Massena Electric Department

Pending Approval by the MEUB Page |1 MASSENA ELECTRIC UTILITY BOARD MINUTES of Thursday, July 17, 2025 Town of Massena Electric Department – 71 East Hatfield Street Present: James Shaw Andrew McMahon, Superintendent Richard Maginn Jeffrey Dobbins, Treasurer Rene Hart Matt Gray, Deputy Superintendent Charles Raiti Margo Rochefort, Deputy Treasurer - Excused Mark Ryan Patrick Facteau, Town Liaison Eric Gustafson, Attorney Kristy Baker, Town Liaison Summer Interns – Aaron Binion Christine Grant Chairman Shaw opened the meeting at 1:01 pm 1) APPROVAL OF MINUTES: RESOLUTION: The Massena Electric Utility Board hereby approves the minutes of the regular meeting of June 26, 2025 as presented. Moved by Charles Raiti- Seconded by Rene Hart - All in Favor RESOLUTION: The Massena Electric Utility Board hereby approves the minutes of the special meeting of July 7, 2025 as presented. Moved by Charles Raiti- Seconded by Richard Maginn - All in Favor 2) OPERATIONS UPDATE: by, Matt Gray, Deputy Superintendent A. Safety: MED has not had a lost time injury since June 8th, 2022. The number of consecutive days without a lost time accident now stands at 1,117 days. As of June 30th, 2025, MED has been 374 days without a reportable injury. MED experienced a reportable injury on June 20, 2024 when an Employee cut their forearm while stripping wire. The Employee is currently working with no lingering effects from the injury. Owen McIntee with NEPPA was onsite to present a refresher course on the proper techniques for insulating and isolating for all members of the Line crew. B. Customer Impact Chart: MED Customers experienced 12,939 Customer Impact Minutes (CIM) throughout the month of June. The largest CIM contributor was due to a bird contact on County Route 46. With the elevated amount of CIM in June, the 12-month average has increase slightly and is now at 21,725.  Pending Approval by the MEUB Page |2 C. Reliability: MED Crews responded to sixteen calls throughout the month of June, with eleven calls affecting our Customer Impact Minute total. Of the calls received, three calls affected no customers, three calls affected only one customer and ten calls affected more than one customer. Nearly seventy-five percent of the CIM in June were the result of animal or bird contacts. A tree fell and broke a pole on Walnut Ave, this was the longest outage, it lasted nearly three hours and impacted 16 customers. As discussed at last month’s meeting, MED Customers fed by circuit 2303 also saw two momentary outages when a contractor working for NYPA on the Power Canal Project contacted our overhead circuit with their excavator. D. Work Schedule: Crews have completed the relocation of MED facilities on the East side of NYPA’s Power Canal project. This project will allow for better access to the site and create more vertical clearance in the work zone. Northline Utilities were onsite at Engstrom Substation to complete preventive maintenance and testing. Staff is working with Northline to address the minor issues that were found. Staff has scheduled testing of the affected equipment at Grasse River Sub that was involved in the fault that occurred on Circuit 2303. This was a higher than normal level fault and testing of the Transformer and associated breakers will be conducted. Crews will begin phase 2 of the NYPA Fregoe Road relocation project in the coming weeks. Preparations are being made with affected landowners for site access and clearing. 3) FINANCIAL REPORTS: by Jeff Dobbins, Treasurer A. Write-Offs: RESOLUTION: The Massena Electric Utility Board hereby authorizes the write-off of bad debt totaling $20,840.42 as audited by Mr. Rene Hart. Moved by Rene Hart - Seconded by Charles Raiti - All in Favor B. Power Comparison Graph: Power Costs were over $563,300 for the month. Peak Demand was 31,480 kW, high end for June, set on June 24th at 1:00 pm. MWh purchased totaled 13,900, cool during the beginning of the month, resulting in MWh purchased being low end for June. Supplemental Power costs were only $159,000 for the month. 