City Council

REVISION #1 Revision #1 Date: September 30, 2024 STATE/MUNICIPAL FINANCIAL Date: March 23, 2021 AGREEMENT FOR A STATE- LET HIGHWAY PROJECT I.D.: 7600-00-03/73 Road Name: USH 12 This agreement supersedes the Limits: 4th Ave West to 6th Street East agreement signed by the Municipality on February 11, 2022 and signed by the County: Dunn State on February 11, 2022. Roadway Length: 0.38 miles The signatory, City of Menomonie, hereinafter called the Municipality, through its undersigned duly authorized officers or officials, hereby requests the State of Wisconsin Department of Transportation, hereinafter called the State, to initiate and affect the highway or street improvement hereinafter described. The authority for the Municipality to enter into this agreement with the State is provided by Section 86.25(1), (2), and (3) of the Statutes. NEEDS AND ESTIMATE SUMMARY: Existing Facility - Describe and give reason for request: USH 12 is a principal arterial roadway. The segment is connecting highway within the City of Menomonie. It was last reconstructed in 1996 and the existing pavement has reached the end of its useful life. Proposed Improvement - Nature of work: The proposed improvement is a pavement resurfacing. Other proposed improvements include intersection modifications, traffic signals replacement, sidewalk replacements, curb & gutter replacements, inlet replacement, removing brick pavers, adjusting inlet & manhole covers, adjusting water valves, coloring concrete, curb ramp upgrades, pavement marking, and any other items necessary to complete the work. Describe non-participating work included in the project and other work necessary to finish the project completely which will be undertaken independently by the municipality: Non-participating items include parking lane resurfacing, curb epoxy markings, parking stall markings, sidewalk replacements (including removal of brick pavers), adjusting manholes, and adjusting water valves. City of Menomonie – Dunn County Page 1 of 5 ID 7600-00-03/73 – NW Region  TABLE 1: SUMMARY OF COSTS Total Est. Project Federal / State Municipal PHASE % % Cost Funds Funds ID 7600-00-03 Preliminary Engineering: Plan Development & State $ 507,600.00 $ 380,700.00 75% $ 126,900.00 25%* Review ID 7600-00-73** Construction: Participating Construction $ 2,876,500.00 $ 2,876,500.00 100% $ - 0% Non-Participating Construction City Items*** $ 218,240.00 $ - 0% $ 218,240.00 100% CSD Amenities**** $ 7,260.00 $ 5,808.00 80% MAX $ 1,452.00 20% + BAL Total Est. Cost Distribution $ 3,609,600.00 $ 3,263,008.00 $ 346,592.00 Costs are estimated in current year dollars. Inflation may occur between the time of this agreement and project letting. **In accordance with Department policy for Connecting Highways, the City will contribute 25% of the design costs. **Costs include construction engineering. ***City roadway items include parking lane resurfacing, curb epoxy markings, parking stall markings, sidewalk replacements (including removal of brick pavers), adjusting manholes, and adjusting water valves. ****Community Sensitive Design (CSD) amenities considered to be the preference of the community are funded with 80% federal funding up to a maximum of $5,808.00. No state funding is permitted for CSD amenities. Costs in excess of the CSD funding limit shall be the responsibility of the Municipality. See Item 8 for Terms and Conditions. This request is subject to the terms and conditions that follow (pages 2 – 5); is made by the undersigned under proper authority to make such request for the designated Municipality, and upon signature by the State and delivery to the Municipality shall constitute agreement between the Municipality and the State. The initiation and accomplishment of the improvement will be subject to the applicable federal and state regulations. No term or provision of neither the State/Municipal Financial Agreement nor any of its attachments may be changed, waived or terminated orally but only by an instrument in writing executed by both parties to the State/Municipal Financial Agreement. Signed for and on behalf of the City of Menomonie Name Title Signature Date Signed for and on behalf of the State Name Title Signature Date City of Menomonie – Dunn County Page 2 of 5 ID 7600-00-03/73 – NW Region TERMS AND CONDITIONS: 1. The Municipality shall pay to the State all costs incurred by the State in connection with the improvement which exceeds federal/state financing commitments or are ineligible for federal/state financing. Local participation shall be limited to the items and percentages set forth in the Summary of Costs table, which shows Municipal funding participation. In order to guarantee the Municipality’s foregoing agreements to pay the State, the Municipality, through its above duly authorized officers or officials, agrees and authorizes the State to set off and withhold the required reimbursement amount as determined by the State from General Transportation Aids or any moneys otherwise due and payable by the State to the Municipality. 