City Council

City Council Agenda City Hall, 9001 W. 62nd Street January 27, 2025 - 7:00 PM If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Administrative Office at 913-322-5500 no later than 24 hours prior to the beginning of the meeting. Work Session immediately following. I. CALL TO ORDER - PLEDGE OF ALLEGIANCE II. ROLL CALL III. PUBLIC ITEMS Members of the public are encouraged to use this time to make comments about matters that do not appear on the agenda. Comments about items on the regular agenda will be taken as each item is considered. Please note: individuals making Public Comments will be limited to 5 minutes. In accordance with the Governing Body Rules of Procedure, the City reserves the right to refuse Public Comments that are personal, impertinent or slanderous. IV. CONSENT AGENDA All items listed under the heading are considered to be routine by the City Council and may be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which case that item will be removed from the Consent Agenda and considered separate. 1. Consider approval of the minutes of the City Council meeting held January 13, 2025. City Council - Jan 13 2025 - Minutes 2. Consider approval of an agreement between Bridging the Gap and City of Merriam for the 2025 Residential Tree Grant Program Item Information Form - Tree Grant Program V. MAYOR'S REPORT VI. COUNCIL ITEMS 1. Authorize the Purchase of Mobile Data Terminals for Police Patrol Vehicles Item Information Form - Purchase MDTs 2. Consider approval of an Agreement with Johnson County for funding for the 2025 Street and Drainage Improvements Project. Item Information Form - Agreement for Stormwater Reimbursement 3. Consider a Resolution of Intent to finance the Utility Undergrounding project with the issuance of debt. Item Information Form - Resolution of Intent - Utility Undergrounding Project VII. STAFF/INFORMATIONAL ITEMS 1. Monthly Finance Report December 2024 Finance Report 2. Community Development Update 3. Single Hauler Update A. Informational Items 1. Public Art Committee - Jan 16 2025 - Minutes Public Art Committee - Jan 16 2025 - Minutes VIII. EXECUTIVE SESSION 1. Executive Session - Preliminary discussion for Property Acquisition IX. ADJOURNMENT Respectfully submitted, Juliana Pinnick City Clerk  MINUTES City Council Meeting City of Merriam, Kansas Monday, January 13, 2025 7:00 PM City Hall, 9001 W. 62nd Street I. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Bob Pape called the meeting to order at 7:00 pm II. ROLL CALL Council Present: Staff Present: Bob Pape Juli Pinnick, City Clerk Jacob Laha Caitlin Gard, Assistant City Administrator Jason Silvers Anna Slocum, Parks and Recreation Director Amy Rider Bryan P. Dyer, Community Development Director Whitney Yadrich Celia Kumke, Public Works Director Chris Evans Hands Darren McLaughlin, Police Chief Bruce Kaldahl Jenna Gant, Communication/Public Engagement Staci Chivetta Manager Meagan Borth, Finance Director Council Absent: Ryan Denk, City Attorney Reuben Cozmyer III. PUBLIC ITEMS Members of the public are encouraged to use this time to make comments about matters that do not appear on the agenda. Comments about items on the regular agenda will be taken as each item is considered. Please note: Individuals making Public Comments will be limited to 5 minutes. In accordance with the Governing Body Rules of Procedure, the City reserves the right to refuse Public Comments that are personal, impertinent or slanderous. IV. CONSENT AGENDA 1. Consider approval of the minutes of the City Council meeting held December 9, 2024. 2. Approve final payment to Kansas Heavy Construction for the 2024 Mill and Overlay Project in the amount of $235,524.40. 3. Approve final payment to Kansas Heavy Construction for the 50th Terr./England St. to Page 1 of 5 City Council Minutes – January 13, 2025 Kessler St. Project in the amount of $560,800.50. Councilmember Silvers made a motion to approve consent agenda items 1-3. Councilmember Yadrich seconded and the motion was unanimously APPROVED. V. MAYOR'S REPORT 1. Employee Service Awards 4th Quarter 2024 Mayor Pape presented Employee Service Awards to the following employees: 5 Years of Service Stephanie Thompson - Administration 10 Years of Service Lauren Krivoshia - Administration Rashad Castaneda - Police Department 25 Years of Service Ross Davis - Public Works 2. New employee introductions Assistant City Administrator Caitlin Gard introduced new employees hired in fourth quarter 2024. 3. Confirm the appointment of Tyson Boyer to the Parks & Recreation Advisory Board for the term expiring December 31, 2026. Councilmember Hands made a motion that the council confirm the appointment of Tyson Boyer to the Parks & Recreation Advisory Board for the term expiring December 31, 2026. Councilmember Chivetta seconded and the motion was unanimously APPROVED. VI. PLANNING COMMISSION 1. Consider approval of an ordinance amending Merriam Code Section 74-422 Permitted accessory uses, related to accessory dwelling units (ADU) and regulations for accessory structures. Community Development Director Bryan Dyer provided the background for this item. At their September 23, 2024 meeting, the City Council requested the Planning Commission to review allowing accessory dwelling units (ADUs) in single family zoning districts and to draft a ADU zoning amendment. An ADU is a dwelling unit that is an accessory structure to a principle single-family dwelling unit. Currently, Merriam zoning code does not allow two residential units to be located on the same single-family zoned lot. On November 6, 2024, staff made a presentation to the Planning Commission on ADUs and accessory building bulk requirements. Following the presentation, the Commission reviewed the issues and directed staff to draft an ordinance revising Merriam Code Page 2 of 5 City Council Minutes – January 13, 2025 Section 74-422 – Permitted accessory uses to allow for ADUs and revise the accessory structure bulk requirements. On December 4, 2024, the Planning Commission reviewed and discussed the draft ordinance allowing for ADUs and revising the accessory structure bulk requirements. The Commission then held a public hearing on the proposed text amendment ordinance. The Commission heard comments from one person at the Public Hearing and then closed the hearing. The Commission then unanimously recommended forwarding a recommendation of approval of the proposed text amendment ordinance to the City Council. ADUs provide an option for the creation of additional housing units within Merriam. They also give families the ability to provide housing for children or parents that need assisted living. Providing this type of housing fits within the City's participation in MARC's