City Council

CITY OF MENDOTA HEIGHTS CITY COUNCIL WORKSESSION AGENDA March 8, 2021 6:00 pm Virtual Meeting WebEx Minnesota Statutes Chapter 13D Meeting by telephone or other electronic means: MN stat. 13D.021 provides that a meeting of a public body may be conducted via telephone or other electronic means if meeting in a public location is not practical or prudent because of a health pandemic or declared emergency. The Mendota Heights City Council declared a local emergency due to the COVID 19 pandemic on March 17, 2020. As a part of this action, until further notice city council and other public meetings may be held by telephone or through other electronic means, with social distancing measures in place. All public meetings will continue to follow the requirements of the Minnesota Open Meeting Law. The public may observe the meeting via telephone call. Long distance rates may apply. Public Call In Number: 1 312 535 8110 Access Code: 133 856 0531## 1. Call to Order 2. Discussion of City Council Strategic Priorities a. Priority: Encourage and Support Park Opportunities and Improvements b. Priority: Conserve, Protect and Enhance Natural Resources 3. Review of Field and Facility Use Fees 4. Adjourn  Page 1 DATE: March 8, 2021 TO: Mayor and City Council FROM: Mark McNeill, City Administrator Cheryl Jacobson, Assistant City Administrator SUBJECT: Discussion of City Council Strategic Priorities-- Parks and Natural Resources Planning and Budgeting INTRODUCTION At the March 8 work session, the Council will be asked to discuss Parks and Natural Resources planning and short and long term budgeting. BACKGROUND In addition to ongoing park maintenance needs, the City has entertained requests for park enhancements from a variety of stakeholders throughout the years. To accomplish park maintenance and enhancements, the city has a relied the annual levy consideration from the City’ s operating budget and funding from the City’ s Special Parks Fund. Along with parks, over the past couple of years a focus and desire of the council and many residents has been on protecting and enhancing the city’ s natural resources. To this ask, the City hired a Natural Resources Technician in 2018 to assist in the investigation and development of natural resources policies and programs/ initiatives and the establishment of a Natural Resources Advisory Commission. At a two year goal setting session held by the Council on February 9, the City Council identified Parks and Natural Resources among its priorities for 2021- 2022. Specifically, the City Council would like to focus on: Conserving, Protecting and Enhancing Natural Resources Encouraging and Supporting Park Opportunities and Improvements. To further define these priority categories, the City Council also identified strategies relating to each priority area. There are 20 strategies, accompanied by many example action items in support of each strategy included in the plan. A summary of the Parks and Natural Resources strategies and action items are included in the attachments.  Page 2 To establish a baseline of information and begin the discussion of how to achieve outcomes, city staff will present information at the March 8 work session focusing on Parks and Natural Resources strategies and action items which are interrelated. A key component of this foundational work will be to begin discussion on resources needed – those of a financial and human nature, as well as approach and timing. Financial resources might include a continuation of the general levy, Special Parks Fund, grants, donations, referenda, franchise fees, user fees, or a continuation of the levy for the Par 3 bonds which will be paid off in 2023. Attachments: Parks and Natural Resources Planning