City Council
Regular MeetingMendota Heights, MN · June 8, 2021
Minutes
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Joint City Council —Parks Recreation Commission
Strategic Planning Session
Held June 8, 2021
Pursuant to due call and notice thereof, a work session of the City Council and the Parks and.
Recreation Commission, City ofMendota Heights, Minnesota was held at the Fire Station Training
Room, 2121 Dodd Road, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Levine called the meeting to order at 3: 15 pm. Councilors Duggan, Paper, and Mazzitello
were also present. Councilor Miller was absent. Parks and Recreation Commission members
present included Goldade, Klepperich, Meyer, Banks, Cotter, Smith, and Sherer.
CiTy staff present included Mark McNeill, City Administrator; Ryan Ruzek, Public Works
Director; Cheryl Jacobson, Assistant City Administrator; Meredith Lawrence, Recreation Program
Coordinator; Finance Director Kristen Schabacker, and Public Works Superintendent John
Boland,
STRATEGIC PARKS PLANNING SESSION
Megan Jacobson and Karie Terhark of Huelife continued the parks strategic planning discussion
which had begun on June 2" d
Assistant City Administrator Jacobson and Finance Duector Schabacker reviewed budget and
financing options for the parks system and possible improvements.
The participants identified two year substantial actions which could deal with the " blocks" which
were preventing goals from being attained, and then identified specific, measurable
accomplishments which might be pursued during the first year (to begin January 1, 2022). That
included identifying the people who would be responsible for reporting the progress. Finally, the
participants established 90-day implementation steps and priorities.
ADJOURN
The meeting was adjourned at 8: 43 pm
Stepha t
ie Levine, Mayor
Lorri Smith, City Clerk
Agenda
CITY OF MENDOTA HEIGHTS
CITY COUNCIL and PARKS & RECREATION COMMISSION
WORK SESSION AGENDA
JUNE 8, 2021 3:15 pm
Fire Station 2121 Dodd Road, Mendota Heights
1. Call to Order
2. Continuation of Parks and Recreation Strategic Planning Discussion
3. Adjourn
DATE: June 8, 2021
TO: Mayor, City Council, and City Administrator
FROM: Cheryl Jacobson, Assistant City Administrator
Kristen Schabacker, Finance Director
SUBJECT: Strategic Planning Session 2-Background Information
The following information is provided as background in support of the June 8 strategic planning
work session:
1. Work Session Agenda
2. Funding Background Handout
3. City FY2021 Budget Pages for Parks, Recreation, the Par 3 and Special Parks Fund
4. City Council Memo from June 15, 1989 Re: 1989 Parks Referendum
Parks and Recreation Strategic Planning Session 2
City Council and Parks & Recreation Commission
TIMELINE
3:15 - Welcome, Introductions and Context
3:30 - Review Previous Work
3:45 - Strategic Directions Workshop
What two-year substantial actions will deal with our blocks and move toward our vision?
5:00 - Break
5:30 - Finish Strategic Directions Workshop
6:15 - Focused Implementation Workshop
What are the specific, measurable accomplishments for the first year?
7:30 - Break
7:45 - Calendar
What are our first-year timeline and assignments and what are our 90-day
implementation steps and priorities?