Community for All Ages initiative. Included in the City Council Agenda Packet was the draft ordinance in two forms. One draft shows the proposed revisions and changes and the second draft is a “clean” version that does not highlight the revisions. A copy of the Planning Commission Staff memo and associated minutes are also included with the agenda materials. The Governing Body has three (3) options regarding this text amendment ordinance: Vote to Approve (5 affirmative votes required); Vote to Deny (6 affirmative votes for denial required); or Refer the text amendment back to the Planning Commission with specific recommendations (majority of those present required). The City Attorney has reviewed the draft ordinance. Councilmember Yadrich made a motion the city council concur with the recommendation of the Planning Commission and approve an ordinance amending Merriam Code Section 74-422 – Permitted accessory uses as it relates to allowing accessory dwelling units (ADU) and bulk regulations for accessory structures. Councilmember Kaldahl seconded and the motion was unanimously APPROVED. VII. COUNCIL ITEMS 1. Consider a Resolution of Intent to finance the acquisition of property with the issuance of debt. Assistant City Administrator Caitlin Gard provided the background for this item. On December 9, 2024, the City Council approved a real estate contract to purchase the former Antioch Library and adjacent properties from the Library Board of Directors for $3,930,000 plus closing costs. The Library Board subsequently approved the contract at their December 12, 2024 meeting. By state statute, the sale ultimately needs to be ratified by the Board of County Commissioners in mid-January with closing to occur within the following five days. Page 3 of 5 City Council Minutes – January 13, 2025 It is staff's plan to pay cash for the purchase with funds from the I-35 TIF account which are designated exclusively for economic development purposes. Despite the plan to pay cash for the purchase, the city's financial advisor and bond counsel recommend the City preserve the right to use future bond proceeds to reimburse ourselves for the cash purchase should a bond issuance occur in the near future. Approval of the attached Resolution of Intent ensures that option becomes available to the City. In summary, approval of the Resolution does not deter the City from paying cash for the purchase of these properties, nor does it obligate the City to issue future debt for the purchase of these properties; approval simply provides the City an additional finance option, if needed. Councilmember Hands made a motion to approve a Resolution of Intent to reimburse the City for the purchase of certain property through the future issuance of debt. Councilmember Yadrich seconded and the motion was unanimously APPROVED. 2. Consider approval of an Agreement with BHC for design services for the Carter Avenue (67th St. to Carter Ave.) Street Project. Public Works Director Celia Kumke provided the background for this item. The City's Capital Improvement Program (CIP) includes the Carter Avenue (67th St. to Carter Ave.) Street Improvements Project with design in 2025 and construction in 2026. This project is also included in the City's 5-Year CARS Plan for 2026 since Carter Ave. is classified as a Johnson County CARS route. This project includes a 2-inch mill and overlay, replacement of curb and gutter and ADA ramps as necessary, stormwater improvements, and pavement markings. A 5-foot sidewalk will be installed on the east side of Carter Ave. between 67th St. and 65th St. The sidewalk will cross the railroad tracks at 65th St. and then be located on the west side of Carter Ave. with connections to the trail at Chatlain Park. BHC, the City's on-call engineering firm, has submitted a scope of work which includes data collection and survey, project management, preliminary and final design, and bidding and construction services. The design cost is $199,985 and design is anticipated to be completed by the end of 2025. Councilmember Chivetta made a motion to approve an agreement with BHC for design services for the Carter Ave. (67th St. to Carter Ave.) Street Improvements Project in the amount of $199,985. Councilmember Hands seconded and the motion was unanimously APPROVED. VIII. STAFF/INFORMATIONAL ITEMS 1. January CIP Update Public Works Director Celia Kumke presented the January CIP Report 2. Monthly Finance Report Page 4 of 5 City Council Minutes – January 13, 2025 Assistant City Administrator Caitlin Gard presented the November Finance Report. 3. Single Hauler Update Assistant City Administrator Caitlin Gard provided the single waste hauler update. 4. Police VR Training demonstration The Police Department provided a demonstration of their new virtual reality police officer training software. A. INFORMATIONAL ITEMS 1. Planning Commission Minutes December 2024 December 2024 Planning Commission minutes were included in the City Council Agenda Packet IX. EXECUTIVE SESSION X. ADJOURNMENT There being no further business to come before the council, Councilmember Hands moved to adjourn at 7:48 pm. Councilmember Yadrich seconded and the motion was unanimously APPROVED. Respectfully submitted, Juliana Pinnick City Clerk Page 5 of 5  Item Information Form Subject/Agenda Item: Consider approval of an agreement between Bridging the Gap and City of Merriam for the 2025 Residential Tree Grant Program Submitted By: Celia Kumke, Public Works Director Meeting Date: January 27, 2025 Project Background/Description: The City Council approved $100,000 in the 2025 budget for a Residential Tree Grant program. This grant program was originally approved in 2023 in the amount of $50,000 and was increased for 2024 based on interest and participation by Merriam residents. Eight-five (85) trees were planted on private property throughout the City in 2023 and one hundred and sixty- five (165) trees were planted in 2024. This grant will provide one free tree to selected homeowners. Improving the urban forest will help reduce carbon and add beautification throughout the city’s neighborhoods. The City is partnering with Heartland Tree Alliance (HTA) to help administer this program. Their program is customizable to fit our needs and will allow homeowners to have a tree planted in their front yard to help maximize energy-saving benefits. HTA is a division of Bridging the Gap which is a non-profit organization that helps support sustainable communities in the Kansas City area. HTA oversees the application process and promotes the program through various means of communication with the public. Upon selection, HTA will work with the homeowner to find a suitable species and planting location. Planting locations will be limited to front yards only. After volunteers have completed the planting, the homeowner will be issued watering and maintenance instructions to ensure the health of the newly planted tree. A limited one-year warranty will also be included. Up to one hundred and sixty (160) trees are budgeted to be planted throughout the two planting seasons (March – May and September – December). Only one tree will be allowed per household per year. Once the application limit has been fulfilled, applicants will be placed on a waiting list. HTA will provide continuing education to the participants of the program including tree care tips and watering reminders. City Council Goals and Objectives: 1.0 Enhance Community Identity and Connections 1.1 Facilitate better communication between the city and its citizens. 