City Council

MERRIAM CITY COUNCIL AGENDA CITY HALL 9001 WEST 62ND STREET May 10, 2021 7:00 P.M. Budget Work Session immediately following This is a virtual meeting. The public may participate by joining the meeting at: https://us02web.zoom.us/j/87121805375?pwd=czJGZ1QrT3JyK0xUOHZhTmxFSWhsUT09 1-346-248-7799 Webinar ID: 871 2180 5375 Passcode: 861705 If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Administrative Office at 913-322-5500 no later than 24 hours prior to the beginning of the meeting. I. CALL TO ORDER - PLEDGE OF ALLEGIANCE II. ROLL CALL III. PUBLIC ITEMS In response to COVID-19 and remote City Council meetings, the public comment process that normally occurs during the City Council meeting has temporarily changed. Members of the public are still encouraged to share comments about matters that may or may not appear on the agenda by the following process below: Submit public comment to the City Clerk at jpinnick@merriam.org by 6 p.m. on the date of the meeting; comments are limited to 500 words; must include “Public Comment” in the subject line; commenters must include their name and their address. Late submissions, submissions without “Public Comment” in the subject line; and comments without name and address will not be read into the public record. In accordance with the Governing Body Rules of Procedure, the City reserves the right to refuse Public Comments that are personal, impertinent or slanderous. IV. CONSENT AGENDA All items listed under the heading are considered to be routine by the City Council and may be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which case that item will be removed from the Consent Agenda and considered separate.  1. Consider approval of the minutes of the City Council meeting held April 26, 2021. 2. Consider approval of a Professional Services Agreement (PSA) with BHC Engineering for design services for 55th St. from Merriam Dr. to Switzer. V. MAYOR’S REPORT 1. “Leading the Way” award presentation by ETC. Institute. 2. Proclamation National Public Works Week. VI. COUNCIL ITEMS 1. Consider approval of a resolution setting a Public Hearing date of June 14, 2021 to consider amending the I-35 Redevelopment District. 2. Consider approval of a Funding Agreement between the City and Drake Development, LLC. 3. CIP Update. VII. STAFF ITEMS VIII. EXECUTIVE SESSION IX. ADJOURNMENT Respectfully submitted, Juliana Pinnick City Clerk City Council Minutes April 26, 2021 MERRIAM CITY COUNCIL MINUTES CITY HALL 9001 WEST 62ND STREET April 26, 2021 7:00 P.M. I. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Sissom called the meeting to order at 7:00 pm. Council and staff said the Pledge of Allegiance. II. ROLL CALL Scott Diebold Chris Evans Hands Bruce Kaldahl Brian Knaff David Neal Bob Pape Jason Silvers Whitney Yadrich Staff present via Zoom meeting: Chris Engel, City Administrator; Ryan Denk, City Attorney; Jennifer Jones-Lacy, Assistant City Administrator; Jim MacDonald, Public Works Director; Jenna Gant, Communication and Public Engagement Manager; Darren McLaughlin, Police Chief; Stephanie Thompson, Human Resource Manager; Bryan Dyer, Community Development Director; Donna Oliver, Finance Director; Anna Slocum, Parks and Recreation Director; and Juli Pinnick, City Clerk. III. PUBLIC ITEMS In response to COVID-19 and remote City Council meetings, the public comment process that normally occurs during the City Council meeting has temporarily changed. Members of the public are still encouraged to share comments about matters that may or may not appear on the agenda by the following process below: Submit public comment to the City Clerk at jpinnick@merriam.org by 6 p.m. on the date of the meeting; comments are limited to 500 words; must include “Public Comment” in the subject line; commenters must include their name and their address. Late submissions, submissions without “Public Comment” in the subject line; and comments without name and address will not be read into the public record. In accordance with the Governing Body Rules of Procedure, the City reserves the right to refuse Public Comments that are personal, impertinent or slanderous. 1 City Council Minutes April 26, 2021 IV. CONSENT AGENDA All items listed under the heading are considered to be routine by the City Council and may be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which case that item will be removed from the Consent Agenda and considered separate. 1. Consider approval of the minutes of the City Council meeting held April 12, 2021. COUNCILMEMBER PAPE MOVED THAT THE COUNCIL APPROVE CONSENT AGENDA ITEM 1. COUNCILMEMBER SILVERS SECONDED AND THE MOTION WAS UNANIMOUSLY APPROVED. V. MAYOR’S REPORT VI. PLANNING COMMISSION 1. Consider approval of rezoning from I-1 and C-2 to PUD-G and the associated preliminary development plan for the property located at 5519 and 5501 Merriam Dr. (DS Bus Lines) Community Development Director Bryan Dyer provided the background for this item. The applicant, Kincaid Group, is requesting approval of a preliminary development plan and re-zoning for the DS Bus Lines parking lot expansion. Currently, the subject property is developed with a school bus transportation facility that includes offices and maintenance buildings related to the transportation facility’s operations. The purpose of this proposal is to facilitate a parking lot expansion and improve campus operations. The applicant is requesting that the subject property be rezoned from I-1 (Light Industrial) District and C-2 (Retail Business) District to Planned Unit Development - General (PUD-G) District. Rezoning to Planned Unit General (PUD-G) District will allow for consistent zoning, while maintaining flexibility in regard to setbacks and design standards. Per county records, the southern portion of the subject property was developed in 1960 and has been used as a school bus storage and operation facility for decades. In 1996 and 1997 the bus facility submitted site development plans for the original office building construction (SD-3-96 and SD-1-97). These plans were subsequently approved by the Planning Commission. In 2019, a site development plan for an approximately 3,200 square foot office building addition to the existing 4,300 square foot building was submitted (SDP19-000001 and SDP19-000002) and approved by the Planning Commission. The office building expansion is complete. There are two existing buildings on the subject property – 7,500 square foot office 2 City Council Minutes April 26, 2021 building and a 1,200 square foot maintenance building. The remainder of the property west of Turkey Creek is paved parking for employee use and bus parking is east of Turkey Creek with a bridge connecting the two paved areas. The northern portion of the property has been known as the Wiliker Tow lot for decades and was used for storage of inoperable vehicles. The use of the property preceded city zoning regulations and was considered a legal non-conforming use. The property was sold in 2008. The new property owner continued the tow lot and inoperable vehicle storage use maintaining the property’s non-conforming status. In 2018, Kincaid Group purchased the property on a contract for deed and began a significant cleanup of the property. DS Bus Lines is using the property for employee and bus parking. Additionally, Kincaid Group received city approval to utilize the eastern leg of the W. 55th Street and Merriam Drive intersection as a private driveway entrance into the new parking/storage area. Kincaid Group has submitted plans that have been conditionally approved by the city. This preliminary development plan shows the proposed intersection and private driveway improvements. The proposed parking lot