and Budget Handout – What, How, When Summary of the Parks and Natural Resources strategies and action items Draft Parks Asset Management Plan ( Example) Budget CIP for 2021 ACTION REQUIRED The Council will be asked to discuss approach to determining what is needed, exploration of the resources needed, and timing of solutions for parks and natural resources short and long term needs. Mark McNeill Cheryl Jacobson City Administrator Assistant City Administrator  City Council Work Session March 8, 2021 Page 3 Parks and Natural Resources Planning and Budgeting What? How? When? Parks and Natural Resources Planning and Budgeting WHAT: Ongoing Annual Maintenance Needs) Scheduled Improvements, Repairs and Replacements Needs) Enhancements Wants) Annual Scheduled Enhancements Maintenance Improvements Wants) Needs) Needs) Planning  City Council Work Session March 8, 2021 Page 4 Parks and Natural Resources Planning and Budgeting HOW: Strategic Planning and Priority Setting City Mission and Vision City Council Priorities Plans and Policies Resolutions Pollinator Friendly City) Program Policies Field and Facility Use Policy) Asset Management Plans Parks) Program Plans Natural Resources Management Plan) Capital Improvement Plans—( Budget documents) Annual Budget Parks and Natural Resources Planning and Budgeting HOW: Par 3 Bond Grants Payments Referendum Donations Special Parks Use Fees Fund How do we General Levy pay for what Franchise Annual) is needed Fees and wanted?  City Council Work Session March 8, 2021 Page 5 Parks and Natural Resources Planning and Budgeting WHEN: Short Term Annual planning budget Long Term Over 5, 10, 20, 30 years Annual Scheduled Enhancements Maintenance Improvements Wants) Needs) Needs) Budgeting  Page 6 Vision Mendota Heights will be recognized as a high quality, family oriented residential community, with a spacious, natural feel and the amenities of a city Mission To preserve and enhance the quality of life in Mendota Heights by providing quality public safety, infrastructure and planning for orderly and sustainable growth City Council Priorities and Identified Strategies Encourage and Support Park Conserve, Protect and Opportunities and Improvements Enhance Natural Resources Establish a Natural Resources Advisory Commission Determine dedicated funding source( s) to support Determine dedicated funding source( s) to support Natural Resources policies and activities Mendota Heights parks Administrative controls including new/ revised Upgrade existing park and recreation facilities policies Reimagine park/ public space to maximize use Retain and reclaim natural sites throughout the city Protect Surface Water Quality Parks and Par 3 Natural Resources Ongoing Annual Maintenance ( Needs) • Ongoing Annual Maintenance ( Needs) Scheduled Improvements/ Repairs ( Needs) Playground replacements Scheduled Improvements ( Needs) Picnic Shelter Rehab Oheyawahi/ Pilot Knob Bathroom Rehab ( Mendakota, Kensington) Pollinator Friendly Native Plantings Replacement of Wentworth Warming House Staffing Replacement of Wentworth Tennis Court Skatepark maintenance Batting cages at Civic Center Enhancements ( Wants/ Ideas) Skatepark replacement Enhancements ( Wants/ Ideas) Dugouts at Mendakota Park Fields Oheyawahi/ Pilot Knob Lights at Mendakota Park Fields Formal Natural Resources Volunteer Lights at Civic Center Program Garden plots/ community garden Greater internal capacity ( people and Future park space/ regional sporting venue space) Equipment to support robust summer concert series and other events  Page 7 2021-2025 PARK ASSET MANAGEMENT PLAN  Page 8 OVERVIEW OF PARK AND TRAIL SYSTEM The City of Mendota Heights enjoys an extensive park system. In 1989, a voter approved park referendum