2. Funding of each project phase is subject to inclusion in an approved program and per the State’s Facility Development Manual (FDM) standards. Federal aid and/or state transportation fund financing will be limited to participation in the costs of the following items as specified in the Summary of Costs: (a) Design engineering and state review services. (b) Real Estate necessitated for the improvement. (c) Compensable utility adjustment and railroad force work necessitated for the project. (d) The grading, base, pavement, curb and gutter, and structure costs to State standards, excluding the cost of parking areas. (e) Storm sewer mains, culverts, laterals, manholes, inlets, catch basins, and connections for surface water drainage of the improvement; including replacement and/or adjustments of existing storm sewer manhole covers and inlet grates as needed. (f) Construction engineering incidental to inspection and supervision of actual construction work, except for inspection, staking, and testing of sanitary sewer and water main. (g) Signing and pavement marking necessitated for the safe and efficient flow of traffic, including detour routes. (h) Replacement of existing sidewalks necessitated by construction and construction of new sidewalk at the time of construction. Sidewalk is considered to be new if it’s constructed in a location where it has not existed before. (i) Replacement of existing driveways, in kind, necessitated by the project. (j) New installations or alteration resulting from roadway construction of standard State street lighting and traffic signals or devices. Alteration may include salvaging and replacement of existing components. (k) Eligible Community Sensitive Design (CSD) amenities considered to be the preference of the community, not to exceed CSD funding limit for the project. 3. Work necessary to complete the improvement to be financed entirely by the Municipality or other utility or facility owner includes the following items: (a) New installations of or alteration of sanitary sewers and connections, water, gas, electric, telephone, telegraph, fire or police alarm facilities, parking meters, and similar utilities. (b) New installation or alteration of signs not necessary for the safe and efficient flow of traffic. (c) Roadway and bridge width in excess of standards. (d) Construction inspection, staking, and material testing and acceptance for construction of sanitary sewer and water main. City of Menomonie – Dunn County Page 3 of 5 ID 7600-00-03/73 – NW Region  (e) Provide complete plans, specifications, and estimates for sanitary sewer and water main work. The Municipality assumes full responsibility for the design, installation, inspection, testing, and operation of the sanitary sewer and water system. This relieves the State and all of its employees from the liability for all suits, actions, or claims resulting from the sanitary sewer and water system construction. (f) Parking lane costs. (g) Coordinate, clean up, and fund any hazardous materials encountered during construction. All hazardous material cleanup work shall be performed in accordance to state and federal regulations. (h) Damages to abutting property due to change in street or sidewalk widths, grades, or drainage. (i) Conditioning, if required, and maintenance of detour routes. (j) Repair of damages to roads or streets caused by reason of their use in hauling materials incidental to the improvement. (k) 20% of costs of eligible Community Sensitive Design (CSD) amenities considered to be the preference of the community up to the CSD funding limit for the project, plus 100% of costs of eligible CSD amenities in excess of the CSD funding limit for the project. 4. As the work progresses, the Municipality will be billed for work completed which is not chargeable to federal/state funds. Upon completion of the project, a final audit will be made to determine the final division of costs. 5. If the Municipality should withdraw the project, it shall reimburse the State for any costs incurred by the State on behalf of the project. 6. The work will be administered by the State and may include items not eligible for federal/state participation. 7. The Municipality shall, in cooperation with the State, assist with public relations for the project and announcements to the press and such outlets as would generally alert the affected property owners and the community of the nature, extent, and timing of the project and arrangements for handling traffic within and around the project. 8. Basis for local participation: (a) 7600-00-03 Design Costs: The project within the City of Menomonie is connecting highway. Design costs will be 75% funded with Federal/State funds when the Municipality provides the remaining 25%, based on the Department’s policy for connecting highways. (b) 7600-00-73 Construction Costs: a. There is no local cost share for general roadway construction costs. b. Non-Participating Construction: Non-participating costs are ineligible for federal/state funding and will be 100% funded by the Municipality. Non-participating items include parking lane resurfacing, curb epoxy markings, parking stall markings, sidewalk replacements (including removal of brick pavers), adjusting manholes, and adjusting water valves. (c) CSD amenities are funded with 80% Federal funding up to a maximum of $5,808.00 when the Municipality agrees to provide the remaining 20% and any funds in excess of the CSD funding limit. CSD amenities included in the project are: a. Colored Concrete CSD funding is governed by Wis. Stat. 85.0205. The department will regularly review the total CSD funding on this and any associated improvement projects to ensure total CSD funding does not exceed City of Menomonie – Dunn County Page 4 of 5 ID 7600-00-03/73 – NW Region  statutory limits. If at any point CSD funding exceeds statutory limits, the department will notify the Municipality of any adjustments to CSD funding that may be required to remain in compliance with state statutes. Comments and Clarification: This agreement is an active agreement that may need to be amended as the