expansion will decrease the subject property’s overall impervious surface by 18,000 square feet and provide additional employee and bus parking. The site will be accessed from existing curb cuts from Merriam Drive and the new private driveway from W. 55th Street and Merriam Drive. Rezoning to a PUD-G District allows for the creation of a preliminary development plan for the subject properties. Approval of the preliminary development plan will allow the site to deviate from the C-2 District’s required building and parking lot setbacks. In exchange for allowing the deviations, the city gains a higher level of review of the site’s current and future uses, layout, aesthetics, and landscaping. The preliminary development plan includes the existing 7,500 square foot office building, 1,200 square foot maintenance facility, and parking lot. There are no proposed additions or exterior modifications to the existing buildings. This request is only for the new parking lot and the associated fencing and land On April 7, 2021, the Planning Commission held a public hearing and based on information supplied by the applicant, as well as the criteria outlined in the Merriam Code and Kansas law as outlined in the Planning Commission Staff Report, unanimously recommended approval of the rezoning and associated preliminary development plan, with conditions. A copy of the Planning Commission Staff Report and associated minutes were included with the Agenda Packet. 3 City Council Minutes April 26, 2021 Councilmember Silvers had questions regarding the water flow from the project into Turkey Creek. Mr. Dyer showed the development plan with the new layout compared to the one currently on the site. The new paved area will be smaller than the current area. The additional landscaping will help absorb the majority of the water flow, additionally, the shrubs and grass landscaping that will be added will actually filter the water coming off the site compared to the current situation which has sheet flow run off with many impurities. Councilmember Yadrich asked about the trail connection in this area moving north. Mr. Dyer confirmed that Kincaid Group will manage the trail detour during construction; they have contacted city staff to work through that process. COUNCILMEMBER PAPE MOVED THAT THE GOVERNING BODY CONCUR WITH THE RECOMMENDATION OF THE PLANNING COMMISSION AND APPROVE, WITH CONDITIONS, THE REZONING OF 5519 AND 5501 MERRIAM DRIVE FROM C-2 AND I-1 TO PUD-G WITH RESTRICTED USE TO VEHICLE STORAGE FOR OPERABLE BUSES AND ASSOCIATED OFFICE, SERVICE AND SUPPORT FACILITIES AND APPROVE THE ASSOCIATED PRELIMINARY DEVELOPMENT PLAN AND AUTHORIZE THE MAYOR TO SIGN THE EFFECTUATING ORDINANCE. COUNCILMEMBER YADRICH SECONDED AND THE MOTION WAS UNANIMOUSLY APPROVED. 2. Consider the acceptance of dedicated easements and right-of-way shown on the Merriam Kincaid 2nd Plat. Community Development Director Bryan Dyer provided the background for this item. The applicant, Kincaid Group, is requesting approval of a final plat, Merriam Kincaid 2nd Plat, for 5501 and 5519 Merriam Drive. The rezoning request to PUD-G (Planned Unit Development – General) District and preliminary development plan for the proposed final plat was just approved. The purpose of the proposal is to facilitate a parking lot expansion and improve campus operations. The applicant has submitted a development plan for the subject properties shown on this plat. The proposed lot meets the minimum bulk and dimension requirements for a PUD-G District. Currently, the subject property is developed with a school bus transportation facility that includes offices and maintenance buildings related to the transportation facility’s operations. 4 City Council Minutes April 26, 2021 At their April 7, 2021 meeting, the Planning Commission unanimously approved the plat and forwarded it to the City Council for the acceptance of easements with conditions. COUNCILMEMBER PAPE MOVED THAT THE COUNCIL ACCEPT THE DEDICATION OF EASEMENTS AND RIGHT-OF-WAY SHOWN ON THE MERRIAM KINCAID 2ND PLAT. COUNCILMEMBER HANDS SECONDED AND THE MOTION WAS UNANIMOUSLY APPROVED. VII. COUNCIL ITEMS 1. Presentation on Permanent and Temporary Weather Shelter and Food Pantry. Community Development Director Bryan Dyer presented an explanation of Permanent and Temporary weather shelters as they relate to the City’s Zoning Code. He also presented information on food pantries as they relate to the Zoning Code. Section 74-3 of the Merriam Code of Ordinances provides definitions for Group home and Group residence. Group homes are regulated and licensed by the state and the city has limited authority over these facilities. They are allowed in a residential zoned area, are limited to no more than ten persons, including eight or fewer with a disability. Group homes also include state-licensed adult care residences and facilities. Group residence is allowed in residential zoned areas, requires a Special Use Permit, must meet the development standards for parking and parking lot screening, require a Public Hearing before the Planning Commission, require City Council approval/denial, and are allowed for an initial two-year term with subsequent five-year renewals. Permanent homeless shelters would fall under the definition of Group residence. Temporary weather shelters are reviewed on a case-by-case basis and are something that would need quick consideration. The shelter would require inspections from the Merriam Building Official and Overland Park Fire Department prior to occupancy and would no longer be used as a shelter once the emergency is over. Food pantries fall into two use types; one being a primary use and the other an ancillary use. An ancillary use would not be the primary use of a facility; an example would be a church that also had a food pantry. Primary uses would be reflective of a grocery store and/or a warehouse. As a primary use, the pantry would be required to meet zoning and building code requirements and could only be located in a commercially zoned area. 5 City Council Minutes April 26, 2021 Councilmember Hands asked if the emergency shelter regulation would pertain to a natural disaster situation where people would need to be housed while their homes were being repaired or rebuilt. Mr. Dyer explained that a natural disaster situation would fall under the emergency shelter provisions. 2. Community Development Update. Community Development Director Bryan Dyer provided the following development updates: Building Projects - Seaboard Corp. is doing an extensive exterior remodel as well as an interior remodel of their facility. AdventHealth has a couple of interior remodels going on with their medical office buildings on their campus. The new tenant in Merriam Town Center, Bob’s Discount Furniture continue working on their project, there is no opening date set. Grants - The Residential Exterior and Sustainability Grant Programs are going well with many applicants receiving their reimbursements for completed projects. The Downtown Merriam Exterior Improvements Grant Program has not received any applications, yet. Staff will continue to push out the information and attempt to connect with some businesses to see if they are interested in participating in the program. Preliminary Census data has been released and Kansas has experienced the second slowest population growth since census data has been collected, however, there will be no changes in the number of representatives. Some states have lost representatives due to population declines. Hopefully more detailed census block information will be available in the coming weeks. This will provide more detailed information about Merriam’s population. 