City Council Regular Meeting

MEDINA CITY COUNCIL Monday, December 08, 2025 5:00 PM – STUDY SESSION 6:00 PM - REGULAR MEETING AGENDA VISION STATEMENT Medina is a family-friendly, diverse and inclusive community on the shores of Lake Washington. With parks and open spaces, Medina is a quiet and safe small city, with active and highly-engaged residents. Medina honors its heritage while preserving its natural environment and resources for current and future generations. MISSION STATEMENT Ensure efficient delivery of quality public services, act as responsible stewards of Medina's financial and natural resources, celebrate diversity, leverage local talent, and promote the safety, health, and quality of life of those who live, work, and play in Medina.  MEDINA, WASHINGTON MEDINA CITY COUNCIL SPECIAL AND REGULAR MEETING Hybrid - Virtual/In-Person Medina City Hall – Council Chambers 501 Evergreen Point Road, Medina, WA 98039 Monday, December 08, 2025 – 5:00 PM AGENDA MAYOR | Jessica Rossman DEPUTY MAYOR | Randy Reeves COUNCIL MEMBERS | Joseph Brazen, Harini Gokul, Mac Johnston, Michael Luis, Heija Nunn CITY MANAGER | Jeff Swanson CITY ATTORNEY | Jennifer S. Robertson ACTING CITY CLERK | Dawn Nations Hybrid Meeting Participation The Medina City Council has moved to hybrid meetings, offering both in-person and online meeting participation. Medina City Council welcomes and encourages in-person public comments. To participate in person, please fill out a comment card upon arrival at City Hall and turn it in to the City Clerk. To participate online, please register your request with the City Clerk at 425.233.6410 or email dnations@medina-wa.gov and leave a message before 2PM on the day of the Council meeting; please reference Public Comments for the Council meeting on your correspondence. The City Clerk will call you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3-minute limit. The city will also accept written comments to Council@medina-wa.gov at any time. Join Zoom Meeting https://medina- wa.zoom.us/j/82744321998?pwd=oNyGHuaSIKurNS5fXbsbi5pOHT3RYH.1 Meeting ID: 827 4432 1998 Passcode: 311113 One tap mobile +12532158782 US (Tacoma) Study Session Information The Study Session is an informal discussion for the City Council. This session is held in person only and is not recorded. The public is welcome to attend; however, Zoom access will not be available until the regular meeting begins at 6:00 PM. 1. STUDY SESSSION 1.1 Records Management Project - Laserfiche Time Estimate: 50 minutes The Regular meeting will start at 6:00 PM. 2. REGULAR MEETING - CALL TO ORDER / ROLL CALL Council Members Brazen, Gokul, Luis, Johnston, Nunn, Reeves, Rossman 3. APPROVAL OF MEETING AGENDA 4. PUBLIC COMMENT PERIOD Individuals wishing to speak live during the Virtual City Council meeting may register their request with the City Clerk at 425.233.6410 or email dnations@medina-wa.gov and leave a message before 2PM on the day of the Council meeting. Please reference Public Comments for the Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3-minute limit. 5. PRESENTATIONS 5.1 SPLASHForward Endorsement - Photo OP Time Estimate: 10 minutes 5.2 Reports and announcements from Park Board, Planning Commission, Emergency Preparedness, and City Council. Time Estimate: 10 minutes 5.3 Recognition for Outgoing Councilmember Mac Johnston Time Estimate: 10 minutes 6. EXECUTIVE SESSION 1 Time Estimate: 30 minutes RCW 42.30.110 (1)(i) To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. 7. CITY MANAGER'S REPORT Time Estimate: 30 minutes Police, Development Services, Finance, Central Services, Public Works, City Attorney 7.1a City Manager Monthly Report 7.1b Police Monthly Report 7.1c Development Services Monthly Report 7.1d Finance Monthly Report 7.1e Central Services Monthly Report 7.1f Public Works Monthly Report 8. CONSENT AGENDA Time Estimate: 5 minutes Consent agenda items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a Councilmember or City staff requests the Council to remove an item from the consent agenda. 8.1 November 2025, Check Register Recommendation: Approve. Staff Contact: Ryan Wagner, Finance/HR Director 8.2 Approved Park Board Minutes of September 15, 2025 Recommendation: Receive and file. Staff Contact: Dawn Nations, Acting City Clerk 8.3 Planning Commission Meeting Minutes of: a) September 23, 2025; b) October 14, 2025; and c) October 28, 2025.  