 7 8 EXPENDITURES 9 SALARIES & WAGES $ 1,907,899 $ 2,002,000 $ 2,147,600 $ 2,106,000 10 HEALTH INSURANCE 482,261 515,000 507,900 586,800 11 FICA & NYS RETIREMENT 343,248 393,100 391,000 442,700 12 Salaries & Employee Benefits $ 2,733,409 $ 2,910,100 $ 3,046,500 4.7% $ 3,135,500 2.9% 13 14 NYPA POWER $ 1,893,604 $ 1,940,000 $ 1,899,100 $ 2,003,800 15 INCREMENTAL POWER 2,142,970 4,428,300 2,442,800 3,576,200 16 ISO/TRANSMISSION 1,854,670 2,119,400 2,244,800 2,247,000 17 CES - Clean Energy Standard 735,987 777,700 751,200 793,200 18 Power & ISO $ 6,627,231 $ 9,265,400 $ 7,337,900 -20.8% $ 8,620,200 17.5% 19 20 CONTRACT SERVICES $ 206,692 $ 205,800 $ 212,100 $ 219,000 21 CONSULTING SERVICES 110,944 85,200 80,900 137,200 22 LEGAL SERVICES 178,796 220,100 194,600 223,600 23 FINANCIAL SERVICES 29,286 32,900 33,900 34,400 24 NYS SALES TAX 535,541 627,000 535,000 595,000 25 REAL ESTATE TAXES 614,157 627,900 615,600 628,700 26 POSTAGE 52,979 68,400 60,000 62,400 27 TELEPHONE 30,707 25,400 78,800 91,200 28 CONSUMER REFUNDS 85,782 52,800 75,000 50,000 29 INSURANCE 226,604 234,300 208,400 225,800 30 OTHER OPERATING EXP. 527,434 611,500 668,300 612,600 31 Paid to Suppliers & Vendors $ 2,598,924 $ 2,791,300 $ 2,762,600 -1.0% $ 2,879,900 4.2% 32 33 MATERIALS & SUPPLIES $ 595,362 $ 704,400 $ 634,000 $ 602,400 34 DEBT SERVICE: 35 PRINCIPAL 36 INTEREST 37 Contrib. Depr Fund/Capital Exp 103,452 965,000 1,028,500 2,484,500 38 CONTRIB. TO INS FUND - - - - 39 CONTRIB. to Post Retire. Hlth Ins Fund - - - - 40 ENERGY EFFICIENCY (18,673) 206,900 50,000 50,000 41 Utility Investment & Other Activities $ 680,141 $ 1,876,300 $ 1,712,500 -8.7% $ 3,136,900 83.2% 42 43 TOTAL EXPENDITURES $ 12,639,705 $ 16,843,100 $ 14,859,500 -11.8% $ 17,772,500 19.6% 44 45 CASH SURPLUS (DEF.) $ 1,224,308 $ (677,300) $ (931,700) $ (2,365,700) 46 47 Operating Fund Balance (12/31) $ 7,762,534 $ 7,085,234 $ 6,830,834 $ 4,465,134