3. Monthly Finance Report. Finance Director Donna Oliver presented the Finance Report for the month of March. 4. Consider approval of a Professional Services Agreement (PSA) with Affinis for design engineering services for West Frontage Rd. from Turkey Creek Dr. to 75th St. 6 City Council Minutes April 26, 2021 Public Works Director Jim MacDonald provided the background for this item. In April 2021 staff conducted a Request for Qualifications (RFQ) process for 2021-2026 capital projects engineering. There were six projects and engineering firms could submit their interest and qualifications for one or more projects. Eleven firms responded to the RFQ. An engineering selection team comprised of Jim MacDonald, Todd Veeman, and Randy Fine rated each statement of interest on the following criteria: 1.) Project Understanding; 2.) Project Approach; 3.) Relevant Experience; 4.) Staff and Availability; and 5.) Communication/Public Relations. The highest rated firm was selected by the committee and a project scope meeting was held. In an effort to maintain continuity while still maintaining a climate of competition, Staff’s intention is to follow a similar RFQ process every five years. Affinis Corporation was selected for the West Frontage Road Project engineering. The scope of this construction project includes the installation of new curb and gutter, sidewalk along the west side of the roadway, drainage improvements, 2-inch Mill/Overlay, bridge deck repairs, slope and embankment protection, new pedestrian bridge over Turkey Creek, RR crossing upgrades, replacement of substandard curb/gutters and sidewalk/ADA ramps as required. The project scope has changed significantly since first budgeted, needed repairs to the bridge deck and footings were discovered after the biennial bridge inspection. Upgrades to the RR crossing and signals along with a pedestrian bridge over Turkey Creek were not part of the original scope of work. This requires more engineering therefore the increased cost. Staff is requesting to use additional TIF funds to cover the overage. COUNCILMEMBER PAPE MOVED THAT THE COUNCIL APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH AFFINIS FOR ENGINEERING SERVICES FOR WEST FRONTAGE RD. FROM TURKEY CREEK DRIVE TO 75TH ST FOR AN AMOUNT NOT TO EXCEED $259,665.00. COUNCILMEMBER HANDS SECONDED AND THE MOTION WAS UNANIMOUSLY APPROVED. VIII. STAFF ITEMS IX. EXECUTIVE SESSION X. ADJOURNMENT 7 City Council Minutes April 26, 2021 THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COUNCIL, COUNCILMEMBER HANDS MOVED TO ADJOURN AT 7:45 PM. COUNCILMEMBER PAPE SECONDED AND THE MOTION WAS UNANIMOUSLY APPROVED. Respectfully submitted, Juliana Pinnick City Clerk 8  AGENDA ITEM INFORMATION FORM Consider Professional Services Agreement for the design of 55th street from AGENDA ITEM: Merriam Drive west to Switzer with BHC Engineering, for an amount not exceed $230,979.00 SUBMITTED BY: Jim MacDonald, Public Works Director MEETING DATE: May 10, 2021 PROJECT BACKGROUND/DESCRIPTION: In April 2021 staff conducted a Request for Qualifications (RFQ) process for 2021-2026 capital projects engineering. There were six projects which engineering firms could submit their interest and qualifications for one or more projects. Eleven firms responded to the RFQ. An engineering selection team comprised of Jim MacDonald, Todd Veeman, and Randy Fine rated each statement of interest on the following criteria: 1.) Project Understanding; 2.) Project Approach; 3.) Relevant Experience; 4.) Staff and Availability; and 5.) Communication/Public Relations. The highest rated firm was selected by the committee and a project scoping meeting was held. In an effort to maintain continuity while still maintaining a climate of competition, staff’s intention is to follow a similar RFQ process every five years. BHC Engineering was selected for the 55th St project. The scope of this construction project includes the replacement of substandard curbs/cutters sidewalks, ADA ramps as required, drainage improvements, 2-inch mill/overlay, new pavement markings, traffic signal upgrades and streetlight improvements. The City plans to request funding from Johnson County CARS. CITY COUNCIL GOALS AND OBJECTIVES 3.2 Sustain capital improvement efforts. FINANCIAL IMPACT Amount of Contract: $230,979.00 Amount Budgeted: $241,780.00 Funding Source/Account #: CARS/Special Sales Tax fund – Acct #301-0000-511-33.10 SUPPORTING DOCUMENTS Professional Service Agreement executed by BHC Engineering. ACTION NEEDED/STAFF RECOMMENDATION Recommend that the Council authorize the Mayor to execute the design services agreement with BHC Engineering for 55th street from Merriam Drive west to Switzer, for an amount not exceed $230,979.00  AGENDA ITEM INFORMATION FORM Consider approval of a resolution setting June 14, 2021, as the date for the Public AGENDA ITEM: Hearing to consider adding area to the I-35 Redevelopment District. SUBMITTED BY: Chris Engel, City Administrator Bryan P. Dyer, Community Development Director MEETING DATE: May 10, 2021 PROJECT BACKGROUND/DESCRIPTION: In August 1994, the City of Merriam established a Redevelopment District, now known as the I-35 Redevelopment District, and adopted a district plan identifying proposed redevelopment project areas within the Redevelopment District. The district plan generally identified the improvements to occur within each project area. Those improvements generally consist of building, facilities and other development. Since the adoption of the I-35 Redevelopment District Plan, the Plan has been amended five separate times. The most recent amendment occurred in 2018. That amendment modified the District Plan in preparation of constructing the parking structure that serves the Merriam Community Center. Drake Development is submitting an application for public financing for the redevelopment of the “K- mart” property. The proposed project will involve an extensive amount of site preparation including significant grading, dirt work, construction of a retaining wall(s), and the possibility of structured parking. To offset these extraordinary costs, Drake will be requesting public financing that will likely include tax increment financing (TIF). After conversation with Drake Development representatives, staff is recommending that the area bounded by Shawnee Mission Parkway, Eby Avenue, Antioch Road, and W. 64th Terrace, excluding the La Petite Facility located at 6410 Antioch Road, be added to the city’s existing I-35 Redevelopment District. This proposed additional area will be Project Area M. Per state statutes, the city must pass a resolution establishing the date for the Public Hearing to consider amending the I-35 Redevelopment District Plan. That attached resolution sets June 14, 2021 as the date for the Public Hearing. CITY COUNCIL GOALS AND OBJECTIVES Objective 4.2 – Expand the commercial tax base FINANCIAL IMPACT Amount of Request/Contract: Amount Budgeted: Funding Source/Account #: SUPPORTING DOCUMENTS Resolution ACTION NEEDED/STAFF RECOMMENDATION City Council approve the Resolution setting June 14, 2021, as the date for the Public Hearing to consider adding area to the I-35 Redevelopment District and authorizing the Mayor to sign the Resolution.  