was passed, which funded upgrading eight existing neighborhood parks, constructing five new parks, and constructing 7.8 miles of trails. In addition to city parks, the City purchased the 17-acre Mendota Heights Par 3 Golf Course by a separate referendum in 2007. Park and trail facilities maintained by others located within or near the City boundaries are Fort Snelling State Park, Harriet Island- Lilydale Regional Park, Dodge Nature Center, Big Rivers Regional Trail, and North Urban Regional rail, renamed the River to River Greenway ( Mendota- Kaposia Trail). This Park Asset Management Plan is a planning tool that forecasts the city’s needs over a five-year rolling period based on city-adopted long-range plans, goals, and policies. This plan includes detailed descriptions of park improvement projects and maintenance projects the city anticipates to initiate during the five-year period. The plan is updated annually to ensure consistency and reflect changing demands and financial resources. City staff will work with the Parks and Recreation Commission and City Council to execute the organization of this plan. Staff will utilize the details from this plan in order to organize the Budget Improvement Packages ( BIPs) in June for the following year’ s budget. Those Budget Improvement Packages will be submitted to the City Council for preliminary review in August. The final budget is adopted in December for the next year. The goal of this plan is to: Provide a balanced program for park improvements given anticipated funding revenues over a five- year planning period Enable the Mendota Heights Parks and Recreation Commission and the City Council the ability to evaluate the needs of the entire city Anticipate needed park improvements in advance, rather than being overlooked until critically needed Provide a plan for park improvements that can be used in preparing the budget for the coming year  Page 9 SUMMARY OF CITY PARKS PARK NAME: AREA ( ACRES): Civic Center ( Mertensotto Field) 17.6 Dog Park 8.2 Friendly Hills 15.5 Friendly Marsh 34.5 Hagstrom King 9.6 Ivy Hills 9.1 Kensington 14.5 Marie 6.6 Market Square . 24 Mendakota 19.7 Rogers Lake 8.7 Sibley 10.8 Tot Lot . 9 Valley 93.5 Valley View Heights . 6 Victoria Highlands 6.7 Wentworth 10.4 SUMMARY OF REGIONAL PARKS PARK NAME: AREA ( ACRES) Dodge Nature Center 162.3 Fort Snelling State Park 800 Lilydale Harriet Island Cherokee Park 374  Page 10 SUMMARY OF PARKS COSTS AND FUNDING SOURCES PARK NAME: 2021 2022 2023 2024 2025 TOTAL Civic Center ( Mertensotto Field) $ 180,000 $ 180,000 Dog Park $ 0 Friendly Hills $ 25,000 $ 20,000 $ 45,000 Friendly Marsh $ 0 Hagstrom King $ 0 Ivy Hills $ 135,000 $ 135,000 Kensington $ 0 Marie $ 134,008 $ 134,008 Market Square $ 0 Mendakota $ 75,000 $ 790,000 $ 865,000 Rogers Lake $ 125,000 $ 20,000 $ 140,000 $ 285,000 Sibley $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 110,000 Tot Lot $ 0 Valley $ 130,000 $ 130,000 Valley View Heights $ 95,000 $ 95,000 Victoria Highlands $ 0 Wentworth $ 265,000 $ 85,000 $ 15,000 $ 185,000 Total: $ 646,008 $ 1,192,000 $ 187,000 $ 157,000 $ 162,000 $ 2,164,008 FUNDING SOURCES: 2021 2022 2023 2024 2025 TOTAL Special Park Fund $ 201,508 $ 970,000 $ 0$ 0$ 0$ 1,171,508 Other Government Fund/ Levy $ 382,000 $ 222,000 $ 187,000 $ 157,000 $ 162,000 $ 1,110,000 Grants ($ 180,000) $ 0$ 0$ 0$ 0 ($ 180,000) Other $ 62,500 $ 0$ 0$ 0$ 0$ 62,500 Total: $ 466,008 $ 1,192,000 $ 187,000 $ 157,000 $ 162,000 $ 2,164,008  Page 11 TOTAL COST: $ 180,000 PARK NAME: Civic Center ( Mertensotto Field) PARK SIZE ACRES: 17.6 Acres DESCRIPTION: Baseball Field and Natural Area located at 1101 Victoria Curve PARK AMENITIES: 1 youth baseball field (250 feet) with pitching mount, irrigation, and