City Council

MERRIAM CITY COUNCIL AGENDA CITY HALL 9001 WEST 62ND STREET January 25, 2021 7:00 P.M. This is a virtual meeting. The public may participate by joining the meeting at: https://us02web.zoom.us/j/87121805375?pwd=czJGZ1QrT3JyK0xUOHZhTmxFSWhsUT09 Passcode: 861705 1-346-248-7799 Webinar ID: 871 2180 5375 Passcode: 861705 If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Administrative Office at 913-322-5500 no later than 24 hours prior to the beginning of the meeting. I. CALL TO ORDER - PLEDGE OF ALLEGIANCE II. ROLL CALL III. PUBLIC ITEMS In response to COVID-19 and remote City Council meetings, the public comment process that normally occurs during the City Council meeting has temporarily changed. Members of the public are still encouraged to share comments about matters that may or may not appear on the agenda by the following process below: Submit public comment to the City Clerk at jpinnick@merriam.org by 6 p.m. on the date of the meeting; comments are limited to 500 words; must include “Public Comment” in the subject line; commenters must include their name and their address. Late submissions, submissions without “Public Comment” in the subject line; and comments without name and address will not be read into the public record. In accordance with the Governing Body Rules of Procedure, the City reserves the right to refuse Public Comments that are personal, impertinent or slanderous. IV. CONSENT AGENDA All items listed under the heading are considered to be routine by the City Council and may be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which case that item will be removed from the Consent Agenda and considered separate.  1. Consider approval of the minutes of the City Council meeting held January 11, 2021. V. MAYOR’S REPORT 1. Legislative Update – Stuart Little 2. 2020 Year in Review Video. VI. COUNCIL ITEMS 1. Consider approval of an ordinance amending Chapter 68 of the Merriam Municipal regarding prohibition of pedestrians upon medians and roadways at certain intersections.(first reading) 2. Monthly Finance Report. 3. Community Development Update. VII. STAFF ITEMS VIII. EXECUTIVE SESSION IX. ADJOURNMENT Respectfully submitted, Juliana Pinnick City Clerk City Council Minutes January 11, 2021 MERRIAM CITY COUNCIL MINUTES CITY HALL 9001 WEST 62ND STREET January 11, 2021 7:00 P.M. This was a virtual meeting via Zoom I. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Sissom called the meeting to order at 7:00 pm. Council and staff said the Pledge of Allegiance. Mayor Sissom asked for a moment of silence to reflect on the current situation that occurred at the nation’s capital. II. ROLL CALL The following Councilmembers were present via Zoom meeting: Scott Diebold Chris Evans Hands Bruce Kaldahl Brian Knaff David Neal Bob Pape Jason Silvers Whitney Yadrich was absent. Staff present via Zoom meeting: Chris Engel, City Administrator; Ryan Denk, City Attorney; Meredith Hauck, Assistant City Administrator; Jim MacDonald, Public Works Director; Jenna Gant, Communication and Public Engagement Manager; Darren McLaughlin, Police Chief; Anna Slocum. Parks and Recreation Director; Bryan Dyer, Community Development Director; Donna Oliver, Finance Director; and Juli Pinnick, City Clerk. III. PUBLIC ITEMS In response to COVID-19 and remote City Council meetings, the public comment process that normally occurs during the City Council meeting has temporarily changed. Members of the public are still encouraged to share comments about matters that may or may not appear on the agenda by the following process below: 1 City Council Minutes January 11, 2021 Submit public comment to the City Clerk at jpinnick@merriam.org by 6 p.m. on the date of the meeting; comments are limited to 500 words; must include “Public Comment” in the subject line; commenters must include their name and their address. Late submissions, submissions without “Public Comment” in the subject line; and comments without name and address will not be read into the public record. In accordance with the Governing Body Rules of Procedure, the City reserves the right to refuse Public Comments that are personal, impertinent or slanderous. There were no Public Comments submitted. IV. CONSENT AGENDA All items listed under the heading are considered to be routine by the City Council and may be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which case that item will be removed from the Consent Agenda and considered separate. 1. Consider approval of the minutes of the City Council meeting held December 14, 2020. 2. Consider approval of a facility partnership agreement with Peerfit. Councilmember Silvers asked that item 2 be removed from the Consent Agenda. COUNCILMEMBER PAPE MOVED THAT THE COUNCIL APPROVE CONSENT AGENDA ITEM 1. COUNCILMEMBER NEAL SECONDED AND THE MOTION WAS UNANIMOUSLY APPROVED. Councilmember Silvers asked how the reimbursement for use of the facility works. Parks and Recreation Director Anna Slocum responded that this agreement is a benefit offered through an employer benefit program. The reimbursement is sent to the city based on the membership visit type. COUNCILMEMBER PAPE MOVED THAT THE COUNCIL APPROVE CONSENT AGENDA ITEM 2. COUNCILMEMBER HANDS SECONDED AND THE MOTION WAS UNANIMOUSLY APPROVED. 