8:45 - Reflection and Closing
PARKS
DEPARTMENT 70
2018 2019 2020 2021 %
CAT OBJ DESCRIPTION
ACTUAL ACTUAL BUDGET FINAL CHANGE
PW - PARKS
4110 SALARIES- REGULAR $ 315,333 $ 332,791 $ 305,559 $ 343,912 12.55%
4115 SALARIES- OVERTIME $ 22, 403 $ 25, 304 $ 10, 000 $ 10, 000 0. 00%
4130 SALARIES- TEMPORARY $ 46,513 $ 43,055 $ 60,000 $ 50,000 - 16.67%
4131 INSURANCE $ 77,229 $ 85,922 $ 104,227 $ 104,227 0.00%
4133 WORKERS COMPENSATION $ 18,495 $ 24,579 $ 21,960 $ 24,156 10.00%
4134 PERA $ 23,912 $ 26,454 $ 23,667 $ 26,543 12.15%
4135 FICA $ 29,312 $ 32,573 $ 28,731 $ 30,900 7.55%
TOTAL HUMAN RESOURCES $ 533,197 $ 570,678 $ 554,144 $ 589,738 6.42%
4200 RENTALS AND LEASES $ 11,704 $ 17,798 $ 15,000 $ 18,000 20.00%
4210 TELEPHONE $ 3,189 $ 4,747 $ 3,500 $ 4,000 14.29%
4211 ELECTRICAL- PW/WARMING HOUSES $ 2,292 $ 2,210 $ 3,000 $ 3,000 0.00%
4211 ELECTRICAL- COMF. STAT./AERATOR $ 6,491 $ 4,842 $ 6,000 $ 6,000 0.00%
4212 GAS SERVICE $ 4,787 $ 5,026 $ 7,500 $ 7,500 0.00%
4213 SOLAR LEASE $ 1,818 $ 1,902 $ 1,983 $ 2,079 4.84%
4220 PROFESSIONAL SERVICES
CITY ATTORNEY $ 285 $ 1,697 $ 500 $ 500 0.00%
HR TRAINING/ TESTING $ 1,549 $ 1,575 $ 1,000 $ 1,600 60. 00%
4240 LEGAL PUBLICATION $ 214 $ 287 $ 0$ 0 0.00%
4268 OTHER CONTRACT SERVICES
SIBLEY PARK MAINTENANCE $ 19,722 $ 21,153 $ 22,500 $ 22,500 0.00%
4280 RUBBISH REMOVAL $ 1,418 $ 1, 751 $ 2, 500 $ 2,500 0. 00%
TOTAL CONTRACTUAL SERVICES $ 53, 469 $ 62, 988 $ 63, 483 $ 67, 679 6.61%
4300 OFFICE SUPPLIES $ 1,777 $ 1,134 $ 1, 750 $ 1,750 0. 00%
4305 OPERATING SUPPLIES $ 14,402 $ 15,536 $ 18,000 $ 18,000 0.00%
4306 RECRUITMENT COSTS $ 0$ 315 $ 2, 000 $ 2,000 0. 00%
4318 POSTAGE $ 129 $ 150 $ 150 $ 150 0.00%
4320 GAS AND OIL $ 15, 340 $ 15, 472 $ 17, 500 $ 17, 500 0. 00%
4330 EQUIPMENT REPAIRS AND MAINTENANCE
EQUIPMENT REPAIRS/ MAINTENANCE $ 43, 784 $ 34, 698 $ 47, 500 $ 46, 500 - 2.11%
PARKS MAINTENANCE SUPPLIES $ 67,629 $ 67,603 $ 50,000 $ 60,000 20.00%
CHEMICALS AND FERTILIZER $ 0$ 0$ 14, 000 $ 14, 000 0. 00%
PARK MAINTENANCE COSTS $ 3,353 $ 0$ 19,000 $ 19,000 0.00%
ERADICATE INVASIVE PLANTS $ 10, 000 $ 21, 096 $ 30, 000 $ 30, 000 0. 00%
TOWN CENTRE LANDSCAPE MAINT. $ 5,726 $ 0$ 9,000 $ 9,000 0.00%
PILOT KNOB RESTORATION $ 10, 700 $ 5,000 $ 11, 000 $ 11, 000 0. 00%
4331 MISC OFFICE/ COMPUTER EQUIP $ 895 $ 523 $ 1,000 $ 1,000 0. 00%
4335 BUILDING MAINTENANCE
BUILDING MAINTENANCE $ 7,185 $ 10, 766 $ 6, 000 $ 7,500 25. 00%