RESOLUTION NO. A RESOLUTION OF THE CITY OF MERRIAM, KANSAS, PROVIDING FOR NOTICE TO BE GIVEN FOR A PUBLIC HEARING TO CONSIDER ADDING AREA TO A REDEVELOPMENT DISTRICT WITHIN THE CITY PURSUANT TO K.S.A. 12-1770 ET SEQ., AS AMENDED (THE I-35 REDEVELOPMENT DISTRICT). WHEREAS, pursuant to K.S.A. 12-1770 et seq., as amended (the “Act”), the City of Merriam, Kansas (the “City”), is authorized to assist in the development and redevelopment of eligible areas within the City in order to promote, stimulate and develop the general and economic welfare of the State of Kansas and its communities; and WHEREAS, the Governing Body of the City previously established a redevelopment district commonly referred to as the “I-35 Redevelopment District” (the “Redevelopment District”), within the City, pursuant to the Act and has adopted a district plan identifying proposed redevelopment project areas and, in a general manner, buildings, facilities and improvements in each proposed redevelopment project area (the “District Plan”), all pursuant to the Act and Ordinance No. 1222 of the City, as amended by Ordinance Nos. 1412, 1464, 1536, 1686 and 1787 of the City; and WHEREAS, the Governing Body of the City hereby finds and determines it desirable to modify the boundaries of the Redevelopment District by adding an area to the Redevelopment District as set forth on Exhibit A (the “Additional Area”) and to amend the District Plan to further promote, stimulate and develop the general and economic welfare of the City; and WHEREAS, the Act authorizes the City to add areas to the Redevelopment District and to amend the Redevelopment District subject to the same procedures for public notice and hearing as is required for the establishment of a redevelopment district. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF MERRIAM, KANSAS, AS FOLLOWS: 1. Notice is hereby given that a public hearing to consider adding an area to the Redevelopment District and amending the District Plan shall be held at the Merriam City Hall, 9001 West 62nd Street, Merriam, Kansas 66202, Merriam, Kansas, on June 14, 2021, at 7:00 p.m. (or as soon thereafter as is practical). Interested members of the public may attend the public hearing in person and express their views orally or in writing on the matters for consideration; however, due to efforts to mitigate the spread of coronavirus (COVID-19) and implement social distancing, the City may limit the number of persons who may be present in the City Council Chambers during the meeting. As an alternative to meeting in person, the City may hold the meeting via Zoom (please check the City’s website for procedures) or may provide comments via e-mail to jpinnick@merriam.org by Noon on Monday, June 14, 2021. 2. The current boundaries of the Redevelopment District including the proposed Additional Area are set forth on Exhibit B. Page 1 of 13 BPD – 05/06/21 – ver 4  3. The proposed amended district plan for the modified Redevelopment District which identifies all of the project areas and the general manner of all buildings, facilities and improvements in each project area that are proposed to be constructed or improved in each project area is attached hereto as Exhibit C. 4. A description and map of the proposed modified Redevelopment District are available for public inspection during regular office hours in the Office of the City Clerk, at Merriam City Hall. 5. At the public hearing, the Governing Body of the City will consider findings necessary in connection with the modified Redevelopment District and the amended District Plan. 6. A copy of this Resolution shall be sent by certified mail, return receipt requested, to the Board of Commissioners of Johnson County, Kansas, and the Board of Education of Unified School District No. 512, Johnson County, Kansas. Copies of this Resolution also shall be mailed by certified mail, return receipt requested, to each owner and occupant of land within the proposed modified Redevelopment District not more than 10 days following the date of adoption of this Resolution. This Resolution and Exhibits A, B, and C attached to this Resolution and a map delineating the area to be included in the redevelopment district attached here to as Exhibit D shall be published once in the official City newspaper not less than one week or more than two weeks preceding the date fixed for the public hearing. [Remainder of Page Intentionally Left Blank] Page 2 of 13 BPD – 05/06/21 – ver 4  ADOPTED by the Governing Body this 10th day of May, 2021. CITY OF MERRIAM, KANSAS By: Ken Sissom, Mayor (SEAL) ATTEST: By: Juliana Pinnick, City Clerk APPROVED AS TO FORM: By: Ryan Denk, City Attorney Page 3 of 13 BPD – 05/06/21 – ver 4  EXHIBIT A ADDITIONAL AREA REDEVELOPMENT DISTRICT Beginning at the point where the west lot line of the Drury Subdivision No. 1 extended to the north intersects with the existing I-35 Redevelopment District in the City of Merriam, Johnson County, Kansas, thence northeasterly along the boundary of the I-35 Redevelopment District to the intersection of the centerlines of Eby Avenue and Shawnee Mission Parkway, thence east along the centerline of Shawnee Mission Parkway to a point where it intersects the centerline of Antioch Road, thence south along the centerline of Antioch Road to a point where it intersects with the north lot line of Lot 1, Pinegate subdivision extended, thence west along said lot line to a point where it intersects with the west lot line of Lot 1 Pinegate subdivision, thence south along said lot line to a point where the lot line extended intersects with the centerline of W. 64th Terrace, thence west along the centerline to a point where it intersects the centerline of Eby Avenue, thence north along the centerline of Eby Avenue to a point where the centerline intersects with the north lot line of Drury Subdivision No. 1 extended, thence west along said lot line to the point of beginning. Page 4 of 13 BPD – 05/06/21 – ver 4  EXHIBIT B BOUNDARIES OF REDEVELOPMENT DISTRICT INCLUDING ADDITIONAL AREA Beginning at the intersection of Interstate Highway 35 and 75th Street; thence west along 75th Street to a point 250 feet west of the west right-of-way line of the Burlington Northern Railroad; thence north 800 feet; thence east 100 feet; thence north 540 feet; thence east approximately 690 feet to the centerline of the Burlington Northern Right-of-Way; thence north along the centerline of the Burlington Northern right-of-way to the centerline of 67th Street; thence west along 67th Street to the west property line of Lot 5, Cunningham Gardens Subdivision; thence north along the west property line of Lot 5 to the south property line of West Vernon Place Unit No. 2 Subdivision; thence east along said south property line to the east property line of said West Vernon Place Unit No. 2 Subdivision; thence north to the north property line of said subdivision; thence east 100 feet along the boundary between the existing R-1 and I-1 zoning districts; thence north 750 feet along said zoning district boundary; thence easterly 230 feet along said zoning district boundary; thence northerly 200 feet along said zoning district boundary; thence easterly 253 feet along said zoning district boundary; thence northerly 50 feet along said zoning district boundary; thence easterly to the centerline of the Burlington Northern right-of-way; thence northerly along said railroad right-of-way to Shawnee Mission Parkway; thence east along said parkway to Interstate Highway 35; thence north along said highway to a point west of 62nd Terrace projected; thence easterly along 62nd Terrace to Slater Road; thence south along Slater Road to Shawnee Mission Parkway; thence west along said parkway to the intersection of the East Frontage Road; thence southwesterly along said frontage road to a point north of the west line of the Pinegate Subdivision projected; thence south along said line to a point east of 65th Street projected; thence west along said line and 65th Street to Interstate Highway 35; thence south along said highway to the point of beginning on 75th Street; and Page 5 of 13 BPD – 05/06/21 – ver 4 Part of the Southeast ¼ of Section 12, Township 12 South, Range 24 East in the City of Merriam, Johnson