2 City Council Minutes January 11, 2021 V. MAYOR’S REPORT 1. 4th Quarter 2020 Employee Service Awards. City Administrator Chris Engel recognized the following employees: 10 Years of Service Sheila Sheridan - Court Administrator Laura Larison - Police Department VI. COUNCIL ITEMS 1. Consider approval of an agreement with Overland Park amending a traffic signal agreement and approval of a Memorandum of Understanding. Police Chief Darren McLaughlin provided the background for this item. On November 23, 2020, the Council approved the purchase in installation of License Plate Reader (LPR) cameras at 67th and Carter and 75th and Kings Cove Dr. That proposal required sharing infrastructure owned and maintained by the City of Overland Park to transmit the LPR data from the camera at 75th and Kings Cove Drive to the City of Merriam. The City of Merriam currently has an agreement with the City of Overland Park in sharing maintenance and infrastructure related to traffic signals. This updated agreement allows the City of Merriam to use Overland Park’s current traffic signal infrastructure to route data from the LPR camera installed at 75th and Kings Cove drive to our server. The Memorandum of Understanding allows for the City of Overland Park and the City of Merriam to view Intersection Camera feeds (not LPR Data). These cameras allow those with access to view real time traffic conditions and allow review of recorded video in the investigation of criminal activity or accidents. The City of Overland Park and the City of Merriam would benefit from having view only access to each other’s intersection cameras because criminal activity and accidents frequently occur on or crosses each other’s borders. This agreement will not grant any access to any other camera feeds, to include security camera feeds or LPR camera data. Councilmember Neal asked if the agreement only covers the sharing of camera only on 75th St. Chief McLaughlin responded that the Memorandum of Understanding would allow for sharing of all of the City of Merriam’s cameras and the City of Overland Park intersection cameras. 3 City Council Minutes January 11, 2021 Mayor Sissom commented that as crime has been increasing lately, it appears that having the capability to view this data from another cities as criminals make their way through Merriam will be very helpful. Chief Mc Laughlin commented that there has been an increase in the number of people under the influence of alcohol. DUI arrests have had a huge increase in 2020. There appears to be more people acting violent as well, and it is unclear what the cause of the increased violence is. Having more people driving under the influence and the increase in violence is more dangerous for the public and police officers. Councilmember Neal asked if there is video sharing throughout the county with other jurisdictions and how the vehicle pursuits coming from other cities are handled. Chief McLaughlin commented that Overland Park has other agreements with neighboring cities however, this is the first video sharing agreement for Merriam. Having a shared system with other jurisdictions would be helpful in dealing with vehicle pursuits and he anticipates the video sharing across multiple jurisdictions will be more prevalent in the future. COUNCILMEMBER PAPE MOVED THAT THE COUNCIL APPROVE AN ADDENDUM TO THE AGREEMENT BETWEEN THE CITY OF MERRIAM AND OVERLAND PARK FOR OPERATION AND MAINTENANCE OF TRAFFIC SIGNALS. COUNCILMEMBER HANDS SECONDED AND THE MOTION WAS UNANIMOUSLY APPROVED. COUNCILMEMBER PAPE MOVED THAT THE COUNCIL APPROVE A MEMORANDUM OF UNDERSTANDING WITH OVERLAND PARK FOR VIDEO CAMERA FEED SHARING. COUNCILMEMBER HANDS SECONDED AND THE MOTION WAS UNANIMOUSLY APPROVED. 2. Consider approval of a contract with U.S. Bank for banking services. Finance Director Donna Oliver provided the background for this item. The City has utilized U.S. Bank for our operating banking provider since 2009. In an effort to ensure that the City was still receiving competitive pricing on services and interest rates, a Request for Proposals (RFP) for Banking Services was issued October 26, with a due date of November 24. The City received proposals from seven eligible banks. The proposals were reviewed by the finance director, city accountant and Adam Pope, a staff member of Columbia Capital Investments, the City’s financial advisor. 4 City Council Minutes January 11, 2021 Each proposal was judged on several criteria including financial strength and stability, governmental experience, cost, scope and effectiveness of services provided, location of branch office, and interest offered on idle funds. Staff is recommending U.S. Bank as the continued provider of banking services. U.S. Bancorp, the parent company of U.S. Bank is the 5th largest U.S. commercial bank with assets of $540 billion, loans of $307 billion, deposits of $413 billion and over 70,000 employees. The bank offers a specialized “Government Banking Division” which provides a high level of expertise to assist with the unique needs and requirements of municipalities. U.S. Bank has provided extraordinary service to the City in the past, has been a good partner, and offers competitive fees. They have a branch located in Merriam just a few blocks from City Hall. Staying with them allows the City to avoid