Planning Commission Special Meeting

Name: Planning Commission Special Meeting — Medina, WA
Start: 2025-11-18T18:00:00
End: 2025-11-18T20:00:00
Location: Medina, WA

Special Meeting

Medina, WA · November 18, 2025

Agenda Packet Minutes

Minutes

MEDINA, WASHINGTON PLANNING COMMISSION SPECIAL MEETING Hybrid - Virtual/In-Person Medina City Hall - Council Chambers 501 Evergreen Point Road, Medina, WA 98039 Tuesday, November 18, 2025 – 6:00 PM MINUTES 1. CALL TO ORDER / ROLL CALL Planning Commission Vice Chair Shawn Schubring called the Planning Commission meeting to order in the Medina Council Chambers at 6:01pm. PRESENT Commission Chair Laura Bustamante Commission Vice-Chair Shawn Schubring Commissioner Julie Barrett Commissioner Evonne Lai Commissioner Mark Nelson Commissioner Brian Pao ABSENT Commissioner Li-Tan Hsu STAFF Bennett, Findlay-Reitan, Nickle, Swanson, Wilcox, Yormick 2. APPROVAL OF MEETING AGENDA ACTION: By consensus, the meeting agenda was approved as presented. 3. APPROVAL OF MINUTES 3.1 Planning Commission Meeting Minutes of October 28, 2025 Recommendation: Adopt Minutes. Staff Contact: Rebecca Bennett, Development Services Coordinator ACTION: Motion to approve the meeting minutes as amended. Motion passed 6-0. Motion made by Commissioner Nelson, Seconded by Commissioner Barrett. Voting Yea: Commission Chair Bustamante, Commission Vice-Chair Schubring, Commissioner Barrett, Commissioner Lai, Commissioner Nelson, Commissioner Pao 4. ANNOUNCEMENTS 4.1 Staff/Commissioners None were heard. 5. PUBLIC COMMENT PERIOD None were heard. 6. PUBLIC HEARING 6.1 Public Hearing - Proposed Amendments to the Critical Areas Ordinance Hold a public hearing, to take public testimony on the Critical Areas Ordinance Staff Contact: Steven Wilcox, Development Services Director Facet gave PowerPoint presentation on the Critical Areas Ordinance. Planning Commission Vice Chair Schubring opened the public comment period. Public comment was made by Medina resident Margaret Maxwell. Vice Chair Schubring closed the public comment period. 7. EXECUTIVE SESSION RCW 42.30.110(1)(i) To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. Planning Commission adjourned to executive session at 6:50pm for 30 minutes for discussion under RCW 42.30.110(1)(i). 8. PLANNING COMMISSION BUSINESS 8.1 Concerns of the Commission None were heard. 8.2 Critical Areas Ordinance Update Recommendation: Approval of the Draft CAO Update Ordinance as Recommendation to the Council Staff Contact: Steven Wilcox, Development Services Director with Staff from our consultant Dan Nickel and Douglas Yormick Commissioners discussed and asked questions. ACTION: Motion to recommend approval of the Critical Areas Ordinance update and to direct staff to forward the Planning Commission's recommendation to the City Council with MMC 16.72.060 and MMC 16.50.050 having consistency. Approved 6-0. Motion made by Commissioner Nelson, Seconded by Commissioner Barrett. Voting Yea: Commission Chair Bustamante, Commission Vice-Chair Schubring, Commissioner Barrett, Commissioner Lai, Commissioner Nelson, Commissioner Pao 9. ADJOURNMENT Meeting adjourned at 7:46pm. ACTION: Motion to adjourn. Approved 6-0. Motion made by Commissioner Nelson, Seconded by Commissioner Pao. Voting Yea: Commission Chair Bustamante, Commission Vice-Chair Schubring, Commissioner Barrett, Commissioner Lai, Commissioner Nelson, Commissioner Pao Meeting Minutes taken by Rebecca Bennett, Development Services Coordinator

