City Council

City Council Agenda City Hall, 9001 W. 62nd Street October 13, 2025 - 7:00 PM If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Administrative Office at 913-322-5500 no later than 24 hours prior to the beginning of the meeting. I. CALL TO ORDER - PLEDGE OF ALLEGIANCE II. ROLL CALL III. PUBLIC ITEMS Members of the public are encouraged to use this time to make comments about matters that do not appear on the agenda. Comments about items on the regular agenda will be taken as each item is considered. Please note: individuals making Public Comments will be limited to 5 minutes. In accordance with the Governing Body Rules of Procedure, the City reserves the right to refuse Public Comments that are personal, impertinent or slanderous. IV. CONSENT AGENDA All items listed under the heading are considered to be routine by the City Council and may be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which case that item will be removed from the Consent Agenda and considered separate. 1. Consider approval of the minutes of the City Council meeting held September 22, 2025. City Council - Sep 22 2025 - Minutes 2. Consider the purchase of a traffic signal pole for the 57th and Antioch intersection. Item Information Form - Purchase of Traffic Signal Equipment 3. Consider the purchase of LED retrofit kits and streetlight materials. Item Information Form - Streetlight Materials and LED Purchase 4. Consider approval of an Interlocal Agreement with the City of Shawnee for stormwater pipe repairs.  Item Information Form - Interlocal Agreement with Shawnee V. MAYOR'S REPORT 1. Hometown Hero Award Memo - Hometown Hero Award 2. Proclamation - Merriam's 75th Birthday 3. Employee Service Awards 3rd Quarter 2025 Memo - Employee Service Awards 4. New Employee introductions VI. COUNCIL ITEMS 1. Consider approval of an Agreement with Olsson, Inc. for design services for the 2026 Mill and Overlay Project Item Information Form - 2026 Mill and Overlay Design Agreement 2. Consider an Assignment of Rights from Walser Automotive Group, LLC to Walser Real Estate, LLC. Item Information Form - Walser Assignment of Rights 3. Consider the 2026 Flag Display Calendar Item Information Form - 2026 Flag Display Calendar VII. STAFF/INFORMATIONAL ITEMS 1. Single Hauler Update 2. October CIP Update Memo - October CIP Update A. Informational Items 1. Public Art Committee - Sep 11 2025 - Minutes 2. Parks & Recreation Advisory Board - Sep 23 2025 - Minutes VIII. EXECUTIVE SESSION IX. ADJOURNMENT Respectfully submitted, Juliana Pinnick City Clerk  MINUTES City Council Meeting City of Merriam, Kansas Monday, September 22, 2025 7:00 PM City Hall, 9001 W. 62nd Street I. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Bob Pape called the meeting to order at 7:00 pm. II. ROLL CALL Council Present: Staff Present: Bob Pape Juli Pinnick, City Clerk Jacob Laha Caitlin Gard, Assistant City Administrator Jason Silvers Alan Long, Fire Chief Amy Rider Anna Slocum, Parks and Recreation Director Whitney Yadrich Bryan P. Dyer, Community Development Director Chris Evans Hands Celia Kumke, Public Works Director Bruce Kaldahl Chris Engel, City Administrator Staci Chivetta Darren McLaughlin, Police Chief Reuben Cozmyer Lauren Krivoshia, Assistant to the City Administrator Meagan Borth, Finance Director Council Absent: Ryan Denk, City Attorney III. PUBLIC ITEMS Members of the public are encouraged to use this time to make comments about matters that do not appear on the agenda. Comments about items on the regular agenda will be taken as each item is considered. Please note: Individuals making Public Comments will be limited to 5 minutes. In accordance with the Governing Body Rules of Procedure, the City reserves the right to refuse Public Comments that are personal, impertinent or slanderous. Raymond Delgado, 8138 W. 56th Ter., commented that he is requesting that the calming curves on Goodman from Johnson Dr. to 54th St. be removed. These curves do not slow down the traffic and the resident who had wanted these curves no longer lives in the neighborhood. He is concerned that there will be an accident. He would like to have the curves removed and the street straightened. He had attended a City Council meeting last Page 1 of 4 City Council Minutes – September 22, 2025 year and made this request. He has started a petition and has obtained approximately 22 signatures from residents in the neighborhood. He submitted this petition to the City Clerk. Billy Croan, 6633 Wedd St., commented that he agrees with Mr. Delgado's comments and safety concerns regarding the calming curves. He further commented that there needs to be overhead signs placed on the 67th St. bridge to better direct traffic to the appropriate lanes as it gets very confusing for drivers in that area. IV. CONSENT AGENDA 1. Consider approval of the minutes of the City Council meeting held September 8, 2025. 2. Consider the purchase of Wavetronix detection systems for two intersections in the City of Merriam. 3. Consider accepting the dedication of easements shown on the Walser Genesis Addition Final Plat (PA25-000003). Councilmember Silvers made a motion to approve consent agenda items 1-3. Councilmember Yadrich seconded and the motion was unanimously APPROVED. V. MAYOR'S REPORT 1. Proclamation - Fire Prevention Week Mayor Pape read the Proclamation declaring October 5-11 Fire Prevention Week and presented the Proclamation to Fire Department personnel in attendance. 2. Proclamation - Indigenous Peoples' Day Mayor Pape read the Proclamation declaring October 12, 2025 as Indigenous Peoples' Day. Mayor Pape provided an update on events and activities attended by the Mayor and Councilmembers over the past two weeks. VI. COUNCIL ITEMS 1. Approve a Resolution and subsequent Release of Leases with Merriam Grand Station X, LLC. City Administrator Chris Engel provided the background for this item. On August 14, 2023, the City Council approved the issuance of two series of Industrial Revenue Bonds (IRBs) to enable a sales tax exemption for construction materials, equipment and furnishings related to the development of Merriam Grand Station. The first of those two series of IRBs, in the amount not to exceed $6,750,000, was used to provide a sales tax exemption for the costs associated with the restaurant and retail buildings, to also include the civic activity space and surface parking lots. As part of the IRB process, the City acquired a leasehold interest in the Merriam Grand Station property pursuant to a Base Lease and Lease Agreements between the City and property owner, Merriam Grand Station X, LLC. Per those agreements, the City is Page 2 of 4 City Council Minutes – September 22, 2025 required to terminate the Base Lease and the Lease and release all of its interest in the project to Merriam Grand Station X, LLC. upon adequate notice once the Bonds have been fully paid and all other obligations and duties of the Company under the Lease have been performed and satisfied. The Resolution provides the legal authority for the City to complete this transaction, and the attached Release of Leases formally releases, terminates, and discharges the City of Merriam’s interests in the Base Lease Agreement and Lease and confirms all liens and obligations under those agreements have been satisfied. The documents were drafted by Jacob Lowry, bond counsel, Kutak Rock. Councilmember Hands made a motion to approve a Resolution authorizing the sale and conveyance of the Merriam Grand Station Commercial project, the execution of a Release of Leases, and further authorizing certain additional related actions in connection with the city's not to exceed $6,750,000 Industrial Revenue Bonds Series 2023 issuance. Councilmember Yadrich seconded and the motion was unanimously APPROVED. 2. Approve a Contract with iCON Structures, Inc. for the City Hall Interior Improvements Project Facilities Superintendent Caleb Hunt provided the background for this item. The City Hall Interior Improvements project includes upgrades to the first floor of City Hall, such as a lobby waiting area, carpet replacement, signage, desk modifications, and other miscellaneous improvements. These updates represent the second phase of the City’s efforts to improve functionality and provide a welcoming environment for visitors conducting business at City Hall. To complete the construction work, a formal bid process was conducted and managed by the City’s architect, Clark & Enersen. Five bids were reviewed for completeness, competitiveness, and qualifications, ranging from $297,000 to $465,610. After evaluation, iCON Structures, Inc. was determined to be the lowest responsible bidder, meeting all bid requirements and demonstrating the ability to complete the project as designed. Although the City has never directly worked with iCON Structures, Inc., Clark & Enersen currently have an active project with them at the Johnson County Jail stating "We have no issues with Icon Structures that would dissuade us from recommending that you select their low bid." The construction is anticipated to take approximately 75 days. All City services will remain open during the construction and the project will be completed in phases to minimize business disruption. Councilmember Yadrich made a motion to approve a construction contract with iCON Structures, Inc. for the City Hall Interior Improvements project. Councilmember Chivetta seconded and the motion was unanimously APPROVED. Page 3 of 4 City Council Minutes – September 22, 2025 VII. STAFF/INFORMATIONAL ITEMS 1. Community Development Update Community Development Director Bryan Dyer commented that the building permit for the Merriam Grand Marketplace project has been submitted and staff is reviewing the plans. This week staff sent out 88 letters to residents with gravel driveways to see if they are interested in participating in the 2026 Driveway Grant Program. 