project is designed. It is understood that these amendments may be needed as some issues have not been fully evaluated or resolved. The purpose of this agreement is to specify the local and state involvement in funding the project. A signed agreement is required before the State will prepare or participate in the preparation of detailed designs, acquire right-of-way, or participate in construction of a project that merits local involvement. City of Menomonie – Dunn County Page 5 of 5 ID 7600-00-03/73 – NW Region  REVISION #1 Revision #1 Date: September 30, 2024 STATE/MUNICIPAL FINANCIAL Date: March 23, 2021 AGREEMENT FOR A STATE- LET HIGHWAY PROJECT I.D.: 7610-00-08/78 Road Name: STH 29 This agreement supersedes the Limits: STH 25 S to USH 12 E agreement signed by the Municipality on February 11, 2022 and signed by County: Dunn the State on February 11, 2022. Roadway Length: 0.19 miles The signatory, City of Menomonie, hereinafter called the Municipality, through its undersigned duly authorized officers or officials, hereby requests the State of Wisconsin Department of Transportation, hereinafter called the State, to initiate and affect the highway or street improvement hereinafter described. The authority for the Municipality to enter into this agreement with the State is provided by Section 86.25(1), (2), and (3) of the Statutes. NEEDS AND ESTIMATE SUMMARY: Existing Facility - Describe and give reason for request: STH 29 is a principal arterial roadway. The segment is connecting highway within the City of Menomonie. It was last reconstructed in 1997 and the existing pavement has reached the end of its useful life. Proposed Improvement - Nature of work: The proposed improvement includes pavement resurfacing. Proposed improvements also include sidewalk replacements, driveway replacements, bump out additions, curb & gutter replacements, inlet replacements, removing brick pavers, adjusting inlet covers, adjusting manhole covers, adjusting water valves, coloring concrete, remove storm sewer, curb ramp upgrades, pavement marking, restoration, and any incidental items necessary to complete the work. Describe non-participating work included in the project and other work necessary to finish the project completely which will be undertaken independently by the municipality: Non-participating work includes parking lane resurfacing, curb epoxy markings, parking stall markings, spot driveway/sidewalk replacements (not at curb ramps), adjusting manholes, adjusting manholes, and adjusting water valves. City of Menomonie – Dunn County Page 1 of 5 ID 7610-00-08/78 – NW Region  TABLE 1: SUMMARY OF COSTS Total Est. Project Federal / State Municipal PHASE % % Cost Funds Funds ID 7610-00-08 Preliminary Engineering: Plan Development & State $ 135,000.00 $ 101,250.00 75% $ 33,750.00 25%* Review ID 7610-00-78** Construction: Participating Construction $ 754,600.00 $ 754,600.00 100% $ - 0% Non-Participating Construction City Items*** $ 70,125.00 $ - 0% $ 70,125.00 100% CSD Amenities **** $ 275.00 $ 220.00 80% MAX $ 55.00 20% + BAL Total Est. Cost Distribution $ 960,000.00 $ 856,070.00 $ 103,930.00 Costs are estimated in current year dollars. Inflation may occur between the time of this agreement and project letting. *In accordance with Department policy for Connecting Highways, the City will contribute 25% of the design costs. **Costs include construction engineering. ***City roadway items include parking lane resurfacing, curb epoxy markings, parking stall markings, spot driveway/sidewalk replacements (not at curb ramps), adjusting manholes, adjusting manholes, and adjusting water valves. ****Community Sensitive Design (CSD) amenities considered to be the preference of the community are funded with 80% federal funding up to a maximum of $220.00. No state funding is permitted for CSD items. Costs in excess of the CSD funding limit shall be the responsibility of the Municipality. See Item 8 of Terms and Conditions. This request is subject to the terms and conditions that follow (pages 2 – 5); is made by the undersigned under proper authority to make such request for the designated Municipality, and upon signature by the State and delivery to the Municipality shall constitute agreement between the Municipality and the State. The initiation and accomplishment of the improvement will be subject to the applicable federal and state regulations. No term or provision of neither the State/Municipal Financial Agreement nor any of its attachments may be changed, waived or terminated orally but only by an instrument in writing executed by both parties to the State/Municipal Financial Agreement. Signed for and on behalf of the City of Menomonie Name Title Signature Date Signed for and on behalf of the State Name Title Signature Date City of Menomonie – Dunn County Page 2 of 5 ID 7610-00-08/78 – NW Region TERMS AND CONDITIONS: 1. The Municipality shall pay to the State all costs incurred by the State in connection with the improvement which exceeds federal/state financing commitments or are ineligible for federal/state financing. Local participation shall be limited to the items and percentages set forth in the Summary of Costs table, which shows Municipal funding participation. In order to guarantee the Municipality’s foregoing agreements to pay the State, the Municipality, through its above duly authorized officers or officials, agrees and authorizes the State to set off and withhold the required reimbursement amount as determined by the State from General Transportation Aids or any moneys otherwise due and payable by the State to the Municipality. 