CUSTODIAL SERVICES $ 800 $ 800 $ 1,750 $ 1,600 - 8.57%
TOTAL COMMODITIES $ 181,720 $ 173,093 $ 228,650 $ 239,000 4.53%
4400 TRAINING $ 1,952 $ 2,973 $ 7,000 $ 7,000 0.00%
4404 MEMBERSHIP DUES $ 615 $ 864 $ 750 $ 750 0. 00%
4410 CLOTHING AND EQUIPMENT $ 2,840 $ 4,734 $ 2,500 $ 5,000 100.00%
4415 MILEAGE AND AUTO ALLOWANCE $ 79 $ 17 $ 250 $ 250 0. 00%
4425 WATER SERVICE
PUBLIC WORKS $ 303 $ 273 $ 500 $ 500 0. 00%
PARKS $ 12,888 $ 15,008 $ 15,000 $ 16,000 6.67%
PARKS
DEPARTMENT 70
4490 MISCELLANEOUS $ 501 $ 2,759 $ 1,000 $ 1,000 0.00%
4490 COMMISSIONER PER DIEM $ 1,925 $ 0$ 2,100 $ 2,100 0.00%
4500 TREE REMOVAL $ 11,628 $ 20,958 $ 25,000 $ 30,000 20.00%
TOTAL OTHER CHARGES $ 32,731 $ 47,587 $ 54,100 $ 62,600 15.71%
4600 CAPITAL OUTLAY $ 19,330 $ 0$ 0$ 0 0.00%
TOTAL CAPITAL OUTLAY $ 19,330 $ 0$ 0$ 0 0.00%
TOTAL EXPENDITURES $ 820,447 $ 854,346 $ 900,377 $ 959,017 6.51%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
RECREATION
DEPARTMENT 70
2018 2019 2020 2021 %
CAT OBJ DESCRIPTION
ACTUAL ACTUAL BUDGET FINAL CHANGE
RECREATION
RECREATION
CIVICREC SOFTWARE $ 0$ 7,500 $ 0$ 0 0.00%
4435 SOFTBALL LEAGUES $ 7,017 $ 7,034 $ 7,750 $ 7,750 0.00%
4435 TENNIS LESSONS $ 1,341 $ 3,010 $ 3,000 $ 3,000 0.00%
4435 SUMMER CONCERTS $ 2,091 $ 4,657 $ 4,000 $ 4,750 18. 75%
4435 SAFETY CAMP $ 1,616 $ 231 $ 1,700 $ 1,700 0.00%
4435 PRINCESS BALL/ SUPERHERO $ 1,029 $ 1,189 $ 1,500 $ 1,500 0.00%
4435 TOUR DE REC $ 0$ 0$ 1,000 $ 1,000 0.00%
WORKOUTS IN THE PARK $ 0$ 0$ 500 $ 0- 100. 00%
CONTRACTED PROGRAMS $ 0$ 7,390 $ 3,000 $ 11, 250 275. 00%
SENIORS PROGRAMMING $ 0$ 0$ 1,000 $ 1,000 0.00%
4435 SUMMER PLAYHOUSE $ 455 $ 0$ 0$ 0 0.00%
4435 PROGRAM SUPPLIES/ EQUIPMENT $ 0$ 2,785 $ 1,600 $ 1,800 12. 50%
4435 FIELD TRIPS $ 2,130 $ 3,086 $ 6,000 $ 5,000 - 16. 67%
4435 SUMMER PLAYGROUND PROGRAM $ 970 $ 2,285 $ 2,700 $ 1,500 - 44. 44%
4435 RECREATION OFFICE SUPPLIES $ 191 $ 0$ 550 $ 550 0.00%
4435 KIDS FISHING DERBY $ 1,470 $ 1,719 $ 1,750 $ 1,750 0.00%
4435 YOUTH AND STAFF SHIRTS $ 2,497 $ 2,455 $ 2,500 $ 2,500 0.00%
4435 SKATEBOARD CAMPS/ CLINICS $ 4,188 $ 0$ 3,750 $ 0- 100. 00%
4435 SCHOLARSHIP PROGRAM $ 0$ 1,000 $ 1,000 0.00%
PARK CELEBRATION $ 910 $ 1,973 $ 4,000 $ 2,000 - 50. 00%
TRANSLATION SERVICES $ 0$ 0$ 0$ 900 100. 00%
MISCELLANEOUS $ 0$ 1,000 $ 1,000 0.00%
4436 ONLINE REGISTRATION FEES $ 1,801 $ 2,004 $ 1,900 $ 2,250 18. 42%
4400 CONFERENCES AND SCHOOLS $ 842 $ 0$ 2,450 $ 2,450 0.00%
4400 TUITION REIMBURSEMEN $ 0$ 0$ 3,000 $ 3,000 0.00%