the implementation cost of staff time and supplies. In addition, they have included a Loyalty Bonus of $5,000 to be used to offset costs of fees or supplies. Councilmember Silvers asked if U.S. Bank is a B Corporation or a Global Alliance for Banking Values member business. A Global Alliance member typically supports environmental and sustainability worldwide. Ms. Oliver said that she did not know if U.S. Bank was or not and would check to see. Councilmember Yadrich commented that she has a list of banks and finance companies that are Global Alliance members and she will share that information with Councilmember Silvers and staff. COUNCILMEMBER PAPE MOVED THAT THE COUNCIL APPROVE A CONTRACT WITH U.S. BANK FOR BANKING SERVICES. COUNCILMEMBER HANDS SECONDED AND THE MOTION WAS UNANIMOUSLY APPROVED. 3. CIP Update. Public Works Director Jim MacDonald provided the following CIP Updates: 2021 CARS project - East Frontage Rd. from 67th to 75th St., staff met with Affinis to verify the quantities on the project and they are finishing the final plans for the project which will likely go out for bid in late January. 2021 Mill and Overlay Program - Affinis is working on this project as well and will be part of the CARS bid package. Streets included in the 2021 program include Goodman St. to the north city limits to Johnson Dr.; 55th Ter. from 5 City Council Minutes January 11, 2021 Goodman to Lowell; 55th St. from Antioch to Hadley, 51st Place, west to Knox and Perry Ln. south to 51st St. also included with this project is Craig Rd. from Shawnee Mission Parkway to 51st St. 2021 Sidewalk Maintenance and Repair Project - this project will be included in the same bid package as well. Staff has identified several locations for sidewalk maintenance from Mastin east to Campbell Ln. from Johnson Dr. south to Shawnee Mission Parkway. Councilmember Hands asked about the traffic calming bumps on Goodman and what will happen to them with the Mill and Overlay. Mr. MacDonald commented that the plan is to mill them off and leave the curb bump out to assist with the traffic calming. There will be pavement markings around the bump outs. Councilmember Silvers complimented the Public Works Department on the great job of snow removal and requested a ride along with a snow plow driver at some point in the future, if possible. Councilmember Pape asked about adding bike lanes to the East Frontage Rd. project. He asked about the bike route emblems that some cities have painted on the pavement. Mr. MacDonald commented that with all projects the engineer always looks at ways to improve the roadways which includes adding bike lanes, if possible. With that project, there is not enough easement to add bike lanes, as well there is concerns over the speed on that road. Regarding the bike emblems, he commented that a neighboring city received a grant to put those on the pavement however, it is unclear if having those emblems on the roadways really helps with safety. VII. STAFF ITEMS Assistant City Administrator Meredith Hauck commented that the Council Chamber video project is moving along and the city has received quotes for the services. It has been determined that the best option is to do the videotaping and closed captioning in house rather that use a service. She wanted to confirm that the council desires a system with a single camera shot showing the Council Chambers with the option to switch cameras to a presentation view. The video would not be live streamed but posted later with closed captioning. Because the 6 City Council Minutes January 11, 2021 bids came in within the City Administrators spending authority, council would not be required to formally approve the purchase. Councilmember Pape commented that is good with the wide angle camera shot and presentation view but, wants to make sure the system could be expanded if desired in the future but for now, he feels those options are acceptable. Councilmember Neal concurred with Councilmember Pape’s comments. VIII. EXECUTIVE SESSION THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COUNCIL, COUNCILMEMBER PAPE MOVED TO ADJOURN AT 7:42 PM. COUNCILMEMBER HANDS SECONDED AND THE MOTION WAS UNANIMOUSLY APPROVED. IX. ADJOURNMENT Respectfully submitted, Juliana Pinnick City Clerk 7  AGENDA ITEM INFORMATION FORM An ordinance amending Chapter 68, Article II, Division 2; prohibition of pedestrians standing, sitting, entering, or staying upon medians and roadways at AGENDA ITEM: certain intersections (FIRST READING) SUBMITTED BY: Chief Darren McLaughlin MEETING DATE: 01/11/2021 PROJECT BACKGROUND/DESCRIPTION: In March 2017, the Merriam Police Department began using Data-Driven Approaches to Crime and Traffic Study (DDACTS) enforcement to identify areas with high incidences of crime, crashes, and traffic violations. Part of the implementation of DDACS included the utilization of a Crime Analyst who has specialized training in the gathering, analysis, and interpretation of vast amounts of public safety data. This data is used to better allocate resources in a proactive manner to improve public safety. From a traffic perspective, DDACS uses statistics and field-generated data to determine the most effective places and times to patrol areas in Merriam to minimize traffic crashes. In addition to location