2. Funding of each project phase is subject to inclusion in an approved program and per the State’s Facility Development Manual (FDM) standards. Federal aid and/or state transportation fund financing will be limited to participation in the costs of the following items as specified in the Summary of Costs: (a) Design engineering and state review services. (b) Real Estate necessitated for the improvement. (c) Compensable utility adjustment and railroad force work necessitated for the project. (d) The grading, base, pavement, curb and gutter, and structure costs to State standards, excluding the cost of parking areas. (e) Storm sewer mains, culverts, laterals, manholes, inlets, catch basins, and connections for surface water drainage of the improvement; including replacement and/or adjustments of existing storm sewer manhole covers and inlet grates as needed. (f) Construction engineering incidental to inspection and supervision of actual construction work, except for inspection, staking, and testing of sanitary sewer and water main. (g) Signing and pavement marking necessitated for the safe and efficient flow of traffic, including detour routes. (h) Replacement of existing sidewalks necessitated by construction and construction of new sidewalk at the time of construction. Sidewalk is considered to be new if it’s constructed in a location where it has not existed before. (i) Replacement of existing driveways, in kind, necessitated by the project. (j) New installations or alteration resulting from roadway construction of standard State street lighting and traffic signals or devices. Alteration may include salvaging and replacement of existing components. (k) Eligible Community Sensitive Design (CSD) amenities considered to be the preference of the community, not to exceed CSD funding limit for the project. 3. Work necessary to complete the improvement to be financed entirely by the Municipality or other utility or facility owner includes the following items: (a) New installations of or alteration of sanitary sewers and connections, water, gas, electric, telephone, telegraph, fire or police alarm facilities, parking meters, and similar utilities. (b) New installation or alteration of signs not necessary for the safe and efficient flow of traffic. (c) Roadway and bridge width in excess of standards. (d) Construction inspection, staking, and material testing and acceptance for construction of sanitary sewer and water main. (e) Provide complete plans, specifications, and estimates for sanitary sewer and water main work. The Municipality assumes full responsibility for the design, installation, inspection, testing, and operation of City of Menomonie – Dunn County Page 3 of 5 ID 7610-00-08/78 – NW Region  the sanitary sewer and water system. This relieves the State and all of its employees from the liability for all suits, actions, or claims resulting from the sanitary sewer and water system construction. (f) Parking lane costs. (g) Coordinate, clean up, and fund any hazardous materials encountered during construction. All hazardous material cleanup work shall be performed in accordance to state and federal regulations. (h) Damages to abutting property due to change in street or sidewalk widths, grades, or drainage. (i) Conditioning, if required, and maintenance of detour routes. (j) Repair of damages to roads or streets caused by reason of their use in hauling materials incidental to the improvement. (k) 20% of costs of eligible Community Sensitive Design (CSD) amenities considered to be the preference of the community up to the CSD funding limit for the project, plus 100% of costs of eligible CSD amenities in excess of the CSD funding limit for the project. 4. As the work progresses, the Municipality will be billed for work completed which is not chargeable to federal/state funds. Upon completion of the project, a final audit will be made to determine the final division of costs. 5. If the Municipality should withdraw the project, it shall reimburse the State for any costs incurred by the State on behalf of the project. 6. The work will be administered by the State and may include items not eligible for federal/state participation. 7. The Municipality shall, in cooperation with the State, assist with public relations for the project and announcements to the press and such outlets as would generally alert the affected property owners and the community of the nature, extent, and timing of the project and arrangements for handling traffic within and around the project. 8. Basis for local participation: (a) 7610-00-08 Design Costs: The project within the City of Menomonie is connecting highway. Design costs will be 75% funded with Federal/State funds when the Municipality provides the remaining 25%, based on the Department’s policy for connecting highways. (b) 7610-00-78 Construction Costs: a. Non-Participating Construction: Non-participating costs are ineligible for federal/state funding and will be 100% funded by the Municipality. Non-participating items include parking lane resurfacing, curb epoxy markings, parking stall markings, include parking lane resurfacing, curb epoxy markings, parking stall markings, spot driveway/sidewalk replacements (not at curb ramps), adjusting manholes, and adjusting water valves. (c) CSD amenities are funded with 80% Federal funding up to a maximum of $220.00 when the Municipality agrees to provide the remaining 20% and any funds in excess of the CSD funding limit. CSD amenities included in the project are: • Colored Concrete CSD funding is governed by Wis. Stat. 