TOTAL RECREATION CHARGES $ 28, 548 $ 47, 317 $ 55, 650 $ 57, 650 3.59%
BUDGET IMPROVEMENT REQUEST
PAR THREE
FUND 45 DEPARTMENT 45
2018 2109 2020 2021 %
CAT OBJ DESCRIPTION
ACTUAL ACTUAL BUDGET FINAL CHANGE
PAR 3
4110 SALARIES- ADMIN $ 17,775 $ 18,480 $ 23,601 $ 24,676 4.55%
4115 SALARIES- OVERTIME( HOLIDAY) $ 1,557 $ 29 $ 300 $ 300 0.00%
4110 SALARIES- CLUBHOUSE $ 26,963 $ 27,146 $ 34,000 $ 34,000 0.00%
4110 SALARIES - MAINTENANCE $ 16,160 $ 17,187 $ 22,000 $ 22,000 0.00%
4131 INSURANCE $ 6,336 $ 6,653 $ 6,653 $ 6,653 0.00%
4133 WORKERS COMPENSATION $ 2,103 $ 2,794 $ 2,500 $ 2,750 10.00%
4134 PERA -$ 16,164 $ 2,206 $ 4,320 $ 4,401 1.88%
4135 FICA $ 4,688 $ 4,671 $ 6,113 $ 6,195 1.34%
4138 UNEMPLOYMENT $ 0$ 403 $ 0$ 0 0.00%
4139 OPEB $ 297 $ 0$ 0$ 0 0.00%
TOTAL HUMAN RESOURCES $ 59,715 $ 79,568 $ 99,487 $ 100,975 1.50%
4200 RENTALS AND LEASES $ 2,819 $ 3,832 $ 4,750 $ 4,750 0.00%
4210 TELEPHONE $ 3,652 $ 3,981 $ 3,750 $ 3,200 - 14.67%
4211 ELECTRIC SERVICE
CLUBHOUSE $ 751 $ 826 $ 800 $ 850 6.25%
MAINTENANCE $ 3,409 $ 1,800 $ 5,500 $ 4,500 - 18.18%
4212 GAS SERVICE $ 786 $ 564 $ 800 $ 800 0.00%
4213 SOLAR LEASE $ 1,578 $ 1,751 $ 1,700 $ 1,915 12.65%
4220 PROFESSIONAL SERVICES
CITY AUDIT $ 2,725 $ 2,776 $ 2,850 $ 2,850 0.00%
CITY ATTORNEY $ 0$ 0$ 0$ 0 0.00%
SYSTEM INSPECTIONS $ 3,455 $ 531 $ 1,000 $ 1,000 0.00%
DEPT OF AG LICENSE $ 0$ 0$ 100 $ 100 0.00%
4250 LIABILITY AND AUTO INSURANCE $ 3,834 $ 4,739 $ 4,200 $ 4,800 14.29%
4268 CONTRACT SERVICES
IRRIGATION SYSTEM SERVICES $ 0$ 0$ 3,000 $ 4,500 50.00%
CITY NEWSLETTER $ 284 $ 235 $ 400 $ 0- 100.00%
4280 RUBBISH REMOVAL $ 658 $ 736 $ 700 $ 800 14.29%
TOTAL CONTRACTUAL SERVICES $ 23,951 $ 21,772 $ 29,550 $ 30,065 1.74%
4300 OFFICE SUPPLIES $ 467 $ 103 $ 600 $ 600 0.00%
4305 GOLF SUPPLIES $ 2,876 $ 1,597 $ 1,500 $ 1,500 0.00%
4310 CONCESSIONS
FOOD $ 1,460 $ 1,697 $ 3,300 $ 3,300 0.00%
POP $ 2,126 $ 1,659 $ 2,250 $ 2,250 0.00%
4320 GAS AND OIL $ 1,614 $ 1,554 $ 1,750 $ 1,750 0.00%
4330 REPAIRS AND MAINTENANCE
GROUNDSKEEPING EQUIPMENT REPAIR $ 9,928 $ 4,342 $ 10,000 $ 10,000 0.00%
4334 COURSE MAINTENANCE
MISCELLANEOUS $ 0$ 0$ 3,500 $ 3,500 0.00%
CHEMICALS AND FERTILIZER $ 7,155 $ 12,086 $ 11,000 $ 15,000 36.36%
IRRIGATION SYSTEM REPAIR $ 1,151 $ 2,225 $ 2,750 $ 2,750 0.00%
COURSE BEAUTIFICATION $ 1,555 $ 2,568 $ 1,500 $ 1,500 0.00%
SOIL/SAND $ 510 $ 510 $ 600 $ 600 0.00%
4335 BUILDING MAINTENANCE $ 3,922 $ 7,752 $ 6,000 $ 6,000 0.00%