County, Kansas, more particularly described as follows: BEGINNING at the point of intersection of the Centerline of Slater Street and the Centerline of Johnson Drive, said centerline of Johnson Drive also being the North line of the Southeast1/4, of said Section 12; thence North 90° West along the centerline of Johnson Drive and the North line of said Southeast ¼, 918.48 feet to the point of intersection of said North Line of the Northeast ¼ and the Northerly prolongation of the Westerly right of way line of Grandview Avenue, said point of the intersection also being a point on the Easterly right of way line of Interstate Highway No. I- 35; thence Southerly along the Easterly right of way lone of Interstate Highway No. I-35 to the point of intersection of said Easterly right of way line of Interstate Highway No, I-35 and the Westerly prolongation of the Centerline of 62nd Street Terrace; thence South 89° 49’ 24” East along said centerline of 62nd Street Terrace, 1129.62’ to the point of the intersection of said centerline of said 62nd Street Terrace and the centerline of Slater Street; thence North 00° 37’19”East, along the centerline of Slater Street, 2206.37 feet to the point of beginning on Slater Street; and, Page 6 of 13 BPD – 05/06/21 – ver 4 Beginning at the point where the west lot line of the Drury Subdivision No. 1 extended to the north intersects with the existing I-35 Redevelopment District in the City of Merriam, Johnson County, Kansas, thence northeasterly along the boundary of the I-35 Redevelopment District to the intersection of the centerlines of Eby Avenue and Shawnee Mission Parkway, thence east along the centerline of Shawnee Mission Parkway to a point where it intersects the centerline of Antioch Road, thence south along the centerline of Antioch Road to a point where it intersects with the north lot line of Lot 1, Pinegate subdivision extended, thence west along said lot line to a point where it intersects with the west lot line of Lot 1 Pinegate subdivision, thence south along said lot line to a point where the lot line extended intersects with the centerline of W. 64th Terrace, thence west along the centerline to a point where it intersects the centerline of Eby Avenue, thence north along the centerline of Eby Avenue to a point where the centerline intersects with the north lot line of Drury Subdivision No. 1 extended, thence west along said lot line to the point of beginning. Containing 329 acres of land, more or less. Page 7 of 13 BPD – 05/06/21 – ver 4  EXHIBIT C PROPOSED MODIFIED REDEVELOPMENT DISTRICT PLAN Background In 1988 the City of Merriam, Kansas (the “City”), in cooperation with the State of Kansas and pursuant to K.S.A. 12-17,107 through 12-17,113, established an enterprise zone (the “Enterprise Zone”) located generally west of Interstate Highway 35 and south of Shawnee Mission Parkway. Portions of the Enterprise Zone were located east of I-35, immediately north and south of Shawnee Mission Parkway. K.S.A. 12-1770 et seq. (the “Act”), permits cities to establish redevelopment districts and undertake redevelopment projects in areas which were established as enterprise zones prior to July 1, 1992. Pursuant to the Act and Ordinance No. 1222 of the City, as amended by Ordinance Nos. 1412, 1464, 1536, 1686, and 1787, the City has previously established a redevelopment district commonly known as the “I-35 Redevelopment District” (the “District”) and has adopted a redevelopment district plan identifying proposed redevelopment project areas and, in a general manner, buildings, facilities and improvements in each proposed redevelopment project area (the “Original District Plan”). This Redevelopment District Plan amends and restates the Original District Plan. District Boundary The boundary for the District is shown on Figure 1. Redevelopment Project Areas Proposed Redevelopment Project Areas are illustrated on Figure 2. In general, the buildings, facilities and improvements constructed or improved or proposed to be constructed or improved in each redevelopment project area identified on Figure 2 are set forth below. Detailed plans for the development of each potential project area will be developed in conjunction with a public or private sector owner or developer. Area A: This area abuts I-35 and Shawnee Mission Parkway (U.S. Highway 56). It should be developed for a highway oriented commercial use. The area should be developed as a single site for a single commercial use, to eliminate access limitations and to minimize disruption to the traffic carrying capacity of Shawnee Mission Parkway. Access to the area should be oriented to Eby or 62nd Terrace; not directly to Shawnee Mission Parkway. The site is appropriate for one or more commercial buildings associated with an automobile dealership, or one or more buildings containing food service, transient lodging, or general retail uses. Area B: This area abuts East Frontage Road with excellent visibility from I-35. This area should be developed for a highway oriented commercial use. The site is constrained by stormwater drainage passing through the center of the site. The site is appropriate for one or more small commercial Page 8 of 13 BPD – 05/06/21 – ver 4 buildings associated with an automobile dealership, food service, transient lodging, general retail, or general office use. Area C: This area abuts West Frontage Road with excellent visibility from I-35. This area should be developed for a commercial or assembly use which requires outstanding regional accessibility and visibility. Due to the size of the tract, it is best suited to a single large development which requires a site in excess of 5 acres, and which can take advantage of the existing land assemblage. The site is best suited to one or more large commercial, warehouse, or light manufacturing buildings of regional importance. Area D: This area is comprised of two sub-areas, as it is divided by the railroad tracks. The area has excellent visibility from I-35. The area is best suited for a highway oriented commercial, warehousing, or light manufacturing development west of the railroad tracks. The sub-area east of the railroad tracks is similar in character to Area C discussed above. However, due to this area's close proximity to Shawnee Mission Medical Center across I-35 to the east, it is also suitable for a large medical laboratory, medical office, or general office use. The site is most suitable for one or more structures as a single development in highway oriented commercial, or office use. Area E: This area abuts W. 67th Street near I-35. The area has excellent regional accessibility, but lacks direct visibility from I-35. It is best suited for a single large building for warehouse or light manufacturing use, or one or more buildings for general commercial use which is a destination business as opposed to a business which requires direct visibility to high volumes of motorists. Area F: This area abuts West Frontage Road, along I-35, immediately south of 67th Street. The site characteristics are similar to those set forth for Area C above. The area is suitable for a broad range of potential future uses including one or more large buildings for commercial, warehouse, light manufacturing, and corporate office use. The area is also considered suitable for a multi-structure general commercial development, should the current use of the area become obsolete. Area G: This area abuts I-35 and has excellent visibility from the highway. It lacks independent access but may be combined with the abutting automobile dealership facility or other adjacent property. It is suitable for combination with abutting property to extend the abutting use in a manner which does not require