turf infield 2 batting cages with electric ( backstop safety netting) PARK IMPROVEMENTS PROPOSED: Lighting ( 2022) PARK MAP: Project Costs 2021 2022 2023 2024 2025 TOTAL: Add Lighting $ 180,000 $ 180,000 Total: $ 0$ 180,000 $ 0$ 0$ 0$ 180,000 FUNDING SOURCES: 2021 2022 2023 2024 2025 TOTAL Special Park Fund $ 180,000 $ 180,000 Other Government Fund/ Levy Grants Other Total: $ 0$ 180,000 $ 0$ 0$ 0$ 180,000  Page 12 TOTAL COST: $ 0 PARK NAME: Dog Park PARK SIZE ACRES: 8.2 Acres DESCRIPTION: The Off Leash Dog Park is located at 1360 Acacia Drive in the Industrial Park on an interim term basis. The City has committed to this interim use through December 31, 2025 or until another date has been determined by the City Council. PARK AMENITIES: Fencing with double access gate ( separate small and large dog areas) Waste bags are provided Sun shelter and wider gate was installed in 2019. PARK IMPROVEMENTS PROPOSED: Park Sign- Explaining Pilot Knob significance ( no digging) PARK MAP: Project Costs 2021 2022 2023 2024 2025 TOTAL: None Total: $ 0$ 0$ 0$ 0$ 0$ 0 FUNDING SOURCES: 2021 2022 2023 2024 2025 TOTAL Special Park Fund Other Government Fund/ Levy Grants Other Total: $ 0$ 0$ 0$ 0$ 0$ 0  Page 13 TOTAL COST: $ 45,000 PARK NAME: Friendly Hills PARK SIZE ACRES: 15.5 Acres DESCRIPTION: Friendly Hills Park is located at 2360 Pueblo Lane PARK AMENITIES: 1 youth softball field (220/ 250/ 225 feet), not fenced o Utilized as youth soccer field in the Fall Backstop replaced in 2020 Hockey Rink (192’ x80’) with asphalt surface, lighting, and warming house (replaced in 2017) o Adjacent pleasure skating rink Two picnic shelters- no electric ( additional picnic area next to tennis courts- future maintenance TBD) 2 tennis courts ( asphalt surface replaced in 2009) Concrete basketball half court Paved walking trail, open space, pond PARK IMPROVEMENTS PROPOSED: Pickleball lines installed on hockey rink for multi-purpose use (2021) Tennis court resurfacing ( 2022) Playground equipment replacement ( 2026) PARK MAP: Project Costs 2021 2022 2023 2024 2025 TOTAL: Pickleball Lines Addition $ 25,000 $ 25,000 Tennis Court Resurfacing $ 20,000 $ 20,000 Total: $ 25,000 $ 20,000 $ 0$ 0$ 0$ 45,000 FUNDING SOURCES: 2021 2022 2023 2024 2025 TOTAL Special Park Fund $ 25,000 $ 25,000 Other Government 20,000 $ 20,000 Fund/ Levy Grants Other Total: $ 25,000 $ 20,000 0 0 0$ 45,000  Page 14 TOTAL COST: $ 0 PARK NAME: Friendly Marsh PARK SIZE ACRES: 34.5 Acres DESCRIPTION: Friendly Marsh is located at 2191 Apache Street PARK AMENITIES: Paved walking trail Natural area PARK IMPROVEMENT OPTIONS: Potential site for additional park use (soccer, archery, etc.) PARK MAP: Project Costs 2021 2022 2023 2024 2025 TOTAL: None Total: $ 0$ 0$ 0$ 0$ 0$ 0 FUNDING SOURCES: 2021 2022 2023 2024 2025 TOTAL Special Park Fund Other Government Fund/ Levy Grants Other Total: $ 0$ 0$ 0$ 0$ 0$ 0  Page 15 TOTAL COST: $ 0 PARK NAME: Hagstrom King PARK SIZE ACRES: 9.6 Acres DESCRIPTION: Hagstrom King is located at 555 Mendota Heights Road PARK AMENITIES: 1 youth baseball/ softball field (240 feet), fenced, backstop safety net, pitching mound, dugout covers Playground area (half updated 2019, half updated in 2003) Concrete basketball full court (updated in 2020) Pond, natural area, paved walking trail PARK IMPROVEMENTS PROPOSED: None PARK MAP: Project Costs 2021 2022 2023 2024 2025 TOTAL: None Total: $ 0$ 0$ 0$ 0$ 0$ 0 FUNDING SOURCES: 2021 2022 2023 2024 2025 TOTAL Special Park Fund Other Government Fund/ Levy Grants Other Total: $ 0$ 0$ 0$ 0$ 0$ 0  Page 16 TOTAL COST: $ 135,000 PARK NAME: Ivy Hills PARK SIZE ACRES: 9.1 Acres DESCRIPTION: Ivy Hills is located at 645 Butler Ave PARK AMENITIES: 1 youth softball field (180,240,180 feet)-not fenced Playground