3,400 MWh of incremental energy purchased, similar to June 2024, over 3,300 MWh more than the last month. Zone D Average was over $46.00/MWh. Transmission related expenditures totaled $217,455. Impact to customers - July PPAC 2.0¢ / kWh. C. Cash Flow: The Operating Fund increased by $295,230. Increase was higher than expected for June. The Operating Fund at month end was $7.7 MM. June receipts were over $1.1 MM. Customers continue to pay on their winter heating bills. Interest Revenues were higher than budgeted for the month. Interest rates remain above 4%. Sold treasuries in June. Interest Revenue for the month includes interest and discounts earned. Expenditures totaled $834,400 for the month, which was $389,900 lower than budgeted. RESOLUTION: The Massena Electric Utility Board hereby approves the bills as audited by Mr. Rene Hart totaling $815,855.29. Moved by Rene Hart – Seconded by Richard Maginn- All in Favor  Pending Approval by the MEUB Page |3 4) COMMITTEE REPORTS: by Andrew McMahon, Superintendent A. Personnel 1. Staff Update: Mr. McMahon explained that we were short staffed in the front office due to illness and other unavoidable absences. This has led to multiple occasions where the front office was closed early or for lunch. Mr. McMahon and Mr. Dobbins explained that we are looking at other options for the future. 2. Summer Interns: Mr. McMahon noted that the interns had accompanied him to Alexandria Bay for a presentation on nuclear power put together by Assemblyman Gray. They are also working on multiple other projects, including a predictive model which will hopefully help with our Demand Response. Finally, they are completing required stray voltage testing. 3. MED Policy Update: Treasurer Dobbins reported that he had reviewed the Departments Harassment and Sexual Harassment policies with One Digital, a consulting firm Massena Electric has worked with previously. Based on that review Treasurer provided the board an updated Harassment policy reflecting changes suggested by One Digital. Treasurer Dobbins noted there were no changes to the Sexual Harassment policy. On Wednesday July 30, 2025 harassment and sexual harassment training is scheduled for staff of the Department. Treasurer Dobbins indicated he would like to hand out the updated policy to staff at that training. The board agreed that additional discussion was needed with regards to the policy and agreed to have an executive session at the end of the meeting to review the policy further. Board member Raiti indicated that he was also planning on attending the training. B. Finance & Economic Development 1. Energy Efficiency Programs: Treasurer Dobbins indicated that there were no new audits performed or credit requests received. 2. S&S Software Upgrade (Cloud servicing etc.): This project is progressing. Systems and Software completed their internal quality review of the Financial Management System. Treasurer Dobbins and Deputy Treasurer Rochefort will now start testing this portion of the software. 3. Transmission Congestion Contracts: Mr. McMahon reported that the TCC had been signed. He also noted that in addition to the completion of transmission projects in WNY that seem to have impacted Congestion, that low water levels in Quebec seems to be impacting normal power flows (we are exporting to Canada in the summer), and also impacting prices. These situations are hopefully anomalous. C. Engineering & Energy 1. Cybersecurity: No issues or network problems were identified since the last meeting. Treasurer Dobbins noted that equipment related to the AMI project was starting to arrive. In the coming weeks Department Staff and Adirondack Techs will start installing some of this equipment and getting in connected to the network. 