direct access to the public street system. The site is appropriate for expansion of the auto dealership facility or the expansion of the parking area for the abutting financial services business. Area H: This area is located in a commercial / industrial area adjacent to the BNSF Railway railroad tracks. It is suitable for a range of commercial and industrial uses typically found in light industrial areas, including light manufacturing, automotive service and construction industry uses. Area I: This area is between 62nd Terrace and 62nd Street on Grandview, west of the present Municipal City Hall and Fire Station, to I-35. This area should be developed into commercial uses with the greatest potential being automotive sales and/or services. Access to this area should be from 62nd Terrace and with adequate parking this area should support between 25,000 and 35,000 Page 9 of 13 BPD – 05/06/21 – ver 4 of retail or automotive services space. Area J: This area is bounded to the west by the I-35 right-of-way. The southern boundary is W. 62nd St extended, excluding the City Police Station property. The east boundary is Eby Street. The boundary heads north on Eby Street to a point where W. 60th Street extended intersects with Eby Street. From that point, the boundary heads west, back to the I-35 right-of-way. This area has excellent visibility from I-35 and is suitable for retail uses. This area should be developed as a large retail facility with supporting parking, infrastructure and related improvements. Area K: This area is bounded to the north by Johnson Drive, excluding the property at the immediate southwest corner of the intersection of Johnson Drive and Slater Street. From the southeast corner of said property, the boundary heads south along Slater Street to a point approximately 230 feet south of the intersection of Slater Street and W. 60th Terrace. From that point, the boundary heads west to Eby Street. The boundary then heads north on Eby Street to a point where W. 60th Street extended intersects with Eby Street. From that point, the boundary heads west, back to the I-35 right-of-way. This area should contain commercial, retail, office and/or multifamily residential facilities with supporting parking, infrastructure and related improvements. Area L: This area is generally bounded to the west by IKEA Way. Starting at the intersection of IKEA Way and W. 62nd Street, the boundary heads approximately 320 feet north along IKEA Way. From there the boundary heads east approximately 220 feet, then south approximately 270 feet, then east to Slater Street. The boundary then travels approximately 170 feet south along Slater Street. The boundary then heads west approximately 300 feet, then south approximately 100 feet; then west to IKEA Way. The boundary then heads north along IKEA Way to the point of beginning. This area should contain structured parking, infrastructure and related improvements related to the public buildings to be located in Vavra Park. Area M: This area is generally bounded by Eby Avenue to the west, Shawnee Mission Parkway to the north, Antioch Road to the east, and W. 64th Terrace to the south, excluding Lot 1, Pinegate subdivision and the existing development in the northeast portion of the area. This area should contain commercial, retail, multifamily residential and/or office facilities with supporting parking, structured parking, infrastructure and related improvements. Page 10 of 13 BPD – 05/06/21 – ver 4 Page 11 of 13 BPD – 05/06/21 – ver 4 Page 12 of 13 BPD – 05/06/21 – ver 4  EXHIBIT D MAP OF CURRENT REDEVELOPMENT DISTRICT INCLUDING ADDITIONAL AREA Page 13 of 13 BPD – 05/06/21 – ver 4  AGENDA ITEM INFORMATION FORM Consider approval of a Funding Agreement between Drake Development, LLC and AGENDA ITEM: the City. SUBMITTED BY: Chris Engel, City Administrator MEETING DATE: May 10, 2021 PROJECT BACKGROUND/DESCRIPTION: Drake Development will be submitting a Tax Increment Financing (TIF) application requesting public financing for the redevelopment of the “K-mart” property. To consider the request, the City will need outside legal and professional consultants. Drake Development has advanced $60,000 as required per the terms and has signed the funding agreement. The agreement outlines what the funds may be used for and how the City would request additional funds if necessary. The agreement does not commit the City to the approval of any amendments to the I-35 TIF Redevelopment District or any future development applications associated with Drake’s proposal. It simply protects the City from incurring out-of-pocket costs associated with consideration of their request for public financing. The City’s TIF/Development attorney Joe Serrano of Kutak Rock, LLP has reviewed the Funding Agreement. CITY COUNCIL GOALS AND OBJECTIVES Objective 4.2 – Expand the commercial tax base FINANCIAL IMPACT Amount of Request/Contract: Amount Budgeted: Funding Source/Account #: SUPPORTING DOCUMENTS Funding Agreement ACTION NEEDED/STAFF RECOMMENDATION City Council approve the Funding Agreement between the City and Drake Development, LLC.  Exhibit A Proposed Project Area M W 62ND TER SLATER ST IKEA WAY SHAWNEE MISSION PKWY EBY AVE ANTIOCH RD W 64TH TER L TH P Ü 64 Switzer Rd W I-35  INTEROFFICE MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: JIM MACDONALD, PUBLIC WORKS DIRECTOR SUBJECT: MAY UPDATE DATE: May 10, 2021 HIGHLIGHTS 2021 Street Improvements program East Frontage Road- 67th to 75th St CARS project, 2021 Mill and Overlay Program, 2021 Sidewalk Maintenance/Repair Program. J.M. Fahey Contractor • Contractor started removing curb on Perry Lane, W 51st Terr and W 51st Place • Anticipated start date for East Frontage Road is May 31st • Anticipated start date for sidewalk repair program late July West Vernon Place PES • Received 27 responses from residents, all letters were forwarded to BHC Engineering for review. CITY OF MERRIAM, KANSAS // 9001 W. 62nd St. // 913-322-5500 // merriam.org  Last Updated 5/5/2021 Capital Improvement Active Project List P PROJECTED R BUDGETED ACTUAL PUBLIC PUBLIC PUBLIC AWARD FUNDING DESIGN ENGINEER'S BID CONTRACT NOTICE TO SUBSTANT PROJECT NAME O CONSTRUCTION CONSTRUCTION STATUS MEETING MEETING MEETING AT CONTRACTOR SOURCES CONSULTANT ESTIMATE OPENING AMOUNT PROCEED COMPLETION J COST COST #1 #2 #3 COUNCIL DATE E 2020 CARS/Sp. Sales Tax East Frontage Road Improvements Street/Stormwater $1,549,000 Awarded Affinis 4/1/21 $1,343,617.50 2/17/21 3/9/21 J.M Fahey $1,046,464.35 5/3/21 67th to 75th Sidewalk Maintenance/Repair CIP Maintenance $150,000 Awarded Affinis 4/1/21 $177,700.00 2/17/21 3/9/21 J.M Fahey $206,234.00 Program Program CIP Maintenance West Vernon Place PES $50,000 Awarded BHC Engineering 3/9/21 BHC Engineering $49,682 3/12/21 Program  CIP Capital Improvement Program 2021 Street Improvements Program T I M E L I N E 2021 U P D AT E S ▶ East Frontage Road – 67th to 75th St. CARS project; 2021 Mill and Overlay Program; 2021 Sidewalk Maintenance/Repair Program. ▶ Contractor (J.M Fahey) started removing curb on Perry Lane, W. 51st Terrace, and W. 51st Place. ▶ Anticipated start date for E. Frontage Road is May 31. ▶ Anticipated start date for sidewalk repair program is late July. West Vernon Place PES T I M E L I N E 2021 U P D AT E S ▶ Received 27 resident responses. ▶ All letters were forwarded to BHC Engineering.  Questions? Staff Contact: Jim MacDonald 913-322-5571 jmacdonald@merriam.org  CITY COUNCIL SUGGESTED MOTIONS FOR YOUR CONSIDERATION CONSENT AGENDA 1. Move that the council approve Consent Agenda Items 1-2. MAYOR’S REPORT 1. No motion. 2. No motion. COUNCIL ITEMS 1. Move that the council approve a resolution setting a Public Hearing date of June 14, 2021 to consider amending the I-35 Redevelopment District and authorize the Mayor to sign the Resolution. 