equipment ( replaced in 2007) Concrete basketball half court Pond, natural area, paved walking trail 2 Tennis Courts- Sport Tile Surface ( Replaced in 2015) PARK IMPROVEMENTS PROPOSED: Playground equipment replacement ( 2024) PARK MAP: Project Costs 2021 2022 2023 2024 2025 TOTAL: Playground Equipment $ 135,000 $ 135,000 Total: $ 0$ 0$ 0$ 135,000 $ 0$ 135,000 FUNDING SOURCES: 2021 2022 2023 2024 2025 TOTAL Special Park Fund Other Government 135,000 Fund/ Levy Grants Other Total: $ 0$ 0$ 0$ 135,000 $ 0$ 135,000  Page 17 TOTAL COST: $ 0 PARK NAME: Kensington PARK SIZE ACRES: 14.5 Acres DESCRIPTION: North Kensington is located at 640 Mendota Heights South. South Kensington is located at 2627 Concord Way PARK AMENITIES: North Kensington o Pond, natural area, paved walking trail South Kensington o 2 adult soccer/ lacrosse fields ( 330x230’ and 360’ x234’) o Concession building with restrooms o 2 picnic shelters o Playground equipment ( updated in 2011) o Pond, natural area, paved walking trail PARK IMPROVEMENTS PROPOSED: None PARK MAP: Project Costs 2021 2022 2023 2024 2025 TOTAL: None Total: $ 0$ 0$ 0$ 0$ 0$ 0 FUNDING SOURCES: 2021 2022 2023 2024 2025 TOTAL Special Park Fund Other Government Fund/ Levy Grants Other Total: $ 0$ 0$ 0$ 0$ 0$ 0  Page 18 TOTAL COST: $ 134,008 PARK NAME: Marie PARK SIZE ACRES: 6.6 Acres DESCRIPTION: Marie Park is located at 1780 Lilac Lane PARK AMENITIES: 1 youth softball field (180,210,200 feet)-not fenced Hockey rink (200’ x84’) with asphalt surface, lighting, and warming house (constructed in 2015) o Adjacent pleasure rink o Pickleball lines are on hockey rink surface for seasonal use Playground equipment ( updated in 2005) Concrete full court basketball court ( updated in 2019) 2 tennis courts (asphalt replaced in 2019) Pond, natural area, paved walking trails PARK IMPROVEMENTS PROPOSED: Playground equipment replacement ( 2021) PARK MAP: Project Costs 2021 2022 2023 2024 2025 TOTAL: Playground Equipment $ 134,008 $ 134,008 Total: $ 134,008 0 0 0 0$ 134,008 FUNDING SOURCES: 2021 2022 2023 2024 2025 TOTAL Special Park Fund $ 71,508 $ 71,508 Other Government Fund/ Levy Grants Other $ 62,500 $ 62,500 Total: $ 134,008 $ 0$ 0$ 0$ 0$ 134,008  Page 19 TOTAL COST: $ 0 PARK NAME: Market Square PARK SIZE ACRES: . 24 Acres DESCRIPTION: Located within the Village Development PARK AMENITIES: Neighborhood commons- open/ passive area, fountains, paved walking trails, picnic tables PARK IMPROVEMENTS PROPOSED: Concert venue with stage and sound system (Council goal: “ enhance connections with community partners, businesses, and residents thru community and social events”) PARK MAP: Project Costs 2021 2022 2023 2024 2025 TOTAL: None Total: $ 0$ 0$ 0$ 0$ 0$ 0 FUNDING SOURCES: 2021 2022 2023 2024 2025 TOTAL Special Park Fund Other Government Fund/ Levy Grants Other Total: $ 0$ 0$ 0$ 0$ 0$ 0  Page 20 TOTAL COST: $ 865,000 PARK NAME: Mendakota PARK SIZE ACRES: 19.7 Acres DESCRIPTION: Mendakota is located at 2171 Dodd Road PARK AMENITIES: 4 adult softball fields ( 290’/ 300’ outfield fences) 1 youth soccer field (240’ x120’) Concession building with restrooms and elevated covered viewing deck Double batting cage ( 30’x80’ with electrical outlets) Asphalt basketball full court Playground equipment ( updated in 2013) Picnic shelter with electricity Paved walking path Grass volleyball court PARK IMPROVEMENTS PROPOSED: Dugouts are being proposed ( 2021) Lighting is being proposed ( 2022) PARK MAP: Project Costs 2021 2022 2023 2024 2025 TOTAL: Dugouts $ 75,000 $ 75,000 Lights $ 790,000 $ 790,000 Total: $ 75,000 $ 790,000 $ 0$ 0$ 0$ 865,000 FUNDING SOURCES: 2021 2022 2023 2024 2025 TOTAL Special Park Fund $ 75,000 $ 790,000 $ 865,000 Water Revenue Fund Grants Other Total: $ 75,000 $ 790,000 $ 0$ 0$ 0$ 865,000  Page 21 TOTAL COST: $ 285,000 PARK NAME: Rogers Lake PARK SIZE ACRES: 8.7 Acres DESCRIPTION: Rogers Lake is located at 1000 Wagon Wheel Trail PARK AMENITIES: Sand volleyball- timber border Skate park- tier 1 Picnic shelter with electric Fishing pier, no swim beach Concrete basketball half court Playground equipment ( updated in 2008) Pond, natural area, paved walking trail PARK IMPROVEMENTS PROPOSED: Skate park reconstruction ( 2021) Playground replacement ( 2025) Fishing Pier reconstruction ( 2023) PARK MAP: Project Costs 2021 2022 2023 2024 2025 TOTAL: Skate Park Reconstruction $ 125,000 $ 125,000 Fishing Pier Replacement $ 20,000 $ 20,000 Playground Reconstruction $ 140,00 $ 140,000 Total: $ 125,000 0$ 20,000 0$ 140,000 $ 285,000 FUNDING SOURCES: 2021 2022 2023 2024 2025 TOTAL Special Park Fund Other Government 125,000 $ 20,000 $ 140,000 $ 285,000 Fund/ Levy Grants Other Total: $ 125,000 0$ 20,000 0$ 140,000 $ 285,000  Page 22 TOTAL COST: $ 110,000 PARK NAME: Sibley PARK SIZE ACRES: 10.8 Acres DESCRIPTION: Sibley is located at 1819 Delaware Avenue. The park is maintained and scheduled by ISD 197. A maintenance and use agreement was formalized in 1990 which expires in 2030. PARK AMENITIES: 1 soccer field (330’x195’) 1 softball field (280’) 1 softball field (300’) 1 baseball field (330, 380,330 feet) Double batting cage (30’x80’) Concession building with restrooms Paved walking trails PARK IMPROVEMENTS PROPOSED: None PARK MAP: Project Costs 2021 2022 2023 2024 2025 TOTAL: Maintenance Costs $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 110,000 Total: $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 110,000 FUNDING SOURCES: 2021 2022 2023 2024 2025 TOTAL Special Park Fund Other Government 22,000 $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 110,000 Fund/ Levy Grants Other Total: $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 110,000  Page 23 TOTAL COST: $ 0 PARK NAME: Tot Lot PARK SIZE ACRES: . 9 Acres DESCRIPTION: Open space PARK AMENITIES: Open space PARK IMPROVEMENTS PROPOSED: Potential gardening plot site PARK MAP: Project Costs 2021 2022 2023 2024 2025 TOTAL: None Total: $ 0$ 0$ 0$ 0$ 0$ 0 FUNDING SOURCES: 2021 2022 2023 2024 2025 TOTAL Special Park Fund Other Government Fund/ Levy Grants Other Total: $ 0$ 0$ 0$ 0$ 0$ 0  Page 24 TOTAL COST: $ 130,000 PARK NAME: Valley PARK SIZE ACRES: 93.5 Acres DESCRIPTION: Valley Park is located at 821 Marie Avenue PARK AMENITIES: 1 youth baseball field (175 feet)-no fence Double tennis court-sport tile surface Picnic shelter- no electricity Concrete half basketball court ( repaved in 2020, bollards installed) Playground area (updated in 2007) Nature area, paved walking trails PARK IMPROVEMENTS PROPOSED: Playground equipment replacement ( 2023) PARK MAP: Project Costs 2021 2022 2023 2024 2025 TOTAL: Playground Replacement $ 130,000 $ 130,000 Total: $ 0$ 0$ 130,000 $ 0$ 0$ 130,000 FUNDING SOURCES: 2021 2022 2023 2024 2025 TOTAL Special Park Fund Other Government 130,000 $ 130,000 Fund/ Levy Grants Other Total: $ 0$ 0$ 130,000 $ 0$ 0$ 130,000  Page 25 TOTAL COST: $ 95,000 PARK NAME: Valley View Heights PARK SIZE ACRES: . 6 Acres DESCRIPTION: Valley View Heights is located at 1056 Cullen Avenue PARK AMENITIES: Asphalt basketball half court Playground equipment ( updated in 2006) Paved walking trail PARK IMPROVEMENTS PROPOSED: Playground equipment renovation ( 2022) PARK MAP: Project Costs 2021 2022 2023 2024 2025 TOTAL: Playground Equipment $ 95,000 $ 95,000 Total: $ 0$ 95,000 $ 0$ 0$ 0$ 95,000 FUNDING SOURCES: 2021 2022 2023 2024 2025 TOTAL Special Park Fund Other Government 95,000 $ 95,000 Fund/ Levy Grants Other Total: $ 0$ 95,000 $ 0$ 0$ 0$ 95,000  Page 26 TOTAL COST: $ 0 PARK