2. Ash Update: Mr. Gray reported on Ash trees in the western part of the service territory that have been taken down under a resolution from the board that was initially directed towards West Hatfield St. in the amount of $50,000. Mr. McMahon suggested that the board approve another $25,000 to continue this work in the Western part of the service territory, as the most recent allocation is nearly fully expended. Mr. Hart would like a summary of where we’ve spent funds on Ash Tree removal, and an estimate of how much we think we have left. Mr. McMahon said he would provide that to Mr. Hart.  Pending Approval by the MEUB Page |4 Mr. McMahon subsequently reported that he and Mr. Dobbins have been in contact with the DEC. Mr. Dobbins reported that he has been given direction from our new DEC contact that any expenses we incur subsequent to last September (’24) on the ash tree removal in the eastern portion of our service territory can count against the grant we were awarded. Mr. Gray is going to work with Putney Tree Service to have that work commence. RESOLUTION: The Massena Electric Utility Board hereby authorizes the expenditure $25,000 towards the removal of ash trees in the western part of the Department’s service territory. Moved by Charles Raiti – Seconded by Mark Ryan All in Favor 3. NYSERDA Projects: PON 5737- This is a technical assistance Grant that we were awarded. Mr. Gray has been providing drawings and reliability data to PSE who are administering the grant. PON 5896 -This is an infrastructure grant from NYSERDA through DOE for approximately $900,000 of a $1.3 million project. The project will run a new circuit through Homecroft and out Maple Street. In doing so, it will remove load from circuit 61 and 62 as well as circuit 2301 And 2303. Circuits 61, 2301, and 2303 are all heavily loaded circuits. Removing load from each of these circuits will have a very positive effect on reliability and losses. It will also allow for load growth in the industrial park. 4. AMI Procurement Update: Material delivery has begun, although delivery of some critical equipment is behind schedule. At this point, we are still hoping to address supply chain issues well enough that we can complete an initial deployment this year. By completing the initial deployment this year, we can decide if we want to press forward with the full deployment. 5. DTT Relaying: PLM, as our consulting engineer, is continuing to work on this project. The monthly cost of the malfunctioning communications lines from Verizon continue to escalate and the reliability continues to go down. 6. Power Supply 2025/2026: Mr. McMahon and Mr. Dobbins are putting information together to make a presentation to the board to explain options for winter pricing. 7. Grasse River Incident: Northline is scheduled to come in on July 29-31 to test the equipment that caused the fault by the contractor doing work for NYPA at the Massena canal. 5) LEGAL ISSUES: by Eric Gustafson, Attorney: Mr. Gustafson had no remarks for open session. 6) UNFINISHED BUSINESS: St. Lawrence Tour - This is scheduled for August 27. There will be a tour of the facility and a meeting with NYPA staff to discuss local issues. 