1.3 Encourage participation in sustainability initiatives including economic, environmental, and social sustainability. 2.0 Provide Exceptional Service Delivery 2.3 Investigate and develop pilot programs to explore new ways to deliver services. 3.0 Improve Physical Conditions and Property Values 3.3 Partner with neighborhoods to improve maintenance of common areas. Financial Impact: Amount of Request/Contract: $100,000 Amount Budgeted: $100,000 Funding Source/Account #: 001-1510-400-85-17 Residential Tree Program Recommended Motion: Approve an agreement with Bridging the Gap for the 2025 Residential Tree Grant program. Supporting Documents: YARD TREE PLANTING PROGRAM AGREEMENT 2025  YARD TREE PLANTING PROGRAM AGREEMENT BETWEEN BRIDGING THE GAP, INC AND CITY OF MERRIAM KANSAS Parties and Contacts: Cathy Justice Randy Fine Bridging The Gap City of Merriam Kansas 1427 W 9th St, #201 6901 Knox St Kansas City, MO 64101 Merriam, KS 66203 Agreement Period: February 1, 2025 to December 31, 2025 Bridging The Gap (BTG) agrees to: 1. Provide professional consultation by a certified arborist in planning meetings with the City of Merriam pertaining to this initiative. 2. Promotion of the program and importance of urban tree canopy a. Create a social media campaign to be shared with BTG network and City of Merriam b. Create written release to be used for e-news, press release, etc. 3. Create and oversee the application process. a. Create a landing page on the BTG website to organize the application process, frequently asked questions and wait list. b. Communicate with applicants about the planting process and maintenance requirements for the new tree. c. Work with applicants to select a suitable planting location and species either by phone, video call or in-person. d. Schedule the planting 4. Plant, up to 160, 1-inch caliper (15-20 gallon) containerized trees to include: a. Selection of suitable species to offer with approval from City of Merriam b. Call utilities / Dig Rite prior to planting c. Create google map of planting sites for approval by City of Merriam or representative d. Procure trees, mulch, and watering devices for day of planting e. Plant utilizing a combination of in-house staff or volunteers f. Stake trees only if necessary g. Water trees day of planting and provide watering instructions to recipients 5. Provide a limited 1-year guarantee: a. Trees will be guaranteed for one (1) growing season from time of planting  b. Guarantee will not cover loss if the cause can be attributed to improper care, vandalism, severe weather, wildlife damage, or unintended injury by property owner (damage from string trimmer/lawn mower) c. Applicant can make a request for replacement to be reviewed and approved by BTG and City of Merriam d. If replacement is approved, tree will be planted within the next viable planting season (March-May or September-December) e. Quarterly visual inspection by BTG staff to provide feedback and support to the property owner 6. Continued education for participants of the program: a. Up to nine (9) educational e-news will be sent to participants with tips on tree care, tree selection, watering reminders, etc. b. Continued email/phone/in-person support for questions and concerns about newly planted tree(s) 7. Final reporting to include an i-tree report highlighting the benefits (carbon sequestration, stormwater abatement, etc.) the program will provide over the next 20 years. Payment Process: Bridging The Gap will send an invoice to the assigned contact person after each planting season for $625 per tree planted. Payment will be due 30 days from receipt of invoice. BRIDGING THE GAP, INC. By: __________________________________ Date: __________________ Kristin Riott, Executive Director CITY OF MERRIAM KANSAS By: __________________________________ Date: ___________________  Item Information Form Subject/Agenda Item: Authorize the Purchase of Mobile Data Terminals for Police Patrol Vehicles Submitted By: Darren McLaughlin, Police Chief Meeting Date: January 27, 2025 Project Background/Description: The Police Department is seeking approval to purchase 12 Mobile Data Terminals (MDTs) for the patrol fleet. MDTs are computers that are mounted in the patrol vehicles. The officers use them to receive calls for service from Dispatch, run the Digiticket E-ticketing system, and the Axon in-car camera system. The requested units are manufactured by Panasonic. The purchase agreement includes 12 computers, 11 docking stations, and a 3-year warranty. The purchase of these units were included in the 2025 budget. City Council Goals and Objectives: 2.0 Provide Exceptional Service Delivery 2.1 Improve the utilization of technology to increase efficiency. 2.2 Recruit and retain the best talent available within Northeast Johnson County that best reflects the diversity of our community. 2.3 Investigate and develop pilot programs to explore new ways to deliver services. Financial Impact: Amount of Request/Contract: $46,528.00 Amount Budgeted: $45,000 Funding Source/Account #: 222-1070-400-74-40 Recommended Motion: Approve the Purchase of Mobile Data Terminals for the Police Department. Supporting Documents: EST-13813  TURN-KEY MOBILE, INC. 4510 Country Club Drive Jefferson City, Missouri 65109 Estimate Estimate# : EST-13813 Sales person/ISS : Terry Cage Estimate Date : 01/21/2025 Created By (ISS) : Terry Cage Expiry Date : 02/20/2025 Bill To City of Merriam Police Dept 9010 West 62nd Street Merriam Kansas 66204 # Item & Description Qty Rate Amount 1 FZ-55JZ016BM 11 2,590.00 28,490.00 Panasonic Mk3 Win11 Pro, Intel Core i5-1345U vPro (up to 4.7GHz), AMT, 14.0" FHD 1000 nit Gloved Multi Touch, 16GB, Intel UHD, 512GB OPAL SSD, Intel Wi-Fi 6E, Bluetooth, GPS, Dual Pass (Ch1:GPS/Ch2:none), Mic and Infrared 2MP Webcam, Standard Battery, TPM 2.0, Emissive Backlit Keyboard, Flat 2 CF-SVCLTNF3YR 11 254.00 2,794.00 Panasonic Toughbook Protection Plus, 3 Year