City Council

MERRIAM CITY COUNCIL AGENDA CITY HALL 9001 WEST 62ND STREET July 26, 2021 7:00 P.M. If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Administrative Office at 913-322-5500 no later than 24 hours prior to the beginning of the meeting. I. CALL TO ORDER - PLEDGE OF ALLEGIANCE II. ROLL CALL III. PUBLIC ITEMS Members of the public are encouraged to use this time to make comments about matters that do not appear on the agenda. Comments about items on the regular agenda will be taken as each item is considered. Please note: individuals making Public Comments will be limited to 5 minutes. In accordance with the Governing Body Rules of Procedure, the City reserves the right to refuse Public Comments that are personal, impertinent or slanderous. IV. CONSENT AGENDA All items listed under the heading are considered to be routine by the City Council and may be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which case that item will be removed from the Consent Agenda and considered separate. 1. Consider approval of the minutes of the City Council meeting held July 12, 2021. V. MAYOR’S REPORT 1. Presentation - MARC Climate Action Plan Presentation. VI. COUNCIL ITEMS 1. Consider approval of a resolution approving the 2022-2026 CARS application. 2. Monthly Finance Report. 3. 2020 Building Permit Report. 1  4. Community Development Update. VII. STAFF ITEMS VIII. EXECUTIVE SESSION IX. ADJOURNMENT Respectfully submitted, Juliana Pinnick City Clerk 2 City Council Minutes July 12, 2021 MERRIAM CITY COUNCIL MINUTES CITY HALL 9001 WEST 62ND STREET July 12, 2021 7:00 P.M. I. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Ken Sissom called the meeting to order at 7:00 PM. II. ROLL CALL Scott Diebold Chris Evans Hands Bruce Kaldahl Brian Knaff David Neal Bob Pape Jason Silvers Whitney Yadrich Staff present: Chris Engel, City Administrator; Ryan Denk, City Attorney; Jennifer Jones-Lacy, Assistant City Administrator; Donna Oliver, Finance Director; Jenna Gant, Communication and Public Engagement Manager; Bryan Dyer, Community Development Director; Anna Slocum, Parks and Recreation Director; Darren McLaughlin, Police Chief and Juli Pinnick, City Clerk. III. PUBLIC ITEMS Members of the public are encouraged to use this time to make comments about matters that do not appear on the agenda. Comments about items on the regular agenda will be taken as each item is considered. Please note: individuals making Public Comments will be limited to 5 minutes. In accordance with the Governing Body Rules of Procedure, the City reserves the right to refuse Public Comments that are personal, impertinent or slanderous. Nancy Hammond, 5845 Perry Ln., commented that she is so pleased with the we- go swing recently installed at Chatlain Park. Her nephew has been able to use it and swing for the first time in 28 years. He has muscular dystrophy and he is inviting all his friends to come use the swing. They also notified Children’s Mercy Hospital about the swing. Many of her neighbors feel there is a problem with speeding in their neighborhood. Some neighbors have suggested having speed bumps installed on Perry Ln., Knox, and 55th St. they would like to request a stop sign on Perry Ln. at Hocker Dr. She further commented about a home on 56th Ter. 1 City Council Minutes July 12, 2021 that is in disrepair and yesterday she observed a couple of juveniles inside the property smoking marijuana. IV. CONSENT AGENDA All items listed under the heading are considered to be routine by the City Council and may be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which case that item will be removed from the Consent Agenda and considered separate. 1. Consider approval of the minutes of the City Council meeting held June 28, 2021. COUNCILMEMBER PAPE MOVED THAT THE COUNCIL APPROVE CONSENT AGENDA ITEM 1. COUNCILMEMBER SILVERS SECONDED AND THE MOTION WAS UNANIMOUSLY APPROVED. V. MAYOR’S REPORT 1. Employee Service Awards – 2nd Quarter 2021. Mayor Sissom presented the following Employee Service Awards: 20 Years of Service Chris Brokaw - Police Department 15 Years of Service Halen Covell - Public Works 5 Years of Service Trey Daniels - Police Department Mayor Sissom commented that another staff member present is retiring after 44 years of service to the City of Merriam. Charlie Yocum started his career with the City of Merriam as a police officer. He retired from that position, after 32 years as a police officer but, returned to the city to accept a position as a civilian employee with the Merriam Police Department as a Community Services Officer. His last day will be Wednesday. Mayor Sissom indicated that Mr. Yocum is the only employee in the history of the city to have a 44-year tenure. Mayor Sissom thanked Charlie for his many years of service and dedication and wished him well on his final retirement with the City of Merriam. 