2. August Financial Update Finance Director Meagan Borth provided the monthly Financial Update. A. INFORMATIONAL ITEMS 1. Planning Commission minutes were included in the Council Agenda Packet. VIII. EXECUTIVE SESSION IX. ADJOURNMENT There being no further business to come before the council, Councilmember Hands moved to adjourn at 7:33 pm. Councilmember Yardrich seconded and the motion was unanimously AAPPROVED. Respectfully submitted, Juliana Pinnick City Clerk Page 4 of 4  Item Information Form Subject/Agenda Item: Consider the purchase of a traffic signal pole for the 57th and Antioch intersection. Submitted By: Celia Kumke, Public Works Director Meeting Date: October 13, 2025 Project Background/Description: The 2025 Capital Improvement Plan includes funds for replacement of equipment as part of the Traffic Signal Program Project. During a recent signal inspection, Staff observed a damaged traffic signal pole at the intersection of 57th St. and Antioch Rd. This pole appears to have been hit by a large vehicle and has a dent in the side of the pole. The pole requires replacement as the structural integrity of the pole has been compromised. The traffic signal pole will be provided by GSC Lighting & Supply and, once approved, while be delivered within four to six months. Approval of this item is for equipment purchase only. Staff plans to send out a Request For Proposal (RFP) for labor to install the signal pole and other work that cannot be completed by in-house crews (signal and cabinet installation, etc.). The pole is currently installed close to the intersection and will be moved behind the sidewalk to prevent future damage by large trucks or vehicles. City Council Goals and Objectives: 3.0 Improve Physical Conditions and Property Values 3.4 Improve safety for all modes of travel throughout the community. Financial Impact: Amount of Request/Contract: $36,690.33 Amount Budgeted: $230,000 ($134,585.67 remaining) Funding Source/Account #: CIP Traffic Signal Replacement Project, No. 22-02 Recommended Motion: Approve the purchase of a traffic signal pole for the 57th and Antioch intersection in the amount of $36,690.33. Supporting Documents: Traffic Signal Pole Quote  Item Information Form Subject/Agenda Item: Consider the purchase of LED retrofit kits and streetlight materials. Submitted By: Celia Kumke, Public Works Director Meeting Date: October 13, 2025 Project Background/Description: The City's Capital Improvement Plan (CIP) includes funds to purchase streetlight equipment and convert city streetlights from high pressure sodium (HPS) to light emitting diode (LED) fixtures. LED fixtures reduce the energy consumption of our streetlights by approximately 65%. Staff obtained a quote in the amount of $476,972 from Sentry Electric to purchase additional LED retrofit kits and streetlight materials to supplement our inventory. Sentry Electric is a sole source vendor who provides the LED retrofit kits and streetlight materials that are currently used in Merriam. The quote includes the following:  10 luminaires and decorative streetlight poles for arterials/commercial streets;  36 LED retrofit kits for residential streets; and  333 LED retrofit kits for arterial/commercial streets. Once installed, all 1,820 streetlights on residential and collector/arterial streets will have been converted to LEDS with the exception of Shawnee Mission Parkway streetlights. City staff is currently working on finding a LED retrofit kit for these streetlights. City Council Goals and Objectives: 3.0 Improve Physical Conditions and Property Values 3.4 Improve safety for all modes of travel throughout the community. Financial Impact: Amount of Request/Contract: $476,972 Amount Budgeted: $731,482 ($22,760 remaining) Funding Source/Account #: CIP Streetlight LED Conversion Project; Project No. 04-03 Recommended Motion: Approve the purchase of LED streetlight materials in the amount of $476,972. Supporting Documents: Streetlight Materials Quote  Item Information Form Subject/Agenda Item: Consider approval of an Interlocal Agreement with the City of Shawnee for stormwater pipe repairs. Submitted By: Celia Kumke, Public Works Director Meeting Date: October 13, 2025 Project Background/Description: The City of Shawnee's 2025 Annual Stormwater Pipe Repair Project includes stormwater pipe repairs and pipe lining on 47th St. This includes 85 feet of 48-inch corrugated metal pipe (CMP) located across the intersection of 47th and Switzer Rd., of which 51 feet is within Merriam. The total cost of this project is $249,552 and Merriam's portion of this cost is $36,118.02 (14.47% of the total project cost). This includes prorated costs for lining 51 feet of 48" pipe, replacement of an inlet top, and mobilization. The City of Shawnee will manage and administer the project, as well as provide construction inspection. City Council Goals and Objectives: 3.0 Improve Physical Conditions and Property Values 3.2 Sustain capital improvement efforts. 3.4 Improve safety for all modes of travel throughout the community. Financial Impact: Amount of Request/Contract: $36,118.02 Amount Budgeted: $975,000 ($381,555.55 remaining) Funding Source/Account #: CIP Small Drainage Projects, Project No. 11-03 Recommended Motion: Approve an Interlocal Agreement with the City of Shawnee for stormwater pipe repairs in the amount of $36,118.02. Supporting Documents: 47th Street and Switzer Stormwater System ILA with City of Shawnee  AGREEMENT BETWEEN THE CITY OF SHAWNEE, KANSAS AND THE CITY OF MERRIAM, KANSAS FOR THE 2025 ANNUAL STORMWATER PIPE REPAIR PROJECT AT 47TH STREET AND SWITZER ROAD SHAWNEE PROJECT NO. (3605 _____________________________________________________________ This Agreement is made and entered into on the _____ day of ______________, 2025, between the City of Shawnee, Kansas ("Shawnee") and the City of Merriam, Kansas ("Merriam"), collectively “the Cities,” for the purpose of making stormwater system repairs on south side of W. 47th Street from Stearns Lane to Switzer Road (hereinafter referred to as Shawnee’s “2025 Annual Stormwater Pipe Repair Project” - Map 40 or “Project”). WHEREAS, the Cities have by their Governing Bodies determined that it is in the public interest to jointly make improvements to W. 47th Street stormwater system from Stearns Lane to Switzer Road, as hereinafter provided; WHEREAS, Map 40 of Shawnee’s 2025 Annual Stormwater Pipe Repair Project will be located partially within the jurisdictional boundaries of Shawnee and partially within the jurisdictional boundaries of Merriam; WHEREAS, the Cities desire to enter into an agreement to clarify their responsibilities for construction and future maintenance of the W. 47tt Street stormwater system; WHEREAS, the Cities desire to each assume responsibility for and pay for the improvements to the portions of the stormwater conveyance system located entirely within their respective city limits, and the Cities desire to share in the costs of construction in proportion to the cost of improvements to be made to the portions of the stormwater conveyance system located within their respective city limits; -1-  WHEREAS, the Cities are authorized to enter into an agreement for this joint public improvement by the power vested in the Cities by Article 12, Section 5 of the Kansas Constitution and by K.S.A. 12-2908; WHEREAS, the Governing Body of Shawnee has approved and authorized this Agreement on the _____ day of _____________, 2025; and WHEREAS, the Governing Body of Merriam has approved and authorized this Agreement on the _____ day of _____________, 2025. AGREEMENT In consideration of the mutual covenants and agreements herein contained, Shawnee and Merriam agree as follows: 1. PURPOSE OF AGREEMENT. Shawnee and Merriam enter into this Agreement for jointly undertaking the Map 40 of Shawnee’s 2025 Annual Stormwater Pipe Repair Project. The Cities agree to improve the W. 47th Street stormwater system according to the standards set forth in the Shawnee Design and Construction Manual. The Cities also agree to improve that portion of stormwater conveyance system within each City to standards determined by each City’s respective standards and practices. 