information, analysis of the data also helps identify potential causes of crashes, informs city staff where focused enforcement should occur, and identifies other actions that might be appropriate such as geometric changes to intersections or traffic signal timings. Upon recent analysis of 10-years of crash data, the Crime Analyst has identified that just 9 of 388 intersections are responsible for over 50% of all crashes and 5 of 8 deaths. Those nine intersections and their respective number of crashes are listed below. Of note, a similar analysis conducted with the last 2 years’ data did not change any of these nine locations. • I-35 and Shawnee Mission Parkway (784 crashes) • I-35 and Johnson Drive (454 crashes) • 75th Street and I-35 (435 crashes) • 67th Street and I-35 (338 crashes) • Antioch and I-35 (309 crashes) • Antioch and Shawnee Mission Parkway (291 crashes) • Antioch and Johnson Drive (136 crashes) • 75th Street and East Frontage Road (124 crashes) • Shawnee Mission Parkway and Mastin (123 crashes) The analysis indicates there are two key contributing factors common to most of these intersections: increased traffic volume due to I-35 proximity and distracted driving. Also present at several of these intersections are pedestrians in the median that take advantage of the increased traffic counts and longer signal timings to advocate for a specific cause i.e. local church parishioners, boy scouts, local sporting teams, other solicitors, etc. The presence of these groups or individuals standing within the roadway add to a driver’s distraction. While we do not have the ability to change the proximity of these intersections to the highway, we do have the ability to address distracted driving. In Merriam, over 50% of all crashes are caused by some form of distracted driving. Distractions occurring inside a vehicle are addressed in the Standard Traffic Ordinance (STO), specifically inattentive driving, texting, and driving while wearing headphones. Outside the vehicle the City Code states the City has an obligation in “ensuring that the public is not endangered or distracted by the unsafe, disorderly, indiscriminate or unnecessary use of signs and attention-attracting devices, including the promotion of traffic safety by reducing the visual distraction of motorists.” Per Code, visual distractions can include banners, streamers, inflatables or signs that are either stationary or moving such as signs displayed by pedestrians in or near our intersections. In circumstances where these distractions constitute a traffic hazard or detriment to traffic safety they should be prohibited. In light of these facts and to increase traffic safety, I believe we should make every effort to reduce the amount of distractions for our motorists, especially in these high traffic volume, high accident areas. Accordingly, the attached ordinance will prohibit pedestrians from remaining on the medians at the above listed intersections other than to legally cross the street. This ordinance does not impact the other 379 intersections because the data indicates there is less traffic and crashes in these areas. Upon approval, violation of the ordinance would be a Class C misdemeanor. If convicted, a person guilty of violating this ordinance could be sentenced to a fine not to exceed $499 and/or imprisonment not to exceed thirty (30) days. However, the process of enforcement would focus primarily on education. The attached ordinance has been approved by the City Attorney Ryan Denk and has been reviewed and approved by Merriam Municipal Judge John Harvell. CITY COUNCIL GOALS AND OBJECTIVES 3.4 Improve safety for all modes of travel throughout the community FINANCIAL IMPACT Amount of Request/Contract: N/A Amount Budgeted: N/A Funding Source/Account #: N/A SUPPORTING DOCUMENTS Draft Ordinance Map with accident counts and traffic counts ACTION NEEDED/STAFF RECOMMENDATION None – First Reading  ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 68, ARTICLE II, DIVISION 2; PROHIBITION ON PEDESTRIANS STANDING, SITTING, ENTERING, OR STAYING UPON MEDIANS AND ROADWAYS AT CERTAIN INTERSECTIONS. WHEREAS, upon the request of and after consultation with the Governing Body, the Chief of Police of the Merriam Police Department has investigated the dangers presented by the presence of persons on medians and on certain trafficways and has determined that the presence of persons on medians and on certain trafficways presents a risk to the health and safety of pedestrians and motorists due to the proximity of pedestrians to oncoming traffic at such trafficways; WHEREAS, the high volume of motor vehicles traveling on certain trafficways within the City of Merriam combined with the presence of pedestrians on or near such trafficways creates inherently dangerous circumstances which jeopardize the public health, safety, and welfare of the citizens of the City of Merriam driving on such trafficways; WHEREAS, after consultation with the Chief of Police of the Merriam Police Department, the Governing Body finds that pedestrians distracting drivers from driving in a safe and attentive manner by approaching a stopped vehicle, attracting and/or attempting to attract attention of the driver of a motor vehicle, or otherwise inhibiting drivers’ ability to focus on