85.0205. The department will regularly review the total CSD funding on this and any associated improvement projects to ensure total CSD funding does not exceed statutory limits. If at any point CSD funding exceeds statutory limits, the department will notify the Municipality of any adjustments to CSD funding that may be required to remain in compliance with state statutes. City of Menomonie – Dunn County Page 4 of 5 ID 7610-00-08/78 – NW Region Comments and Clarification: This agreement is an active agreement that may need to be amended as the project is designed. It is understood that these amendments may be needed as some issues have not been fully evaluated or resolved. The purpose of this agreement is to specify the local and state involvement in funding the project. A signed agreement is required before the State will prepare or participate in the preparation of detailed designs, acquire right-of-way, or participate in construction of a project that merits local involvement. City of Menomonie – Dunn County Page 5 of 5 ID 7610-00-08/78 – NW Region  STATE/MUNICIPAL FINANCIAL Date: October 4, 2024 AGREEMENT FOR A STATE- LET I.D.: 7610-00-09/79 HIGHWAY PROJECT Road Name: STH 29 Limits: River Road to STH 25 South County: Dunn Roadway Length: 0.39 Miles The signatory, City of Menomonie, hereinafter called the Municipality, through its undersigned duly authorized officers or officials, hereby requests the State of Wisconsin Department of Transportation, hereinafter called the State, to initiate and affect the highway or street improvement hereinafter described. The authority for the Municipality to enter into this agreement with the State is provided by Section 86.25(1), (2), and (3) of the Statutes. NEEDS AND ESTIMATE SUMMARY: Existing Facility - Describe and give reason for request: STH 29 is a principal arterial roadway. The segment is connecting highway within the City of Menomonie. Proposed Improvement - Nature of work: The proposed improvement is pavement resurfacing on STH 29. The proposed improvements also include guardrail replacement, spot curb & gutter/sidewalk/driveway replacement, adjusting inlet covers, adjusting manhole covers, adjusting water valves, curb ramp upgrades, pavement marking, and any other items necessary to complete the work. Describe non-participating work included in the project and other work necessary to finish the project completely which will be undertaken independently by the municipality: Non-participating items include adjusting manholes, adjusting water valves, spot driveway/sidewalk replacement (not at curb ramps) and curb epoxy markings. City of Menomonie – Dunn County Page 1 of 4 ID 7610-00-09/79 – NW Region  TABLE 1: SUMMARY OF COSTS Total Est. Project Federal / State Municipal PHASE % % Cost Funds Funds ID 7610-00-09 Preliminary Engineering: Plan Development & State $ 154,800.00 $ 116,100.00 75% $ 38,700.00 25%* Review ID 7610-00-79** Construction: Participating Construction $ 889,900.00 $ 889,900.00 100% $ - 0% Non-Participating Construction City Items*** $ 56,100.00 $ - 0% $ 56,100.00 100% Total Est. Cost Distribution $ 1,100,800.00 $ 1,006,000.00 $ 94,800.00 Costs are estimated in current year dollars. Inflation may occur between the time of this agreement and project letting. *In accordance with Department policy for Connecting Highways, the City will contribute 25% of the design costs. **Estimates include construction engineering. ***City roadway items include adjusting manholes, adjusting water valves, spot driveway/sidewalk replacement (not at curb ramps) and curb epoxy markings. This request is subject to the terms and conditions that follow (pages 3 – 4); is made by the undersigned under proper authority to make such request for the designated Municipality, and upon signature by the State and delivery to the Municipality shall constitute agreement between the Municipality and the State. The initiation and accomplishment of the improvement will be subject to the applicable federal and state regulations. No term or provision of neither the State/Municipal Financial Agreement nor any of its attachments may be changed, waived or terminated orally but only by an instrument in writing executed by both parties to the State/Municipal Financial Agreement. Signed for and on behalf of the City of Menomonie Name Title Signature Date Signed for and on behalf of the State Name Title Signature Date City of Menomonie – Dunn County Page 2 of 4 ID 7610-00-09/79 – NW Region TERMS AND CONDITIONS: 1. The Municipality shall pay to the State all costs incurred by the State in connection with the improvement which exceeds federal/state financing commitments or are ineligible for federal/state financing. Local participation shall be limited to the items and percentages set forth in the Summary of Costs table, which shows Municipal funding participation. In order to guarantee the Municipality’s foregoing agreements to pay the State, the Municipality, through its above duly authorized officers or officials, agrees and authorizes the State to set off and withhold the required reimbursement amount as determined by the State from General Transportation Aids or any moneys otherwise due and payable by the State to the Municipality. 