2. ESTIMATED COST OF PROJECT. A. Total Estimated Cost. The total estimated cost of the Map 40 of Shawnee’s 2025 Annual Stormwater Pipe Repair Project is $249,552.00 (Two Hundred Forty-Nine Thousand Five Hundred Fifty-Two Dollars), which includes the total estimated cost of construction. B. Cities’ Shares of Total Estimated Cost. Merriam and Shawnee agree to pay the actual cost of construction by Merriam’s payment of approximately -2-  14.47% of the actual costs (Merriam’s share is estimated to be $36,118.02) and Shawnee’s payment of approximately 85.53% of the actual costs (Shawnee’s share is estimated to be $213,433.98) as set forth below which shall be pro-rated between the Cities in the same percentages as set forth herein. The total estimated Project cost does not include right-of-way, utility relocation, legal, administration, and any temporary note interest. C. Johnson County SMP Funding. The Cities do not anticipate receipt of any Johnson County’s SMP funding. D. Actual Costs; Change Orders; Payment of Invoice. Shawnee and Merriam agree to pay the actual cost of construction regardless of whether the actual Project cost is lower or higher than the estimated cost. Each City shall be solely responsible for any increase in cost resulting from the issuance and approval of change orders for work to be performed within the city limits of such City. However, no change order for work to be done within the city limits of Merriam shall be approved or issued without the prior written consent of the Merriam Public Works Director. The costs for construction, engineering, design, and construction observation will be paid by Shawnee when incurred and reimbursed by Merriam within thirty (30) days of the date Merriam is invoiced. E. Financing. The Cities shall pay their respective portions o the cost of the Project with monies budgeted and appropriated funds. -3- 3. PROJECT ADMINISTRATION. Shawnee will be the Administrator for the Project. As Administrator for the Project, Shawnee will assume and perform the following duties: A. Manage construction contract, administration and construction inspection. B. Require the contractor to comply with all applicable laws and regulations governing construction of the Project. C. Require statutory, performance and completion bonds for the Project from all contractors and require that all contractors discharge and satisfy any mechanics or supplier liens that may be filed. As Administrator, Shawnee will, upon request of Merriam, make any claim upon the statutory, performance and completion bonds and require that the contractor fully perform all obligations under the statutory, performance and completion bonds. D. Require a maintenance bond for the Project from all contractors for a two- year period commencing on the date of substantial completion. As Administrator, Shawnee will, upon request of Merriam, make any claim upon the maintenance bond and require that the contractor fully perform all obligations under the maintenance bond. E. Require evidence of insurance from consulting engineers and contractors for loss or damage to life or property arising out of the contractors' or engineers' negligent acts or omissions in an amount not less than $2,000,000.00 for any contractor and $1,000,000.00 for any engineering consultant. -4-  F. Include in contracts for construction a requirement that the contractor defend, indemnify and save Shawnee and Merriam harmless from and against all liability for damages, costs, and expenses arising out of any claim, suit or action for injuries or damages sustained to persons or property by reason of the act or omissions of the contractor and the performance of his or her contract, and requiring Shawnee and Merriam to be named as an additional insured party in the required liability policy. G. Coordinate all work with utilities, even if some utilities may require relocation in order for the Project contractor to complete the Project. Merriam shall indemnify and hold Shawnee harmless for any loss or claim made against Shawnee, including the defense thereof, that arises from or is related to the failure to coordinate utility conflicts or relocations, including but not limited to any claims of delay or acceleration. 4. MAINTENANCE AGREEMENT. Upon completion of Map 40 of Shawnee’s 2025 Annual Stormwater Repair Project and acceptance of the same by City of Shawnee, Shawnee agrees to maintain those portions of the stormwater system within the city limits of Shawnee and Merriam agrees to maintain those portions of the stormwater system within the city limits of Merriam. 5. DURATION OF AGREEMENT. This Agreement shall continue in full force and effect until completion of the Project and the Cities have fulfilled all obligations undertaken by them in this Agreement. The Project shall be deemed completed, -5-  and this Agreement terminated, upon receipt of written certification to each of the Cities by the Shawnee Stormwater Manager. A. AMENDMENTS. This Agreement cannot be modified or changed by any verbal statement, promise or agreement, and no modification, change nor amendment shall be binding on the parties unless it shall have been agreed to in writing and signed by both parties. B. JURISDICTION. This Agreement shall be construed according to the laws of the State of Kansas. C. PLACING AGREEMENT IN FORCE. The attorneys for the Cities shall cause sufficient copies of this Agreement to be executed so as to provide each City with duly executed copies and any copy duly executed by both Cities shall be deemed an original for all purposes. IN WITNESS WHEREOF, the above and foregoing Agreement has been executed by the parties hereto and made effective as of the date and year first above written. -6-  CITY OF SHAWNEE, KANSAS By:_______________________________________ Michael Sandifer, Mayor Attest: _________________________________ Stephanie Zaldivar, City Clerk Approved: _________________________________ Jenny Smith, City Attorney CITY OF MERRIAM, KANSAS By:_______________________________________ Bob Pape, Mayor Attest: ________________________________ Juliana Pinnick, City Clerk Approved: ________________________________ Ryan Denk, City Attorney -7-  Memo Subject/Agenda Item: Hometown Hero Award Submitted By: Darren McLaughlin, Police Chief Meeting Date: October 13, 2025 To: Mayor & City Council Background/Information: On Sept. 10, 2025, at approximately 7:20am, Merriam police officers were dispatched to a subject on top of the fence on W 75th St overpass of I-35 Hwy. The subject appeared like he was going to jump and had one leg draped over the fence. Before officers arrived, a passing motorist, Jessica Compton-Crocker, saw the man on the fence and stopped her vehicle to help. Jessica approached the man and spoke with him, offering her hand and convincing him to climb down from the fence. The man told officers he had intended to jump from the bridge that day. Thanks to Jessica’s bravery, a tragedy was averted. Her actions serve as a reminder that community members play a pivotal role in keeping one another safe. The Merriam Police Department commends her for stepping in when seconds mattered most.  City of Merriam Proclamation WHEREAS, the City of Merriam was officially incorporated on October 23, 1950, marking a journey of 75 years of civic growth, community building, and public service; WHEREAS, over these decades, Merriam has grown in character, infrastructure, and opportunity, cultivating strong neighborhoods, thriving local businesses, and a spirit of partnership and pride among its citizens; WHEREAS, this milestone is an opportunity to pause and reflect on the accomplishments of past and present city leaders, staff, volunteers, and community members who have contributed to Merriam’s development; WHEREAS, celebrating this anniversary helps unite our community, renew our commitment to civic engagement, and inspire future progress and innovation; NOW, THEREFORE, I, Bob Pape, Mayor of the City of Merriam, Kansas, on behalf of the City Council, do hereby proclaim October 23, 2025, and the surrounding period as Merriam’s 75th Anniversary Celebration, and encourage all residents, businesses, and community organizations to join in recognition of Merriam’s heritage, present vitality, and future promise. Bob Pape, Mayor Juliana Pinnick, City Clerk  Memo Subject/Agenda Item: Employee Service Awards 3rd Quarter 2025 Submitted By: Juli Pinnick, City Clerk Meeting Date: October 13, 2025 To: Mayor & City Council Background/Information: 5 Years of Service Nick Ladd- Public Works Brooke Howard - Parks and Recreation Jacob Slobodzian - Parks and Recreation Jorge Coromac - Parks and Recreation Ali Alsaeed -Parks and Recreation Reese Phillips - Parks and Recreation 10 Years of Service Jared Ruby - Police Department Kristin Jasinski- Police Department Tony Adamson- Community Development 25 Years of Service David Easley - Community Development  Item Information Form Subject/Agenda Item: Consider approval of an Agreement with Olsson, Inc. for design services for the 2026 Mill and Overlay Project Submitted By: Celia Kumke, Public Works Director Meeting Date: October 13, 2025 Project Background/Description: The City's Capital Improvement Program (CIP) includes funds for the 2026 Mill and Overlay (M&O) Project. The streets designated for mill and overlay in 2026 include streets in the Quail Creek subdivision as follows:  W. 69th St. (between E. Frontage Rd. and Antioch Rd.)  W. 69th Terr. (between Kessler St. and Grandview St.)  W. 70th St. (between Kessler St. and Antioch Rd.)  