Recommendation: Receive and file. Staff Contact: Rebecca Bennett, Development Services Coordinator 8.4 Draft City Council Meeting Minutes of November 10, 2025 Recommendation: Adopt minutes. Staff Contact: Dawn Nations, Acting City Clerk 8.5 Lighting Ordinance – Interim Official Control (Extension) Recommendation: Adopt Ordinance No. 1050 to extend and renew the interim official control which was adopted on June 23, 2025 under Ordinance No. 1043. Staff Contact(s): Jennifer S. Robertson, City Attorney and Steve Wilcox, Development Services Director 8.6 Approval of Second Amendment to Independent Force Investigations Team (IFIT) Interlocal Agreement Recommendation: Approve. Staff Contact(s): Jeff Sass, Police Chief and Jennifer Robertson, City Attorney 8.7 Updated Eastside Transportation Partnership Agreement Recommendation: Approve. Staff Contact: Jeff Swanson, City Manager 9. LEGISLATIVE HEARING None. 10. PUBLIC HEARING 10.1 Critical Areas Update Recommendation: Hold a public hearing, discuss the critical areas code update and provide input to staff regarding the draft, including directing staff to initiate the SEPA process and to send the code to the Department of Commerce to begin the 60-day review. Staff Contact(s): Jennifer S. Robertson, City Attorney and Steve Wilcox, Development Services Director Time Estimate: 45 minutes 11. CITY BUSINESS 11.1 2025 Budget Amendments Recommendation: Adopt Ordinance No. 1048. Staff Contact: Ryan Wagner, Finance & HR Director Time Estimate: 10 minutes 11.2 Vegetation Management Reimbursement Policy Recommendation: Adopt Ordinance No. 1049. Staff Contact(s): Jennifer S. Robertson, City Attorney, Randi Shaffer, Assistant City Attorney, and Ryan Osada, Public Works Director  Time Estimate: 5 minutes 12. REQUESTS FOR FUTURE AGENDA ITEMS a) Requests for future agenda items. 13. PUBLIC COMMENT Comment period is limited to 10 minutes. Speaker comments are limited to one minute per person. 14. EXECUTIVE SESSION 2 Time Estimate: 10 minutes RCW 42.30.110 (1)(g) To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. Council may take action following the Executive Session. 15. EXECUTIVE SESSION 3 RCW 42.30.110 (1)(i) To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. No action will be taken. Council will adjourn from Executive Session. 16. ADJOURNMENT Next regular City Council Meeting: Monday, January 12, 2026, at 5 PM.  ADDITIONAL INFORMATION Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Medina City Hall. The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or Fridays prior to the Regular City Council Meeting. In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting. UPCOMING MEETINGS AND EVENTS Monday, December 22, 2025 - City Council Meeting -CANCELLED Thursday, December 25, 2025 - Christmas Day - City Hall Closed Monday, January 12, 2026 City Council Meeting (5:00PM) Monday, January 19, 2026 - Martin Luther King Jr. Day - City Hall Closed Monday, January 26, 2026 City Council Meeting (5:00PM) Monday, February 19, 2026 - City Council Meeting (5:00PM) Monday, February 16, 2026 - Presidents' Day - City Hall Closed Monday, February 23, 2026 - City Council Meeting (5:00PM) Monday, March 9, 2026 - City Council Meeting (5:00PM) Monday, March 23, 2026 - City Council Meeting (5:00PM) Monday, April 13, 2026 - City Council Meeting (5:00PM) Monday, April 27, 2026 - City Council Meeting (5:00PM) Monday, May 11, 2026 - City Council Meeting (5:00PM) Monday, May 25, 2026 - Memorial Day - City Hall Closed Tuesday, May 26, 2026 - City Council Meeting (5:00PM) Monday, June 8, 2026 - City Council Meeting (5:00PM) Friday, June 19, 2026 - Juneteenth - City Hall Closed Monday, June 22, 2026 - City Council Meeting (5:00PM) Friday, July 3, 2026 - Independence Day - City Hall Closed CERTIFICATION OF POSTING AGENDA The agenda for Monday, December 8, 2025, Regular Meeting of the Medina City Council was posted and available for review on Friday, December 5, 2025, at City Hall of the City of Medina, 501 Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website at www.medina-wa.gov.