Accidental Damage Warranty 3 GJ-55LVDLT2 11 853.00 9,383.00 Panasonic Gamber Johnson Lite Vehicle Dock (dual pass) for Panasonic TOUGHBOOK 55 & 54. USB-A (2) Serial, LAN, Dual RF. NO power 4 CF-LNDDC120 11 160.00 1,760.00 Panasonic- LIND Auto Adapter - 120 W - 12 V DC Input Compatible with TOUGHBOOK 55, 54, 40, 33, 31, G2 W/3' cig plug cable & 3' output cables 5 CF-33YAACEBM 1 3,808.00 3,808.00 Panasonic Mk4 Win11 Pro, Intel Core i5-1345U vPro (up to 4.7GHz), AMT, 12.0in QHD Gloved Multi Touch+Digitizer, 16GB, Intel Iris Xe, 512GB OPAL SSD, Intel Wi-Fi 6E, Bluetooth, 4G EM7595, GPS, COM Splitter, Dual Pass (Ch1:WWAN/Ch2:GPS), Mic and Infrared 2MP Webcam, 8MP Rear Camera, Serial (true), Standard Batteries (2), TPM 2.0, Flat 6 FZ-SVCTPNF3YR 1 293.00 293.00 Panasonic Toughpad Protection Plus, 3 Year Accidental Damage Warranty Sub Total 46,528.00 Notes Total $46,528.00 Looking forward to doing business with you. Shipping Charges are not included unless otherwise stated. Terms & Conditions All PO placed orders have net 30 day terms, no discounts. All full/partial invoice payments are due in NET30 terms, unless otherwise stated in contract. If order contains equipment with or without services, payment for Authorized Acceptance Signature all hardware and/or product delivered is expected to be paid upon delivery (to customer and/or service/installation provider). Services will not be invoiced until complete and approved. Credit card payments are accepted with a 3% Service Charge added to the overall invoice price. This Service Charge will be displayed as a separate line item. ACH payments are also accepted with no processing or service fees. An ACH form can be requested by email at AR@turnkeymobile.com. Return Policy: All PANASONIC sales are final. ONLY Panasonic can make exceptions for returns. Any items or materials that are approved to be returned by the manufacturer and TKM, are subject to a 20% restocking fee. All return requests must be made within 30 days of delivery to customer. Order Notes: 1  Item Information Form Subject/Agenda Item: Consider approval of an Agreement with Johnson County for funding for the 2025 Street and Drainage Improvements Project. Submitted By: Celia Kumke, Public Works Director Meeting Date: January 27, 2025 Project Background/Description: The Johnson County Stormwater Management Program (SMP) provides funding to repair or replace deteriorated storm drainage infrastructure as part of their System Management Program. Only assets that have been assigned an observed risk of 3.2 or higher by the SMP are eligible for reimbursement. In 2024, Staff submitted an application to Johnson County SMP for funding for replacement of stormwater infrastructure for the 2025 Street and Drainage Improvements Project (referenced in the Agreement as the 2025 Merriam Pipe Repair Project, Project No. 1-ME-2025-R-573). The total estimated cost for eligible assets is $1,090,700 and Johnson County will reimburse the City 50% of the construction cost, not to exceed $545,350. Design for this project is currently under way with construction estimated to begin in Spring 2025. Staff will submit payment requests once construction begins to Johnson County following approval of this Agreement. City Council Goals and Objectives: 3.0 Improve Physical Conditions and Property Values 3.2 Sustain capital improvement efforts. Financial Impact: Amount Budgeted: $3,350,000 Funding Source/Account #: 301-3050-400-33-10 GM2402 Recommended Motion: Approve an Agreement with Johnson County for funding for the 2025 Street and Storm Drainage Improvements Project. Supporting Documents: 1-ME-2025-R-573 2025 Merriam Pipe Repair  Agreement between Johnson County and the City of Merriam For a Stormwater System Renewal Project known as 2025 Merriam Pipe Repair 1-ME-2025-R-573 This agreement is entered into by and between the Board of County Commissioners of Johnson County, Kansas (the "County") and the City of Merriam (the "City") pursuant to K.S.A. 12-2908. Recitals 1. Pursuant to K.S.A. 19-3311, by Resolution No. 38-90, the County has established a county- wide retailer’s sales tax for the purpose of providing funds for stormwater management projects, and by Resolution No 76-90, created a Stormwater Management Advisory Council to identify and recommend projects for inclusion in the Stormwater Management Program. 2. The County has established a Stormwater Management and Flood Control Fund for the purpose of funding Stormwater Management Program projects. 3. The County, by Resolution No. 66-92, as modified by Resolution No 034-94, adopted the Johnson County Stormwater Management Policy and the Administrative Procedures for the Johnson County Stormwater Management Program ("Policy and Procedures") to promote interlocal cooperation between the County and the participating municipalities in stormwater management activities. 4. In accordance with the Policy and Procedures, the City has requested that the County participate in the funding for the stormwater system renewal project (“Renewal Project”) for the stormwater management project identified as 2025 Merriam Pipe Repair (the "Project"), which meets the minimum requirements, and the County is willing to provide such funding upon the terms and conditions set forth in this agreement. 1  Agreement In and for the consideration of the mutual covenants contained in this agreement and the mutual benefits to be derived from the Project, the City and the County agree as follows: 1. Policy and Procedures. The City acknowledges receipt of the Policy and Procedures. The City and County agree that the Renewal Project shall be undertaken in accordance with the terms and provisions of the Policy and Procedures provided, however, in the event a conflict exists between any provision of the Policy and Procedures and any provision of this agreement, the terms and conditions of this agreement shall control. 2. Stormwater System Renewal Requirements. The City agrees to select a responsible and qualified contractor or contractors to undertake and complete the construction of the Project ("Project Contractor"). The parties agree that it shall be the City's obligation to comply with and, to extent reasonably practical, to require the Project Contractor comply with, all applicable laws and regulations governing public contracts, including all applicable non-discrimination laws and regulations. The costs and expenses incurred by the City in connection with the Project shall be reimbursable, subject to the limitations on reimbursement contained in the Policy and Procedures and in this agreement. Reimbursement will only be made for eligible stormwater assets which have been assigned an observed risk score of 3.2 or higher by the Stormwater Management Program under the 2018 Strategic Asset Management Plan (SAMP). The SAMP can be found at https://www.jocogov.org/sites/default/files/files/2024- 04/JOCO-SMP-SAMP-Report.pdf or will be provided upon request. 