2. Funding of each project phase is subject to inclusion in an approved program and per the State’s Facility Development Manual (FDM) standards. Federal aid and/or state transportation fund financing will be limited to participation in the costs of the following items as specified in the Summary of Costs: (a) Design engineering and state review services. (b) Real Estate necessitated for the improvement. (c) Compensable utility adjustment and railroad force work necessitated for the project. (d) The grading, base, pavement, curb and gutter, and structure costs to State standards, excluding the cost of parking areas. (e) Storm sewer mains, culverts, laterals, manholes, inlets, catch basins, and connections for surface water drainage of the improvement; including replacement and/or adjustments of existing storm sewer manhole covers, and inlet grates as needed. (f) Construction engineering incidental to inspection and supervision of actual construction work, except for inspection, staking, and testing of sanitary sewer and water main. (g) Signing and pavement marking necessitated for the safe and efficient flow of traffic, including detour routes. (h) Replacement of existing sidewalks necessitated by construction and construction of new sidewalk at the time of construction. Sidewalk is considered to be new if it’s constructed in a location where it has not existed before. (i) Replacement of existing driveways, in kind, necessitated by the project. (j) New installations or alteration resulting from roadway construction of standard State street lighting and traffic signals or devices. Alteration may include salvaging and replacement of existing components. 3. Work necessary to complete the improvement to be financed entirely by the Municipality or other utility or facility owner includes the following items: (a) New installations of or alteration of sanitary sewers and connections, water, gas, electric, telephone, telegraph, fire or police alarm facilities, parking meters, and similar utilities. (b) New installation or alteration of signs not necessary for the safe and efficient flow of traffic. (c) Roadway and bridge width in excess of standards. (d) Construction inspection, staking, and material testing and acceptance for construction of sanitary sewer and water main. (e) Provide complete plans, specifications, and estimates for sanitary sewer and water main work. The Municipality assumes full responsibility for the design, installation, inspection, testing, and operation of the sanitary sewer and water system. This relieves the State and all of its employees from the liability for all suits, actions, or claims resulting from the sanitary sewer and water system construction. (f) Parking lane costs. City of Menomonie – Dunn County Page 3 of 4 ID 7610-00-09/79 – NW Region  (g) Coordinate, clean up, and fund any hazardous materials encountered during construction. All hazardous material cleanup work shall be performed in accordance to state and federal regulations. (h) Damages to abutting property due to change in street or sidewalk widths, grades, or drainage. (i) Conditioning, if required, and maintenance of detour routes. (j) Repair of damages to roads or streets caused by reason of their use in hauling materials incidental to the improvement. 4. As the work progresses, the Municipality will be billed for work completed which is not chargeable to federal/state funds. Upon completion of the project, a final audit will be made to determine the final division of costs. 5. If the Municipality should withdraw the project, it shall reimburse the State for any costs incurred by the State on behalf of the project. 6. The work will be administered by the State and may include items not eligible for federal/state participation. 7. The Municipality shall, in cooperation with the State, assist with public relations for the project and announcements to the press and such outlets as would generally alert the affected property owners and the community of the nature, extent, and timing of the project and arrangements for handling traffic within and around the project. 8. Basis for local participation: (a) 7610-00-09 Design Costs: The project within the City of Menomonie is connecting highway. Design costs will be 75% funded with Federal/State funds when the Municipality provides the remaining 25%, based on the Department’s policy for connecting highways. (b) 7610-00-79 Construction Costs: a. Participating Construction: There is no local cost share for general roadway construction costs. b. Non-Participating Construction: Non-participating costs are ineligible for federal/state funding and will be 100% funded by the Municipality. Non-participating items include adjusting manholes, adjusting water valves, spot driveway/sidewalk replacement (not at curb ramps) and curb epoxy markings. Comments and Clarification: This agreement is an active agreement that may need to be amended as the project is designed. It is understood that these amendments may be needed as some issues have not been fully evaluated or resolved. The purpose of this agreement is to specify the local and state involvement in funding the project. A signed agreement is required before the State will prepare or participate in the preparation of detailed designs, acquire right-of-way, or participate in construction of a project that merits local involvement. City of Menomonie – Dunn County Page 4 of 4 ID 7610-00-09/79 – NW Region  REVISION #1 Revision #1 Date: September 27, 2024 Date: March 22, 2021 STATE/MUNICIPAL FINANCIAL AGREEMENT FOR A STATE- LET I.D.: 7220-00-09/79 HIGHWAY PROJECT Road Name: STH 25 Limits: 12th Avenue to USH 12 East This agreement supersedes the agreement signed by the Municipality on County: Dunn February 11, 2022 and signed by the Roadway Length: 0.51 miles State on February 11, 2022. The signatory, City of Menomonie, hereinafter called the Municipality, through its undersigned duly