the task of driving through their presence and proximity to trafficways in the City of Merriam creates a public safety hazard; WHEREAS, it is the intent of this ordinance and the new Section 68-50 to protect the health, safety, and welfare of the citizens of the City of Merriam to assure the free, orderly, undisrupted, and safe activity of motor vehicles at designated intersections within the City of Merriam and to provide for the safety and interests of pedestrians and occupants of motor vehicles at designated intersections within the City of Merriam to reduce the number of accidents involving pedestrians and motor vehicles within the City of Merriam; WHEREAS, the prohibitions set forth in the new Section 68-50 are narrowly tailored to serve the significant interest of promoting and protecting the public health, safety, and welfare and that these prohibitions leave open ample alternative channels of communication throughout the City of Merriam. NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF MERRIAM, KANSAS THAT: SECTION 1. Chapter 68, Article II, Section 68-50 of the Code of Ordinances of the City of Merriam, Kansas is hereby amended to read as follows:  Sec. 68-50. Prohibition – Pedestrians standing, sitting, entering, or staying upon medians and roadways at certain intersections. (a) Purpose. The purpose of this section is to promote and protect the public health, safety, and welfare of the citizens of the City of Merriam while leaving open ample alternative channels of communication throughout the City of Merriam. (b) Prohibitions. (1) It shall be unlawful for any person to stand, sit, or otherwise go upon any median or roadway or remain upon or alongside any median or roadway at any of the intersections within the borders within the City of Merriam identified in subsection (d) of this Section and approach a vehicle stopped on the roadway or to attempt to attract the attention of the driver or occupant of a motor vehicle at any such intersections. In addition, no person shall activate a pedestrian crosswalk signal for any purpose other than to stop traffic to allow such person to lawfully cross the roadway. It is prima facie evidence of a violation of this subsection of this section if a person remains on the median or roadway at an intersection identified in subsection (d) of this section through two consecutive opportunities to lawfully cross the roadway. This may include a change in the traffic control signal or lack of traffic. After two such consecutive opportunities, such person shall not be considered to be using the crosswalk for legally recognized purposes under subsection (c) of this section. (2) No driver or operator of a motor vehicle shall park, stop, or leave idle a vehicle on a roadway at any of the intersections identified in subsection (d) of this section or suddenly decrease the speed of such vehicle or deviate from a traffic lane for the purpose of interacting with persons violating subsection (b)(1) of this section. (c) Exceptions. Subsection (b)(1) of this section shall not apply to: (1) Persons using a crosswalk to lawfully cross a roadway. (2) Persons engaged in law enforcement, emergency, or rescue activities, including providing assistance to an injured or disabled vehicle or person. (3) Persons engaged in repair or maintenance activities of roadways or highways under the direction of the City of Merriam or the State of Kansas. (4) Streets or portions thereof that have been closed pursuant to authorization from the City of Merriam. (d) Designated Intersections. Due to the high number of reported motor vehicle accidents and the prevalence of distracted driving as a contributing factor in such accidents, the following intersections are hereby designated as having restricted pedestrian activity as specified in subsection (b) of this section: • Shawnee Mission Parkway and I-35 • Johnson Drive and I-35 • 75th Street and I-35 • 67th Street and I-35 • Antioch Road and I-35 • Antioch Road and Shawnee Mission Parkway • Antioch Road and Johnson Drive • 75th Street and East Frontage Road • Shawnee Mission Parkway and Mastin Street (e) Penalty. Any person who violates the provisions of this section is guilty of a misdemeanor. Upon conviction, a person guilty of violating this section shall be sentenced to a fine not to exceed $499.00 and/or imprisonment not to exceed thirty (30) days. (f) Severability. If any subsection, sentence, clause, or other provision of this section is held invalid or unconstitutional by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this section. SECTION 2. Existing Sections. Those sections of Chapter 68 of the Code of Ordinances of the City of Merriam, Kansas not heretofore repealed or mentioned herein shall remain in full force and effect. SECTION 3. Severability. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity and constitutionality of the remaining portions of this Ordinance and the Governing Body hereby declares that it would have passed the remaining portions of this Ordinance if it would have known that such part or parts hereof would be declared invalid. SECTION 4. Take Effect. This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the official city newspaper, all as provided by applicable law. PASSED by the Governing body on this day of , 20 . APPROVED AND SIGNED by the Mayor on this day of , 20 .  