3. Estimated Cost of Renewal Project. The City represents it has established, a good faith estimate of the total cost for the renewal of eligible stormwater assets included in the Renewal Project of One Million Ninety Thousand Seven Hundred Dollars ($1,090,700). Cost estimates shall be prepared by qualified city staff or qualified independent contractor retained by the city. 4. Administration. It is acknowledged and agreed that the City shall enter into all contracts relating to the Renewal Project in its own name and not as the agent of the County. The City agrees to be solely responsible for the administration of all contracts for the Renewal Project. Any contract disputes shall be resolved by the City at the City's sole cost and expense. The City shall require adequate indemnity covenants and evidence of insurance from contractors and engineering service providers for loss or damage to life or property arising out of the contractor's or engineering service provider's negligent acts or omissions. The required insurance coverage and limits shall be established by the City but shall not, in any event, be less than $2,000,000 on a per occurrence basis for general liability coverage for the general contractor and $1,000,000 professional liability coverage for engineering service providers. The City may, in the exercise of its reasonable judgment, permit any insurance policy required by this agreement 2  to contain a reasonable and customary deductible or co-insurance provision. 5. County Contribution Toward Costs. The County shall reimburse the City from the Stormwater Management and Flood Control Fund for expenditures made by the City for the Renewal Project as follows: Not more than once each calendar month, the City may submit to the County a request for payment, invoice, or statement satisfactory in form and content to the County detailing total Renewal Project costs and expenses, in line-item detail, for the preceding calendar month ("Payment Request") and for year-to-date. The City's Payment Request shall list, by category, those particular expenditures that are reimbursable according to the Policy and Procedures, The City represents and warrants that each Payment Request shall seek reimbursement for only those expenditures that the City determines, in good faith, to be reimbursable by the County. The County may require the City to supplement the Payment Request as needed to satisfy the County, that the Payment Request accurately reflects properly reimbursable costs and expenses. Additionally, the Project Reimbursement Form shall be submitted with each invoice. The project reimbursement form can be found at https://www.jocogov.org/dept/public-works/stormwater-management/about- smp/strategic-plan, or will be provided upon request. The County agrees to make payment to the City within thirty days following the Stormwater Program Manager's approval and acceptance of a properly documented Payment Request in an amount equal to fifty percent (50%) of the renewal costs incurred for eligible stormwater assets. 6. Limitation of Liability. To the extent permitted by law and subject to the provisions of the Kansas Tort Claims Act, including but not limited to maximum liability and immunity provisions, the City agrees to indemnify and hold the County, its officials, and agents harmless from any cost, expense, or liability not expressly agreed to by the County which result from the negligent acts or omissions of the City or its employees or which result from the City's compliance with the Policy and Procedures. This agreement to indemnify shall not run in favor of or benefit any liability insurer or third party. 3 7. Notice Addresses. Any notice required or permitted by this agreement shall be deemed properly given upon deposit in the U.S. mail, postage prepaid and addressed as follows or if sent by electronic mail and received by the addressee: If to the County: If to the City: Mr. Lee Kellenberger Celia Kumke Urban Services Division Director Public Works Director Johnson County Public Works City of Merriam 1800 W. Old 56 Highway 6901 Knox Street Olathe, KS 66061 Merriam, KS 66203 4 8. Effective Date. Regardless of the dates(s) the parties execute the agreement, the effective date of this agreement shall be provided the agreement has been fully executed by both parties. Board of County Commissioners of City of Merriam Johnson County, Kansas Mike Kelly, Chairman Bob Pape, Mayor Attest: Attest: Lynda Sader City Clerk Deputy County Clerk Approved as to Form: Approved as to Form: Scott Abbott City Attorney Assistant County Counselor 5  Item Information Form Subject/Agenda Item: Consider a Resolution of Intent to finance the Utility Undergrounding project with the issuance of debt. Submitted By: Chris Engel, City Administrator Meeting Date: January 27, 2025 Project Background/Description: Capital Electric (subcontractor for Evergy) is undergrounding overhead utilities along the Shawnee Mission Parkway corridor from I-35 to just east of Antioch Road and on Antioch Road between West 62nd Terrace and West 64th Terrace. Undergrounding the utilities along Shawnee Mission Parkway will beautify the corridor, improve safety, and improve the reliability of utility services. The City Council has approved $5MM for the project as part of the FY25 Budget. Construction commenced in December 2024 and the entire project is expected to be completed by mid-July 2025. It is staff's plan to pay cash for the cost of this project with funds from the I-35 TIF account which are designated exclusively for economic development purposes. Despite the plan to pay cash for the project, the city's financial advisor and bond counsel recommend the City preserve the right to use future bond proceeds to reimburse ourselves for the cash payment should a bond issuance occur in the near future. Approval of the attached Resolution of Intent ensures that option becomes available to the City. In summary, approval of the Resolution does not deter the City from paying cash for the Utility Undergrounding project, nor does it obligate the City to issue future debt for the payment of this project; approval simply provides the City an additional finance option, if needed. City Council Goals and Objectives: 4.0 Maintain Economic Vitality 4.4 Promote a diverse revenue structure and maintain adequate reserves. Financial Impact: Amount of Request/Contract: Not to exceed $5,000,000. Recommended Motion: Approve a Resolution of Intent to reimburse the City for the cost of the Utility