City Council

Attachment to 12/3/24 CC Minutes Meeting Topics 1. Apollo Introduction 2. Apollo 5 Step Approach 3. Next Steps 1 2 Who is Apollo Solutions? Advantages of ESPC • Founded in 1981 • Apollo Assumes the Risk • ASG is a Division of Apollo Mechanical – Privately Owned out of Kennewick WA • Process is designed to provide positive results (not just a study) • 5th Largest Mechanical Contractor in the US (ENR Magazine). • Assessment must meet client’s financial criteria • 2,000+ employees. • Approved ESCO to work through Department of Enterprise Services • Certified as Native American Owned. • Safest Contractor in the State of Washington for Twelve consecutive years. • Apollo has secured over $100,000,000 grants for our clients. • Highly experienced group with an unmatched focus on our customers. 3 4 1  Attachment to 12/3/24 CC Minutes ASG 5 Step Process Procurement of Services • WA DES Energy Program • Apollo must be Requalified by Washington State to be eligible to be picked directly as partners with public entities • Inter-Agency Agreement(RCW 39.34.080, RCW 39.35C.101, RCW 39.35A), there is NO financial obligation at this step for using DES • Third Party Project Manager from WA State acts as Owner’s Agent on projects. • The Interlocal Purchasing System (TIPS) • Apollo goes through Competitive Bid Process to be eligible for selection through TIPS program. • Allows public entities to partner directly with apollo through interlocal agreement. • More Flexibility for projects • Traditional RFP 5 6 Next Steps • Wish List / Walkthrough • Collect utility usage data • Gain Approval for Selection Method • ASG performs the Preliminary Energy Audit and comes back to the City with a list of potential projects. • Investment Grade Audit Questions? 7 2  Attachment to 12/3/24 CC Minutes ARPA - Remaining Budget and Funds Category Allocation Remaining Downtown Beautification $105,738 City Technology $46,907 Kitchen Remodel $106,408 Cash Remaining to be Committed (includes interest) $300,000  Attachment to 12/3/24 CC Minutes SELF-ASSESSMENT REPORT 2024 WASTE-WATER TREATMENT PLANT DIRECTOR 1 OBJECTIVES AND PRIORITIES  The Ongoing Objectives of the WWTP  Protect Public Health  Providing the community a means to dispose of waste-water.  Preserve Natural Water Resources  Through the safe elimination of pollutants, toxicants, and the prevention of harmful diseases.  Comply with Government Regulations  Avoiding harmful impacts to the local environment. 2 1  Attachment to 12/3/24 CC Minutes FOCUS AREAS & ACCOMPLISHMENTS  Personnel Training and Certification  All operators are required to hold a Level 2 Waste- Water certification bestowed by the WA Department of Ecology. Operators must receive a minimum of 30 continuing education hours every three years.  Headworks Controls and SCADA Upgrade  Controls essential automation.  Activated Sludge Process Control and Nutrient Removal  Improved control over processes  Improved mixing 3 FOCUS AREAS & ACCOMPLISHMENTS  General Safety Improvements  General Safety Program (Including Lab Safety)  SOPs, SDSs, WWTP Hazard Mitigation Plan, Capital Improvement Plan, lockout/tagout, direct relationship with Spokane County Fire District 3  Cintas Agreement  ARC flash compliant PPE, chemical hygiene PPE  Maintenance and Repairs  Initiated an Outlook based maintenance scheduling program  Outfitted buildings with specific equipment 4 2  Attachment to 12/3/24 CC Minutes ORGANIZATIONAL MANAGEMENT  Organizational Chart and Staffing  Four operators WWTP Director Steve Cooper  One Administrative Clerk  Communication/Feedback  Morning meetings Operator 2 Administrative Larry Lynch Clerk  Direct communication Missy Eaker Darrell Pasher  Open-door policy Operator in Training  Shared note space Taylor Dormaier Tony Ricci  Employee Evaluations  Formal yearly evaluations  City Wide Format  Set a culture for continuing education 5 OPERATIONAL PLANS AND CONTROLS Plans Capital Improvement Plan Emergency Management Plan Hazard Mitigation Plan West Medical Lake Management Plan  Contracts and Agreements  Barr-Tech Composting (biosolids)  Cintas (PPE/Safety)  Cascade Columbia (Polymers and Chemicals)  Permits  EPA and WA DOE  Discharge, biosolids, lab accreditation  Spokane Regional Clean Air Agency  Standby generators, mitigating odor generation (air scrubber, biofilter) 6 3  Attachment to 12/3/24 CC Minutes RESOURCE MANAGEMENT  Plan, schedule, and direct all regular WWTP work.  Oversee the WWTP Operators and Administrative Clerk.  24/7 On-call duty for emergency response and safety problems.  Advise and recommend alterations, extensions, and improvements to the WWTP equipment and processes.  Report on operational needs and results.  Snow removal, training, budgeting, etc.  Ensure compliance with all local, state, and federal laws, policies, procedures, and safety standards. 7 STAFF REPORT SNAPSHOT 8 4  Attachment to 12/3/24 CC Minutes 2025 Final Budget 1 Governmental Operations Revenues Expenditures Intergovernmental 12% Court Tourism Building & 2% 4% Transportation Property Tax 8% 21% Planning 8% State Legislative Distributions 3% 16% Parks & Recreation Executive 17% Licenses & 9% Permits 2% Sales & Use Tax 24% Administration 23% Public Safety Utility & 26% Business Tax 25% 2 1  Attachment to 12/3/24 CC Minutes Utility Operations Revenues Expenditures 1600000 1800000 1400000 1600000 1400000 1200000 1200000 1000000 1000000 800000 800000 600000 600000 400000 400000 200000 200000 0 0 2022 2023 2024 2025 2022 2023 2024 2025 Water Garbage Sewer Water Garbage Sewer 3 2