Grandview St., Eby Ave., Benson St., and Slater St. (between W. 69th St. and W. 70th St.) The original scope for this project included a 2-inch M&O; however, based on pavement cores, there is insufficient asphalt thickness (primarily 2 to 4 inches), which will likely not support a M&O. Due to a history of water main breaks in this area, WaterOne also plans to replace a water main on these streets prior to the City's project, which will also degrade the pavement. Olsson and Staff has reviewed the pavement core data and our recommendation is to perform a full depth reconstruction on these streets. This includes removing the existing pavement and installing a cement treated base overlaid by 6 inches of asphalt. There will be a disruption to residents during construction, but installing an adequate base and asphalt thickness will extend the pavement life and reduce future maintenance costs and frequency of maintenance. These streets were last paved in 2012 and are 13 years old. Staff anticipates that an adequate base and pavement thickness should extend the useful life of these streets to a 20 to 25-year life cycle and reduce overall maintenance costs over time. Olsson has submitted a scope of work and fee of $290,517. This includes data collection and survey, project management, preliminary and final design, stormwater pipe inspection, and bidding and construction services. Due to the change in the scope, this design fee exceeds the original cost of design provided in the 2025 CIP and construction costs in 2026 will also likely exceed the 2026 budget for this project. Staff estimates that there are adequate funds to cover this increase from savings from other projects where favorable bids were below the original costs budgeted in the CIP. Staff will bring the construction costs and the bid to City Council for approval prior to beginning construction in 2026. WaterOne plans to begin replacing the water main in this area in December and should be completed by April 2026, at which time construction of the City's street project is estimated to begin. Once design is approved, Staff will send out correspondence to residents informing them of this upcoming work and hold a public meeting prior to construction. City Council Goals and Objectives: 3.0 Improve Physical Conditions and Property Values 3.2 Sustain capital improvement efforts. 3.4 Improve safety for all modes of travel throughout the community. Financial Impact: Amount of Request/Contract: $290,517 Amount Budgeted: 2025 Mill and Overlay Project: $870,000 ($61,200 remaining) Funding Source/Account #: Mill & Overlay, PN 24-03 ($61,200); Small Drainage, PN 11-03 ($31, 553); 49th St. Project, PN 24-01 ($197,764) Recommended Motion: Approve an Agreement with Olsson, Inc. for design services for the 2026 Mill and Overlay Project in the amount of $290,517. Supporting Documents: 2026 Mill and Overlay Scope and Fee  Item Information Form Subject/Agenda Item: Consider an Assignment of Rights from Walser Automotive Group, LLC to Walser Real Estate, LLC. Submitted By: Chris Engel, City Administrator Meeting Date: October 13, 2025 Project Background/Description: In June 2025, the City received an application from Walser Automotive Group, LLC requesting industrial revenue bonds (“IRBs”) be issued for a sales tax exemption on certain costs associated with the acquisition, construction, equipping, and furnishing of a commercial facility (the “Project”) to be located at 7220 W. Frontage Road. That facility, once completed, will be a new ~21,500 square foot Genesis automobile dealership, which is Hyundai Motor Company’s luxury vehicle brand. On August 25, 2025, the City Council adopted Resolution No. 969 expressing the City’s intent to issue IRBs to the benefit of Walser Automotive Group, LLC. As development of the property continues, Walser Automotive Group, LLC has requested the City Council approve an assignment of the benefits of Resolution No. 969 from Walser Automotive Group, LLC to an affiliate entity, Walser Real Estate, LLC which is the development entity that is developing the property and entering into various contracts relating to the ongoing development. The attached documents were drafted by Jacob Lowry, Kutak Rock, the City's bond counsel. City Council Goals and Objectives: 4.0 Maintain Economic Vitality 4.2 Expand the commercial tax base. Recommended Motion: Staff recommends approval of the attached Resolution assigning the rights of Resolution No.969 from Walser Automotive Group, LLC to Walser Real Estate, LLC. Supporting Documents: Resolution No. ___ (Consenting to Assignment of Resolution No. 969 (Resolution of Intent)) - Merriam KS - IRB Walser Auto 969-Intent to issue IRBs 7220 W Frontage Rd. Wasler Automotive  RESOLUTION NO. __________ A RESOLUTION OF THE CITY OF MERRIAM, KANSAS CONSENTING TO AN ASSIGNMENT OF THE BENEFITS ARISING UNDER RESOLUTION NO. 969 (WALSER AUTOMOTIVE GROUP PROJECT). WHEREAS, the City of Merriam, Kansas (the “City”) previously adopted Resolution No. 969 on August 25, 2025, expressing its intent to issue federally taxable industrial revenue bonds in the principal amount not to exceed $18,619,000 (the “Bonds”) for the purpose of enabling an exemption on sales taxes levied by Kansas governmental entities for construction materials, equipment and furnishings related to the acquisition, construction, equipping and furnishing of a commercial facility (the “Project Improvements”) to be located at 7220 W. Frontage Road within the City (collectively, the “Project Site” and together with the Project Improvements, the “Project”), and to lease the Project to Walser Automotive Group, LLC, a Minnesota limited liability company (the “Original Company”); WHEREAS, the Original Company desires to assign its beneficial rights under Resolution No. 969 to Walser Real Estate, LLC, a Minnesota limited liability company (“WRE”), pursuant to an Assignment and Assumption Agreement (or similarly titled document), between the Original Company and WRE; WHEREAS, the Original Company has requested that the City consent to the assignment of the beneficial rights under Resolution No. 969 to WRE; and WHEREAS, the Original Company has represented that WRE is an affiliate of the Original Company, and that WRE has represented that, subject to the conditions and reservation of rights set forth in Section 3 of Resolution No. 969, it will accept the assignment of the beneficial rights of the Original Company under Resolution No. 969 to the extent so assigned to WRE; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF MERRIAM, KANSAS: SECTION 1. The City hereby consents to the assignment of the beneficial rights of Resolution No. 969 from the Original Company to WRE. SECTION 2. The Mayor, City Council, City Administrator, City Clerk and Finance Director are authorized to execute all other documents necessary to carry out the intent of this Resolution provided such documents are first approved as to form by the City Attorney or City Bond Counsel. SECTION 3. This Resolution shall be in full force and effect from and after its adoption. Page 1 of 2 Walser Automotive IRB October 13, 2025 4916-2009-8928.2 ADOPTED by the Governing Body of the City of Merriam, Kansas, on October 13, 2025. CITY OF MERRIAM, KANSAS Bob Pape, Mayor (SEAL) ATTEST: Juliana Pinnick, City Clerk APPROVED AS TO FORM: Ryan Denk, City Attorney Page 2 of 2 WalserAutomotive IRB October 13, 2025 4916-2009-8928.2  RESOLUTION NO A RESOLUTION DECLARING THE INTENT OF THE CITY OF MERRIAM, KANSAS, TO ISSUE TAXABLE INDUSTRIAL REVENUE BONDS IN THE PRINCIPAL AMOUNT NOT TO EXCEED $ 18, 619, 000 FOR THE PURPOSE OF FINANCING THE COSTS OF ACQUIRING, CONSTRUCTING, EQUIPPING, AND FURNISHINGS OF A COMMERCIAL FACILITY LOCATED WITHIN THE CITY ( WALSER AUTOMOTIVE GROUP PROJECT). WHEREAS, the City of Merriam, Kansas ( the " City"), is authorized and empowered pursuant to the provisions of K.S. A. 12- 1740 to 12- 1749d, inclusive, as amended ( the " Act"), to acquire, purchase, construct, improve, remodel, furnish and equip certain facilities ( as defined in the Act) for the stated statutory purposes, to enter into leases or lease- purchase agreements with any person, firm or corporation for said facilities and to issue revenue bonds for the purpose of paying the cost of such facilities; and WHEREAS, Walser Automotive Group, LLC, a Minnesota limited liability company the " Company"), has requested the City to issue its taxable industrial revenue bonds in the principal amount not to exceed $ 18, 619, 000 ( the " Bonds"), to finance the costs of acquiring, constructing, equipping, and furnishings of a commercial facility (the " Project"), to be located at 7220 W. Frontage Road within the City, and to lease the Project to the Company, in order to enable an exemption on sales taxes levied by Kansas governmental entities for construction materials, equipment and furnishings, and further in order to promote, stimulate and develop the general economic welfare and prosperity of the City and its environs and the health of the citizens thereof and thereby to further promote, stimulate and develop the general economic welfare and prosperity of the State of Kansas and the health of the citizens thereof, and WHEREAS, subject to the provisions of Section 3 of this Resolution, the City desires to finance the costs of the Project by the issuance of the Bonds pursuant to the Act, said Bonds to be payable solely out of the rentals, revenues and receipts derived from the lease of the Project by the City to the Company. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF MERRIAM, KANSAS, AS FOLLOWS: SECTION 1. Subject to the provisions of Section 3 of this Resolution, it is hereby found and declared that the issuance of the Bonds by the City for the purpose of financing the cost of the Project to be leased by the City to the Company will promote, stimulate and develop the general economic welfare and prosperity of the City and its environs and the health of the citizens thereof as well as further promoting, stimulating and developing the general economic welfare and prosperity of the State of Kansas and the health of the citizens thereof. SECTION 2. Subject to the provisions of Section 3 of this Resolution, the Governing Body of the City hereby intends to authorize the issuance of the Bonds to finance the Project, pursuant to the Act and all necessary regulatory approvals and upon the conditions more fully set forth in Section 3 hereof. Page 1 of 3 Walser Automotive Group IRB DATE] 4906- 5598- 7278. 2  SECTION 3. Notwithstanding this Resolution of Intent of the City to issue the Bonds, the issuance of the Bonds is expressly subject to presentation, completion and final approval by the Governing Body of the City, of each of the conditions set forth in subparagraphs ( a) through e) below. In addition, the issuance of such Bonds is also conditioned on and subject to the reservations of rights set forth in subparagraphs ( f) and ( g) below: a) Satisfactory negotiation and approval of a lease agreement, trust indenture, bond ordinance and other documents necessary for the issuance of the Bonds; and b) Obtaining all necessary zoning and building permits and compliance with all necessary regulatory approvals and with the City ordinances; and c) Successful private placement of the Bonds or other purchase method approved by the City; and d) Approval of the Bonds by the City' s Bond Counsel, Kutak Rock LLP, and approval of certain legal matters pertaining to the Bonds by counsel to the Company; and e) Adequate security for the payment of the Bonds; and fl The City hereby reserves the right to rescind this Resolution of Intent if the conditions specified in this Section 3 hereof are not, in the sole judgment of the City, satisfied, or upon change of federal or state law or regulations affecting the City' s issuing authority; and g) If the Bonds are not issued for any reason, including noncompliance with the conditions of this Section 3 hereof, the City shall not be subject to any liability, whatsoever, to the Company. SECTION 4. Subject to the conditions and prior approvals of Section 3, the Company is hereby authorized to proceed with all matters necessary to accomplish the purposes set forth in this Resolution. SECTION 5. The Mayor, City Council, City Administrator, Finance Director, Bond Counsel and City Attorney are hereby directed to take such action as they deem necessary in cooperation with all persons involved with the financing of the Project in order to present the necessary documents to the Governing Body of the City for final action. In connection therewith, Bond Counsel for the City is directed to work with the Company and its counsel and all others necessary, to accomplish the purposes as set forth herein. SECTION 6. The City and the Company expect to incur expenses in connection with the construction of the Project prior to the issuance of the Bonds. The City and the Company reasonably expect to reimburse such expenditures in connection with the Project from the proceeds of the Bonds. SECTION 7. This Resolution shall take effect and be in full force on the date it is adopted by the Governing Body of the City and signed by the Mayor. This Resolution shall be of no effect and shall be null and void on August 25 2026, in the event the Bonds have not been issued by such date. Page 2 of 3 DATE] Walser Automotive Group IRB 4906- 5598- 7278. 2  ADOPTED by the Governing Body of the City of Merriam, Kansas, on 4 a S' , 2025. y n! ' IE- q°'., CITY OF MERRIAM, KANSAS s SEAL Ns g Bob Pape, Mayor 1111111116 ATTEST: Juliana Pinnick, City Clerk APPROVED AS TO FORM: Ryan Denk, City Attorney Page 3 of 3 Walser Automotive IRB Resolution of Intent  Item Information Form Subject/Agenda Item: Consider the 2026 Flag Display Calendar Submitted By: Caitlin Gard, Assistant City Administrator Meeting Date: October 13, 2025 Project Background/Description: At the June 10, 2024, meeting, the City Council adopted the City Flag Display Policy. As part of that policy, the City Council annually reviews and approves a calendar identifying which flags will be displayed at the Municipal Plaza for the upcoming year. For 2026, the City received seven flag display requests (a copy of each request is attached; some flags were requested by multiple Councilmembers). Dates Flag(s) Feb. 1 – Feb. 28 Black History Month/Pan-African Flag March 1 – March 31 National Women’s History Month Flag March 1 – March 8 International Women’s Day Flag June 1 – June 30 LGBTQ+/Progress Pride Flag June 17 – June 24 Juneteenth Flags July 1 – July 31 America 250 Years Flag Sept. 15 – Oct. 15 National Hispanic Heritage Month Flag The Municipal Plaza includes four flagpoles for display. For periods with overlapping dates, each flag will be displayed simultaneously to ensure all approved flags are represented. City Council Goals and Objectives: 1.0 Enhance Community Identity and Connections Financial Impact: Amount of Request/Contract: Approximately $400 in material cost. Amount Budgeted: $0 Funding Source/Account #: 001-10-15-400-61-10 General Operating Supplies. Recommended Motion: Staff recommends the City Council approve the 2026 Flag Display Calendar. Supporting Documents: America 250 Years Black History Month Gay Pride International Women's Day Flags June Teenth Flag Juneteenth (2) Juneteenth LGBTQ+ flags National Hispanic Heritage Month National Women’s Party - National Women’s History Month Pan-African Flag Progress Pride Flag Flag Display Request Submitted on 7 July 2025, 1:21pm Receipt number 8 Related form version 2 Email of Requester jsilvers@merriam.org Who is requesting this display? Jason Silvers Type of Flag to be Displayed America 250 Years Reason for Requesting this Display 2026 is the 250 anniversary of the founding of our country and should be acknowledged by flying this flag. Number of Flags to Display 2 Beginning Date of Display Request 07/01/2026 Ending Date of Display Request 07/31/2025 Upload a Picture of the Flag to be Displayed Americas-250th-celebration-flag-nylon-3-foot-by-5-foot-navy-blue- background-V2__38578.jpg 1 of 1 Flag Display Request Submitted on 13 July 2025, 10:16PM Receipt number 20 Related form version 3 Email of Requester schivetta@merriam.org Who is requesting this display? Staci Chivetta Type of Flag to be Displayed Black History Month Reason for Requesting this Display Black History Month is celebrated to acknowledge and honor the contributions of African Americans to U.S. history and culture, and to promote awareness of Black history, which is often overlooked or marginalized. It's a time to recognize the achievements, resilience, and struggles of Black individuals throughout history, while also addressing the ongoing impact of systemic racism and inequality. Number of Flags to Display 4 Beginning Date of Display Request 02/01/2026 Ending Date of Display Request 02/28/2026 Upload a Picture of the Flag to be Displayed IMG_0797.png 1 of 1 Flag Display Request Submitted on 9 July 2025, 1:09PM Receipt number 9 Related form version 3 Email of Requester bkaldahl@merriam.org Who is requesting this display? Bruce Kaldahl Type of Flag to be Displayed Gay Pride Reason for Requesting this Display LBGTQ+ month. As we did in 2025, display 4 flags except for the week we display the Juneteenth flags. Number of Flags to Display 4 Beginning Date of Display Request 06/01/2026 Ending Date of Display Request 06/30/2026 Upload a Picture of the Flag to be Displayed IMG_0770.png 1 of 1 Flag Display Request Submitted on 11 July 2025, 9:50AM Receipt number 19 Related form version 3 Email of Requester chrish@MERRIAM.ORG Who is requesting this display? Christine Evans Hands Type of Flag to be Displayed International Women's Day Flags Reason for Requesting this Display International Women's Day is a global day celebrating the social, economic, cultural, and political achievements of women. The day also marks a call to action for accelerating women's equality; the 2026 theme is "Accelerate Action." Purple, green, and white are the colors of International Women’s Day. Purple signifies justice and dignity, green symbolizes hope, and white represents purity. March is also known as Women's History Month. Number of Flags to Display 4 Beginning Date of Display Request 03/01/2026 Ending Date of Display Request 03/08/2026 Upload a Picture of the Flag to be Displayed 2140-4647-0-800-521.jpg 1 of 1 Flag Display Request Submitted on 10 July 2025, 12:37PM Receipt number 16 Related form version 3 Email of Requester jlaha@merriam.org Who is requesting this display? Jacob Laha Type of Flag to be Displayed June Teenth Flag Reason for Requesting this Display Juneteenth, officially Juneteenth National Independence Day, is a federal holiday in the United States. It is celebrated annually on June 19 to commemorate the end of slavery in the United States. The holiday's name, first used in the 1890s, is a combination of the words June and nineteenth, referring to June 19, 1865, the day when Major General Gordon Granger ordered the final enforcement of the Emancipation Proclamation in Texas at the end of the American Civil War. In the Civil War period, slavery came to an end in various areas of the United States at different times. Many enslaved Southerners