Undergrounding project through the future issuance of debt. Supporting Documents: Reimbursement Resolution - Merriam, KS - Underground Utilities  RESOLUTION NO. ____ A RESOLUTION OF INTENT OF THE CITY OF MERRIAM, KANSAS, TO FINANCE CERTAIN UTILITY IMPROVEMENTS WITH THE ISSUANCE OF FEDERALLY TAX-EXEMPT DEBT. WHEREAS, the Internal Revenue Service has issued Section 1.150-2 of the Treasury Regulations (the “Reimbursement Regulations”) which prescribe procedures applicable to the City of Merriam, Kansas (the “City”), for issuing bonds or other tax-exempt obligations, all or a portion of the proceeds of which are to be used to reimburse the City for expenditures made by the City before the date such obligations are issued; WHEREAS, the Reimbursement Regulations generally require the City to make a declaration of official intent to reimburse itself for previous expenditures out of the proceeds of subsequently issued bonds or other tax-exempt borrowing, that the borrowing occur and the reimbursement be made within a specified period of time after the payment of the expenditure or after the equipment in question is placed in service, and that a reimbursed expenditure be a capital expenditure; WHEREAS, the Governing Body of the City has determined it is necessary and desirable to underground certain overhead utilities along the Shawnee Mission Parkway corridor from Interstate 35 to Antioch Road and along Antioch Road from W. 62nd Terrace to W. 64th Terrace, together with all related appurtenances (collectively, the “Project”), at an estimated cost of not to exceed $5,000,000; and WHEREAS, the City anticipates using bonds, notes, or other tax-exempt obligations to finance all or a portion of the cost of the Project. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF MERRIAM, KANSAS, AS FOLLOWS: SECTION 1. In order to comply with the requirement of the Reimbursement Regulations concerning declarations of official intent to reimburse the City for previously paid Project expenditures from the proceeds of subsequently issued debt, the Governing Body of the City hereby indicates its intent to reimburse the City with the proceeds of bonds, notes, or other obligations of the City, the interest on which is expected to be exempt from federal income taxation, for costs of the Project in an amount not to exceed $5,000,000. SECTION 2. This Resolution shall be in full force and effect from and after its adoption. [Remainder of Page Intentionally Left Blank] Page 1 of 2 January 27, 2025 4908-2016-8722.1  ADOPTED by the Governing Body of the City of Merriam, Kansas, on January 27, 2025. CITY OF MERRIAM, KANSAS Bob Pape, Mayor (SEAL) ATTEST: Juliana Pinnick, City Clerk APPROVED AS TO FORM: Ryan Denk, City Attorney Page 2 of 2 January 27, 2025 Resolution – Finance Undergrounding Utilities CITY OF MERRIAM, KANSAS MONTHLY FINANCIAL REPORT FINANCE DEPARTMENT December 2024-Prelim  City of Merriam, KS Monthly Financial Report - Executive Summary December 2024 Revenues Current Month YTD YTD Over/(Under) Various Funds: Actual Actual Budget YTD Budget 1% City Sales Tax $ 854,394 $ 8,498,680 $ 8,000,000 $ 498,680 1/4% City Sales Tax-Storm/Street 217,109 2,169,755 2,000,000 169,755 1/4% City Sales Tax-Rec. Facilities 217,109 2,169,755 2,000,000 169,755 City Use Tax 133,875 1,070,278 1,073,120 (2,842) County Sales Taxes - All 212,127 2,102,161 2,243,030 (140,869) Real Property Taxes - Gen Fund $ - $ 4,828,137 $ 4,942,359 $ (114,222) Transient Guest Tax - 441,779 500,000 (58,221) Franchise Fees 84,616 1,217,458 1,385,000 (167,542) Court Fines 58,830 731,561 900,000 (168,439) Merriam Community Center 135,565 1,731,527 1,416,085 315,442 Expenditures General Fund - only: Current Mo. Monthly Over/(Under) Year to Date Year to Date Over/(Under) Actual Budget Budget Actual Budget YTD Budget Salaries and Benefits $ 1,095,922 $ 945,786 $ 150,137 $ 11,069,761 $ 11,349,426 $ (279,665) Contractual Services: OP Fire Services 153 239,566 (239,413) 2,083,615 2,874,792 (791,177) Utilities 112,442 72,006 40,435 706,399 864,075 (157,676) Legal 3,165 5,833 (2,668) 35,947 70,000 (34,054) Property Maint 108,326 60,665 47,661 597,298 727,982 (130,684) Specific Contractual* 5,766 40,514 (34,748) 306,231 486,170 (179,939) Other Contractual 137,135 168,706 (31,571) 1,726,437 2,024,470 (298,033) Commodities: Gasoline/Diesel Fuel 14,567 24,075 (9,508) 121,715 288,900 (167,185) Other Commodities 64,507 66,106 (1,598) 596,574 793,269 (196,695) *Specific Contractual includes: specific ongoing outside contractors (Judge, Prosecutor, Auditor, prisoner care, Information Services, legislative monitor, payroll processing, and animal care). The City Attorney is included under the Legal line item. Comments:  Year-to-date 2024 City sales tax collections are 0.8% higher than the prior year. • Auto sales are 0.5% higher than prior year actual. • Merriam Town Center/Johnson Drive sales are 7.4% lower than prior year actual. • Other categories are 6.2% higher than prior year actual.  City of Merriam, KS Monthly Financial Report - Executive Summary December 2024 Equipment Purchases >$5,000 Month Description Amount January City Hall – lighting and weather upgrades $77,940 City Hall – HVAC project engineering $80,000 Police – AED defibrillators $11,750 February Public Works – 2024 Dodge Durango $39,990 Public Works – utility vehicle $20,827 Public Works – sidewalk plow $27,185 March None $0 April Public Works – International truck body $17,146 Public Works – breakroom cabinets $6,336 Police – five protective vests $6,497 May City Hall – accounting software $15,300 June City Hall – accounting software $24,985 July Fire Department – Extracation Tools $44,974 August None $0 September None $0 October Public Works – Bobcat UW56 $77,982 Police – 36 Firearm Attachments $10,665 Admin – HVAC Improvements Engineering $7,500 November City Wide – HVAC Improvements $53,667 Police – Equipment (Magnetic Cables, Vehicle Cameras, Tasers) $40,200 Police – Virtual Reality Simulator $30,870 December Police – Firearms $21,705 City Wide – HVAC Improvements $605,334 IT – Laptops (10) $9,605 Cash and Investment Balances FHLB = Federal Home Loan Bank $ 25,375,000 43.1% FHLMC = Federal Home Loan Mortgage Corp. 4,410,000 7.5% FFCB = Federal Farm Credit Bank 8,312,000 14.1% FNMA = Federal National Mortgage Assn. 5,400,000 9.2% US Treasury Bills 9,369,000 15.9% Municipal Bonds - 0.0% Schwab MMA 890,097 1.5% Total Investments 53,756,097 91.3% US Bank Cash Account 5,232,562 8.7% Total Cash plus Investments $ 58,988,659 100.0%  City of Merriam, KS Monthly Financial Report - Executive Summary December 2024 FAQ’s Question: What is the City Sales Tax rate effective January 1, 2024? Answer: 9.475% (6.500% to the State of Kansas; 1.475% to Johnson