Ken Sissom, Mayor of the City of Merriam, Kansas (Seal) ATTEST: Julianna Pinnick, City Clerk for the City of Merriam, Kansas APPROVED AS TO FORM: Ryan Denk, City Attorney 2010—2020 TOP CRASH LOCATIONS WITH DAILY TRAFFIC NUMBERS Total Crashes Vehicles per 24 hours Antioch Rd/I-35 309 I-35/Johnson Dr Antioch/Johnson 454 136 10,000—12,000 Johnson Drive Mastin/Shawnee Mission Pkwy 123 Antioch/Shawnee Mission Pkwy 291 43000—45,000 Shawnee Mission Parkway Antioch Road I-35/Shawnee Mission Pkwy 10,000—15,000 784 10,000 67th Street 67th/I-35 338 153,000 75th/I-35 435 75th/E Frontage 124 75th Street 15,000—20,000 CIT Y OF MERRIAM, K ANSAS MONTHLY FINANCIAL REPORT Dec 2020-Prelim Finance Department  City of Merriam, KS Monthly Financial Report - Executive Summary December 2020 Revenues Current Month YTD YTD Over/(Under) Various Funds: Actual Actual Budget YTD Budget 1% City Sales Tax $ 662,021 $ 5,968,742 $ 5,876,177 $ 92,565 1/4% City Sales Tax-Storm/Street 175,214 1,555,407 1,529,229 26,178 1/4% City Sales Tax-Rec. Facilities 175,214 1,555,407 1,529,229 26,178 City Use Tax 82,694 749,289 540,000 209,289 County Sales Taxes - All 182,813 1,686,586 1,723,333 (36,747) Real Property Taxes - Gen Fund $ - $ 4,267,294 $ 4,384,441 $ (117,147) Transient Guest Tax - 208,367 306,124 (97,757) Franchise Fees 76,017 1,302,798 1,418,000 (115,202) Court Fines 66,520 824,396 900,000 (75,604) Expenditures General Fund - only: Current Mo. Monthly Over/(Under) Year to Date Year to Date Over/(Under) Actual Budget Budget Actual Budget YTD Budget Salaries and Benefits $ 436,027 $ 776,147 $ (340,120) $ 7,988,227 $ 9,313,769 $ (1,325,542) Contractual Services: OP Fire Services - 226,246 (226,246) 1,686,437 2,714,947 (1,028,511) Utilities 99,168 48,072 51,097 444,358 576,860 (132,502) Legal 3,192 8,333 (5,141) 36,367 100,000 (63,633) Property Maint 71,373 58,592 12,781 586,442 703,098 (116,656) Specific Contractual* 10,141 29,640 (19,499) 207,271 355,685 (148,414) Other Contractual 36,687 78,420 (41,733) 542,662 941,042 (398,380) Commodities: Gasoline/Diesel Fuel 8,502 12,502 (4,000) 73,757 150,020 (76,263) Other Commodities 32,401 50,530 (18,128) 370,752 606,355 (235,603) *Specific Contractual includes: specific ongoing outside contractors (Judge, Prosecutor, Auditor, prisoner care, Information Services, legislative monitor, payroll processing, and animal care). The City Attorney is included under the Legal line item. Comments:  October 2020 1% and ¼% City sales tax receipts are 6.27% ($64,660) more than the prior year. o Auto sales are 9.49% more than prior year actual. o Merriam Town Center/Johnson Drive sales are 0.51% less than prior year actual o Other categories are 11.58% more than prior year actual.  Year-to-date 1% and ¼% City sales taxes are 3.38% ($345,468) less than prior year actual. o Auto sales are 5.89% less than prior year actual. o Merriam Town Center/Johnson Drive sales are 10.08% less than prior year actual. o Other categories are 6.28% more than prior year actual.  City of Merriam, KS Monthly Financial Report - Executive Summary December 2020 Equipment Purchases >$5,000 Month Description Amount January City Hall – partial payment for carpet replacement $49,870 Public Works – tire changer equipment $12,620 February City Hall – final payment for carpet replacement $25,792 Fire – prepayment for 2020 Pierce Velocity pumper truck $716,272 March None $0 April Public Works – traffic signal backup system $8,300 May None $0 June Public Works – two snow plow blades $21,872 Public Works – four column lift $44,946 Public Works – HVAC unit $21,524 July City Hall – website redesign and annual fees $44,400 Public Works – 2020 Dodge Ram pickup truck $21,832 Community Center – scissor lift $10,523 August Fire – hose and fittings for new truck #E46 $17,048 September Police – 2020 Ford Interceptor $35,844 October Community Development – plan review workstation/monitor $13,700 IT – laptops (8) $8,720 IT – wireless access points (20) $14,350 November Public Works – tow behind truck loader $11,482 December None $0 Cash and Investment Balances FHLB = Federal Home Loan Bank $ 7,985,000 29% FHLMC = Federal Home Loan Mortgage Corp. 4,150,000 16% FNMA = Federal National Mortgage Assn. 4,500,000 17% FFCB = Federal Farm Credit Bank 1,500,000 6% US Treasury Bills 3,127,000 12% Municipal Bonds 485,000 2% TD Ameritrade MMA 1,346,007 5% Total Investments 23,093,007 87% US Bank Cash Account 3,555,995 13% Total Cash plus Investments $ 26,649,002 100%  City of Merriam, KS Monthly Financial Report - Executive Summary December 2020 FAQ’s Question: What is the City Sales Tax rate effective January 1, 2020? Answer: 9.475% (6.500% to the State of Kansas; 1.475% to Johnson County; 1.50% to Merriam) Question: How much does the City owe for general obligation bonds? Answer: $1,685,000 is the current balance for the Series 2012 and $15,390,000 for Series 2018. Question: What is the City’s bond rating? Answer: S & P Global Ratings rates the City’s debt as “AAA (Stable)” Question: What is the City’s current mill levy? Answer: 27.765 mills (2019 levy supporting 2020 budgets) Question: What is the City’s assessed property valuation? Answer: $214 million per Johnson County Clerk as of June 1, 2020 Question: How much of the City’s assessed property valuation is for Residential, Commercial, and Other? Answer: $91 million or 43% for Residential (including apartments); $116 million or 55% for Commercial; $7 million or 2% for Other (including vacant land, personal property, utilities) Question: How many households are in the City? Answer: 5,224 households (homes and apartments) per the 2010 U.S. Census Bureau Question: What is the City’s “pull factor” and what does this mean? Answer: 4.49 is the City’s pull factor per the Kansas Department of Revenue (December 2020 report). The term refers to how many non-residents a community “pulls” for shopping purposes. A pull factor greater than 1.00 indicates the community attracts more retail sales than it loses when residents shop outside the city. Merriam’s is currently the highest in the State of Kansas.  City of Merriam Sales Tax Comparison - 1.50% YTD 2020 vs 2019 $12,000,000 $10,000,000 Other City Sales Tax, Other City Sales Tax, $1,797,408 19% $1,947,531 20% Other Auto, $601,376 6% $8,000,000 Telecom/Utilities, $285,928 3% Other Auto, $608,991 6% Telecom/Utilities, $307,961 3% Johnson Drive Retail, Johnson Drive Retail, $2,054,228 $6,000,000 $1,851,195 20% 19% $4,000,000 Automobiles, Automobiles, $5,146,047 $5,468,253 52% 54% $2,000,000 $- YTD 2020 YTD 2019  CITY SALES & USE TAXES * (Regular 1.50% effective Jan. 1, 2018, 1.25% prior years) Through: December 2020 Month Comparison Average Collected/Received 2015 2016 2017 2018 2019 2020 2019 and 2020 2015-2019 Jan/Mar 765,910 831,320 786,301 849,645 852,037 929,937 77,900 817,043 Feb/Apr 729,500 773,150 738,462 984,697 815,595 994,443 178,848 808,281 Mar/May 870,039 858,854 868,780 997,674 1,014,294 803,256 (211,038) 921,928 Apr/Jun 797,873 796,692 750,690 1,079,168 979,825 654,772 (325,053) 880,849 May/Jul 883,727 931,163 858,245 1,025,175 1,127,238 914,993 (212,245) 965,110 Jun/Aug 851,691 865,511 895,143 1,088,415 981,803 1,246,100 264,298 936,512 Jul/Sep 969,616 927,803 911,673 1,028,566 1,156,685 1,066,462 (90,224) 998,869 Aug/Oct 882,690 923,896 909,599 1,093,553 1,156,528 1,143,388 (13,140) 993,253 Sep/Nov 824,964 863,243 829,752 898,941 1,092,707 1,013,232 (79,474) 901,921 Oct/Dec 843,995 819,791 887,153 978,915 1,030,482 1,095,142 64,660 912,067 Nov/Jan 772,120 844,545 815,416 947,857 1,041,482 884,284 Dec/Feb 752,128 943,732 868,102 966,502 1,043,210 914,735 Total 9,944,253 10,379,700 10,119,316 11,939,108 12,291,885 9,861,725 (345,468) 10,934,852 YTD 2015 2016 2017 2018 2019 2020 December 2020 8,420,004 8,591,423 8,435,799 10,024,749 10,207,193 9,861,725 Average Collections Between 2015-2019 $ 10,934,852 Budgeted 2020 11,369,562 Estimate Based on Current Collection Rate 11,834,070 Over/(Under) at Current Collection Rate $ 464,508 * Kansas imposes a use tax on items purchased outside of Kansas for use in Kansas. The rate is identical to the sales tax rate in effect where the customer takes delivery.  1.50% City Sales & Use Tax Year to Date Comparison 2015-2020 (1.50% effective Jan. 1, 2018, 1.25% prior years) $10,500,000 $10,000,000 $9,500,000 $9,000,000 $8,500,000 $8,000,000 $7,500,000 $7,000,000 $6,500,000 $6,000,000 $5,500,000 $5,000,000 $4,500,000 $4,000,000 2015 2016 2017 2018 2019 2020  JOHNSON COUNTY SALES/USE TAX AND PUBLIC SAFETY TAXES * (Total City Share is 1.25%) Through: December 2020 Month Comparison Average Collected/Received 2015 2016 2017 2018 2019 2020 2019 and 2020 2015-2019 Jan/Mar 133,617 130,730 132,558 164,426 147,949 152,833 4,885 141,856 Feb/Apr 125,764 129,905 136,333 149,591 148,168 156,265 8,097 137,952 Mar/May 138,507 145,445 148,999 178,476 167,514 150,945 (16,570) 155,788 Apr/Jun 140,620 141,130 157,071 171,127 165,807 153,599 (12,208) 155,151 May/Jul 142,876 136,074 168,652 179,056 182,514 164,589 (17,925) 161,835 Jun/Aug 151,260 150,786 181,983 185,132 176,338 192,327 15,989 169,100 Jul/Sep 148,744 150,089 172,667 166,088 181,055 168,081 (12,974) 163,729 Aug/Oct 145,684 148,762 176,915 175,932 178,013 187,229 9,216 165,061 Sep/Nov 146,413 152,714 180,671 164,596 178,770 177,905 (864) 164,633 Oct/Dec 145,100 140,607 165,159 163,132 176,796 182,813 6,017 158,159 Nov/Jan 145,355 142,131 171,494 183,409 177,798 164,037 Dec/Feb 155,653 172,005 196,607 189,838 194,792 181,779 Total 1,719,594 1,740,379 1,989,108 2,070,804 2,075,514 1,686,586 (16,338) 1,919,080 YTD 2015 2016 2017 2018 2019 2020 December 2020 1,418,586 1,426,243 1,621,007 1,697,556 1,702,924 1,686,586 Average Collections Between 2015-2019 $ 1,919,080 Budgeted 2020 2,068,000 Estimate Based on Current Collection Rate 2,023,904 Over/(Under) at Current Collection Rate $ (44,096) * The County special "courthouse" 0.25% tax, effective April 1, 2017, will expire March 31, 2027. All other County taxes have no sunset date.  