2. Proclamation declaring July 2021 Parks and Recreation Month. 2 City Council Minutes July 12, 2021 Mayor Sissom read the proclamation declaring July 2021 Parks and Recreation Month. Mayor Sissom thanked Parks and Recreation Director Anna Slocum and staff members present for the great work they do. VI. COUNCIL ITEMS 1. CIP Update. Public Works Director Jim MacDonald provided the following CIP updates: 2021 Street Improvement Program is moving along very well and the overlay program portion is substantially complete with the exception of a few pavement markings on Goodman and manhole adjustments. Sod is scheduled to be installed in September. 95% of the substandard curb and sidewalk has been replaced on East Frontage Rd. from 67th St. to 75th St. Three streetlights have been relocated between 74th St. to 75th St. On Carmax Dr. all the substandard curb has been replaced. Along 60th St. all the substandard curb and sidewalk sections have been removed. The engineer, for the West Vernon Place Preliminary Engineering Study has a completed exiting condition evaluation and next they will start on the proposal options. VII. STAFF ITEMS VIII. EXECUTIVE SESSION IX. ADJOURNMENT THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COUNCIL, COUNCILMEMBER HANDS MOVED TO ADJOURN AT 7:23 PM COUNCILMEMBER PAPE SECONDED AND THE MOTION WAS UNANIMOUSLY APPROVED. Respectfully submitted, Juliana Pinnick City Clerk 3  CITY OF MERRIAM MEMO: To: City Council From: Jennifer Jones-Lacy, Assistant City Administrator Date: July 26, 2021 Re: Climate Action Plan Presentation Karen Clawson, Planner with Air Quality & Rideshare KC Program Manager at MARC, will present an overview of the Regional Climate Action Plan to Council. The plan provides a voluntary framework to guide and align local action in ways that make a difference for the entire Kansas City region. It provides a comprehensive set of strategies that can be tailored to meet local community needs and priorities. The Plan is different from the Climate Action Playbook in that it presents a broader set of strategies and actions that meet an ambitious 2050 net zero greenhouse gas reduction target within an integrated systems-based understanding. If so desired, the Council can adopt the plan via resolution at a future meeting. 1  AGENDA ITEM INFORMATION FORM Resolution approving the 2022-2026 County Assisted Road System application to AGENDA ITEM: Johnson County. SUBMITTED BY: Jim MacDonald, Public Works Director MEETING DATE: July 26, 2021 PROJECT BACKGROUND/DESCRIPTION: The Johnson County Board of Commissioners recognized that one of the keys to the success of Johnson County is in its major transportation corridors that connect the cities of Johnson County. In response to the need of constructing and maintaining these major corridors, the Board created the County Assistance Road System (CARS) program. The CARS program provides funds to the cities of Johnson County to construct and maintain their major arterials. Each year the cities submit a 5-year road improvement program to Johnson County. Using a scoring system, Johnson County selects projects and allocates funds. The County pays 50% of the project’s construction and construction inspection costs. Cities are responsible for design, right-of-way, and utility relocation costs. Staff plans to submit the following projects for Merriam’s 2022-2026 road improvement program: 2022 55th Street between West City Limits to Merriam Drive. The scope of work includes the replacement of curb/gutters/sidewalk/ADA ramps as required, 2” Mill/Overlay, new pavement markings, storm drainage improvements, and streetlights improvements as needed. 2023 Merriam Drive between Johnson Drive to 55th Street. The scope of work includes the replacement of curb/gutters/sidewalk/ADA ramps as required, 2” Mill/Overlay, streetscape improvements, storm drainage improvements, and new pavement markings 2024 49th Street between Switzer Road to Antioch Road. The scope of work includes the replacement of curb/gutters/sidewalk/ADA ramps as required, 2” Mill/Overlay, storm drainage improvements and new pavement markings. 2025 Merriam Drive between 55th Street to Antioch Road. The scope of work includes the replacement of curb/gutters/sidewalk/ADA ramps as required, 2” Mill/Overlay, storm drainage improvements and new pavement markings. 