City Council

Attachment to 5/20/25 CC Minutes SELF-ASSESSMENT REPORT 2025 FINANCE DIRECTOR 1 OBJECTIVES AND PRIORITIES  The Ultimate Goal of the Administrative Services Department  Support the City’s Departments and critical functions.  Safeguard and monitor the use of the City’s assets.  Acquire the resources necessary for the continued fulfillment of municipal services and completion of capital projects. 2 1  Attachment to 5/20/25 CC Minutes AREAS OF FOCUS  Policies and Procedures  Planning and Performance  Grants Management  Cyber Security  Audit and Financial Statements 3 OPERATIONAL SYSTEMS AND PERFORMANCE Operation Performance Measure 2024 Financial Management Net Increase in Cash $533,557 Accounting # of Corrections 52 Payroll Payroll Correction Packets 7 Accounts Payable Claim Warrant reissues 4 Utility Billing $ on Inactive Accounts $34,892 Human Resources Turnover – Regular Employees 0 Information Technology (IT) Support Hours Records Management # of Requests 81 Grants Management Grant Revenue / Expenditures / Difference $1.8m / $2m / $184k Budgeting # of Budget Amendments 14 Economic Development # of Active Businesses / Home Occupation 111 / 57 4 2  Attachment to 5/20/25 CC Minutes City of Medical Lake Citizens JUDICIAL EXECUTIVE LEGISLATIVE Judge Mayor City Council Richard Leland Terri Cooper #1 Don Kennedy #2 Theodore Olson Spokane County-Judge #3 Bob Maxwell #4 Tony Harbolt Cheney- Court Services #5 Lance Spiers #6 Keli Shaffer #7 Chad Pritchard CITY ATTORNEY Evans, Craven & Lackie, P.S Commissions & Boards LEGAL SERVICES (Advisory) Prosecutor •Planning Commission Public Defender •Park and Rec. Board •Salary Commission CITY ADMINISTRATOR Sonny Weathers Public Works Director Scott Duncan Water Streets Wastewater Administrative Planning & Parks & Recreation Public Safety -Water Lead -City Steve Cooper, Services Building Glen Horton, •Dave Yuhas, -Water Operators Maintenance Director Koss Ronholt, Dave Weisbeck, Director Code Enforcement -Collection Specialists Director Building Inspector -Admin. Clerk •Spokane County Sheriff -Treatment Plant -Administrative Elisa Rodriguez, -Rec Assistant (Contract) Operators Clerks City Planner -Seasonal Staff •F.D. #3 (Contract) •AMR (Contract) 5 ADMINISTRATIVE SERVICES DEPARTMENT Finance Director Clerk - Clerk - Clerk – Clerk - Clerk - Utility Finance Recreation Recreation Executive Management Strategies Training & Resources • Responsibilities Lists • Municipal Research and Services Center • Job Descriptions & Manuals (MRSC) • Annual Employee Evaluations • Budgeting Account and Reporting • Weekly Check-ins Standards (BARS) • Association of Washington Cities (AWC) 6 3  Attachment to 5/20/25 CC Minutes RESOURCE MANAGEMENT • Prepare the City’s annual financial statements • Serve as Clerk Treasurer of City’s bank accounts and financial resources • Pursue revenues and resources to fund the City’s municipal and proprietary functions • Manage the retention, provision, and proper destruction of the City’s public records • Human Resource management and benefits coordinator. • Prepare and monitor the City’s annual budget • Manage the documentation, retention, and destruction of public records • Prepare and record the City Council’s formal actions as City Clerk • Information Technology Liaison for coordination of technological efforts and maintenance. • Vice-President of Eastern Washington Finance Officers Association 7 STAFF REPORT SNAPSHOT Short Range: Long Range: •Public Works Departmentalization •Personnel Policies Update •Vacant Property Registrations •Cyber Security Policy •FEMA Funding •Comprehensive Financial Policy •SOS Records Room Project •Economic Development Plan •Digital Archive Software •WWTP Vehicle/Machine Project #s •Master’s Touch Improvements •WWTP Phone Upgrades •Inventory •Supervisor Training Plan •Travel & Meals Policy •Annual Report 2024 •AWC Life Ins & EAP 100% Participation •2025 Self-Assessment •Grant System •Shred Day Issues: Successes: •Invoice Spli ng •ARPA Report •Contracts Master List 8 4