County; 1.50% to Merriam) Question: How much does the City owe for general obligation bonds? Answer: The balance due for Series 2018 is $7,240,000. Question: When will the City retire its existing debt? Answer: The Series 2018 bonds will be paid off in 2027. Question: What is the City’s bond rating? Answer: S & P Global Ratings rates the City’s debt as “AAA (Stable)” Question: What is the City’s current mill levy? Answer: 22.929 mills (2023 levy supporting 2024 budgets) Question: When was the last time the City Council voted to increase the mill rate? Answer: The City Council last voted to increase the mill rate in 2008 to support the FY2009 Budget. Question: What is the City’s assessed property valuation? Answer: $290 million per Johnson County Clerk as of June 1, 2024 Question: How much of the City’s assessed property valuation is for Residential, Commercial, and Other? Answer: $135 million or 47% for Residential (including apartments); $148 million or 50% for Commercial; $7 million or 3% for Other (including personal property and utilities) Question: How many households are in the City? Answer: 5,132 households (homes and apartments) per the 2020 U.S. Census Bureau Question: What is the City’s “pull factor” and what does this mean? Answer: 5.06 is the City’s pull factor per the Kansas Department of Revenue (October 2024 report). The term refers to how many non-residents a community “pulls” for shopping purposes. A pull factor greater than 1.00 indicates the community attracts more retail sales than it loses when residents shop outside the city. Merriam’s is currently the highest in the State of Kansas. Question: What is the current balance in the I-35 Redevelopment Fund? Answer: $12,237,712 Question: What are the outstanding obligations for the I-35 Redevelopment Fund? Answer: IKEA $ 7,562,921 Developer’s Diversified 381,534 Merriam Grand Station 18,900,000 * Total $26,844,455 * Amounts will become payable when the developer completes project milestones listed in the development agreement.  CITY SALES & USE TAXES * (Regular 1.50%) Through: December 2024 Month Comparison Average Collected/Received 2020 2021 2022 2023 2024 2023 and 2024 2020-2023 Jan/Mar 929,937 1,087,169 1,161,083 1,273,476 1,111,419 (162,057) 1,112,916 Feb/Apr 994,443 969,981 1,029,422 1,223,796 1,255,008 31,213 1,054,411 Mar/May 803,256 1,293,467 1,280,857 1,396,566 1,456,115 59,549 1,193,536 Apr/Jun 654,772 1,332,840 1,453,954 1,352,408 1,385,066 32,659 1,198,493 May/Jul 914,993 1,255,000 1,291,455 1,388,676 1,387,415 (1,262) 1,212,531 Jun/Aug 1,246,100 1,257,815 1,441,780 1,558,144 1,566,025 7,881 1,375,960 Jul/Sep 1,066,462 1,393,560 1,835,728 1,348,782 1,582,973 234,191 1,411,133 Aug/Oct 1,143,388 1,222,572 1,011,689 1,561,332 1,553,611 (7,721) 1,234,745 Sep/Nov 1,013,232 1,075,433 1,419,469 1,403,201 1,252,957 (150,244) 1,227,834 Oct/Dec 1,095,142 1,517,157 1,343,760 1,340,482 1,402,487 62,005 1,324,135 Nov/Jan 1,027,139 1,231,847 1,254,056 1,308,918 1,205,490 Dec/Feb 1,146,167 1,292,578 1,395,118 1,395,056 1,307,230 Total 12,035,031 14,929,419 15,918,371 16,550,838 13,953,077 106,214 14,858,415 YTD 2020 2021 2022 2023 2024 December 2024 9,861,725 12,404,994 13,269,197 13,846,863 13,953,077 Average Collections Between 2020-2023 $ 14,858,415 Budgeted 2024 15,687,750 Estimate Based on Current Collection Rate 16,743,692 Over/(Under) at Current Collection Rate $ 1,055,942 * Kansas imposes a use tax on items purchased outside of Kansas for use in Kansas. The rate is identical to the sales tax rate in effect where the customer takes delivery.  1.50% City Sales & Use Tax Year to Date Comparison 2020-2024 $15,000,000 $14,000,000 $13,000,000 $12,000,000 $11,000,000 $10,000,000 $9,000,000 $8,000,000 $7,000,000 #DIV/0! Schwab 5/22/2024 357000 ######## 5% #DIV/0! $6,000,000 #DIV/0! 2020 2021 2022 2023 2024  JOHNSON COUNTY SALES/USE TAX AND PUBLIC SAFETY TAXES * (Total City Share is 1.25%) Through: December 2024 Month Comparison Average Collected/Received 2020 2021 2022 2023 2024 2023 and 2024 2019-2023 Jan/Mar 152,833 181,820 196,894 215,454 204,308 (11,146) 178,990 Feb/Apr 156,265 159,569 179,393 202,900 188,705 (14,195) 169,259 Mar/May 150,945 194,529 218,998 239,190 213,836 (25,354) 194,235 Apr/Jun 153,599 197,500 232,783 220,051 195,873 (24,178) 193,948 May/Jul 164,589 200,519 210,441 218,996 226,470 7,474 195,412 Jun/Aug 192,327 197,612 224,966 260,247 221,076 (39,171) 210,298 Jul/Sep 168,081 211,825 295,918 204,411 218,769 14,358 212,258 Aug/Oct 187,229 206,190 156,243 242,113 226,090 (16,023) 193,958 Sep/Nov 177,905 161,633 231,901 242,556 194,906 (47,650) 198,553 Oct/Dec 182,813 249,624 226,698 214,130 212,127 (2,003) 210,012 Nov/Jan 180,092 208,659 197,514 231,951 199,203 Dec/Feb 179,184 244,102 263,859 222,127 220,813 Total 2,045,862 2,413,582 2,635,608 2,714,127 2,102,160 (157,888) 2,376,939 YTD 2020 2021 2022 2023 2024 May 2024 1,686,586 1,960,821 2,174,236 2,260,048 2,102,160 Average Collections Between 2019-2023 $ 2,376,939 Budgeted 2024 2,691,650 Estimate Based on Current Collection Rate 2,522,592 Over/(Under) at Current Collection Rate $ (169,058) * The County special "courthouse" 0.25% tax, effective April 1, 2017, will expire March 31, 2027. All other County taxes have no sunset date.  December 2024 REVENUE SUMMARY BY FUND Fund YTD Monthly YTD % Number Revenues Budget/Est. Actual Collections Balance Budget/Est. 001 General Fund $ 23,296,460 $ 21,798,120 $ 1,574,457 $ 1,498,340 93.57% 201 Special Highway Fund 299,830 233,350 12 66,480 77.83% 202 Special Alcohol Fund 27,407 26,327 6,018 1,080 96.06% 203 Special Park & Rec 27,408 26,360 6,017 1,048 96.18% 204 Transient Guest Tax 578,520 520,351 1,205 58,169 89.95% 221 Risk Management Reserve 20,000 35,555 15 (15,555) 177.77% 222 Equipment Reserve Fund 2,040,000 2,120,482 166,700 (80,482) 103.95% 301 Capital Improvement Fund 9,791,247 790,113 303 I-35 District CIP Fund 11,287 9 401 Bond and Interest Fund 2,566,605 2,349,531 217,109 217,074 91.54% 403 TIFB-I35 District 4,567,537 137 702 Special Law Enforcement-State/Local 22 0 703 Property Forfeiture Fund 50 0 704 Grant Fund 16,124 37 706 JAG Grant Fund 106,914 25,369 TOTAL $ 28,856,230 $ 41,603,258 $ 2,787,199 $ 1,746,154 Average Rate of Sales Tax Collections Should Be: 83.33% Average Rate of Other Collections Should Be: 100.00%  December 2024 EXPENDITURE SUMMARY BY FUND Fund YTD Monthly YTD % Number Expenditures Budget/Est. * Actual Expenditures Encumbrances Balance Budget/Est. 001 General Fund $ 26,830,561 $ 25,590,651 $ 2,261,825 $ 223,364 $ 1,016,546 96.21% 201 Special Highway Fund 359,500 53,432 11,648 - 306,068 14.86% 202 Special Alcohol Fund 20,000 20,000 - - - 100.00% 203 Special Park & Rec 20,000 19,963 4,800 - 37 99.81% 204 Transient Guest Tax 