2026 Johnson Drive - Mackey Street to East City Limits. The scope of work includes the replacement of curb/gutters/sidewalk/ADA ramps as required, 2” Mill/Overlay, new pavement markings. CITY COUNCIL GOALS AND OBJECTIVES 3.2 Sustain capital improvement efforts. FINANCIAL IMPACT Amount of Contract: N/A Amount Budgeted: N/A Funding Source/Account #: N/A SUPPORTING DOCUMENTS 2022-2026 CARS Resolution ACTION NEEDED/STAFF RECOMMENDATION Staff recommends the Council approve the 2022-2026 CARS Resolution. RESOLUTION NO._______ A RESOLUTION APPROVING THE 2022-2026 COUNTY ASSISTED ROAD SYSTEM APPLICATION OF THE CITY OF MERRIAM, KANSAS WHEREAS, Johnson County, Kansas provides funds to cities through the County Assisted Road System (CARS) Program; and WHEREAS, the City of Merriam, Kansas desires to obtain County funding assistance for its Five- Year Street Improvement Program; and WHEREAS, the governing body certifies its intent and funding authority to proceed with the capital improvement projects as listed below. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF MERRIAM, KANSAS: 1. The Five-Year Road Improvement Program for the City of Merriam is as follows: Program Year Priority Project CARS Eligible Costs 2022 1 55th Street-Merriam Drive to West City $2,346,943 Limits 2023 1 Merriam Drive-Johnson Drive to 55th $3,593,979 Street 2024 1 49th Street-Antioch Road to Switzer Road $2,287,405 2025 1 Merriam Drive- 55th Street to Antioch $2,957,011 Road 2026 1 Johnson Drive - Mackey Street to East $639,408 City Limits 2. This Program has been reviewed and approved for submittal to the Johnson County Board of Commissioners. ADOPTED, by the Governing Body of the City of Merriam, Kansas, this ______day of , 2021. __________________________ Ken Sissom, Mayor (SEAL) ATTEST: __________________________ Juliana Pinnick, City Clerk CIT Y OF MERRIAM, K ANSAS MONTHLY FINANCIAL REPORT June 2021 Finance Department  City of Merriam, KS Monthly Financial Report - Executive Summary June 2021 Revenues Current Month YTD YTD Over/(Under) Various Funds: Actual Actual Budget YTD Budget 1% City Sales Tax $ 842,392 $ 3,220,407 $ 2,439,201 $ 781,206 1/4% City Sales Tax-Storm/Street 210,598 731,525 609,800 121,725 1/4% City Sales Tax-Rec. Facilities 210,598 731,525 609,800 121,725 City Use Tax 91,144 381,761 255,686 126,075 County Sales Taxes - All 197,500 733,418 672,101 61,317 Real Property Taxes - Gen Fund $ 1,870,056 $ 4,744,878 $ 4,634,960 $ 109,918 Transient Guest Tax - 64,399 107,313 (42,914) Franchise Fees 142,369 632,985 657,230 (24,244) Court Fines 98,283 519,183 450,000 69,183 Expenditures General Fund - only: Current Mo. Monthly Over/(Under) Year to Date Year to Date Over/(Under) Actual Budget Budget Actual Budget YTD Budget Salaries and Benefits $ 718,363 $ 803,650 $ (85,288) $ 4,133,850 $ 4,821,903 $ (688,052) Contractual Services: OP Fire Services 562,939 237,558 325,381 528,664 1,425,347 (896,683) Utilities 51,778 53,758 (1,980) 293,896 322,547 (28,650) Legal 1,394 5,500 (4,106) 11,799 33,000 (21,202) Property Maint 76,343 77,798 (1,455) 333,049 466,791 (133,741) Specific Contractual* 38,637 37,554 1,083 150,777 225,324 (74,547) Other Contractual 38,833 90,549 (51,716) 256,221 543,293 (287,072) Commodities: Gasoline/Diesel Fuel 9,526 12,954 (3,428) 42,023 77,725 (35,702) Other Commodities 47,269 54,544 (7,275) 227,764 327,265 (99,501) *Specific Contractual includes: specific ongoing outside contractors (Judge, Prosecutor, Auditor, prisoner care, Information Services, legislative monitor, payroll processing, and animal care). The City Attorney is included under the Legal line item. Comments:  April 2021 1% and ¼% City sales tax collections are 106.90% (+$699,961) more than the prior year. o Auto sales are 153.86% more than prior year actual. o Merriam Town Center/Johnson Drive sales are 117.62% more than prior year actual o Other categories are 42.59% more than prior year actual.  Year-to-date 2021 1% and ¼% City sales tax collections are 38.47% (+$1,301,049) more than prior year. o Auto sales are 53.28% more than prior year actual. o Merriam Town Center/Johnson Drive sales are 25.90% more than prior year actual o Other categories are 21.48% more than prior year actual.  Overland Park Fire Services for 1st quarter 2021 were paid in June.  