escaped, demanded wages, stopped work, or took up arms against the Confederacy of slave states. In January 1865, Congress proposed the Thirteenth Amendment to the United States Constitution for the national abolition of slavery. By June 1865, almost all of the enslaved population had been freed by the victorious Union Army or by state abolition laws. When the national abolition amendment was ratified in December, the remaining enslaved people in Delaware and in Kentucky were freed. The day was recognized as a federal holiday in 2021, when the 117th U.S. Congress enacted and the president signed the Juneteenth National Independence Day Act into law. The holiday is considered the "longest-running African-American holiday" and has been called "America's second Independence Day". The flag uses the colors red, white and blue of the American flag. Featured prominently in the center of the flag is a bursting star. Running through the center of the flag horizontally, is an arc that is meant to symbolize the new horizon of opportunity for black people. According to the president of the National Juneteenth Observance Foundation Steve Williams, the star is a "Bursting star of freedom." Williams also states that the arch representing the horizon shows blue above and the red color below is symbolic of the ground soaked with blood; the blood which was shed of the Black Americans enslaved by the United States. The red, white, and blue colors were meant to convey the message that all enslaved people in the United States -- as well as their descendants -- are American. The five-pointed star refers both to Texas (nicknamed the "Lone Star state" and the last place for slavery to be formally abolished) and to the "freedom of African Americans in all 50 states". Surrounding it is a 12-ray nova (or "new star") representing a new beginning for all. Lincoln's Emancipation Proclamation of January 1, 1863, declared that all slaves in the rebel Confederate States were free. The State of Texas rejoined the Union with the end of the Civil War on April 9, 1865. On June 19, 1865, Union General Gordon Granger arrived at the port of Galveston, Texas and announced that slavery had been ended with 1 of 2  General Order No. 3. The Juneteenth Flag has the date of June 19, 1865 displayed on it. One year later freed slaves in Texas celebrated the first Juneteenth on June 19, and it was called "Jubilee Day". Number of Flags to Display 1 Beginning Date of Display Request 06/14/2026 Ending Date of Display Request 06/20/2026 Upload a Picture of the Flag to be Displayed June teenth.png 2 of 2 Flag Display Request Submitted on 11 July 2025, 9:47AM Receipt number 18 Related form version 3 Email of Requester chrish@MERRIAM.ORG Who is requesting this display? Christine Evans Hands Type of Flag to be Displayed Juneteenth flags Reason for Requesting this Display Displaying Juneteenth flags honors the day enslaved people in Texas finally learned of their freedom in 1865, symbolizing the end of slavery in the U.S. and celebrating African American freedom, resilience, and achievement. Number of Flags to Display 2 Beginning Date of Display Request 06/17/2026 Ending Date of Display Request 06/24/2026 Upload a Picture of the Flag to be Displayed Juneteenth_flag.svg.png 1 of 1 Flag Display Request Submitted on 9 July 2025, 1:12PM Receipt number 10 Related form version 3 Email of Requester bkaldahl@merriam.org Who is requesting this display? Bruce Kaldahl Type of Flag to be Displayed Juneteenth Reason for Requesting this Display Honor Juneteenth Number of Flags to Display 2 Beginning Date of Display Request 06/14/2026 Ending Date of Display Request 06/20/2026 Upload a Picture of the Flag to be Displayed IMG_0771.png 1 of 1 Flag Display Request Submitted on 11 July 2025, 9:38AM Receipt number 17 Related form version 3 Email of Requester chrish@MERRIAM.ORG Who is requesting this display? Christine Evans Hands Type of Flag to be Displayed LGBTQ+ flags Reason for Requesting this Display Pride month Number of Flags to Display 4 Beginning Date of Display Request 06/01/2026 Ending Date of Display Request 06/30/2026 Upload a Picture of the Flag to be Displayed daniel-quasar-flag.jpg 1 of 1 Flag Display Request Submitted on 13 July 2025, 10:24pm Receipt number 23 Related form version 3 Email of Requester schivetta@merriam.org Who is requesting this display? Staci Chivetta Type of Flag to be Displayed National Hispanic Heritage Month Reason for Requesting this Display National Hispanic Heritage Month is a time to recognize and celebrate the histories, cultures, and contributions of Hispanic and Latino Americans. It's a period for education, reflection, and appreciation of the diverse heritage within the Hispanic community and its significant impact on the United States. Number of Flags to Display 4 Beginning Date of Display Request 09/15/2026 Ending Date of Display Request 10/15/2026 Upload a Picture of the Flag to be Displayed IMG_0799.webp 1 of 1 Flag Display Request Submitted on 13 July 2025, 10:20PM Receipt number 22 Related form version 3 Email of Requester schivetta@merriam.org Who is requesting this display? Staci Chivetta Type of Flag to be Displayed National Women’s Party - National Women’s History Month Reason for Requesting this Display Women's History Month is celebrated to acknowledge and honor the contributions of women throughout history, both past and present, and to promote the ongoing fight for gender equality. It's a time to reflect on the achievements of women, recognize the challenges they've faced, and inspire future generations. Number of Flags to Display 4 Beginning Date of Display Request 03/01/2026 Ending Date of Display Request 03/31/2026 Upload a Picture of the Flag to be Displayed IMG_0798.jpeg 1 of 1 Flag Display Request Submitted on 10 July 2025, 11:35AM Receipt number 11 Related form version 3 Email of Requester Who is requesting this display? Jacob Laha Type of Flag to be Displayed Pan-African Flag Reason for Requesting this Display The pan-African flag (also known as the Afro-American flag, Black Liberation flag, UNIA flag, and various other names) is an ethnic flag representing Pan-Africanism, the African diaspora, and/or black nationalism. As tri-color flag, it consists of three equal horizontal bands of (from top down) red, black, and green. The flag was likely influenced by the older Pan-African colors, substituting yellow for black to promote racial pride. The flag was created as a response to racism against African Americans in 1920 with the help of Marcus Garvey. The Universal Negro Improvement Association and African Communities League (UNIA-ACL) formally adopted it on August 13, 1920, in Article 39 of the Declaration of the Rights of the Negro Peoples of the World, during its month-long convention at Madison Square Garden in New York City. Variations of the flag can and have been used in various countries and territories in the Americas to represent Garveyist ideologies. It is an excellent representation of African American culture and is a great way to recognize and honor Black History Month. Number of Flags to Display 1 Beginning Date of Display Request 02/01/2026 Ending Date of Display Request 02/28/2026 Upload a Picture of the Flag to be Displayed Pan African Flag.png 1 of 1 Flag Display Request Submitted on 10 July 2025, 11:44AM Receipt number 12 Related form version 3 Email of Requester Who is requesting this display? Jacob Laha Type of Flag to be Displayed Progress Pride Flag Reason for Requesting this Display In June 2018, designer Daniel Quasar released a flag redesign incorporating elements from both the Philadelphia flag and trans pride flag to bring focus on inclusion and progress within the community. The flag design spread quickly as the Progress Pride Flag on social media, prompting worldwide coverage in news outlets. While retaining the common six-stripe rainbow design as a base, the "Progress" variation adds a chevron along the hoist that features black, brown, light blue, pink, and white stripes to bring those communities (marginalized people of color, trans people, and those living with HIV/AIDS and those who have been lost) to the forefront; "the arrow points to the right to show forward movement, while being along the left edge shows that progress still needs to be made". Number of Flags to Display 1 Beginning Date of Display Request 06/01/2026 Ending Date of Display Request 06/30/2026 Upload a Picture of the Flag to be Displayed Progress Pride Flag.png 1 of 1  Memo Subject/Agenda Item: October CIP Update Submitted By: Celia Kumke, Public Works Director Meeting Date: October 13, 2025 To: Mayor & City Council Background/Information:  Underground Utilities – Shawnee Mission Pkwy Corridor – CACI (subcontractor for Google/Spectrum) is completing restoration and utility box installation the week of Oct. 6 followed by approximately 2 weeks of splicing/connecting to new fiber. After this work is completed, poles will be removed and overall site restoration will be completed.  2025 Mill & Overlay Project– This project includes a 2" mill & overlay and replacement of curb and gutter, sidewalk, and ADA ramps generally between 47th St. to 49th St. to Hayes St. and Antioch Rd. All paving is complete. Sod will be placed the week of Oct 6.  