City Council Special and Regular Meeting

MEDINA, WASHINGTON MEDINA CITY COUNCIL REGULAR MEETING Hybrid – Virtual/In-Person Medina City Hall – Council Chambers 501 Evergreen Point Road, Medina, WA 98039 Monday, February 09, 2026 – 5:00 PM MINUTES 1. STUDY SESSION Mayor Rossman called the study session of the Medina City Council to order in the Council Chambers at 5:02pm PRESENT Mayor Jessica Rossman Deputy Mayor Randy Reeves (arrived 5:04 pm) Councilmember Harini Gokul Councilmember Michael Luis Councilmember Heija Nunn Councilmember Laura Bustamante Councilmember Joseph Brazen (arrived 5:05 pm) STAFF Osada, Wagner, Wilcox, Robertson, Nations 1.1 Council Orientation to ROW Design Standards Recommendation: Information and Discussion. Staff Contact: Ryan Osada, Public Works Director Ryan Osada, Public Works Director gave a brief presentation regarding the ROW design standards for the city. Council discussed various options, asked questions and staff responded. 2. REGULAR MEETING - CALL TO ORDER / ROLL CALL Mayor Rossman called the regular meeting of the Medina City Council to order in the Council Chambers at 6:09 pm. PRESENT Mayor Jessica Rossman Deputy Mayor Randy Reeves Councilmember Harini Gokul Councilmember Michael Luis Councilmember Heija Nunn Councilmember Laura Bustamante Councilmember Joseph Brazen (out 7:08 pm) STAFF Osada, Wagner, Wilcox, Robertson, Nations, Swanson (absent), Sass (absent) 3. APPROVAL OF MEETING AGENDA ACTION: By censuses the meeting agenda was approved as presented. 4. PUBLIC COMMENT PERIOD Mayor Jessica Rossman opened the public comment period. There were no speakers, and the public comments was closed. 5. PRESENTATIONS 5.1 Acting City Clerk Dawn Nations gave a brief update on Park Board event dates the Easter Egg Hunt scheduled for March 28, 2026, Arbor Day will be April 24th and Spring Cleanup Day. The results of the Park Board election were announced that Katie Surbeck is the Chair and Collette McMullen is the Vice-Chair. Council member Nunn asked if there could be a larger clean-up event to involve the residents in participating and staff reported the Park Board will be discussing hosting another clean-up event to invite residents. Development Services Director Steve Wilcox gave an update on Planning Commission he reported Shawn Schubring was elected as the chair and Brian Pao the vice-chair. He reported that Kim Gunderson, Consultant, gave an overview of the outdoor lighting ordinance and they will continue to discuss this topic in future meetings. Council asked questions and staff responded. Mayor Rossman informed the council there was a request from Medina Elementary students to give a presentation on Indigenous People’s Day at the next council meeting. Mayor Rossman has been collecting ideas from elementary school parents on ideas they would like to see at City Hall. Councilmember Gokul extended congratulations to the Medina Elementary Robotics team for achieving 9th place out of 500 teams in the Robotics competition. Council member Gokul commented on having elementary students provide service to the community. 6. CITY MANAGER'S REPORT Steve Wilcox, Acting City Manager reported the AWC Hot Sheet distributed. Council member Gokul asked questions regarding the Flock cameras and asked for Chief Sass and City Manager Swanson to address at a future time. She thanked City Manager Swanson for his statement regarding law enforcement that was sent out to Medina residents. Development Services Director Wilcox gave update on the Critical Areas Ordinance. The 60-day comment period for Department of Commerce closed they had no comments, Department of Natural Resources made positive comments. The Critical Areas Ordinance will come to Council at the February 23rd or March 9th meeting. Council asked questions about current permits and the tree code and staff responded. ACTION: Council directed staff to bring updates on previous tree code discussions that can be quick fixes to council for further discussion and allow staff to make changes.  ACTION: Council directed staff and City Attorney to draft an Interim Official Control Ordinance (IOC) on bulk for the February 23rd meeting for discussion. He reported the Joint City Council/Planning Commission meeting on February 24th to discuss the workplan and adding bulk to the list. Finance Director Wagner reported the 2024 City Audit is nearing completion and the ending conference with the auditors will be on March 9th. He gave a brief overview of his report and will have the updated financial report in the February 23rd packet. Council asked questions and staff responded. Public Works Director Osada gave a brief update on the Medina Pond restoration project. Councilmember Bustamante thanked Public Works staff for cleaning up Medina Beach Park. Council asked questions and staff responded. 7. CONSENT AGENDA ACTION: Deputy Mayor Reeves moved to approve the Consent Agenda. The motion was Seconded by Councilmember Gokul and carried by a vote of 6-0. 7.1 13th Month - Check Register Recommendation: Approve. Staff Contact: Ryan Wagner, Finance/HR Director 7.2 Approved Planning Commission Meeting Minutes of November 18, 2025 Recommendation: Receive and file. Staff Contact: Rebecca Bennett, Development Services Coordinator 7.3 Draft City Council Meeting Minutes of: a) December 8, 2025; and b) January 12, 2026. Recommendation: Adopt minutes. Staff Contact: Dawn Nations, Acting City Clerk 8. LEGISLATIVE HEARING None. 9. PUBLIC HEARING None. 10. CITY BUSINESS 10.1 Council Committee Assignments - Finance, Personnel, Development Services Recommendation: Discussion and direction. Staff Contacts: Jeff Swanson, City Manager and Jessica Rossman, Mayor Mayor Rossman gave a brief overview of the Council Committee Assignments. The committee assignment will be finalized at the February 23rd meeting. ACTION: Council directed the city attorney to draft the required council rules update for adding a committee chair to committees. This will be added on consent at a future meeting.  ACTION: Councilmember Bustamante asked staff and council to list out all boards, committees, meetings they attend. Council discussed and will report out regarding meetings they attend. 10.2 Financial Policy Discussion, Key Updates Recommendation: Discussion and direction. Staff Contact: Ryan Wagner, Finance/HR Director Ryan Wagner, Finance/HR Director gave an update on the key items for the financial policy update. 1) Per Diem will be a flat rate 2) Purchasing Policy - Food and Beverage related to city business (council meetings, retreat, staff meeting) 3) External Payment Verification system will be implemented. Council asked questions and staff responded. The updated policy resolution will be brought to council for approval at a future meeting. 11. REQUESTS FOR FUTURE AGENDA ITEMS No additional requests presented. 12. PUBLIC COMMENT Mayor Jessica Rossman opened the public comment period. The following person addressed the council: Michael Tyler Nix addressed the council regarding his interview for the Planning Commission position. He thanked the council for their efforts and is looking forward to more discussions. There were no additional speakers, and the public comment was closed. 13. ADJOURNMENT By consensus the meeting was adjourned at 7:42 PM. Meeting minutes taken by Dawn Nations, Acting City Clerk