City of Merriam, KS Monthly Financial Report - Executive Summary June 2021 Equipment Purchases >$5,000 Month Description Amount January Police – trailer $7,595 February Police – thirty-five tasers $20,753 March None $0 April Parks – park swing structure $31,650 May Parks – We Go swing at Chatlain Park $46,091 Admin – new payroll software launch fees $14,250 June Public Works – excavator $31,231 Cash and Investment Balances FHLB = Federal Home Loan Bank $ 5,335,000 14% FHLMC = Federal Home Loan Mortgage Corp. 4,750,000 13% FNMA = Federal National Mortgage Assn. 3,000,000 8% FFCB = Federal Farm Credit Bank 9,250,000 25% US Treasury Bills 3,140,000 9% Municipal Bonds 2,625,000 8% TD Ameritrade MMA 4,556,788 13% Total Investments 32,656,788 90% US Bank Cash Account 4,087,326 10% Total Cash plus Investments $ 36,744,114 100%  City of Merriam, KS Monthly Financial Report - Executive Summary June 2021 FAQ’s Question: What is the City Sales Tax rate effective January 1, 2021? Answer: 9.475% (6.500% to the State of Kansas; 1.475% to Johnson County; 1.50% to Merriam) Question: How much does the City owe for general obligation bonds? Answer: $1,685,000 is the current balance for the Series 2012 and $15,390,000 for Series 2018. Question: What is the City’s bond rating? Answer: S & P Global Ratings rates the City’s debt as “AAA (Stable)” Question: What is the City’s current mill levy? Answer: 27.558 mills (2020 levy supporting 2021 budgets) Question: What is the City’s assessed property valuation? Answer: $226 million per Johnson County Clerk as of June 15, 2021 Question: How much of the City’s assessed property valuation is for Residential, Commercial, and Other? Answer: $101 million or 45% for Residential (including apartments); $118 million or 52% for Commercial; $7 million or 3% for Other (including vacant land, personal property, utilities) Question: How many households are in the City? Answer: 5,224 households (homes and apartments) per the 2010 U.S. Census Bureau Question: What is the City’s “pull factor” and what does this mean? Answer: 4.49 is the City’s pull factor per the Kansas Department of Revenue (December 2020 report). The term refers to how many non-residents a community “pulls” for shopping purposes. A pull factor greater than 1.00 indicates the community attracts more retail sales than it loses when residents shop outside the city. Merriam’s is currently the highest in the State of Kansas.  City of Merriam Sales Tax Comparison - 1.50% YTD 2021 vs 2020 $5,000,000 $4,500,000 Other City Sales Tax, $884,424 19% $4,000,000 Other Auto, $247,381 5% $3,500,000 Telecom/Utilities, $130,185 3% Johnson Drive Retail, Other City Sales Tax, $3,000,000 $785,195 $711,525 21% 17% Other Auto, $206,104 6% $2,500,000 Telecom/Utilities, $121,198 4% Johnson Drive Retail, $2,000,000 $623,667 18% $1,500,000 Automobiles, $2,636,273 56% $1,000,000 Automobiles, $1,719,913 51% $500,000 $- YTD 2021 YTD 2020  CITY SALES & USE TAXES * (Regular 1.50% effective Jan. 1, 2018, 1.25% prior years) Through: June 2021 Month Comparison Average Collected/Received 2016 2017 2018 2019 2020 2021 2020 and 2021 2016-2020 Jan/Mar 831,320 786,301 849,645 852,037 929,937 1,087,169 157,232 849,848.23 Feb/Apr 773,150 738,462 984,697 815,595 994,443 969,981 (24,462) 861,269.54 Mar/May 858,854 868,780 997,674 1,014,294 803,256 1,293,467 490,212 908,571.46 Apr/Jun 796,692 750,690 1,079,168 979,825 654,772 1,332,840 678,068 852,229.23 May/Jul 931,163 858,245 1,025,175 1,127,238 914,993 971,362.79 Jun/Aug 865,511 895,143 1,088,415 981,803 1,246,100 1,015,394.31 Jul/Sep 927,803 911,673 1,028,566 1,156,685 1,066,462 1,018,237.78 Aug/Oct 923,896 909,599 1,093,553 1,156,528 1,143,388 1,045,392.50 Sep/Nov 863,243 829,752 898,941 1,092,707 1,013,232 939,575.13 Oct/Dec 819,791 887,153 978,915 1,030,482 1,095,142 962,296.84 Nov/Jan 844,545 815,416 947,857 1,041,482 1,027,139 935,287.94 Dec/Feb 943,732 868,102 966,502 1,043,210 1,146,167 993,542.34 Total 10,379,700 10,119,316 11,939,108 12,291,885 12,035,031 4,683,457 1,301,049 11,353,008 YTD 2016 2017 2018 2019 2020 2021 June 2021 3,260,016 3,144,234 3,911,184 3,661,751 3,382,408 4,683,457 Average Collections Between 2016-2020 $ 11,353,008 Budgeted 2021 11,743,464 Estimate Based on Current Collection Rate 14,050,370 Over/(Under) at Current Collection Rate $ 2,306,906 * Kansas imposes a use tax on items purchased outside of Kansas for use in Kansas. The rate is identical to the sales tax rate in effect where the customer takes delivery.  1.50% City Sales & Use Tax Year to Date Comparison 2016-2021 (1.50% effective Jan. 1, 2018, 1.25% prior years) $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 2016 2017 2018 2019 2020 2021  JOHNSON COUNTY SALES/USE TAX AND PUBLIC SAFETY TAXES * (Total City Share is 1.25%) Through: June 2021 Month Comparison Average Collected/Received 2016 2017 2018 2019 2020 2021 2020 and 2021 2016-2020 Jan/Mar 130,730 132,558 164,426 147,949 152,833 181,820 28,986 145,699 Feb/Apr 129,905 136,333 149,591 148,168 156,265 159,569 3,304 144,052 Mar/May 145,445 148,999 178,476 167,514 150,945 194,529 43,584 158,276 Apr/Jun 141,130 157,071 171,127 165,807 153,599 197,500 43,901 157,747 May/Jul 136,074 168,652 179,056 182,514 164,589 166,177 Jun/Aug 150,786 181,983 185,132 176,338 192,327 177,313 Jul/Sep 150,089 172,667 166,088 181,055 168,081 167,596 Aug/Oct 