49th St. (Switzer Rd. to Antioch Rd.) Improvements Project – This project includes a 2" mill & overlay, replacement of curb/gutter, sidewalk, and ADA ramps, a new sidewalk on the south side of 49th St., and lining/replacement of stormwater pipe. Amino has completed all concrete in Phase 1 (Switzer to Knox) and paving is scheduled for Phase 1 the week of Oct. 6, weather permitting. Removal of concrete in Phase 2 is underway.  75th St. Bridge Repair Project – The project includes bridge pier rehabilitation and is being administered by the City of Overland Park. Pyramid has completed design and a full closure is scheduled for 50 days beginning March 2nd.  2025 Street and Drainage Project: The project includes stormwater lining or replacement, a 2" mill and overlay, and spot replacement of curb/gutter and sidewalk. The project location is 61st St. east of Antioch, Hardy St. (Johnson Dr. to 61st St.), and 59th Terr., 60th St., and 60th Terr. east of Hardy to city limits. McAnany anticipates all concrete work on 61st should be completed by the week of 10/13 and paving for the entire project should be completed the week of Oct. 20, weather permitting.  Carter Ave. (67th St. to Carter Ave.): The project includes a 2" mill and overlay, stormwater improvements, replacement of curb/gutter, and installation of a 5' sidewalk. Design is progressing and BHC is coordinating with BNSF on the pedestrian crossing with construction to begin in 2026.  Shawnee Mission Parkway and I-35 Preliminary Engineering Study (PES): HNTB is currently evaluating two interchange configurations (partial cloverleaf and diverging diamond - DDI). Preliminary evaluation indicates the DDI operates more efficiently. The Focus Group will discuss in December followed by a final presentation to Council. Supporting Documents: CIP Map  49th Street Improvements 2025 Overlay Monthly CIP Update ´ 2025 Street and Drainage Improvements SMP & I-35 PES SMP Underground Utilities Carter Ave Improvements 75th St Bridge Repair Date: 6/2/2025  MINUTES Public Art Committee Meeting City of Merriam, Kansas Merriam Community Center, 6040 Thursday, September 11, 2025 5:30 PM Slater St. I. CALL TO ORDER Chair Shawn McConnell called the meeting to order at 5:30 p.m. II. ROLL CALL Committee Members Present: Staff Present: Gerald Becker Lauren Krivoshia, Assistant to the City Administrator Jan Schoonover Dave Smothers, Assistant Parks and Recreation Jordan Gomez Director Julie Denesha Shawn McConnell Jason Silvers Staci Chivetta Committee Members Absent: Maggie McConnell Christine Nelson Vanessa Chasm III. ACTION ITEMS 1. Consider approval of the July 10, 2025 Public Art Committee minutes. Committee Member Denesha made a motion to approve the minutes. Committee Member Gomez seconded and the motion was unanimously APPROVED. IV. PROJECT UPDATES 1. City Hall Window Designs Members agreed that the sun design was their favorite, noting that it nicely combines Merriam and Kansas symbols such as sunflowers, wheat, and shapes that bring windmills to mind. There was some discussion about the blue color options, especially how they might blend or Page 1 of 2 Public Art Committee Minutes – September 11, 2025 contrast with the blue awning. The committee asked if a material sample could be provided to see how it looks in the space and whether the material is likely to fade over time. Members also liked the idea of the design wrapping around to the east-facing windows so it’s more visible from the street. 2. Milagros Collective Wrap Up The Milagros Collective mural project has generated overwhelmingly positive feedback from the community. The gallery talk was enjoyed by participants. Remaining tasks include installing the final rocks and sealing the green areas on the interior stairs. After discussion, the committee selected Grow Together as the title for the interior mural. Milagros chose Seasons Steps for the exterior stairs mural. The artists reflected on their experience in Merriam, noting the welcoming and tight-knit community, the diversity of Kansas City, and the richness of Kansas beyond prairie grass, as well as positive experiences with local food and the JCCC museum. Overall, the project was incredibly positive and inspiring for them. Next steps include installation of signage and planning a ribbon-cutting event in conjunction with the City’s birthday celebration. 3. Next Project The committee is interested in exploring the clearing along Turkey Creek Streamway Trail for their next project. They like a project there would be an unexpected surprise, but also understand that it’s not constantly monitored. Staff will share photos of the area with the committee and research logistics such as the flood plain and utility easements. The committee may consider inviting artists who applied to the last RFQ. If they decide to create a new RFQ, they will consider how to refine the scope of the project. Staff will confirm the remaining budget allocated for Public Art. The committee is also interested in establishing a 1% for art policy for development projects. Chair McConnell remains interested in a pedestrian bridge across Shawnee Mission Parkway. 4. City Updates Merriam residents and businesses are invited to pick up free marble scraps from the former Baker Marble location on Sunday. The City’s 75th Birthday Party is Oct. 23 and the final hearts for Hearts Across Merriam will be hidden at the event. The September exhibit in the Tim Murphy Art Gallery celebrates Hispanic Heritage Month, and there’s a video featuring the artists on Facebook. GFL is now offering residential trash service in Merriam, though this is not through the City’s contract. 5. Other Business From the Floor No items. V. ADJOURNMENT There being no other items to consider, the meeting was adjourned at 6:32 p.m. Page 2 of 2  MINUTES Advisory Board Meeting City of Merriam, Kansas Merriam Community Center Tuesday, September 23, 2025 6:00 PM 6040 Slater Street 1. ROLL CALL/ATTENDANCE The September meeting of the Merriam Parks & Recreation Advisory Board was called to order at 6:01 by Chairperson George Vesel. Board members in attendance included: Tyson Boyer; Kathy Stull; Katie Leary; Christopher Leitch; David Zukley; George Vesel; Alex Supple; and Doug Murphy. Staff members in attendance were: Anna Slocum, Parks and Recreation Director; Dave Smothers, Assistant Parks and Recreation Director; and Abby Hall, Guest Services Coordinator. 2. PUBLIC COMMENTS There were no public comments. 3. APPROVAL OF AUGUST 26, 2025 MINUTES a. August 26, 2025 Minutes Board Member Leitch made a motion to approve the August 26, 2025 minutes. Board Member Leary seconded and the motion was unanimously APPROVED. 4. STAFF REPORTS a. DIRECTOR'S REPORT i. Community Center Update A detailed memo was included in the packet. Updates to the information included:  Congratulations to Tyson for achieving Eagle Scout. Staff had the pleasure of writing a letter of recommendation. Ten years of hard work and dedication to achieve this rank.  There might be a disruption with towel service in the fitness center. The dryer quit working earlier this week. The cost of a repair is as costly as a new dryer. Staff is working to purchase a new dryer but delivery is unknown at this time.  The dishwasher in ChildWatch has been repaired.  There might be a delay in completing the pool winterization. Staff was Page 1 of 6 Parks & Recreation Advisory Board Minutes – September 23, 2025 notified that the compressor used to clear the lines is currently not working. It is unknown when the part will arrive. The original timeline was to have the pool winterized by Friday. Staff will be removing the lounge furniture this week since the space around the storage cage has been cleared with the completion of the murals.  Staff was able to attend the National Parks and Recreation Association Conference last week in Orlando, Florida. There were great education sessions and networking opportunities. One take-away was the importance of updating emergency contacts. While this is something completed during onboarding there is not an annual review of the information.  "Grow Together", the interior mural, and "Seasons Steps", the staircase mural, are complete.  Staff will need to update the cities website to be in compliance with new ADA requirements. Websites need to be accessible for low vision users requiring all documents, and graphics to be readable. The new accessibility requirements will go into effect in 2027. Discussion  While achieving 100% readability of a website is impossible, staff learned the top ten issues that cause most websites to fail. One of the struggles is providing alternative text allowing a picture or graphic to be described. ii. Monthly Community Center Membership Report A detailed memo was included in the packet. Updates to the information include:  In reviewing insurance visit reimbursement through August visits, there has been a 5.7% increase in revenues during the same time frame of 2024. Total visitation for insurance memberships has increased 11.8% which is an indication that more insurance members are maximizing their monthly visitation benefit. The exact benefit is different for each program, there is a per visit reimbursement up to a maximum reimbursement value. Memberships maximizing reimbursement are getting the most benefit from the program, similar to a traditional membership member who visits daily.  