655,430 647,993 56,097 400 7,037 98.93% 221 Risk Management Reserve 30,000 (9,324) 491 - 39,324 -31.08% 222 Equipment Reserve Fund 2,798,859 1,075,043 641,866 1,932,926 (209,110) 107.47% 301 Capital Improvement Fund 8,029,643 2,032,912 907,432 303 I-35 District CIP Fund 83,688 20,890 - 401 Bond and Interest Fund 2,661,500 2,661,500 - - - 100.00% 403 TIFB-I35 District 7,519,350 3,113,000 - 702 Special Law Enforcement-State/Local 675 - - 703 Property Forfeiture Fund - - - 704 Grant Fund - - - 705 Opioid Settlement Fund - - - 706 JAG Grant Fund 107,813 28,526 - TOTAL $ 33,375,850 $ 45,800,426 $ 8,172,055 $ 3,064,121 $ 1,159,904 Average Expenditure Rate Should Be: 100.00% * Excludes budgeted reserves and contingencies  December 2024 EXPENDITURE SUMMARY BY DEPARTMENT GENERAL FUND - YEAR-TO-DATE 2024 2023 Actual 2024 Annual Year-to-date % of Budget Year-to-date Over/(Under) Department Budget/Est. Actual Used Actual Actual 2023 City Council $ 100,909 $ 95,530 94.67% $ 89,280 $ 6,250 Administration 1,656,673 1,577,223 95.20% 1,556,997 20,226 Municipal Court 414,063 391,168 94.47% 367,938 23,230 Info Services 660,686 594,875 90.04% 531,405 63,470 General Overhead 2,386,012 1,281,897 53.73% 1,277,477 4,420 Police 4,834,980 4,568,039 94.48% 4,080,712 487,327 Fire 2,975,139 2,109,687 70.91% 2,649,630 (539,943) Public Works 2,625,197 2,428,626 92.51% 2,090,002 338,624 Utilities 850,125 688,788 81.02% 625,519 63,269 Property Maintenance 719,982 594,686 82.60% 546,463 48,222 Fleet Maintenance 495,109 301,945 60.99% 272,074 29,871 Culture & Rec-Parks/Comm Ctr 2,266,695 2,183,463 96.33% 1,945,300 238,162 Community Dev 915,856 904,186 98.73% 796,390 107,797 Interfund Transfers 5,929,135 7,870,537 132.74% 5,669,103 2,201,433 Contingency Usage * - - 0.00% - - Total General Fund $ 26,830,561 $ 25,590,651 95.38% $ 22,498,292 $ 3,092,359 Average Expenditure Rate Should Be: 100.00% * Excludes budgeted reserves and contingencies INVESTMENT REPORT  Investment Listing by Maturity Date 12/31/2024 Purchase Par Maturity Monthly Fund Type Location Date Amount Date Yield Subtotal 301/901 Treasury MMA Schwab/CCB 09/01/16 890,097 N/A 0.050% 890,097 301 FFCB Schwab 12/9/2024 3,200,000 1/7/2025 4.490% 301 FNMA Schwab 2/5/2024 400,000 1/7/2025 4.840% 301 FNMA Schwab 1/9/2024 1,000,000 1/9/2025 5.150% 901 FHLB Schwab 10/29/2024 1,212,000 1/17/2025 4.600% 301 TBILL CCB 4/1/2024 675,000 1/31/2025 5.030% 6,487,000 301 FHLB Schwab 2/27/2024 420,000 2/12/2025 5.108% 901 FHLMC TDA 8/23/2023 880,000 2/28/2025 5.327% 1,300,000 901 FHLB Schwab 9/10/2024 1,000,000 3/3/2025 4.818% 301 TBILL Schwab 12/3/2024 3,585,000 3/6/2025 4.461% 301 FHLB Schwab 12/3/2024 915,000 3/7/2025 4.519% 301 FHLB Schwab 12/19/2023 1,150,000 3/14/2025 4.795% 221 TBILL CCB 03/08/24 400,000 3/15/2025 4.964% 222 TBILL CCB 03/05/24 650,000 3/15/2025 4.964% 301 TBILL CCB 3/5/2024 350,000 3/15/2025 4.964% 301 TBILL CCB 3/8/2024 100,000 3/15/2025 4.964% 8,150,000 901 FFCB Schwab 7/5/2024 1,012,000 4/1/2025 5.185% 301 FHLB Schwab 11/20/2024 1,150,000 4/11/2025 4.482% 901 FHLB Schwab 8/21/2024 570,000 4/25/2025 4.678% 2,732,000 901 FHLB Schwab 11/19/2024 1,000,000 5/15/2025 4.475% 901 FHLB Schwab 2/29/2024 805,000 5/19/2025 4.929% 1,805,000 901 FHLB Schwab 2/21/2024 1,000,000 6/13/2025 4.785% 901 FHLB Schwab 12/13/2024 1,750,000 6/30/2025 4.329% 301 TBILL Schwab 4/5/2024 1,130,000 6/30/2025 4.926% 3,880,000 901 FHLB Schwab 5/30/2024 1,060,000 7/15/2025 5.206% 901 FHLMC Schwab 11/12/2024 460,000 7/23/2025 4.396% 1,520,000 901 FHLB Schwab 10/9/2024 750,000 8/15/2025 4.650% 901 FHLMC Schwab 1/26/2024 1,000,000 8/28/2025 4.608% 1,750,000 901 FHLB Schwab 12/20/2024 2,058,000 9/2/2025 4.252% 2,058,000 301 FHLB Schwab 4/8/2024 750,000 10/2/2025 5.180% 901 FHLB Schwab 10/9/2024 750,000 10/9/2025 4.650% 901 FNMA Schwab 10/17/2024 1,000,000 10/17/2025 4.550% 901 FHLB Schwab 11/12/2024 450,000 10/21/2025 4.324% 901 FNMA Schwab 12/19/2024 3,000,000 10/28/2025 4.301% 5,950,000 901 FHLB Schwab 11/15/2024 1,000,000 11/7/2025 4.450% 901 FHLB Schwab 12/3/2024 2,000,000 11/26/2025 4.374% 301 TBILL CCB 4/25/2024 700,000 11/30/2025 5.000% 3,700,000 901 FFCB Schwab 12/23/2024 4,100,000 12/19/2025 4.285% 4,100,000 222 TBILL CCB 02/08/24 500,000 1/31/2026 4.379% 500,000 901 FHLB Schwab 5/3/2024 750,000 2/3/2026 5.405% 901 TBILL Schwab 11/19/2024 1,029,000 2/15/2026 4.346% 901 FHLB Schwab 6/10/2024 1,300,000 2/20/2026 5.253% 3,079,000 901 FHLMC Schwab 12/20/2024 1,570,000 3/30/2026 4.303% 1,570,000 901 FHLB Schwab 7/19/2024 540,000 4/17/2026 5.005% 901 FHLB Schwab 4/22/2024 1,130,000 4/22/2026 5.250% 1,670,000 301 TBILL CCB 5/7/2024 250,000 5/15/2026 4.750% 250,000 901 FHLB Schwab 6/27/2024 680,000 6/18/2026 5.200% 680,000 901 FHLB Schwab 9/20/2024 435,000.00 9/10/2026 4.126% 435,000 901 FHLMC Schwab 10/1/2024 500,000.00 10/1/2026 4.800% 901 FHLB Schwab 10/17/2024 750,000.00 10/15/2026 4.750% 1,250,000 Weighted Yield 3.454% $ 53,756,097  MINUTES Public Art Committee Meeting City of Merriam, Kansas Merriam Visitors Bureau, 6304 E. Thursday, January 16, 2025 5:30 PM Frontage Road I. CALL TO ORDER Chair Shawn McConnell called the meeting to order at 5:30 p.m. II. ROLL CALL Committee Members Present: Staff Present: Gerald Becker Lauren Krivoshia, Assistant to the City Administrator Jan Schoonover Jordan Gomez Julie Denesha Maggie McConnell Shawn McConnell Jason Silvers Staci Chivetta Christine Nelson Committee Members Absent: Vanessa Chasm III. ACTION ITEMS 1. Consider approval of the November 2024 minutes. Committee Member Denesha made a motion to approve the November 2024 meeting minutes. Committee Member Schoonover seconded and the motion was unanimously APPROVED. IV. PROJECT UPDATES 1. Discuss MCC Parking Structure Project Artist Applications 190 artists applied for consideration for this project via callforentry.org. The committee Page 1 of 2 Public Art Committee Minutes – January 16, 2025 discussed artists that interested them the most for this project and artists that could be considered for other projects. The committee agreed to move artists who scored 1.5 or higher to the second round of review, which will use a scale of 1-7 for judging. The large quantity of applications to review gave the committee insights on the benefits of starting a project with a more narrow focus in the future. 2. City Updates The Hearts Across Merriam program launched, and community members have enthusiastically participated. Staff created a schedule of where hearts will be hidden each month to help guide the community in the search. Two new murals are incorporated in the public space of Merriam Grand Station project. 3. Other Items from the Floor No items. V. ADJOURNMENT There being no other items to consider, the meeting adjourned at 7:13 p.m. Page 2 of 2