NAME: Victoria Highlands PARK SIZE ACRES: 6.7 Acres DESCRIPTION: Victoria Highlands is located at 1700 Diane Road PARK AMENITIES: 1 youth softball field (270,285,270 feet) Concrete basketball half court Playground equipment ( 2009 update) Pond, nature area, paved walking trails PARK IMPROVEMENTS PROPOSED: Playground equipment replacement ( 2027) PARK MAP: Project Costs 2021 2022 2023 2024 2025 TOTAL: None Total: $ 0$ 0$ 0$ 0$ 0$ 0 FUNDING SOURCES: 2021 2022 2023 2024 2025 TOTAL Special Park Fund Other Government Fund/ Levy Grants Other Total: $ 0$ 0$ 0$ 0$ 0$ 0  Page 27 TOTAL COST: $ 185,000 PARK NAME: Wentworth PARK SIZE ACRES: 10.4 Acres DESCRIPTION: Wentworth Park is located at 739 Wentworth Avenue PARK AMENITIES: 1 youth softball field (220,235,210 feet)-no fence Concrete basketball half court 2 picnic shelters Hockey rink- unpaved ( 200’ x84’) and warming house o Adjacent pleasure rink 2 tennis courts (asphalt) Playground equipment ( half updated in 2019, half updated in 2005) Pond, nature area, paved walking trails PARK IMPROVEMENTS PROPOSED: Tennis court reconstruction Warming house replacement Parking lot reconstruction and pave pedways Pave hockey rink PARK MAP: Project Costs 2021 2022 2023 2024 2025 TOTAL: Tennis Court Reconstruction $ 85,000 $ 85,000 Warming House Replacement $ 175,000 $ 175,000 Parking Lot Improvements $ 90,000 $ 90,000 Pave Hockey Rink $ 15,000 $ 15,000 Total: $ 265,000 $ 85,000 $ 15,000 0 0$ 365,000 FUNDING SOURCES: 2021 2022 2023 2024 2025 TOTAL Special Park Fund $ 30,000 $ 30,000 Other Government Fund/ Levy $ 235,000 $ 85,000 $ 15,000 $ 335,000 Grants ($ 180,000) ($ 180,000) Other Total: $ 85,000 $ 85,000 $ 15,000 $ 0$ 0$ 185,000 Page 28  Page 29 2021 2022 2023 2024 2025 Streets Brompton/ London Rehabilitation ( SPRWS Water Main) 1,000,000$ CenterPoint/ Commerce Rehabiltation 1,732,000$ Sylvandale/ Emerson Neighborhood Rehabilitation 1,081,000$ Victoria Curve Reconstruction 1,250,000$ Maire/ Dodd Mini Roundabout 325,000$ Wentworth/ Dodd Mini Roundabout 325,000$ Friendly Hills Neighborhood Rehabilitation ( SPRWS Water Main) 2,190,000$ Decorah/ Wagon Wheel Realignment 575,000$ Delaware Reconstruction 75,000$ Curly's/ Valley View Rehabilitation 1,200,000$ 1,000,000$ 2,813,000$ 1,900,000$ 2,765,000$ 1,275,000$ Sanitary Sewer Sanitary Sewer Trunk Main Reconstruction - NW of Dodd/ 110 Annual Cleaning 62,000$ 62,000$ 62,000$ 62,000$ 62,000$ Annual Lining 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 312,000$ 312,000$ 312,000$ 312,000$ 312,000$ Storm Sewer IVC Streambank Stabilization 100,000$ 100,000$ 50,000$ 50,000$ 50,000$ Lake Augusta Erosion 150,000$ Sylvandale Neighborhood Rehabilitation 50,000$ Friendly Hills Neighborhood Rehabilitation 100,000$ Curly's/ Valley View Rehabilitation 50,000$ Pond Maintenance 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 200,000$ 400,000$ 250,000$ 200,000$ 150,000$  Page 30 Parks/ Trails Warming House Replacement - Wentworth Park 175,000$ Wentworth Parking Lot 90,000$ Pickleball Court 25,000$ Skate Park Improvements 125,000$ Wentworth Park Tennis Court Resurfacing 85,000$ Marie Playground Replacement 125,000$ Friendly Hills Tennis Court Resurfacing 20,000$ Dugouts 96,000$ Valley View Heights Playground Remodel 125,000$ Mendakota Parking Lot Resurfacing 75,000$ Valley Park Playground Remodel 135,000$ Ivy Hills Playgound Remodel 140,000$ Roger' s Lake Playground Remodel 140,000$ Roger' s Lake Fishing Pier Maintenance Unknown 625,000$ 241,000$ 210,000$ 140,000$ 140,000$ City Hall/ Facilities City Hall Expansion/ Remodel 4,500,000$ Parking Lot Upgrade/ Expansion ( city hall/ police dept) 200,000$ Replace Boiler & Pumps ( city hall) 70,000$ Salt Storage Facility ( public works) 250,000$ Parking Lot (Public