148,762 176,915 175,932 178,013 187,229 173,370 Sep/Nov 152,714 180,671 164,596 178,770 177,905 170,931 Oct/Dec 140,607 165,159 163,132 176,796 182,813 165,701 Nov/Jan 142,131 171,494 183,409 177,798 180,092 170,985 Dec/Feb 172,005 196,607 189,838 194,792 179,184 186,485 Total 1,740,379 1,989,108 2,070,804 2,075,514 2,045,862 733,418 119,776 1,984,333 YTD 2016 2017 2018 2019 2020 2021 June 2021 547,210 574,961 663,620 629,438 613,642 733,418 Average Collections Between 2016-2020 $ 1,984,333 Budgeted 2021 2,016,304 Estimate Based on Current Collection Rate 2,200,253 Over/(Under) at Current Collection Rate $ 183,949 * The County special "courthouse" 0.25% tax, effective April 1, 2017, will expire March 31, 2027. All other County taxes have no sunset date.  June 2021 REVENUE SUMMARY BY FUND Fund YTD Monthly YTD % Number Revenues Budget/Est. Actual Collections Balance Budget/Est. 001 General Fund $ 19,577,129 $ 10,355,709 $ 3,339,805 $ 9,221,420 52.90% 201 Special Highway Fund 253,420 91,967 24,335 161,453 36.29% 202 Special Alcohol Fund 27,283 10,538 5,239 16,745 38.62% 203 Special Park & Rec 27,283 10,558 5,216 16,725 38.70% 204 Transient Guest Tax 502,750 89,916 2,769 412,834 17.88% 221 Risk Management Reserve 19,985 2,965 (685) 17,020 14.84% 222 Equipment Reserve Fund 640,000 320,459 54,958 319,541 50.07% 301 Capital Improvement Fund 3,239,640 677,214 303 I-35 District CIP Fund 5,695 5,197 401 Bond and Interest Fund 3,229,038 917,586 283,404 2,311,452 28.42% 403 TIFB-I35 District 4,334,987 1,825,864 702 Special Law Enforcement-State/Local - - 703 Property Forfeiture Fund 10,425 - 704 Grant Fund - - TOTAL $ 24,276,888 $ 19,390,445 $ 6,223,315 $ 12,477,190 Average Rate of Sales Tax Collections Should Be: 33.33% Average Rate of Other Collections Should Be: 50.00%  June 2021 EXPENDITURE SUMMARY BY FUND Fund YTD Monthly YTD % Number Expenditures Budget/Est. * Actual Expenditures Encumbrances Balance Budget/Est. 001 General Fund $ 19,390,930 $ 8,778,529 $ 2,070,927 $ 651,514 $ 9,960,888 48.63% 201 Special Highway Fund 330,000 3,994 - 2,439 323,567 1.95% 202 Special Alcohol Fund 27,000 20,000 - - 7,000 74.07% 203 Special Park & Rec 60,000 55,678 2,159 - 4,322 92.80% 204 Transient Guest Tax 537,913 205,760 38,157 14,198 317,955 40.89% 221 Risk Management Reserve 30,000 (37,746) 3,234 31,715 36,031 -20.10% 222 Equipment Reserve Fund 691,093 116,770 35,326 62,150 512,173 25.89% 301 Capital Improvement Fund 678,471 377,537 1,876,223 303 I-35 District CIP Fund 53,471 - 239,670 401 Bond and Interest Fund 3,220,475 400,238 - - 2,820,238 12.43% 403 TIFB-I35 District 646,032 - - 702 Special Law Enforcement-State/Local 7,132 - - 703 Property Forfeiture Fund - - - 704 Grant Fund 1,403 - - TOTAL $ 24,287,411 $ 10,929,731 $ 2,527,339 $ 2,877,909 $ 13,982,172 Average Expenditure Rate Should Be: 50.00% * Excludes budgeted reserves and contingencies  June 2021 EXPENDITURE SUMMARY BY DEPARTMENT GENERAL FUND - YEAR-TO-DATE 2021 2020 Actual 2021 Annual Year-to-date % of Budget Year-to-date Over/(Under) Department Budget/Est. Actual Used Actual Actual 2020 City Council $ 100,691 $ 34,284 34.05% $ 42,202 $ (7,918) Administration 1,286,151 595,059 46.27% 610,980 (15,921) Municipal Court 386,354 157,792 40.84% 158,326 (534) Info Services 556,966 251,349 45.13% 244,147 7,202 General Overhead General 496,955 194,109 39.06% 134,773 59,336 Utilities 608,200 295,160 48.53% 105,672 189,488 Property Maintenance 549,784 197,025 35.84% 99,264 97,762 Risk Management 230,000 - 0.00% 177,960 (177,960) Legal 71,900 13,249 18.43% 28,171 (14,923) Employee Benefits 61,640 13,715 22.25% 12,135 1,580 Fleet Maintenance 296,985 72,693 24.48% n/a n/a Interfund Transfers 2,701,544 2,719,969 100.68% 2,383,734 336,235 Contingency Usage * 25,000 - 0.00% - - Police 4,156,162 1,877,947 45.18% 1,930,156 (52,209) Fire 2,910,889 541,602 18.61% 555,669 (14,067) Public Works 2,289,336 899,260 39.28% 902,490 (3,231) Culture & Rec - Parks 52,003 6,038 11.61% 54,696 (48,658) Culture & Rec - Comm Ctr 1,775,571 567,018 31.93% 417,663 149,355 Community Dev 800,550 342,261 42.75% 378,365 (36,104) Total General Fund $ 19,356,681 $ 8,778,529 45.35% $ 8,236,405 $ 469,431 Average Expenditure Rate Should Be: 50.00% * Excludes budgeted reserves and contingencies INVESTMENT REPORT  Investment Listing by Maturity Date 6/30/2021 Purchase Par Maturity Monthly Fund Type Location Date Amount Date Yield Subtotal 301/901 Treasury MMA TD Ameritrade 09/01/16 1,808,228 N/A 0.010% $ 4,556,788 301 AGENCY-FHLB TD Ameritrade 08/05/20 3,000,000 07/07/21 0.112% $ 3,000,000 301 AGENCY-FHLMC TD Ameritrade 07/08/20 3,000,000 08/12/21 0.167% 222/303 TBILL Country Club 06/29/21 650,000 08/12/21 0.048% 301 AGENCY-FNMA TD Ameritrade 