December 2020 REVENUE SUMMARY BY FUND Fund YTD Monthly YTD % Number Revenues Budget/Est. Actual Collections Balance Budget/Est. 001 General Fund $ 18,456,755 $ 16,108,903 $ 1,189,806 $ 2,347,852 87.28% 201 Special Highway Fund 305,780 213,984 0 91,796 69.98% 202 Special Alcohol Fund 24,000 22,073 5,833 1,927 91.97% 203 Special Park & Rec 24,000 22,462 5,833 1,538 93.59% 204 Transient Guest Tax 474,150 241,705 647 232,445 50.98% 221 Risk Management Reserve 15,000 22,554 1 (7,554) 150.36% 222 Equipment Reserve Fund 940,000 900,211 74,800 39,789 95.77% 301 Capital Improvement Fund 8,377,001 826,998 303 I-35 District CIP Fund 40,808 4,934 401 Bond and Interest Fund 3,227,555 2,954,428 175,214 273,127 91.54% 403 TIFB-I35 District 7,195,528 - 702 Special Law Enforcement-State/Local 5,338 44 704 Grant Fund 348,843 244,194 TOTAL $ 23,467,240 $ 36,453,839 $ 2,528,305 $ 2,980,919 Average Rate of Sales Tax Collections Should Be: 83.33% Average Rate of Other Collections Should Be: 100.00%  December 2020 EXPENDITURE SUMMARY BY FUND Fund YTD Monthly YTD % Number Expenditures Budget/Est. * Actual Expenditures Encumbrances Balance Budget/Est. 001 General Fund $ 20,107,482 $ 17,429,555 $ 1,401,285 $ 197,644 $ 2,480,283 87.66% 201 Special Highway Fund 390,000 239,404 1,333 3,092 147,504 62.18% 202 Special Alcohol Fund 25,000 20,000 - - 5,000 80.00% 203 Special Park & Rec 49,000 11,074 800 1,500 36,426 25.66% 204 Transient Guest Tax 625,927 463,692 113,513 1,852 160,384 74.38% 221 Risk Management Reserve 30,000 29,899 (774) - 101 99.66% 222 Equipment Reserve Fund 1,496,587 1,389,007 420,486 37,573 70,007 95.32% 301 Capital Improvement Fund 16,627,693 586,988 121,930 303 I-35 District CIP Fund 3,905,590 252,333 - 401 Bond and Interest Fund 3,208,125 3,208,125 - - - 100.00% 403 TIFB-I35 District 2,214,456 - - 702 Special Law Enforcement-State/Local 7,685 - - 704 Grant Fund 152,806 48,133 34,185 TOTAL $ 25,932,121 $ 45,698,986 $ 2,824,096 $ 397,775 $ 2,899,704 Average Expenditure Rate Should Be: 100.00% * Excludes budgeted reserves and contingencies  December 2020 EXPENDITURE SUMMARY BY DEPARTMENT GENERAL FUND - YEAR-TO-DATE 2020 2019 Actual 2020 Annual Year-to-date % of Budget Year-to-date Over/(Under) Department Budget/Est. Actual Used Actual Actual 2019 City Council $ 85,657 $ 77,231 90.16% $ 75,113 $ 2,118 Administration 1,166,278 1,162,389 99.67% 1,104,277 58,112 Municipal Court 381,248 310,213 81.37% 319,900 (9,687) Info Services 530,303 415,807 78.41% 415,117 690 General Overhead General 312,170 249,361 79.88% 267,010 (17,648) Utilities 285,500 232,690 81.50% 241,569 (8,880) Property Maintenance 270,660 237,167 87.63% 198,027 39,140 Risk Management 195,327 177,960 91.11% 185,719 (7,759) Legal 106,910 40,749 38.11% 58,010 (17,262) Employee Benefits 56,150 32,569 58.00% 34,159 (1,590) Interfund Transfers 4,537,706 5,158,334 113.68% 4,988,991 169,343 Contingency Usage * - 0.00% 24,978 (24,978) Police 4,280,552 3,949,754 92.27% 3,877,225 72,529 Fire 2,838,973 1,754,749 61.81% 1,677,172 77,576 Public Works 2,583,833 1,830,871 70.86% 2,139,376 (308,504) Parks & Rec 125,300 66,967 53.45% 727,167 (660,200) Parks & Rec - New CC 1,545,556 1,001,697 64.81% - 1,001,697 Aquatic Center - - 0.00% 23,915 (23,915) Community Dev 803,988 731,046 90.93% 739,804 (8,759) Total General Fund $ 20,106,111 $ 17,429,555 86.69% $ 17,097,532 $ 332,023 Average Expenditure Rate Should Be: 100.00% * Excludes budgeted reserves and contingencies INVESTMENT REPORT  Investment Listing by Maturity Date 12/31/2020 Purchase Par Maturity Monthly Fund Type Location Date Amount Date Yield Subtotal 301/901 Treasury MMA TD Ameritrade 09/01/16 1,346,007 N/A 0.010% $ 1,346,007 301 AGENCY-FHLB Country Club 04/09/20 500,000 01/08/21 0.250% 301 AGENCY-FHLB Country Club 04/24/20 325,000 01/08/21 0.250% 222 AGENCY-FHLB Country Club 04/24/20 325,000 01/08/21 0.250% $ 1,150,000 301/303 TBILL TD Ameritrade 07/08/20 1,000,000 02/25/21 0.137% 901 AGENCY-FHLMC TD Ameritrade 03/14/17 500,000 02/26/21 1.356% 301 TBILL Country Club 01/30/20 275,000 02/28/21 1.417% $ 1,775,000 301 AGENCY-FHLB TD Ameritrade 01/24/20 1,000,000 03/12/21 1.550% $ 1,000,000 301 AGENCY-FNMA TD Ameritrade 05/29/20 1,500,000 04/13/21 0.154% $ 1,500,000 301 TBILL TD Ameritrade 05/29/20 1,552,000 05/20/21 0.169% $ 1,552,000 301 AGENCY-FHLB TD Ameritrade 07/08/20 1,000,000 06/11/21 0.166% 901 AGENCY-FHLB TD Ameritrade 03/14/18 250,000 06/14/21 2.509% $ 1,250,000 301 AGENCY-FHLB TD Ameritrade 08/05/20 3,000,000 07/07/21 0.112% $ 3,000,000 301 AGENCY-FHLMC TD Ameritrade 07/08/20 3,000,000 08/12/21 0.167% 301 AGENCY-FNMA TD Ameritrade 08/06/20 1,000,000 08/17/21 0.126% 301 AGENCY-FNMA Country Club 07/29/19 500,000 08/17/21 1.797% $ 4,500,000 301 AGENCY-FNMA Country Club 07/29/19 500,000 09/08/21 1.862% $ 500,000 301 AGENCY-FNMA TD Ameritrade 10/28/20 1,000,000 10/07/21 0.122% 301 MUNICIPAL BOND TD Ameritrade 11/05/20 250,000 10/15/21 0.221% $ 1,250,000 303 AGENCY-FHLB TD Ameritrade 02/18/20 340,000 12/10/21 1.400% 301 AGENCY-FHLB TD Ameritrade 02/18/20 245,000 12/10/21 1.400% 301 AGENCY-FHLB TD Ameritrade 12/16/20 1,000,000 12/16/21 0.092% 222 TBILL Country Club 12/23/20 300,000 12/31/21 0.095% $ 1,885,000 301 AGENCY-FFCB TD Ameritrade 12/22/20 1,000,000 09/22/22 0.120% $ 1,000,000 301 MUNICIPAL BOND TD Ameritrade 05/07/20 235,000 12/01/22 1.050% 222/303 AGENCY-FHLMC Country Club 06/30/20 650,000 12/29/22 0.350% $ 885,000 221 AGENCY-FFCB Country Club 01/30/20 350,000 01/23/23 1.441% 301 AGENCY-FFCB Country Club 01/30/20 150,000 01/23/23 1.441% $ 500,000 Weighted Yield 0.414% $ 23,093,007 CITY COUNCIL SUGGESTED MOTIONS FOR YOUR CONSIDERATION CONSENT AGENDA 1. Move that the council approve Consent Agenda Item 1. MAYOR’S REPORT 1. No motion. 2. No motion. COUNCIL ITEMS 1. No motion (first reading). 2. No motion. 3. No motion.