2. Move that the council approve a Funding Agreement between the City and Drake Development, LLC. 3. No motion. EXECUTIVE SESSION  MERRIAM CITY COUNCIL AGENDA WORK SESSION May 10, 2021 Immediately following Regular City Council Meeting 7:00 P.M. This is a virtual meeting. The public may participate by joining the meeting at: https://us02web.zoom.us/j/87121805375?pwd=czJGZ1QrT3JyK0xUOHZhTmxFSWhsUT09 Passcode: 861705 1-346-248-7799 Webinar ID: 871 2180 5375 Passcode: 861705 If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Administrative Office at 913-322-5500 no later than 24 hours prior to the beginning of the meeting. 1. Preliminary Operating Budget discussion and presentation. Memorandum To: Mayor Sissom and Councilmembers From: Chris Engel, City Administrator; Donna Oliver, Finance Director Date: May 10, 2021 Re: 2022 Preliminary Operating Budgets Cc: Department Heads Building the 2022 Budget: The budget process officially began on March 8, when City Council adopted the goals and objectives representing current priorities. The City Administrator advised staff to develop departmental and capital budgets that align with Council priorities or sustain current programs, but with an effort to economize where possible. Department heads submitted expenditure requests to the City Administrator and Finance Director for review on April 2. Revenue was projected by the Finance Director using estimated property values and recent sales tax trends. The budgets will be refined in the weeks ahead to incorporate feedback from City Council, revenue adjustments, and other necessary changes. 2021 Outlook: The outlook for revenues in 2021 is positive. As a result of the Covid-19 pandemic, city and county sales tax collections for 2020 were down 2.4%. During March, April, and May of 2020, the economy was largely shut down. Since June 2020 sales have rebounded with an overall growth of 3.4%. Industry experts from the National Association of Automobile Dealers (NADA), Fitch and Edmunds all forecast increased car sales and prices over 2020. Potential risks to the market stem from uncertainty over COVID-19 and supply issues in the automobile industry. The property tax “lid” was eliminated by the state effective January 1, 2021. Instead, the state passed a bill which provides notice to taxpayers whenever property taxes exceed a “revenue neutral rate”. Revenue neutral is a budget term that means the revenue brought in by property taxes in a year would be approximately the same as the previous year, eliminating the impact of new developments or reappraisals. The new community center opened in the summer of 2020. The operations of the facility have been impacted by COVID-19. However, in April 2021 the center began to see an upswing in revenues. Preliminary Budgets: On Monday night, staff will present the attached preliminary 2022 budgets for General, Bond, Transient Guest Tax, and Equipment Reserve Funds. General Fund Increase Audited Budget Estimated Proposed Over 2021 % 2020 2021 2021 2022 Budget Change REVENUES Beginning Balance $ 7,641,576 $ 4,891,398 $ 7,531,384 $ 6,002,703 $ 1,111,305 22.7% Property Tax 4,266,353 4,634,960 4,600,734 4,796,406 161,446 3.5% Motor Vehicle 485,600 503,886 503,886 503,886 - 0.0% City Sales Tax 7,287,875 7,317,604 7,825,000 7,905,000 587,396 8.0% City Use Tax 916,799 767,058 920,000 920,000 152,942 19.9% County Sales Tax 2,045,863 2,016,304 2,046,000 2,046,000 29,696 1.5% Alcohol Tax 22,237 27,283 22,000 22,000 (5,283) -19.4% Franchise Fees 1,297,965 1,314,459 1,303,000 1,303,000 (11,459) -0.9% Licenses & Permits 390,265 467,200 405,000 405,000 (62,200) -13.3% Charges for Service 198,897 1,409,444 502,700 1,402,700 (6,744) -0.5% Court Fines 825,906 900,000 900,000 900,000 - 0.0% Federal Grants 6,986 8,370 5,000 5,000 (3,370) -40.3% Investment Income 58,765 105,166 61,500 61,500 (43,666) -41.5% Miscellaneous 115,392 105,395 120,000 120,000 14,605 13.9% Subtotal Revenues 17,918,903 19,577,129 19,214,820 20,390,492 813,363 4.2% Total Resources $ 25,560,479 $ 24,468,527 $ 26,746,204 $ 26,393,195 $ 1,924,668 7.9% EXPENDITURES Personal Services $ 8,021,133 $ 9,643,907 $ 9,065,275 $ 9,987,806 $ 343,899 3.6% Contractual Fire Services 2,408,822 2,850,694 2,679,652 2,875,000 24,306 0.9% Contractual Services 1,907,268 3,147,556 2,958,705 3,220,578 73,022 2.3% Commodities 444,484 794,980 747,282 828,210 33,230 4.2% Capital Outlay 13,024 21,200 19,928 23,000 1,800 8.5% Health and Welfare 92,562 171,800 161,492 175,000 3,200 1.9% Subtotal Expenditures 12,887,293 16,630,137 15,632,334 17,109,594 479,457 2.9% Transfers Out 5,141,802 2,701,544 5,111,167 4,113,375 1,411,831 52.3% Contingency - 25,000 - - (25,000) 0.0% Total Uses $ 18,029,095 $ 19,356,681 $ 20,743,501 $ 21,222,969 $ 1,866,288 9.6% Ending Balance $ 7,531,384 $ 5,111,846 $ 6,002,703 $ 5,170,226 $ 58,380 1.1% Transient Guest Tax Fund Increase Audited Budget Estimated Proposed Over 2021 % 2020 2021 2021 2022 Budget Change REVENUES Beginning Balance $ 604,556 $ 303,387 $ 460,256 $ 270,481 $ (32,906) -10.8% Other Taxes 285,734 429,250 290,000 300,000 (129,250) -30.1% Investment Income 3,495 - - - - 0.0% Miscellaneous 29,128 73,500 42,000 73,500 - 0.0% Subtotal Revenues 318,357 502,750 332,000 373,500 (129,250) -25.7% Total Resources $ 922,913 $ 806,137 $ 792,256 $ 643,981 $ (162,156) -20.1% EXPENDITURES Personal Services $ 368,265 $ 308,468 $ 299,214 $ 319,796 $ 11,328 3.7% Contractual Services 76,828 129,225 125,348 141,805 12,580 9.7% Commodities 356 8,125 7,881 13,225 5,100 62.8% Health and Welfare 17,208 92,095 89,332 102,205 10,110 11.0% Subtotal Expenditures 462,657 537,913 521,775 577,031 39,118 7.3% Total Uses $ 462,657 $ 537,913 $ 521,775 $ 577,031 $ 39,118 7.3% Ending Balance $ 460,256 $ 268,224 $ 270,481 $ 66,950 $ (201,274) -75.0% Bond and Interest Fund Increase Audited Budget Estimated Proposed Over 2021 % 2020 2021 2021 2022 Budget Change REVENUES Beginning Balance $ 200,754 $ 73,526 $ 289,068 $ 24,530 $ (48,996) -66.6% Property Taxes 165,888 178,067 178,117 185,776 7,709 4.3% City Sales/Use Taxes 1,898,739 1,829,401 1,956,250 1,976,250 146,849 8.0% Other Taxes 18,975 19,570 19,570 19,766 196 1.0% Investment Income 12,837 2,000 2,000 2,000 - 0.0% Subtotal Revenues 2,096,439 2,029,038 2,155,937 2,183,792 154,754 7.6% Transfers In 1,200,000 1,200,000 800,000 1,050,000 (150,000) -12.5% Total Resources $ 3,497,193 $ 3,302,564 $ 3,245,005 $ 3,258,322 $ (44,242) -1.3% EXPENDITURES Debt Service $ 3,208,125 $ 3,220,475 $ 3,220,475 $ 3,241,700 $ 21,225 0.7% Subtotal Expenditures 3,208,125 3,220,475 3,220,475 3,241,700 21,225 0.7% Total Uses $ 3,208,125 $ 3,220,475 $ 3,220,475 $ 3,241,700 $ 21,225 0.7% Ending Balance $ 289,068 $ 82,089 $ 24,530 $ 16,622 $ (65,467) -79.8% Equipment Reserve Fund Increase Audited Budget Estimated Proposed Over 2021 % 2020 2021 2021 2022 Budget Change REVENUES Beginning Balance $ 1,523,473 $ 1,007,653 $ 1,022,307 $ 1,042,091 $ 34,438 3.4% Grants - - - - - 0.0% Investment Income (6,414) 5,000 5,000 5,000 - 0.0% Miscellaneous 18,338 35,000 35,000 35,000 - 0.0% Subtotal Revenues 11,924 40,000 40,000 40,000 - 0.0% Transfers In 900,000 600,000 600,000 700,000 100,000 16.7% Total Resources $ 2,435,397 $ 1,647,653 $ 1,662,307 $ 1,782,091 $ 134,438 8.2% EXPENDITURES Capital Outlay $ 1,413,090 $ 660,093 $ 620,216 $ 919,581 $ 259,488 39.3% Subtotal Expenditures 1,413,090 660,093 620,216 919,581 259,488 39.3% Total Uses $ 1,413,090 $ 660,093 $ 620,216 $ 919,581 $ 259,488 39.3% Ending Balance $ 1,022,307 $ 987,560 $ 1,042,091 $ 862,510 $ (125,050) -12.7% Capital Purchases Budgeted for 2022 Skid Loader $ 72,000 4 Mowers 48,000 Arrow