7) NEW BUSINESS: 8) ARTICLES OF INTEREST:  Pending Approval by the MEUB Page |5 9) SCHEDULE OF EVENTS: Next regular meeting scheduled August 21, 2025 10) PUBLIC COMMENT: 11) EXECUTIVE SESSION: Motion to move into executive session at 1:55 pm. Moved by Charles Raiti – Seconded by Rene Hart - All in Favor Motion to move out of executive session at 2:25 pm. Moved by Charles Raiti – Seconded by Mark Ryan -All in Favor RESOLUTION: The Massena Electric Utility Board hereby approves the updated Harassment Policy. Moved by Mark Ryan - Seconded by Charles Raiti Motion to move into executive session at 2:32 pm. Moved by Richard Maginn – Seconded by Charles Raiti - All in Favor Motion to move out of executive session at 3:30 pm. Moved by Mark Ryan – Seconded by Richard Maginn -All in Favor Motion to adjourn at 3:30 pm. Moved by Richard Maginn – Seconded by Rene Hart - All in Favor Pending Approval by the MEUB Customer Impact Customer Minutes Top Quartile 12-Month Average 90000 80000 70000 60000 50000 40000 30000 20000 10000 0 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Pending Approval by the MEUB Power Comparison May-2024 to Jun-2025 kW Supplemental NYPA Actual kW Purchased vs. Monthly Min & Max 55,000 50,000 45,000 40,000 2020- 2024 Max kW 35,000 30,000 2020 - 2024 Min kW 25,000 20,000 15,000 10,000 5,000 - May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 MWh Actual MWh Purchased vs. Monthly Min & Max Supplemental NYPA 30,000 27,500 25,000 22,500 2020 - 2024 Max MWh 20,000 17,500 2020 - 2024 Min MWh 15,000 12,500 10,000 7,500 5,000 2,500 - May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Total Power Costs vs. Monthly Min & Max $2,000,000 NYPA CES Transmission & ISO Supplemental $1,800,000 $1,600,000 $1,400,000 $1,200,000 2020 - 2024 Max $ $1,000,000 $800,000 $600,000 $400,000 2020- 2024 Min $ $200,000 $- May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 % NYPA MWh 83% 75% 75% 76% 90% 88% 78% 56% 54% 53% 58% 73% 99% 75% % NYPA $ 39% 34% 33% 32% 41% 39% 36% 16% 10% 10% 18% 27% 43% 28% PPAC $0.010 $0.013 $0.011 $0.012 $0.009 $0.007 $0.010 $0.019 $0.033 $0.039 $0.023 $0.016 $0.007 $0.021 Supp PPAC $0.000 $0.000 $0.000 $0.000 $0.000 $0.000 $0.016 $0.052 $0.092 $0.082 $0.039 $0.000 $0.000 $0.000 CES $0.004 $0.004 $0.004 $0.004 $0.004 $0.004 $0.005 $0.004 $0.004 $0.004 $0.004 $0.003 $0.003 $0.003  Pending Approval by the MEUB MASSENA ELECTRIC DEPARTMENT STATEMENT OF CASH FLOW PERIOD ENDING JUNE 30, 2025 BUDGET vs. ACTUAL MONTH YEAR TO DATE over/(under) over/(under) ANNUAL ACTUAL BUDGET ACTUAL BUDGET BUDGET 1 OPERATING FUND 2 BEGINNING FUND BALANCE 7,394,662 689,584 7,329,378 7,329,378 3 4 CASH RECEIPTS: 5 RECEIPTS FROM CUSTOMERS 1,109,727 138,127 9,578,797 701,397 15,114,600 6 REIMBURSED WORK 0 (3,800) 224,553 201,753 45,000 7 RVRDA CONSULTING FEE 0 (2,500) 15,000 0 30,000 8 INTEREST REVENUES 19,917 1,817 112,699 4,099 217,200 9 TOTAL CASH RECEIPTS: 1,129,644 133,644 9,931,049 907,249 15,406,800 10 11 CASH EXPENDITURES: 12 SALARIES & WAGES 173,212 11,212 1,035,072 (17,928) 2,106,000 13 HEALTH INSURANCE 36,077 (12,823) 263,063 (79,237) 586,800 14 FICA & NYS RETIREMENT 12,822 1,622 368,955 (945) 442,700 15 Salaries & Employee Benefits 222,112 12 1,667,091 (98,109) 3,135,500 16 17 NYPA POWER 161,726 (13,574) 957,294 (1,706) 2,003,800 18 SUPPLEMENTAL POWER 2,333 (120,967) 3,349,145 916,045 3,576,200 19 ISO/TRANSMISSION 211,872 32,172 1,554,274 396,774 2,247,000 20 CES 37,990 (17,310) 409,177 (27,223) 793,200 21 Power & ISO 413,921 (119,679) 6,269,889 1,283,889 8,620,200 22 23 CONTRACT SERVICES 12,355 (5,945) 93,037 (16,763) 219,000 24 CONSULTING SERVICES 376 (11,024) 5,763 (62,637) 137,200 25 LEGAL SERVICES 10,870 (7,730) 104,403 (7,197) 223,600 26 FINANCIAL SERVICES 0 0 27,900 (4,100) 34,400 27 NYS SALES TAX 31,980 (6,020) 391,819 43,819 595,000 28 REAL ESTATE TAXES 65,073 (527) 329,714 18,714 628,700 29 POSTAGE 5,000 (200) 26,162 (5,038) 62,400 30 TELEPHONE 8,014 414 45,987 387 91,200 31 CONSUMER REFUNDS 3,215 (985) 28,967 3,767 50,000 32 INSURANCE 0 0 207,962 (16,238) 225,800 33 OTHER OPERATING EXP. 47,190 4,690 260,298 (14,702) 612,600 34 Paid to Suppliers & Vendors 184,073 (27,327) 1,522,014 (59,986) 2,879,900 35 36 MATERIALS & SUPPLIES 7,391 (42,809) 129,311 (171,889) 602,400 37 DEBT SERVICE 0 0 0 0 0 38 Contrib. to Depr Fund/Capital Exp. 6,919 (200,081) (17,768) (1,259,768) 2,484,500 39 CONTRIB. TO INS FUND 0 0 0 0 0 40 CONTRIB. to Post Retire. Hlth Ins Fund 0 0 0 0 0 41 ENERGY EFFICIENCY 0 0 0 0 50,000 42 Utility Investment & Other Activities 14,310 (242,890) 111,543 (1,431,657) 3,136,900 43 44 TOTAL CASH EXPENDITURES: 834,416 (389,884) 9,570,537 (305,863) 17,772,500 45 46 ENDING FUND BALANCE 7,689,890 7,689,890 1,213,112 4,963,678 47 48 CHANGE IN FUND BALANCE: 295,228 360,512 (2,365,700) 49 Monthly Change YTD Change 50 DEPRECIATION FUND BALANCE: 1,168,195 3,096 (87,977) 51 LIABILITY & CASUALITY FUND BALANCE: 952,799 11,467 11,467 52 POST RETIRE. HLTH INS. FUND BALANCE: 1,727,900 5,866 35,489 53 ENERGY EFFICIENCY FUND BALANCE: 72,336 198 (17,427)  Pending Approval by the MEUB MASSENA ELECTRIC DEPARTMENT STATEMENT OF CASH FLOW PERIOD ENDING JUNE 30, 2025 2024 vs. 2025 MONTH YEAR TO DATE 2024 2025 Difference 2024 2025 Difference 1 OPERATING FUND 2 BEGINNING FUND BALANCE 7,951,309 7,394,662 (556,647) 7,762,534 7,329,378 (433,156) 3 4 CASH RECEIPTS: 5 RECEIPTS FROM CUSTOMERS 861,747 1,109,727 247,980 7,570,105 9,578,797 2,008,692 6 REIMBURSED WORK 0 0 0 36,576 224,553 187,977 7 RVRDA CONSULTING FEE 0 0 0 12,500 15,000 2,500 8 INTEREST REVENUES 31,603 19,917 (11,686) 180,431 112,699 (67,732) 9 TOTAL CASH RECEIPTS: 893,350 1,129,644 236,294 26% 7,799,612 9,931,049 2,131,437 27% 10 11 CASH EXPENDITURES: 12 SALARIES & WAGES 184,137 173,212 (10,925) 991,881 1,035,072 43,191 4% 13 HEALTH INSURANCE 37,417 36,077 (1,339) 268,535 263,063 (5,472) -2% 14 FICA & NYS RETIREMENT 13,635 12,822 (813) 308,631 368,955 60,324 15 Salaries & Employee Benefits 235,189 222,112 (13,077) -6% 1,569,047 1,667,091 98,044 6% 16 17 NYPA POWER 155,707 161,726 6,019 965,335 957,294 (8,041) 18 SUPPLEMENTAL POWER 60,605 2,333 (58,273) 1,777,430 3,349,145 1,571,715 19 ISO/TRANSMISSION 158,035 211,872 53,837 1,113,110 1,554,274 441,164 20 CES 50,220 37,990 (12,230) 417,511 409,177 (8,335) 21 Power & ISO 424,567 413,921 (10,647) -3% 4,273,386 6,269,889 1,996,503 47% 22 23 CONTRACT SERVICES 18,618 12,355 (6,263) 127,341 93,037 (34,303) 24 CONSULTING SERVICES 375 376 2 7,036 5,763 (1,273) 25 LEGAL SERVICES 18,490 10,870 (7,620) 86,037 104,403 18,366 26 FINANCIAL SERVICES 0 0 0 30,248 27,900 (2,348) 27 NYS SALES TAX 35,391 31,980 (3,411) 313,508 391,819 78,312 28 REAL ESTATE TAXES 63,866 65,073 1,207 304,107 329,714 25,607 29 POSTAGE 3,500 5,000 1,500 21,540 26,162 4,622 30 TELEPHONE 7,828 8,014 186 36,482 45,987 9,505 31 CONSUMER REFUNDS 7,230 3,215 (4,015) 59,364 28,967 (30,396) 32 INSURANCE 0 0 0 187,599 207,962 20,363 33 OTHER OPERATING EXP. 89,738 47,190 (42,549) 332,710 260,298 (72,411) 34 Paid to Suppliers & Vendors 245,035 184,073 (60,962) -25% 1,505,971 1,522,014 16,042 1% 35 36 MATERIALS & SUPPLIES 20,418 7,391 (13,027) 225,920 129,311 (96,608) 37 DEBT SERVICE 0 0 0 0 0 0 38 CONTRIB. to Depr. Fund\Capital Exp. (20,543) 6,919 27,461 47,755 (17,768) (65,523) 39 CONTRIB. TO INS FUND 0 0 0 0 0 0 40 CONTRIB. to Post Retire. Hlth Ins Fund 0 0 0 0 0 0 CONTRIB. to Energy Efficiency 75 0 (75) 41 Utility Investment & Other Activities (124) 14,310 14,434 273,750 111,543 (162,206) 42 43 TOTAL CASH EXPENDITURES: 904,666 834,416 (70,251) -8% 7,622,154 9,570,537 1,948,383 26% 44 45 ENDING FUND BALANCE 7,939,992 7,689,890 (250,102) 46 47 CHANGE IN FUND BALANCE: (11,317) 295,228 306,545 177,458 360,512 183,054 48 49 DEPRECIATION FUND BALANCE: 953,603 1,168,195 214,591 50 LIABILITY & CASUALITY FUND BALANCE: 924,251 952,799 28,548 51 POST RETIRE. HLTH INS. FUND BALANCE: 1,651,721 1,727,900 76,178 52 ENERGY EFFICIENCY FUND BALANCE: 97,297 72,336 (24,962)