08/06/20 1,000,000 08/17/21 0.126% 301 AGENCY-FNMA Country Club 07/29/19 500,000 08/17/21 1.797% $ 5,150,000 901 MUNICIPAL BOND TD Ameritrade 02/23/21 200,000 09/01/21 0.220% 901 MUNICPAL BOND TD Ameritrade 03/25/21 175,000 09/01/21 0.185% 301 AGENCY-FNMA Country Club 07/29/19 500,000 09/08/21 1.862% $ 875,000 301 AGENCY-FNMA TD Ameritrade 10/28/20 1,000,000 10/07/21 0.122% 301 MUNICIPAL BOND TD Ameritrade 11/05/20 250,000 10/15/21 0.221% $ 1,250,000 303 AGENCY-FHLB TD Ameritrade 02/18/20 340,000 12/10/21 1.400% 301 AGENCY-FHLB TD Ameritrade 02/18/20 245,000 12/10/21 1.400% 301 AGENCY-FHLB TD Ameritrade 12/16/20 1,000,000 12/16/21 0.092% 301 TBILL Country Club 03/31/21 290,000 12/30/21 0.039% 222 TBILL Country Club 12/23/20 300,000 12/31/21 0.095% $ 2,175,000 301 AGENCY-FFCB TD Ameritrade 04/30/21 500,000 01/12/22 0.055% $ 500,000 222/301 TBILL Country Club 04/21/21 1,150,000 03/24/22 0.054% $ 1,150,000 301 AGENCY-FFCB TD Ameritrade 04/14/21 250,000 04/13/22 0.120% 301 TBILL TD Ameritrade 04/30/21 750,000 04/15/22 0.050% 901 AGENCY-FFCB TD Ameritrade 02/03/21 1,000,000 04/27/22 0.100% $ 2,000,000 301 AGENCY-FHLB TD Ameritrade 06/11/21 750,000 06/10/22 0.070% $ 750,000 901 MUNICPAL BOND TD Ameritrade 02/23/21 290,000 09/01/22 0.220% 901 MUNICPAL BOND TD Ameritrade 02/25/21 530,000 09/01/22 0.230% 901 MUNICPAL BOND TD Ameritrade 03/04/21 500,000 09/01/22 0.370% 901 MUNICPAL BOND TD Ameritrade 03/31/21 185,000 09/01/22 0.270% 901 MUNICPAL BOND TD Ameritrade 03/31/21 260,000 09/01/22 0.245% 901 AGENCY-FFCB TD Ameritrade 06/16/21 1,000,000 09/16/22 0.082% 301 AGENCY-FFCB TD Ameritrade 12/22/20 1,000,000 09/22/22 0.120% $ 3,765,000 301 MUNICIPAL BOND TD Ameritrade 05/07/20 235,000 12/01/22 1.050% $ 235,000 901 AGENCY-FFCB TD Ameritrade 01/13/21 500,000 01/13/23 0.160% 221 AGENCY-FFCB Country Club 01/30/20 350,000 01/23/23 1.441% 301 AGENCY-FFCB Country Club 01/30/20 150,000 01/23/23 1.441% 301 AGENCY-FHLMC TD Ameritrade 03/16/21 1,000,000 01/27/23 0.100% $ 2,000,000 901 AGENCY-FFCB TD Ameritrade 02/10/21 2,000,000 02/10/23 0.135% $ 2,000,000 301/303 AGENCY-FFCB TD Ameritrade 03/03/21 1,000,000 03/01/23 0.158% 901 AGENCY-FFCB TD Ameritrade 03/10/21 500,000 03/10/23 0.160% 301 AGENCY-FFCB TD Ameritrade 06/23/21 1,000,000 03/23/23 0.180% $ 2,500,000 301 AGENCY-FHLMC TD Ameritrade 06/30/21 750,000 04/20/23 0.197% $ 750,000 Weighted Yield 0.215% $ 32,656,788  2020 Building Permit Report City Council July 26, 2021 2003-2020 Building Permits • Issued 482 Building Permits in 2020 • Second largest number of permits issued • $16,780,817 Building Permit Valuation in 2020 • Generated $152,726 in permit fees 2003-2020 Building Permits Pemits Building Adjusted for Year Issued Valuation Inflation Valuation 2003 313 $ 11,850,736 $ 16,145,791 2004 236 $ 23,644,904 $ 31,554,890 2005 299 $ 29,005,424 $ 37,747,750 2006 311 $ 32,706,443 $ 41,489,525 2007 291 $ 58,562,405 $ 72,616,190 2008 351 $ 34,869,063 $ 41,803,005 2009 276 $ 6,985,079 $ 8,382,067 2010 274 $ 18,360,643 $ 21,558,634 2011 290 $ 57,348,742 $ 64,775,874 2012 326 $ 42,237,321 $ 46,615,271 2013 375 $ 73,549,686 $ 80,034,054 2014 346 $ 18,117,221 $ 19,622,053 2015 372 $ 46,519,392 $ 50,469,013 2016 474 $ 11,282,680 $ 12,143,312 2017 456 $ 21,789,792 $ 23,024,210 2018 466 $ 82,688,061 $ 85,412,476 2019 582 $ 52,082,910 $ 52,580,038 2020 482 $ 16,780,817 $ 16,780,817 2003-2020 Building Permits Pemits Building Adjusted for Year Issued Valuation Inflation Valuation 2003 313 $ 11,850,736 $ 16,145,791 2004 236 $ 23,644,904 $ 31,554,890 2005 299 $ 29,005,424 $ 37,747,750 2006 311 $ 32,706,443 $ 41,489,525 2007 291 $ 58,562,405 $ 72,616,190 2008 351 $ 34,869,063 $ 41,803,005 2009 276 $ 6,985,079 $ 8,382,067 2010 274 $ 18,360,643 $ 21,558,634 2011 290 $ 57,348,742 $ 64,775,874 2012 326 $ 42,237,321 $ 46,615,271 2013 375 $ 73,549,686 $ 80,034,054 2014 346 $ 18,117,221 $ 19,622,053 2015 372 $ 46,519,392 $ 50,469,013 2016 474 $ 11,282,680 $ 12,143,312 2017 456 $ 21,789,792 $ 23,024,210 2018 466 $ 82,688,061 $ 85,412,476 2019 582 $ 52,082,910 $ 52,580,038 2020 482 $ 16,780,817 $ 16,780,817 2003-2020 Building Permits Pemits Building Adjusted for Year Issued Valuation Inflation Valuation 2003 313 $ 11,850,736 $ 16,145,791 2004 236 $ 23,644,904 $ 31,554,890 2005 299 $ 29,005,424 $ 37,747,750 2006 311 $ 32,706,443 $ 41,489,525 2007 291 $ 58,562,405 $ 72,616,190 2008 351 $ 34,869,063 $ 41,803,005 2009 276 $ 6,985,079 $ 8,382,067 2010 274 $ 18,360,643 $ 21,558,634 2011 290 $ 57,348,742 $ 64,775,874 2012 326 $ 42,237,321 $ 46,615,271 2013 375 $ 73,549,686 $ 80,034,054 2014 346 $ 18,117,221 $ 19,622,053 2015 372 $ 46,519,392 $ 50,469,013 2016 474 $ 11,282,680 $ 12,143,312 2017 456 $ 21,789,792 $ 23,024,210 2018 466 $ 82,688,061 $ 85,412,476 2019 582 $ 52,082,910 $ 52,580,038 2020 482 $ 16,780,817 $ 16,780,817 2003-2020 Building Permits  2020 Number of Permits Issued Signs Commercial Permits Issued Residential Home 8% 8% Demolition 0% Commercial 40 2% Demolition 8 Mechanical, Electrical, MEP 118 25% Plumbing (MEP) Grading 1 Residential Alter & Add 276 Residential Home 2 Signs 37 Grading Residential Alter & 0% Total 482 Add 57%  2020 Building Permit Fees Signs Permit Fees ($) Residential Home 7% Commercial 69,797 2% Demolition 2,430 Mechanical, Electrical, Residential Alter & Commercial 16,747 Add Plumbing (MEP) 46% 30% Grading 4,659 Residential Alter & Add 45,968 Residential Home 2,555 Signs 10,600 Total $152,726 Grading 3% MEP Demolition 11% 1% 2020 Building Valuation Residential Home Signs Building Valuation ($) Residential Alter & 2% 1% Add Commercial 10,967,559 17% Demolition 329,365 Mechanical, Electrical, Grading 1,273,491 Plumbing (MEP) 5% Grading 800,000 Residential Alter & Add 2,941,547 MEP Residential Home 265,000 8% Demolition Commercial Signs 203,855 65% 2% Total $16,780,817  CITY COUNCIL SUGGESTED MOTIONS FOR YOUR CONSIDERATION CONSENT AGENDA 1. Move that the council approve Consent Agenda Item 1. MAYOR’S REPORT 1. No motion. COUNCIL ITEMS 1. Move that the council approve a resolution approving the 2022-2026 CARS application. 2. No motion. 3. No motion. 4. No motion. EXECUTIVE SESSION  CITY OF MERRIAM PARK AND RECREATION ADVISORY BOARD MEETING MINUTES Tuesday, June 22, 2021 6:00PM Roll Call The June meeting of the Merriam Parks & Recreation Advisory Board was called to order at 6:00 p.m. by Chairperson Staci Chivetta. Board members in attendance included: Billy Croan, Kathy Stull, Evan Quinley, Christopher Leitch, Katie Leary and Tony Scott. Staff members in attendance were Anna Slocum, Director and Dave Smothers, Assistant Director. Public in attendance included: Nancy Hupp and Jacob Slobodzian. Public Comments There were no public comments. Approval of Meeting Minutes Christopher Leitch made a motion to approve the May minutes. Billy Croan seconded the motion. Motion passed unanimously. Staff Reports Director’s Report Community Center Update A detailed memo was included in the packet. Highlights and updates included: emergency exit lights are now off during the day with the exception of one. There was one faulty photo cell that prevented the task from being completed. The last remaining light is located on the north side of the building and will be repaired soon. Abby Hall has started as the new Customer Service Representative and will begin her duties of meeting scribe in July. Child Watch operation will begin on Tuesday, July 6. There will be limited day hours due to staffing issues. This will allow for a soft opening to work out any operational concerns. Birthday Party applications will begin on July 13 for parties to occur on or after Friday, July 23. In coming months there will be several new departmental policies discussed to include: public use for private gain, geocaching and metal detecting. These questions have been recently asked. To ensure a consistent response and approach an official policy is best practice. There was a question regarding public use for private gain. Recently, a member was offering private swim lessons not associated through our program. There is City Code that prohibits solicitation which what was sited but the member did challenge staff requesting proof. The email sent to him was requested by the board. All instructors with the City of Merriam are paid hourly or there is a contractual agreement for revenue sharing. Billy Croan questioned that since he is a member and a tax-payer does he not have a right to utilize the facilities. Family members can teach family members to swim but once money is exchanged it is a business and to profit off the back of the tax-payers is not acceptable. Included in the policy will be a non-compete clause. This is why when rooms are rented staff question if fees will be collected as this automatically changes the rate to commercial fee which is significantly higher. Christopher Leitch asked if there would be a “cross pollination” of the public areas when the library is on site. There will be and there is language included in the agreement to ensure that the space is reserved properly to avoid conflicts. The City manages the reservation of space on the campus. Membership / Visit Reports Included in the packet were the monthly reports. There is still growth occurring in memberships with 133 annual memberships added in May. To date there have been a total of 612 memberships sold in 2021 which is 59 less than all of 2020. There are 879 active memberships which is approximately 75% of the