Board 17,000 Cold Planer 29,000 Electric Hoist 20,000 Protective Clothing - Fire 26,600 Bunk Mattress 8,800 Kitchen Appliances - Fire 6,000 2 Patrol Vehicles 72,000 1 Investigations Vehicle 25,000 Police Equipment 70,200 Telephone Upgrade 133,000 Financial Accounting Software 300,000 City Door Lock System 8,350 IT Replacements 33,000 Parks Vehicle 32,600 Inflation Factor (2%) 18,031 Total $ 919,581  Proposed Authorized Paid Positions Budget Budget Budget Department Position 2020 2021 2022 City Council Mayor 1.00 1.00 1.00 Councilmember 8.00 8.00 8.00 Total 9.00 9.00 9.00 Administration City Administrator 1.00 1.00 1.00 Assistant City Administrator 1.00 1.00 1.00 Finance Director 1.00 1.00 1.00 City Clerk 1.00 1.00 1.00 Accountant 1.00 1.00 1.00 Human Resources/Risk Manager 1.00 1.00 1.00 Communication/Public Engagement Mgr. 1.00 1.00 1.00 Accounting Clerk 1.00 1.00 1.00 Administrative Coordinator 1.00 1.00 1.00 Management Intern 1.00 1.00 1.00 Total 10.00 10.00 10.00 Information Services Network and Comm. Administrator 1.00 1.00 1.00 Total 1.00 1.00 1.00 Municipal Court Court Administrator 1.00 1.00 1.00 Court Clerk 1.75 1.75 1.75 Total 2.75 2.75 2.75 Police Department Police Chief 1.00 1.00 1.00 Police Major 1.00 1.00 1.00 Captain 2.00 2.00 2.00 Sergeant 3.00 3.00 3.00 Corporal 4.00 4.00 4.00 Master Police Officer 11.00 11.00 11.00 Police Officer* 8.00 8.00 8.00 Crime Analyst 1.00 1.00 1.00 Records Clerk 2.00 2.00 2.00 Community Service Officer 2.00 2.00 2.00 Crossing Guard 0.75 0.00 0.00 Total 35.75 35.00 35.00 Fire Department (Services through City of Overland Park after 2014) Total 0.00 0.00 0.00 Public Works Public Works Director 1.00 1.00 1.00 Public Works Superintendent 1.00 1.00 1.00 Facility Supervisor 1.00 1.00 1.00 Foreman 2.00 2.00 2.00 Asset Management Technician 1.00 0.00 0.00 Public Works Technician 1.00 1.00 1.00 Mechanic 1.00 1.00 1.00 Maintenance Worker III 1.00 1.00 1.00 Maintenance Worker II 5.00 5.00 5.00 Maintenance Worker I 3.00 4.00 4.00 Facility Maintenance Worker III 0.00 0.00 0.00 Facility Maintenance Worker II 1.00 2.00 2.00 Facility Maintenance Worker I 1.72 0.00 0.00 Landscape Technician 0.25 0.25 0.25 Administrative Assistant 1.00 1.00 1.00 Seasonal Labor 3.96 3.96 3.96 Total 24.93 24.21 24.21  Proposed Authorized Paid Positions Culture and Recreation** Parks & Recreation Director 1.00 1.00 1.00 and Special Events Assistant Parks & Rec. Director 1.00 1.00 1.00 Recreation Supervisor 1.00 1.00 1.00 Administrative Clerk 1.00 1.00 1.00 Facility Maintenance Worker I 0.00 1.00 1.00 Facility Supervisor 0.00 0.00 0.00 Fitness Specialist 0.00 0.00 0.00 Landscape Technician 0.00 0.00 0.00 Programs Coordinator 0.00 0.00 0.00 Customer Service Rep 1.00 1.00 1.00 Facility Attendant 2.00 2.00 2.00 Child Watch Attendant 2.00 2.00 2.00 Fitness Attendant 1.50 1.50 1.50 Program Assistant 0.50 0.50 0.50 Recreation Coordinator 1.00 1.00 1.00 Fitness Coordinator 1.00 1.00 1.00 Aquatics Supervisor 1.00 1.00 1.00 Aquatics Coordinator 1.00 1.00 1.00 Head Lifeguard 1.50 1.50 1.50 Lifeguard 10.00 10.00 10.00 Slide & Concessions Attendant 2.50 2.50 2.50 Total 29.00 30.00 30.00 Visitor's Bureau Visitor's Bureau Director 1.00 1.00 1.00 Graphic Designer/Communication Specialist 1.00 1.00 1.00 Total 2.00 2.00 2.00 Marketplace Marketplace Coordinator 0.16 0.16 0.16 Marketplace Asst. Coordinator 0.16 0.16 0.16 Total 0.32 0.32 0.32 CIP Administration Project Coordinator 1.00 1.00 1.00 Administrative Assistant 0.40 0.40 0.40 Total 1.40 1.40 1.40 Community Development Director of Community Development 1.00 1.00 1.00 Building Inspector/Official 1.00 1.00 1.00 Neighborhood Services Manager 1.00 1.00 1.00 Code Compliance Officer 2.00 2.00 2.00 Planner I 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 Total 7.00 7.00 7.00 City Total 123.15 122.68 122.68  Proposed Authorized Paid Positions Classification By Category Full Time 85.00 87.00 87.00 Part Time 33.62 31.15 31.15 Seasonal 4.53 4.53 4.53 Total 123.15 122.68 122.68 Note: All numbers given in full time equivalents (FTE). For instance, a part time employee working 10 hours per week (out of a possible 40 hours) would be counted as .25 FTE. Estimated reflects positions filled for some or all of the year. * To facilitate training and to manage attrition, Council approved "over-hiring" by up to 2 FTE's when qualified candidates are available. Many Culture and Recreation positions have been retitled to correspond to responsibilities associated with the new community center.  Proposed Compensation Plan FULL TIME POSITIONS EFFECTIVE JANUARY 1, 2022 Range Range Position Bottom Top City Administrator 109,833 164,749 Assistant City Administrator 96,835 145,253 Police Chief 96,835 145,253 Police Major 85,376 128,063 Police Captain 70,672 106,009 Sergeant 58,511 87,766 Corporal 54,940 82,410 Master Police Officer 48,438 72,657 Police Officer 45,482 68,223 Police Officer Trainee 43,317 43,317 Crime Analyst 45,482 68,222 Community Service Officer 35,354 53,031 Records Clerk 33,196 49,794 Community Development Director 90,925 136,387 Building Inspector 45,482 68,223 Neighborhood Services Manager 54,940 82,410 Code Compliance Officer/Part-Time Code Compliance 40,099 60,149 Planner I 48,438 72,657 Administrative Coordinator 37,652 56,479 Management Intern 33,214 49,800 Director of Capital Improvements 90,925 136,387 Project Coordinator 45,493 68,229 Administrative Assistant 33,196 49,794 Finance Director 90,925 136,387 Accountant 51,587 77,380 Accounting Clerk 35,354 53,031 Network and Communication Administrator 85,376 128,063 Human Resources/Risk Manager 70,672 106,009 Communication and Public Engagement Manager 58,511 87,766 City Clerk 51,587 77,380 Administrative Assistant 33,196 49,794 Administrative Coordinator 37,652 56,479 Visitors' Bureau Director 51,587 77,380 Graphic Designer/Communication Specialist 42,706 64,059 Court Administrator 51,587 77,380 Court Clerk/Part Time Court Clerk 33,196 49,794  Proposed Compensation Plan FULL TIME POSITIONS (continued) EFFECTIVE JANUARY 1, 2022 Range Range Position Bottom Top Public Works Director 96,835 145,252 Public Works Superintendent 58,511 87,766 Facilities Superintendent 58,511 87,766 Foreman 45,482 68,222 Asset Management Technician 45,482 68,222 Public Works Technician 42,706 64,059 Mechanic 44,810 67,214 Maintenance Worker III 37,652 56,479 Maintenance Worker II 33,196 49,795 Maintenance Worker I/Part Time Maintenance Worker I 31,171 46,757 Facility Operations Supervisor 45,482 68,223 Facility Maintenance Worker III 36,548 54,822 Facility Maintenance Worker II 33,196 49,795 Facility Maintenance Worker I/Part Time Facility Maintenance Worker I 30,710 46,066 Administrative Assistant 33,196 49,794 Parks & Recreation Director 90,925 136,387 Assistant Parks & Recreation Director 66,365 99,547 Recreation Supervisor 51,587 77,380 Aquatics Supervisor 51,587 77,380 Administrative Coordinator 37,652 56,479 Aquatics Coordinator 37,653 56,479 Fitness Coordinator 37,653 56,479 Recreation Coordinator 37,653 56,479 Customer Service Rep 33,195 49,795 ELECTED POSITIONS EFFECTIVE JANUARY 1, 2022 Range Range Position Bottom Top Mayor 12,801 12,801 City Councilmembers 5,804 5,804  Proposed Compensation Plan PART TIME & SEASONAL POSITIONS EFFECTIVE JANUARY 1, 2022 Range Range Position Bottom Top Seasonal Laborer 11.75 18.62 Landscape Technician 13.83 21.10 Intern PT 11.41 18.62 Seasonal Construction Inspector 19.32 29.55 Part Time Farmers Marketplace Assistant Coordinator 12.41 18.62 Part Time Farmers Marketplace Coordinator 14.07 21.10 Facility Attendant 12.41 18.61 Child Watch Attendant 12.41 18.61 Fitness Attendant 12.41 18.61 Program Assistant 13.21 19.82 Head Lifeguard 12.41 18.62 Lifeguard 10.44 15.65 Slide Attendant 8.87 13.31