TOTAL COMMODITIES $ 32,764 $ 36,093 $ 44,750 $ 48,750 8.94%
PAR THREE
FUND 45 DEPARTMENT 45
4400 TRAINING $ 0$ 266 $ 100 $ 300 200.00%
4404 MEMBERSHIP DUES $ 290 $ 90 $ 300 $ 450 50.00%
4410 CLOTHING AND EQUIPMENT $ 0$ 901 $ 1,750 $ 1,750 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $ 0$ 0$ 0$ 0 0.00%
4425 WATER SERVICE $ 340 $ 316 $ 480 $ 480 0.00%
4427 SEWER SERVICE $ 1,366 $ 1,366 $ 1,400 $ 1,400 0.00%
4436 ONLINE REGISTRATION FEE $ 1,192 $ 1,169 $ 1,475 $ 1,475 0.00%
4437 CREDIT CARD FEES $ 2,639 $ 2,588 $ 2,800 $ 2,800 0.00%
4490 MISCELLANEOUS $ 2,712 $ 2,080 $ 2,000 $ 2,000 0.00%
4480 CONTINGENCY $ 0 0$ 0$ 0 0.00%
4491 DEPRECIATION $ 12,358 0$ 8,000 $ 0- 100.00%
4500 TREE REMOVAL $ 0$ 0$ 1,500 $ 1,500 0.00%
TOTAL OTHER CHARGES $ 20,897 $ 8,776 $ 19,805 $ 12,155 - 38.63%
4620 CAPITAL OUTLAY $ 0$ 71,723 $ 0$ 0 0.00%
TOTAL CAPITAL OUTLAY $ 0$ 71,723 $ 0$ 0 0.00%
TOTAL EXPENDITURES $ 137,327 $ 217,932 $ 193,592 $ 191,945 - 0.85%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
SPECIAL PARK FUND
FUND 10 DEPARTMENT 0
2018 2019 2020 2021 %
CAT OBJ DESCRIPTION
ACTUAL ACTUAL BUDGET FINAL CHANGE
SPECIAL PARK
4110 SALARIES- REGULAR $ 0$ 0$ 0$ 0 0.00%
4115 SALARIES- OVERTIME $ 0$ 0$ 0$ 0 0.00%
4130 SALARIES- TEMPORARY $ 0$ 0$ 0$ 0 0.00%
4131 INSURANCE $ 0$ 0$ 0$ 0 0.00%
4133 WORKERS COMPENSATION $ 0$ 0$ 0$ 0 0.00%
4134 PERA $ 0$ 0$ 0$ 0 0.00%
4135 FICA $ 0$ 0$ 0$ 0 0.00%
4138 UNEMPLOYMENT $ 0$ 0$ 0$ 0 0.00%
TOTAL HUMAN RESOURCES $ 0$ 0$ 0$ 0 0.00%
4220 CITY AUDIT $ 1,226 $ 1,205 $ 1,250 $ 1,250 0.00%
4220 CITY ENGINEER $ 0$ 0$ 0$ 0 0.00%
TOTAL CONTRACTUAL SERVICES $ 1,226 $ 1,205 $ 1,250 $ 1,250 0.00%
4300 OFFICE SUPPLIES $ 0$ 0$ 0$ 0 0.00%
TOTAL COMMODITIES $ 0$ 0$ 0$ 0 0.00%
4460 CONSTRUCTION COSTS $ 10,549 $ 32,249 $ 5,000 $ 5,000 0.00%
4490 MISCELLANEOUS $ 0$ 26,364 $ 500 $ 500 0.00%
TOTAL OTHER CHARGES $ 10,549 $ 58,613 $ 5,500 $ 5,500 0.00%
4620 CAPITAL OUTLAY $ 140,981 $ 328,696 $ 610,000 $ 625,000 2.46%
TOTAL CAPITAL OUTLAY $ 140,981 $ 328,696 $ 610,000 $ 625,000 2.46%
TOTAL EXPENDITURES $ 152,756 $ 388,515 $ 616,750 $ 631,750 2.43%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
Pickleball Court $ 25,000
Wentworth Warming House $ 175,000
Wentworth Parking Lot/Trails $ 90,000
Wentworth Tennis Court Resurfacing $ 85,000
Marie Park Playground $ 125,000
Skate Park Improvements $ 125,000
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