pro-forma. In the coming months, staff will analyze the membership statistics to start building better revenue projections for future budgets based on the type of memberships sold. Due to the cold start of May, summer memberships were slow to start. There have been a total of 76 sold. As of May 31, there have been a total of 22,851 pass visits and 395 tours. This is an average of 152 visits per day as compared to 72 visits per day in 2020. Insurance visits continue to hold steady, down 10 compared to April. Discussion involved the outcome of tours. The majority of tours have already made up their mind to purchase a membership there are some that are curious or just beginning their investigation of services. There has been an influx of Silver Sneaker inquiries that mention they are comparing services to Sylvester Powell. Recreation Report Included in the packet for the first time in over a year is a summary of programs and services provided from January – May. This report tracks enrollment and participation for each program offered. Over time, this tool helps identify programs that are not successful, those that are growing and those that have matured in participation. There will be a report created for each season of Highlights. In future seasons there will be historical data to compare. Assistant Director Report Tim Murphy Art Gallery Invitation for the July 1 reception was included in the packet. Beverages will once again be served. Farmers’ Market Update The June 2021 update was provided in the packet. As with past years, attendance is starting to increase in the bell curve fashion as the season for peak produce is here. Family Fun Fridays Included in the packet is the flyer for the first outdoor special events in over a year! Staff is excited to be able to offer these events. The pool events are free to members; $10 for non- members. Program Evaluation Included in the packet is program evaluation for the Adult DIY Porch Welcome sign class. This class sold-out! Staff will be exploring more of these types of classes – crafting with wine is quite popular! New Business Municipal Parking Lot Ordinance Managing parking in municipal lots has continued to be a challenge. The ordinance associated with parking lots does not mirror the rules of the park itself. This spring, several inoperable cars were left on the south end of the Merriam Marketplace. While there is code that deals with inoperable vehicles in zoning for residences, the code for municipal parking is very specific. Staff from various departments have met and will be drafting a change in code that provides for easier enforcement. Parking for areas defined as a municipal park will be allowed from dawn to dusk. The municipal campus will be defined as city operated facilities during hours of operation with exception for “allowable” vehicles to include city vehicles, staff and those with permission. Once approved, signs will be posted at all locations. Park Board will see a proposed draft of the ordinance prior to City Council approval for feedback. Discussion of this topic related to enforcement. Cars left after dusk will be subject to tow. Typically, the police will ask staff what they want done when a car is identified as being “abandoned”. There was a question asked about the possibility of renting spaces as that has been a practice in the past. This has been done with a local business but the parking was for employees for a short term solution during an inventory crunch. This solution would cause more issues as the majority of the cars belong to local auto repair shops and would be an ongoing issue with little control of the condition or length of time the car would occupy the space. Eagle Scout Project – Quail Creek Christian Ryan’s proposal was included in the packet. Park Board members did have a concern about trees with fruit / debris and recommend that Christian work closely with his mentor and Public Works to avoid these types of trees. Katie Leary made a motion to approve the proposal with this direction. Kathy Stull seconded, motion passed unanimously. Staff will reach out to Christian so he can begin his fundraising campaign in order to plant the trees in September. Other Business Finalization of Meeting Procedures and Rules of Order Included in the packet was the final version for members. Tim Murphy Art Gallery Fundraiser Included in the packet was the final flyer with recommendations from the Board. Christopher Leitch recommended sharing the opportunity with Johnson County Community College and Kansas City Christian School as former tenants of the building. Adjournment Billy Croan called for a motion to adjourn. Katie Leary seconded. The meeting adjourned at 7:05 p.m.