authorized officers or officials, hereby requests the State of Wisconsin Department of Transportation, hereinafter called the State, to initiate and affect the highway or street improvement hereinafter described. The authority for the Municipality to enter into this agreement with the State is provided by Section 86.25(1), (2), and (3) of the Statutes. NEEDS AND ESTIMATE SUMMARY: Existing Facility - Describe and give reason for request: STH 25 is a principal arterial roadway. The segment is connecting highway within the City of Menomonie. It was last reconstructed in 1997 and the existing pavement has reached the end of its useful life. Proposed Improvement - Nature of work: The proposed improvement is pavement resurfacing, including traffic signal modifications, adding curb bulb-outs, sidewalk replacements, driveway replacements, curb & gutter replacements, one inlet replacement, removing brick pavers, adjusting inlet & manhole covers, adjusting water valves, coloring concrete, curb ramp upgrades, pavement marking, and any other items necessary to complete the work. Describe non-participating work included in the project and other work necessary to finish the project completely which will be undertaken independently by the municipality: Non-participating items include parking lane resurfacing, curb epoxy markings, parking stall markings, spot driveway/sidewalk replacements (not at curb ramps) and adjusting manholes and water valves. City of Menomonie – Dunn County Page 1 of 5 ID 7220-00-09/79 – NW Region  TABLE 1: SUMMARY OF ESTIMATED COSTS Total Est. Project Federal / State Municipal PHASE % % Cost Funds Funds ID 7220-00-09 Preliminary Engineering: Plan Development & State Review $ 334,800.00 $ 251,100.00 75% $ 83,700.00 25%* ID 7220-00-79** Construction: Participating Construction $ 1,870,550.00 $ 1,870,550.00 100% $ - 0% Non-Participating Construction City Items*** $ 170,500.00 $ - 0% $ 170,500.00 100% CSD Amenities **** $ 4,950.00 $ 3,960.00 80% MAX $ 990.00 20% + BAL Total Est. Cost Distribution $ 2,380,800.00 $ 2,125,610.00 $ 255,190.00 Costs are estimated in current year dollars. Inflation may occur between the time of this agreement and project letting. *In accordance with Department policy for Connecting Highways, the City will contribute 25% of the design costs. **Estimates include construction engineering. ***City roadway items includes parking lane resurfacing, curb epoxy markings, parking stall markings, spot driveway/sidewalk replacements (not at curb ramps), and adjustment of manholes and water valves. ****Community Sensitive Design (CSD) amenities considered to be the preference of the community are funded with 80% federal funding up to a maximum of $3,960.00. No state funding is permitted for CSD amenities. Costs in excess of the CSD funding limit shall be the responsibility of the Municipality. See Item 8 of Terms and Conditions. This request is subject to the terms and conditions that follow (pages 2 – 5); is made by the undersigned under proper authority to make such request for the designated Municipality, and upon signature by the State and delivery to the Municipality shall constitute agreement between the Municipality and the State. The initiation and accomplishment of the improvement will be subject to the applicable federal and state regulations. No term or provision of neither the State/Municipal Financial Agreement nor any of its attachments may be changed, waived or terminated orally but only by an instrument in writing executed by both parties to the State/Municipal Financial Agreement. Signed for and on behalf of the City of Menomonie Name Title Signature Date Signed for and on behalf of the State Name Title Signature Date City of Menomonie – Dunn County Page 2 of 5 ID 7220-00-09/79 – NW Region TERMS AND CONDITIONS: 1. The Municipality shall pay to the State all costs incurred by the State in connection with the improvement which exceeds federal/state financing commitments or are ineligible for federal/state financing. Local participation shall be limited to the items and percentages set forth in the Summary of Costs table, which shows Municipal funding participation. In order to guarantee the Municipality’s foregoing agreements to pay the State, the Municipality, through its above duly authorized officers or officials, agrees and authorizes the State to set off and withhold the required reimbursement amount as determined by the State from General Transportation Aids or any moneys otherwise due and payable by the State to the Municipality. 2. Funding of each project phase is subject to inclusion in an approved program and per the State’s Facility Development Manual (FDM) standards. Federal aid and/or state transportation fund financing will be limited to participation in the costs of the following items as specified in the Summary of Costs: (a) Design engineering and state review services. (b) Real Estate necessitated for the improvement. (c) Compensable utility adjustment and railroad force work necessitated for the project. (d) The grading, base, pavement, curb and gutter, and structure costs to State standards, excluding the cost of parking areas. (e) Storm sewer mains, culverts, laterals, manholes, inlets, catch basins, and connections for surface water drainage of the improvement; including replacement and/or adjustments of existing storm sewer manhole covers and inlet grates as needed. (f) Construction engineering incidental to inspection and supervision of actual construction work, except for inspection, staking, and testing of sanitary sewer and water main. (g) Signing and pavement marking necessitated for the safe and efficient flow of traffic, including detour routes. (h) Replacement of existing sidewalks necessitated by construction and construction of new sidewalk at the time of construction. Sidewalk is considered to be new if it’s constructed in a location where it has not existed before. (i) Replacement of existing driveways, in kind, necessitated by the project. (j) New installations or alteration resulting from roadway construction of standard State street lighting and traffic signals or devices. Alteration may include salvaging and replacement of existing components. (k) Eligible Community Sensitive Design (CSD) amenities considered to be the preference of the community, not to exceed CSD funding limit for the project. 