Works) 150,000$ 400,000$ 4,570,000$ 200,000$ -$  Page 31 Equipment Skid Steer 55,000$ Disc Mower 5,000$ 4 Post Hoist 55,000$ Tire Changer 13,200$ Plow Truck - Mack (streets) 200,000$ 200,000$ Kubota 25,000$ John Deere Zero Turn 20,000$ 3/ 4 Ton Pickup ( Parks) 60,000$ 60,000$ Brush Chipper 60,000$ 3/ 4 Ton Pickup ( streets) 60,000$ 510 John Deere 25,000$ Loader 150,000$ Parks Trailer 10,000$ One Ton Truck - Parks 70,000$ Engineering Vehicle 30,000$ Squad Replacements ( police) 27,000$ 35,000$ 35,000$ 35,000$ Pole Camera 5,000$ CSO Vehicle 45,500$ Taser Replacement 23,000$ Fire Radios 65,000$ ATV (fire) 30,000$ Replacement Boat & Motor (fire) 25,000$ Replace Ladder 10 (fire) 840,000$ SCBA Replacement 225,000$ Thermal Imagers 20,000$ Par 3 Well Repairs 19,000$ Par 3 Sand Pro Replacement 17,000$ Par 3 Windows 5,500$ Par 3 HVAC System 8,000$ Par 3 Sidewalk Work/ ADA Compliance Work 25,000$ Par 3 Greens Roller 10,000$ 404,200$ 1,358,000$ 271,000$ 230,000$ 330,000$ Totals 2,541,200$ 5,524,000$ 7,513,000$ 3,847,000$ 2,207,000$ Page 32  Page 33 DATE: March 8, 2021 TO: Mayor and City Council, City Administrator, and Assistant City Administrator FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Review of Field and Facility Use Fees INTRODUCTION At the annual Field and Facility Use Policy review, the City Council asked for user group feedback regarding user fee type ( i.e. per participant versus hourly use fees) and the amount charged. BACKGROUND On November 12, 2020 the City Council conducted a work session to review the 2020 year in relation to the usage of the City’ s fields and facilities. At that meeting staff reported their plans to conduct individual meetings with each user group to highlight and explain the 2021 permit process, the City Council adopted policy, and to answer questions from each organization. At the November review session, the Council asked that staff survey user groups for feedback on the type of user fee being charged and the amount being charged. The city currently charges users fees based on the number of participants and not by the hour. Field and facility use fees are adopted as part of the annual Fee Schedule. Attachments: Current Field and Facility Use Fees ACTION REQUESTED Staff will provide an overview of the individual user group meetings that were conducted in January, present the current fees, responses from users regarding preference for fee type and answer any questions from the City Council related to the topic.  Page 34 City of Mendota Heights Field and Facility Use Fees 2020 Priority Level 3: Youth Athletic Associations Priority Level 4: Youth Sports Clubs and Leagues Priority Level 5: Mendota Heights Residents ( Personal Use) Priority Level 6: Mendota Heights Businesses/ Commercial Organizations Priority Level 7: Non- Mendota Heights Residents, Organizations, Businesses APPLICATION FEE 25.00 per Permit Request due at the time the request is submitted-non-refundable FIELDS Soccer, Baseball, Softball, User Group Football, Lacrosse Priority Level 3 $ 7 per player/ season Priority Level 4 $ 10 per player/ season Priority Level 5 $ 10 per hour/ per field Priority Level 6 $ 15 per hour/ per field Priority Level 7 $ 15 per hour/ per field TOURNAMENTS All Sports/ All Locations User Group Use Fee Field Prep Fee 35 per field/ per day Priority Level 3 and 4 $ 50 per day/ per field $ required) 35 per field/ per day Priority Level 5, 6 and 7 $ 50 per day/ per field $ optional) In-house tournament fees including field usage, prep fees, and concession stand usage is waived* ICE RINKS User Group Rinks Priority Level 3 $ 4 per hour/ per rink Priority Level 4 $ 6 per hour/ per rink Priority Level 5 $ 4 per hour/ per rink Priority Level 6 and 7 $ 8 per hour/ per rink