Agenda

MEDINA, WASHINGTON PLANNING COMMISSION SPECIAL MEETING Hybrid - Virtual/In-Person Medina City Hall - Council Chambers 501 Evergreen Point Road, Medina, WA 98039 Tuesday, November 18, 2025 – 6:00 PM AGENDA COMMISSION CHAIR | Laura Bustamante COMMISSION VICE-CHAIR | Shawn Schubring COMMISSIONERS | Julie Barrett, Li-Tan Hsu, Evonne Lai, Mark Nelson, Brian Pao STAFF LIAISON | Steven Wilcox, Development Services Director CITY SUPPORT STAFF | Rebecca Bennett, Development Services Coordinator Hybrid Meeting Participation The Medina Planning Commission offers both in-person and online meeting participation. If you will be participating online and wish to speak to the Commission at the meeting, please register with Medina’s Development Services Coordinator prior to 2:00pm on the day of the Planning Commission meeting at 425.233.6414, or email rbennett@medina-wa.gov. You will be called by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comments and will be asked to stop when the time limit is reached. The Commission will also accept your written comments. Written comments must be submitted by 2:00pm on the day of the Planning Commission meeting to the Development Services Coordinator. Join Zoom Meeting https://medina-wa.zoom.us/j/87191593042?pwd=U9MAya4sSW2blBummPqAOqOljSWCUJ.1 Meeting ID: 871 9159 3042 Passcode: 922830 One tap mobile +12532050468,,87191593042#,,,,*922830# US +12532158782,,87191593042#,,,,*922830# US (Tacoma) 1. CALL TO ORDER / ROLL CALL 2. APPROVAL OF MEETING AGENDA 3. APPROVAL OF MINUTES 3.1 Planning Commission Meeting Minutes of October 28, 2025 Recommendation: Adopt Minutes. Staff Contact: Rebecca Bennett, Development Services Coordinator 4. ANNOUNCEMENTS 4.1 Staff/Commissioners 5. PUBLIC COMMENT PERIOD Please see “Online Meeting Participation” above. 6. PUBLIC HEARING 6.1 Public Hearing - Proposed Amendments to the Critical Areas Ordinance Hold a public hearing, to take public testimony on the Critical Areas Ordinance Staff Contact: Steven Wilcox, Development Services Director Time Estimate: 20 minutes 7. EXECUTIVE SESSION RCW 42.30.110(1)(i) To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. Time Estimate: 30 minutes, which may be extended 8. PLANNING COMMISSION BUSINESS 8.1 Concerns of the Commission 8.2 Critical Areas Ordinance Update Recommendation: Approval of the Draft CAO Update Ordinance as Recommendation to the Council Staff Contact: Steven Wilcox, Development Services Director with Staff from our consultant Dan Nickel, Kim Frappier, and Douglas Yormick Time Estimate: 1 hour and 30 minutes 9. ADJOURNMENT Next Planning Commission Meeting: December, 16, 2025 at 6:00 PM. ADDITIONAL INFORMATION Planning Commission meetings are normally conducted on the 4th Tuesday of the month at 6:00pm, unless otherwise scheduled. Please see the City of Medina website for a current meeting schedule. In compliance with the Americans with Disabilities Act, if you need an accommodation, including auxiliary aids or services, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting. UPCOMING MEETINGS Tuesday December 16, 2025 (3rd Tuesday). Special Meeting Tuesday, January 27, 2026 Tuesday, February 24, 2026 Tuesday, March 24, 2026 Tuesday, April 28, 2026 Wednesday, May 27, 2026 (4th Wednesday) - Special Meeting Tuesday, June 23, 2026 Tuesday, July 28, 2026 August - Dark, No Meeting Tuesday, September 22, 2026 Tuesday, October 27, 2026 November 2026 TBD - Special Meeting December 2026 TBD - Special Meeting

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