September member visitation is averaging 356 visits per day. This is an increase of 20 visits per day more than September 2024. If this rate of visitation continues, member visits will exceed 2024.  Daily visitation is averaging 27 visits per day. This is a decrease of 3 visits per day from September 2024. If this rate of visitation continues, daily visits will fall approximately 100 visits short of exceeding 2024.  In reviewing September 2025 revenue, staff anticipates exceeding September 2025 before the end of the week. Through September, revenues are experiencing a 5% increase over 2024. Discussion:  Since the City is part of an insurance pool rates are determined by the number of claims of participating entities. At this time staff is not aware Page 2 of 6 Parks & Recreation Advisory Board Minutes – September 23, 2025 of significant increases impacting budget.  Historically there are more cancellations in the months of August and September as patrons can budget the monthly fees easier than a single large purchase of a summer membership. Cancellations from summer will trickle into October for those that forget to provide the 30-day notice. iii. Summer Recreation Report Included in the packet was the detailed Recreation Report for Summer 2025. Highlights to the report include:  In preparing for tonight's meeting, staff discovered an error in the report. Special Events numbers had not been entered accurately. Total participation should be 107,830 an increase of 3,105 compared to Summer 2024 with enrollment increasing 406 or 22.7%. A corrected report has been provided at each seat and updated in the packet materials.  Program categories experiencing significant increases in participation include: Youth Aquatics - 1,155 participants, an increase of 22.8%, Adult Fitness (Land) - 204 participants an increase of 24.9%; Water Fitness - 976 participants, an increase of 44%; 50+ - 479 participants, an increase of 25.8%.  The number of rentals increased 24 (6.6%) but experienced a decrease in the number of people attending. Rental revenue is based upon the number of times the space is rented not the number of people attending. This indicates that the rentals were likely smaller in nature thus not having as many guests in attendance. Field rentals were the only category that experienced significant decline from 2024. These rentals are usually cyclical in nature, a group utilizes the space until they age out since they are smaller fields.  Daily visits experienced an increase of 1,234. In reviewing this data in more depth, daily visits, aqua toddler swim time, tours and guest passes were significantly lower than 2024 which impacted the overall success of this category.  Programs being carefully evaluated include Yoga and Adult Martial Arts as these classes are experiencing a decline that has been trending for several seasons.  Youth Educational programs also experienced a decline. Staff offered several new youth programs that were not successful. The gymnastics program is a new instructor after separating from the previous instructor. It is staff's goal to continue to explore program opportunities to expand youth offerings.  Adult Educational programs are typically programs led by staff. When preparing for the summer guide there was a staff transition that limited the number of programs available.  Special Events experienced an increase from 2024. Turkey Creek Festival was the driver behind the increase, which is expected as the largest event held during this reporting season. The only event being evaluated as discussed at previous Park Board meetings is Concert in Page 3 of 6 Parks & Recreation Advisory Board Minutes – September 23, 2025 the Courtyard. Discussion:  There was a request to explore a swimming opportunity with Boy Scouts to help earn a merit badge. Scout leaders do reach out for testing but it has not evolved into a program. This could be an opportunity for staff to explore.  There is still room for growth in the room rental category, gym rentals are maximized during the peak time request with the goal to keep one court open for member use. Staff has purposely not put ongoing programs into the rental spaces to keep them available for rentals. Since rentals did not come online immediately when the facility was opened, staff is still evaluating use of available spaces for rentals versus programs.  There are regular daily rentals. Some are through word of mouth other have been here for a Northeast Johnson County Chamber event. b. ASSISTANT DIRECTOR'S REPORT i. UPCOMING EVENTS 1. National Night Out An event flyer was included in the packet. Staff will be rededicating the Julius McFarland fields with a new sign at 6:00pm. 2. Adventures in Pastel: MidAmerica Patel Society's 2025 National Exhibition Opening Reception An event flyer was included in the packet. This show will include local artists and regional artists. Art has already started arriving as many have had their work shipped. 3. Merriam Drive Live An event flyer was included in the packet. Similar to past events, all bands are tribute bands. Due to lack of interest by distillers, there will be no alcohol tasting this year. 4. Murder Mystery Night An event flyer was included in the packet. The fee includes drinks and appetizers. 5. Halloween Happenings An event flyer was included in the packet. 6. Halloween Parade An event flyer was included in the packet. This event was well attended event last year and staff are hoping for another successful event. Discussion:  There was a suggestion for an event for a pet costume event. Page 4 of 6 Parks & Recreation Advisory Board Minutes – September 23, 2025 ii. PROGRAM UPDATES 1. Farmers' Market Update A monthly update report was included in the packet. This year is on track to set a record for daily shopper attendance since the market’s transition to a 22-week season in 2019. Vendor participation has already exceeded historical levels for this period. Discussion  There will be an end of year vendor meeting. This feedback is valuable in making changes for the next operating season. There has already been a suggestion to offer children's activities earlier than 10 a.m. 2. Art Committee Meeting Update A ribbon cutting ceremony for the new public art will coincide with the 75th birthday party. The committee is suggestion the next new installation be at the butterfly garden next to public works. This area is in the flood plain requiring engineering and anchoring similar to what occurred with "Planting the Seed" at the Merriam Marketplace. Discussion:  There was a request to be mindful of placement of the art as this area is used f by dog owners who play frisbee with their pets. 5. NEW BUSINESS a. 2026 Schedule of Fees Included in the packet was a detailed memo outlining the proposed fee changes for 2026. Staff is recommending a 5% increase in membership rates effective January 2026. This is the first proposed increase since the facility opened in 2020. Through quarter two of 2025 expenses have increased 12% but revenues have only increased 5.5%. When voters approved the facility, 74% supported user fees as a method of sustaining operations. After evaluating similar facilities in the area, staff determined that an increase of 5% would align with other municipal facilities with similar amenities. The proposed increase will change the monthly installment payment $2-$3 per month and the annual fee $20-$40 depending on the classification. Staff is not proposing any changes with the scholarship program. Approved, qualifying families would still have access to the facility for $20/month and no qualifying resident will be denied assistance. In addition to annual membership fees, staff is proposing a slight increase to lap lane rental fees. This increase reflects the increase in staff costs to manage the rentals when they occur. Staff is seeking Park Board recommendation to City Council for the proposed fee Page 5 of 6 Parks & Recreation Advisory Board Minutes – September 23, 2025 changes for 2026 budget year. Discussion:  The recommendation needs to go to City Council. Staff is planning all city fees to be presented in November for approval.  Any increase in fees will require notifying active members. Staff plans to send a letter once the fee schedule is approved so members can plan accordingly. Staff can present a draft letter to the board for input into the message shared. Points to be included are the excellent amenities and improvements to equipment.  This letter will be provided to board members prior to the October meeting a final draft presented at the October meeting.  The board is recommended changing the resident household membership from $700 to $695. Although only $5, the jump from six to seven makes it appear to be a larger increase.  There was discussion of locking in a rate. For members that pay in full, the letter will provide the opportunity for them to purchase at the 2025 rate before the rate increase goes into effect January 2026 if approved by City Council. Board Member Leitch made a motion made a motion to recommend the proposed schedule of fees to City Council for approval, noting the change of Household Resident membership fee be changed to $695 instead of $700. Board Member Leary seconded and the motion was unanimously APPROVED. 6. OTHER BUSINESS 7. ADJOURNMENT Board Member Supple made a motion to adjourn the meeting at 6:58 p.m. Board Member Stull seconded and the motion was unanimously APPROVED. Page 6 of 6