3. Work necessary to complete the improvement to be financed entirely by the Municipality or other utility or facility owner includes the following items: (a) New installations of or alteration of sanitary sewers and connections, water, gas, electric, telephone, telegraph, fire or police alarm facilities, parking meters, and similar utilities. (b) New installation or alteration of signs not necessary for the safe and efficient flow of traffic. (c) Roadway and bridge width in excess of standards. (d) Construction inspection, staking, and material testing and acceptance for construction of sanitary sewer and water main. (e) Provide complete plans, specifications, and estimates for sanitary sewer and water main work. The Municipality assumes full responsibility for the design, installation, inspection, testing, and operation of City of Menomonie – Dunn County Page 3 of 5 ID 7220-00-09/79 – NW Region  the sanitary sewer and water system. This relieves the State and all of its employees from the liability for all suits, actions, or claims resulting from the sanitary sewer and water system construction. (f) Parking lane costs. (g) Coordinate, clean up, and fund any hazardous materials encountered during construction. All hazardous material cleanup work shall be performed in accordance to state and federal regulations. (h) Damages to abutting property due to change in street or sidewalk widths, grades, or drainage. (i) Conditioning, if required, and maintenance of detour routes. (j) Repair of damages to roads or streets caused by reason of their use in hauling materials incidental to the improvement. (k) 20% of costs of eligible Community Sensitive Design (CSD) amenities considered to be the preference of the community up to the CSD funding limit for the project, plus 100% of costs of eligible CSD amenities in excess of the CSD funding limit for the project. 4. As the work progresses, the Municipality will be billed for work completed which is not chargeable to federal/state funds. Upon completion of the project, a final audit will be made to determine the final division of costs. 5. If the Municipality should withdraw the project, it shall reimburse the State for any costs incurred by the State on behalf of the project. 6. The work will be administered by the State and may include items not eligible for federal/state participation. 7. The Municipality shall, in cooperation with the State, assist with public relations for the project and announcements to the press and such outlets as would generally alert the affected property owners and the community of the nature, extent, and timing of the project and arrangements for handling traffic within and around the project. 8. Basis for local participation: (a) 7220-00-09 Design Costs: The project within the City of Menomonie is connecting highway. Design costs will be 75% funded with Federal/State funds when the Municipality provides the remaining 25%, based on the Department’s policy for connecting highways. (b) 7220-00-79 Construction Costs: i. There is no local cost share for general roadway construction costs. ii.Non-Participating Construction: Non-participating costs are ineligible for federal/state funding and will be 100% funded by the Municipality. Non-participating items include parking lane resurfacing, curb epoxy markings, parking stall markings, spot driveway/sidewalk replacements (not at curb ramps), and adjustment of manholes and water valves. (c) CSD amenities are funded with 80% Federal funding up to a maximum of $3,960.00 when the Municipality agrees to provide the remaining 20% and any funds in excess of the CSD funding limit. CSD amenities included in the project are: • Colored Concrete CSD funding is governed by Wis. Stat. 85.0205. The department will regularly review the total CSD funding on this and any associated improvement projects to ensure total CSD funding does not exceed statutory limits. If at any point CSD funding exceeds statutory limits, the department will notify the Municipality of any adjustments to CSD funding that may be required to remain in compliance with state statutes. City of Menomonie – Dunn County Page 4 of 5 ID 7220-00-09/79 – NW Region Comments and Clarification: This agreement is an active agreement that may need to be amended as the project is designed. It is understood that these amendments may be needed as some issues have not been fully evaluated or resolved. The purpose of this agreement is to specify the local and state involvement in funding the project. A signed agreement is required before the State will prepare or participate in the preparation of detailed designs, acquire right-of-way, or participate in construction of a project that merits local involvement. City of Menomonie – Dunn County Page 5 of 5 ID 7220-00-09/79 – NW Region 11/4/2024